USER'S GUIDE

FOLDING
AND
INSERTING MACHINE

4125126F/C SI30-0003-01/C
02/10/2003
 INTRODUCTION

Your folding and inserting machine enables you to fold docu-

ments, insert them into envelopes and seal the envelope flaps.
Small inserts business reply envelopes (BRE) can be added to
folded large format documents, or can be inserted individually,
without folding.
This user-friendly machine operates automatically and efficiently.
It makes short work of dispatching invoices, mass mailings,
payrolls, daily mail, etc.
The information contained in this guide will help you to get the
best use and productivity from your machine.

Its main features are:

- Two automatic feeder trays for large format documents (letter
up to legal)
- An automatic feeder tray for small inserts BRE.
- Easy vertical loading of the trays
- User-friendly, intuitive interface with memory enabling each
user to record and save details of the most frequent jobs.
- Automatic adjustment of the size of the folds.
- Automatic doubles document detection fitted to all feed trays, to
ensuring the security of the contents of the envelope.
- Small footprint enabling the machine to fit neatly into any office
environment.

4125603C/B
10/10/2003 SI30-0008-1/B
 2

4125603C/B
10/10/2003 SI30-0008-2/B
 This manual cannot be reproduced, registered or transmitted
by any electronic, mechanical or other means, partly or wholly,
without permission of your vendor/reseller.

4125603C/B
10/10/2003 SI30-0008-3/B
 OFFICIAL STANDARDS

In order to comply with standards EN60950 and UL1950, this

equipment must be connected to standard installation of the
construction industry. In order to protect the internal wiring, pro-
tection against 5A current surges is required. This equipment
complies with norm 55022, Class A.

INSTALLATION

This equipment must be installed close to a grounded electrical

AC outlet, and the plug must be protected with a 16A fuse.

ATTENTION

UNDER NO CIRCUMSTANCES SHOULD AN ATTEMPT BE

MADE TO REMOVE THE COVERS OF THE MACHINE SINCE
THEY PROTECT LIVE ELECTRICAL PARTS.

WARNING: moving parts. Keep fingers, jewelry or loose

clothing away.

4125603C/B
10/10/2003 SI30-0008-4/B
 TABLE OF CONTENTS

SECTION A: GENERAL PRESENTATION ........... 9

1. MACHINE .......................................................................... 11
2. CONTROL PANEL ........................................................... 12
3. OPENING THE MACHINE AND INTERNAL VIEW ......... 13

SECTION B: FUNCTIONS.................................... 15
1. INSTALLATION AND START-UP .......................................... 17
1.1 Installing the machine ............................................ 17
1.2 Installation and initial start-up ................................ 19
1.3 Entering the unlocking code .................................... 19
1.4 Selecting the language ........................................... 20
1.5 Filling the moistening tray ....................................... 21
1.6 Double Detection Tray C ........................................ 22

2. USING THE MACHINE ......................................................... 23

2.1 User Mode ............................................................. 23
2.1.1 Stored job selection....................................... 24
2.1.2 Table of stored jobs ....................................... 24
2.1.3 Starting a job ................................................. 26
2.1.4 Modifying a job .............................................. 26
2.1.5 Locking and unlocking a job .......................... 30
2.1.6 Counter ......................................................... 31

4125603C/B
10/10/2003 SI30-0008-5/B
 2.2 Advanced Functions .............................................. 32
2.2.1 Changing the language ................................. 33
2.2.2 Settings for envelope formats and
special documents ......................................... 33
2.2.3 Double Document detection activation/
desactivation (Tray C) .................................... 38
2.3 Other Advanced functions ....................................... 38
2.3.1 Double Document Detection Activation/
Deactivation for trays A and B. ....................... 38
2.3.2 Displaying Job Adjustments ........................... 39

3. LOADING DOCUMENTS ...................................................... 40

3.1 Loading documents (trays A and B in

automatic mode) .................................................... 40
3.2 Loading documents in manual mode (tray A) ........ 42
3.3 Loading envelopes ................................................ 43
3.4 Loading small inserts and reply
envelopes (tray C) ................................................. 45

SECTION C: HELP AND ADVICE ........................ 47

1. HELP GUIDE ......................................................................... 49

1.1 Error messages ..................................................... 49

1.2 Symptoms and remedies ....................................... 55

4125603C/B
10/10/2003 SI30-0008-6/B
 2. JAM CLEARING ................................................................... 60
2.1 Clearing the feeders (tray A and B) ....................... 60
2.2 Unjamming the document path.............................. 61
2.3 Unblocking path of small inserts (tray C) ............... 61
2.4 Clearing the envelope tray ..................................... 62
3. CLEANING ............................................................................ 63
3.1 Cleaning the rollers ................................................. 63
3.1.1 Internal rollers ................................................ 64
3.1.2 Envelope Tray Rollers .................................... 65
3.1.3 Tray C Rollers ................................................ 65
3.1.4 A/B Feeder Rollers ........................................ 66
3.2 Cleaning/Replacing moistening brushes ................. 67
3.3 Cleaning the covers of the machine ........................ 67

SPECIFICATIONS ...............................................69

4125603C/B
10/10/2003 SI30-0008-7/B
 Symbols used

Indicates necessary information

Indicates potential problem area

Indicates an idea or interesting point

Illustration through an example

4125603C/B
10/10/2003 SI30-0008-8/B
 SECTION A: GENERAL PRESENTATION

1. MACHINE .......................................................................... 11
2. CONTROL PANEL ........................................................... 12
3. OPENING THE MACHINE AND INTERNAL VIEW ......... 13

4125603C/B
10/10/2003 SI30-0008-9/B
 1 2 3 4 5 6

17

9 10 11 12 13 15 14 15 16

10 General presentation

4125603C/B
10/10/2003 SI30-0008-10/B
 1. MACHINE
1 Control panel
2 Display
3 Tray A (document feeder)
4 Tray B (document feeder)
5 Envelope tray
6 Tray C (small insert or reply envelope feeder)
7 Catch tray
8 Opening handle of the machine
9 Paper side guide locking levers (trays A and B)
10 Locking levers for trays A and B
11 Locking mechanism for envelope guides
12 Power supply socket
13 On/off switch
14 Tray C guides (small inserts)
15 Lateral guides
16 Tray C Opening handle (small inserts)
17 Connector for document feeders

General presentation 11

4125603C/B
10/10/2003 SI30-0008-11/B
 2. CONTROL PANEL

Display panel Control keys

Selection Save to Cancellation Start and

key memory key stop key
key

12 General presentation

4125603C/B
10/10/2003 SI30-0008-12/B
 3. OPENING THE MACHINE AND INTERNAL VIEW

To open the machine:

Squeeze the handle
on the front.

Lift the lid of the machine

upwards.

Opening handle of
the machine

Envelope exit roller (E)

Shutter (7)

Moistening tray

General presentation 13

4125603C/B
10/10/2003 SI30-0008-13/B
 14

4125603C/B
10/10/2003 SI30-0008-14/B
 SECTION B: FUNCTIONS

1. INSTALLATION AND START-UP ......................................... 17

1.1 Installing the machine .............................................. 17
1.2 Installation and initial start-up .................................. 19
1.3 Entering the unlocking code .................................... 19
1.4 Selecting the language ........................................... 20
1.5 Filling the moistening tray ....................................... 21
1.6 Double detection tray C .......................................... 22

2. USING THE MACHINE ......................................................... 23

2.1 User Mode ............................................................. 23
2.1.1 Stored job selection....................................... 24
2.1.2 Table of stored jobs ....................................... 24
2.1.3 Starting a job ................................................. 26
2.1.4 Modifying a job .............................................. 26
2.1.5 Locking and unlocking a job .......................... 30
2.1.6 Counter ......................................................... 31
2.2 Advanced Functions .............................................. 32
2.2.1 Changing the language ................................. 33
2.2.2 Settings for envelope formats and
special do-cuments ....................................... 33
2.2.3 Double Document Detection Activation/
Desactivation (tray C) .................................... 38
2.3 Other Advanced functions ....................................... 38
2.3.1 Double Document Detection Activation/
Deactivation for trays A and B. ....................... 38
2.3.2 Displaying Job Adjustments ........................... 39

15

4125603C/B
10/10/2003 SI30-0008-15/B
 3. LOADING DOCUMENTS ..................................................... 40

3.1 Loading documents (trays A and B in

automatic mode) .................................................... 40
3.2 Loading documents in manual mode (tray A) .......... 42
3.3 Loading envelopes ................................................. 43
3.4 Loading small inserts and reply
envelopes (tray C) .................................................. 45

16

4125603C/B
10/10/2003 SI30-0008-16/B
 1. INSTALLATION AND START-UP

1.1 Installing the machine

Upon receiving the machine, check the content according to
the list below :
Four transparent
document-holders
Document feeders
Trays A and B

Base

1 power cord

2 rear guides for

envelope tray

Installation and start-up 17

4125603C/B
10/10/2003 SI30-0008-17/B
 Install the document feeder by inserting its 2 plastic lugs into their
respective slit, located on the base of the machine.
Hold the feeder Clip the guides onto Clip-on the transpa-
towards you, plug the back of rent document
the connector to the
A/B Feeder socket, envelope tray : be holders on trays A
then replace the careful regarding and B.
feeder properly on the position
the base.

Connect the power cord to the machine on main and press the
switch : The initialization screen will be displayed for a few
seconds.

18 Installation and start-up

4125603C/B
10/10/2003 SI30-0008-18/B
 1.2 Installation and initial start-up
When the machine is powered up, the initialization screen will
be displayed for a few seconds. The number displayed is the
total number of cycles the machine has performed, all tasks
included. INITIALIZATION IN PROGRESS
INITIALIZATION IN PROGRESS

Total number of cycles : 1234567

(press ESC during

initialization to change the
machine setup)

1.3 Entering the unlocking code

This screen will automatically appear at the final step of the
installation procedure.
Enter the code number appearing in section J of your quick start-
up guide as follows:
INITIALIZATION IN PROGRESS
AUTHORIZATION CODE SET UP
: Select number
START-STOP : Validate number
ESC : exit
Press to confirm
Code : 0000000000

1. Select a number between 0 and 9, using the keys .

2. Press START
STOP to select the number and the cursor should move
automatically to the next position.
3. Repeat these two operations until you have finished entering
(10 digits).
4. If you make a mistake when entering your code, press ESC to
delete and start again from the beginning.

Installation and start-up 19

4125603C/B
10/10/2003 SI30-0008-19/B
 5. Once your code is enter correctly, press to store it.

1.4 Selecting the language

The default configuration of your machine is English.
To modify the language:
- If the machine is switched on, switch it off then on again.
- During the initialization phase press ESC to display the following
screen:

MACHINE
INITIALIZATION SETUP
IN PROGRESS
Serial Number : 0000000000
Press to confirm
Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : DISABLE

CONFIGURATION
INITIALIZATION MACHINE
IN PROGRESS
Numéro Machine : 0000000000
Appuyer sur pour continuer
Langue : FRANCAIS
Personnalisation : Env. / Doc.
Det. Double Bac C : DEVALIDER

- Upon entering this screen, the "language" line indicates the

language used.
- Select this line by pressing the key.
- Scroll until you have reached the desired language to select,
using the keys.
- Complete the operation by saving the changes with .
- Or by cancelling the changes with ESC .

20 Installation and start-up

4125603C/B
10/10/2003 SI30-0008-20/B
 1.5 Filling the moistening tray
The moistening tray is a device that enables the machine to
moisten the glue on the envelope flap so that it can be sealed.
This screen appears each time the machine is started up and
remains active for several seconds.
INITIALIZATION IN PROGRESS
CHECK WATER LEVEL

Refill water

Do not do this if you have already done

To fill the moistening tray
1. Open the machine

11
2. Remove carefully the
moisteningtraybyitsblue handles.
3. Remove the strip of 3 stoppers
and fill the tank with water through
the 3 holes.Ensure the brushes
are properly impregnated with 2 4
water 3

4. Replace the moistening tray

in the machine, with the blue
handles towards you.
5. Close the machine

Installation and start-up 21

4125603C/B
10/10/2003 SI30-0008-21/B
 1.6 Double Document Detection Tray C
This option is deactivated by default.
This function enables the machine to detect the presence of two
small inserts passing simultaneously through the insertion circuit.

To activate it, select this function, using and enable/disable

it, using the key.

INITIALIZATION IN PROGRESS
MACHINE SETUP
Serial Number : 0000000000
Press to confirm

Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : DISABLE

22 Installation and start-up

4125603C/B
10/10/2003 SI30-0008-22/B
 2. USING THE MACHINE

To use the machine, the following must be specified:

- type of document
- type of envelope
- feeder trays being trays

This information is saved by the machine as a "job",

corresponding to a specific application. There are nine (9) jobs
which can be stored in memory for later recall.
Fill the tray or trays concerned, depending on the task to be
performed (see section entitled “loading documents”).

2.1 User Mode

When the user menu appears, the machine is ready for use.

READY : START to process a job

or to select line to modify
Counter : 1234
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

Selection area Modification area

Using the machine 23

4125603C/B
10/10/2003
SI30-0008-23/B
 2.1.1 Stored job selection
When first entering this screen, no line is active.
Pressing the key activates the "Counter" line, and each
time this key is pressed, the next line will be selected.
Use the keys to select the job number desired
(The machine is delivered with 9 pre-stored jobs )

READY : START to process a job

or to select line to modify
Counter :1234
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

2.1.2 Table of stored jobs

In the pre-stored jobs, the default envelope format
is # 10 SEAL. The machine defines automatically
the folding parameters to fit the size of the envelope
chosen.
A pre-stored job will certainly suit your needs. If
not, please consult the section entitled “Modifying
a job”.

Job
Trays Document Functions
number

Job 1 AUTO LETTER 11" The 2 trays function together

A+B

Job 2 AUTO LETTER 11"

The 3 trays function together
A+B+C

24 Using the machine

4125603C/B
10/10/2003
SI30-0008-24/B
 Trays A and B function
Job 3 AUTO A LETTER 11" alternately, when one tray is
empty, the machine switches
automatically to the other
Trays A and B function
Job 4 AUTO LETTER 11" alternately, and tray C
A+C functions simultaneously with
whichever tray is operational.
Job 5 AUTO LEGAL 14" Trays A and B function
alternately, when one tray is
A
empty, the machine switches
automatically to the other

Trays A and B function

Job 6 AUTO LEGAL 14"
alternately, and tray C functions
A+C simultaneously with whichever
tray is operational.

Job 7 MANUAL LETTER 11" Tray A functions alone in

A manual AutoStart mode. Docu-
ments are inserted manually in
tray A.

Job 8 MANUAL LETTER 11" Tray A functions alone in

A+B manual AutoStart mode and
Tray B is on automatic.
Documents are inserted
manually in tray A.One docu-
ment from Tray B is added to
the bundle in tray A.
MANUAL LETTER 11" Tray A functions alone in
Job 9 A+C manual AutoStart mode and
tray C is on Automatic. One
document from tray C is added
to the bundle in tray A.

Envelope # 10 : ~ 105 mm

Using the machine 25

4125603C/B
10/10/2003
SI30-0008-25/B
 2.1.3 Starting a job
- Select the line "Job number", with the key.
- Choose a job number with .
- Load the appropriate trays with your documents.
- Press the START
STOP key to start the cycle.
The cycle can be interrupted at any time by pressing the
START
STOP key again.
An on-line help message is displayed on the
screen
for each job.
If the job selected uses the "Manual" (AutoStart)
function it is not necessary to press the START
STOP key.
Tray A starts automatically when inserting a
sheet of paper.

2.1.4 Modifying a job

Jobs already in the memory can be modified:
- Select the line "Job number", with the key.
- Choose the job number to be modified with
- Make the necessary changes, including selection of
trays, document format and envelope format.
- Launch the cycle by pressing the START
STOP key.
As long as the icon is flashing, the changes have not
been finalized. Press to save them to the memory.

To test the settings quickly, press START

STOP twice: the
machine will perform a single cycle.

26 Using the machine

4125603C/B
10/10/2003
SI30-0008-26/B
 Selecting trays :
To change the tray operating mode in a job.
- Select the "Tray" line using the key .
- Select the desired function using the keys .
Tray functions available:

AUTO A+B AUTO A+C MANUAL A+B

AUTO A AUTO C MANUAL A+C
AUTO A+B+C MANUAL A MANUAL A+B+C

Trays A and B enable the insertion of large format documents,

of the LETTER 11" type, that are to be folded. They accept
documents measuring from 11" to 14".

Press to choose feeders

or START to process a job
Counter or to select line
: 1 2to
34
modify
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

The largest document format will be taken

into account for folding purposes.

Auto: Automatic operating mode, starts after pres-

sing the key START
STOP .

The envelope by envelope operating mode starts

with "Autostart" mode (manual insertion of a
sheet of paper or bundle of up to five sheets).

Using the machine 27

4125603C/B
10/10/2003
SI30-0008-27/B
 Selection of document format
To change the format of the main document in a job
- Select the "Document" line using the key .
- Select the desired format using the keys.
Document formats available
LETTER 11", LEGAL 14"
Press to select format
or START to process a job
Counter or to select line
: 1 2to3modify
4
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

Envelope selection
To change the envelope format in a job.
- Select the "Envelope" line using the key .
- Select the desired format using the keys .
Envelope formats available
#10 SEAL SPECIAL SEAL (see "Advanced functions")
#10 NO SEAL SPECIAL NO SEAL (see "Advanced functions")
C-FOLD ONLY

Press to select format and mode

or START to process a job
Counter or to select line
: 1 2to3modify
4
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

Envelope # 10 : ~ 105 mm

28 Using the machine

4125603C/B
10/10/2003
SI30-0008-28/B
 Changing the height of the address
This setting enables adjustment of the fold position to have the
printed address seen through the envelope window.
- Select the line "Address Height" using the key .
- Change the setting using the keys .

- Perform a test run by pressing the START

STOP key twice.
- Once you have the correct setting, start the cycle by pressing the
START
STOP key once.

Press to move adress in

or START to process a job
Counter or to select line
: 1 2to3modify
4
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

Mr P. Robert
1, Rue des arbres
75020 PARIS

The key moves it upwards

in the window

Mr P. Robert
1, Rue des arbres
75020 PARIS

Place the document

in tray A, face up with The key moves it down-
the address at the top.
wards in the window

Using the machine 29

4125603C/B
10/10/2003
SI30-0008-29/B
 2.1.5 Locking and unlocking a job
To protect a job, no line should be selected.
If not press ESC to deselect.
To lock a job:
- Complete any changes to the settings using the key ESC ,
- Keep this key pressed,
- Save to memory using the key ,
- A key-shaped symbol will appear next to the number
of the amended job.
Only the job in progress can be amended (the one with the
current number).
READY : START to process a job
or to select line to modify
Counter : 1234
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

To unlock a job:
- Press the key ESC ,
- Keep this key pressed,
- Validate and save the unlocking using the key ,
- The job is then unprotected, and the key-shaped symbol
beside the job number will disappear.
READY : START to process a job
or to select line to modify
Counter : 1234
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

30 Using the machine

4125603C/B
10/10/2003
SI30-0008-30/B
 2.1.6 Counter
The machine has 2 counters.
- The first one can be read on the initialization screen when
the machine is switched on. It indicates the total number
of cycles performed, all jobs included, since the machine
was used for the very first time. It cannot be changed.
- The second counter, which displays on the main screen,
is a meter that monitors activity and it can be returned to
zero. It indicates the total number of cycles performed on
all jobs inclusive since it was last returned to zero.

To return a job meter to zero:

- Select the line "Counter" using the key .
- Return it to zero using the keys .

Press to reset by zero

or START to process a job
Counter : 1234
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

Press to reset by zero

or START to process a job
Counter : 0000
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm

Using the machine 31

4125603C/B
10/10/2003
SI30-0008-31/B
 2.2 Advanced Functions
To enter the advanced functions mode:
- During initialization, press the key ESC

The following screen will appear:

INITIALIZATION IN PROGRESS
MACHINE SETUP
Serial Number : 0000000000
Press to confirm

Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : DISABLE

32

4125603C/B
10/10/2003 SI30-0008-32/B
 2.2.1 Changing the language
The machine’s user default language is set to English. This
can be changed by holding down the ESC key while switching
the machine ON from the switch located at the back of the
machine.
1. Select the "language" line using the key,
2. Use the keys to change the language setting,
3. Press to store changes,
4. Press ESC to return to the user menu.
MACHINE
INITIALIZATION SETUP
IN PROGRESS
Serial Number : 0000000000
Press to confirm
Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : DISABLE

CONFIGURATION
INITIALIZATION MACHINE
IN PROGRESS
Numéro Machine : 0000000000
Appuyer sur pour continuer
Langue : FRANCAIS
Personnalisation : Env. / Doc.
Det. Double Bac C : DEVALIDER

2.2.2 Settings for envelope formats and special do-

cuments
This menu allows adjustment for:
- format, size and position of the envelopes,
- position for moistening the glue on the flap,
- Special document formats.
Using the machine 33

4125603C/B
10/10/2003
SI30-0008-33/B
 To perform these adjustments :

INITIALIZATION IN PROGRESS
MACHINE SETUP
Serial Number : 0000000000
Press to confirm

Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : ENABLE

- Select the line "SET. ENV / DOC" using the key ,

- Enter the manual adjustment menu using the key ,

SELECT THE ENVELOPE FORMAT

Press to confirm
Set Standard envelope :

Set Special envelope :

Set Special document :
- Select the line you want to change, using the key ,
- Enter the manual adjustment sub-menu using the key ,

STANDARD ENVELOPE SETUP

Press to confirm
Envelope height : 105 mmmmSet
Envelope stop position : + 0 mm
Moistening position : 13 mm

- Select the line to be modified, using the key

- Adjust the value using the keys
- Store the adjustment by pressing
- Press ESC to return to previous menu.

34 Using the machine

4125603C/B
10/10/2003
SI30-0008-34/B
 Changing the size:
Indicate the height of the envelope or document in millimeters

x mm
x mm

Correcting the stop position of the envelope:

You can correct the position of the envelope in order to insert
folded leaflets correctly. If the settings are incorrect, the envelope
may not be sealed correctly.

Set too high Set too low

Correcting the moistening position:
This setting makes it possible to adjust the area to be moistened
on the envelope flap. It may be necessary to adapt the moistening
to the shape of the flap or the thickness of the envelope in order to
ensure optimal adhesion.
Moistening area Moistening limit

Moistening
position

Using the machine 35

4125603C/B
10/10/2003
SI30-0008-35/B
 The settings indicated on the following screens
are the machine’s default settings.

Manual adjustment of standard envelopes

STANDARD ENVELOPE SETUP

Press to confirm
Envelope height : 105 mmmmSet
Envelope position : + 0 mm
Moistening position : 13 mm

Size: 105 mm to 125 mm, manually adjustable

(105, 108, 110, 114, 115, 120 and 125 mm)
Position correction: +7 mm to -8 mm, manually adjustable
(in 1 mm increments)
Moistening position: 13 mm to 45 mm, manually adjustable
(in 1 mm increments)

Manual adjustment of special envelopes

SPECIAL ENVELOPE SETUP

Press to confirm
Envelope height : 105 mmmmSet
Envelope position : + 0 mm
Moistening position : 18 mm

Size: 105 mm to 165 mm, manually adjustable

(in 1 mm increments)
Position correction: +7 mm to -8 mm, manually adjustable
(in 1 mm increments)
Moistening position: 13 mm to 45 mm, manually adjustable
(in 1 mm increments)

36 Using the machine

4125603C/B
10/10/2003
SI30-0008-36/B
 Manual adjustment of special documents
SPECIAL DOCUMENT HEIGHT
SETUP
Press to confirm
Size : 178 mm

Size: 177 mm to 356 mm, manually adjustable

(in 1 mm increments)

Using the machine 37

4125603C/B
10/10/2003
SI30-0008-37/B
 2.2.3 Double document detection activation/
desactivation (tray C)
To activate this mode:
- Select the line "Double Det. Bin C", using .

- Activate or deactivate using the keys

- Cancel any changes using the key ESC .
- Save changes to memory with the key .
- Exit the mode using the key ESC mode.

INITIALIZATION IN PROGRESS
MACHINE SETUP
Serial Number : 0000000000
Press to confirm

Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : ENABLE

2.3 Other Advanced functions

2.3.1 Double Document Detection Activation/
Deactivation for trays A and B.

The double document detection is activated by

default on both trays A and B. To deactivate it,
use a stylus or paperclip to press a small button
located near the feeder socket. A message will
appear on the control panel screen.

38

4125603C/B
10/10/2003 SI30-0008-38/B
 2.3.2 Displaying Job Adjustments

To access this screen:

- You should be in user mode.
- Press the ESC key and keep it pressed

- Press the key

The following screen will appear.

INFORMATION

Press ESC to exit

Fold A : 089 mm
Fold B : 097 mm
Envelope height : 105 mm
Counter : 12345

- Exit this screen using the ESC key to return to user mode.

C-fold Double parallel fold

Using the machine 39

4125603C/B
10/10/2003
SI30-0008-39/B
 3. LOADING DOCUMENTS
3.1 Loading documents (trays A and B in automatic
mode)
Documents are loaded vertically in the natural direction
of reading. The document containing the address must
always face the user. When both feeders feed
simultaneously (2 documents), the address document
must be in tray A.
1. Release the blue locking levers

Tray B
Lever in locked position.
Tray A
Lever in released position.

2. Adjust the lateral guides to the width of the document.

Guide for Trays A and B Guide for Tray A

in locked position. in unlocked position.

40 Loading documents

4125603C/B
10/10/2003 SI30-0008-40/B
 3. Adjust the stack of paper by jog-
ging it on a flat surface.
Insert the documents vertically,
facing the user. When feeding 2 do-
cuments, the sheet containing the
address must always be loaded into
tray A.

4. Lock the lateral guides and the blue locking levers.

Automatic feeding
- Avoid mixing documents of different sizes and
weights (thickness) in the same tray.
- In case of documents particularly difficult to
handle (uneven, smooth, rough or sticky), use
half of the capacity of the feeder
Curled documents:
Some laser printers curl the paper excessively.
We recommend flattening the printed paper
manually before inserting it into the machine.

If the job consists of a single document, tray A

and tray B can be loaded : the second tray will
start automatically when the first one is empty.

Loading documents 41

4125603C/B
10/10/2003
SI30-0008-41/B
 3.2 Loading documents in manual mode (tray A)
Before selecting manual mode, remove any document previously
loaded in tray A.

Check and adjust the lateral guides if necessary.

Insert a document or a set of docu-

ments manually into tray A to start
the cycle.

Maximum 5 documents of 20 lbs bond (or 3 documents

of 24 lbs bond paper) can be folded and inserted at one
time.

42 Loading documents

4125603C/B
10/10/2003 SI30-0008-42/B
 3.3 Loading envelopes

1. Unlock the lever backward

(to the position)

"locked" position : forward

"unlocked" position : backward

2. Adjust the lateral envelope gui-

des

3.Place the envelopes in the

envelope tray. The flap should
be closed, facing downwards and
towards the back of the machine.

Maximum capacity of the feeder : 65 envelopes

Loading documents 43

4125603C/B
10/10/2003
SI30-0008-43/B
 4. Adjust the lateral guides to the
size of the envelopes, without
squeezing them.

Bottom of the envelope

Top of the envelope

5. Lock the lever forward

(in position ).

It is not necessary to adjust the guides each time

envelopes are loaded, as long as the same type
of envelope is being used.

44 Loading documents

4125603C/B
10/10/2003 SI30-0008-44/B
 3.4 Loading small inserts and reply envelopes (tray C)

Slide the lateral envelope gui-

des apart.

Take the stack of small inserts

or reply envelopes and jog it
on a flat surface.

Tip the pressure pad back-

ward and holding it there,
insert the stack of small inserts
or reply envelopes into the
tray.
In the case of envelopes, the
flap should be closed, facing
upwards and towards the
user.

Loading documents 45

4125603C/B
10/10/2003
SI30-0008-45/B
 Release the pressure pad
and bring the guides together
against the small inserts or
reply envelopes, without
squeezing them.

46

4125603C/B
10/10/2003 SI30-0008-46/B
 SECTION C: HELP AND ADVICE

1. HELP GUIDE ........................................................................ 49

1.1 Error messages ..................................................... 49

1.2 Symptoms and Remedies ...................................... 55
2. JAM CLEARING ................................................................... 60
2.1 Clearing the feeders (trays A and B) ....................... 60
2.2 Unjamming the document path ................................ 61
2.3 Unblocking path of small inserts (tray C) ................. 61
2.4 Clearing the envelope tray ...................................... 62
3. CLEANING ............................................................................ 63
3.1 Cleaning the rollers ................................................. 63
3.1.1 Internal rollers ................................................ 64
3.1.2 Envelope Tray Rollers .................................... 65
3.1.3 Tray C Rollers ................................................ 65
3.1.4 A/B Feeder Rollers ........................................ 66
3.2 Cleaning/Replacing moistening brushes ................. 67
3.3 Cleaning the covers of the machine ........................ 67

SPECIFICATIONS ............................................... 69

47

4125603C/B
10/10/2003 SI30-0008-47/B
 48

4125603C/B
10/10/2003 SI30-0008-48/B
 1. HELP GUIDE

1.1 Error messages

Screen message Probable Remedy

Cause(s)
CHECK THE • No envelope in the Reinsert envelopes.
ENVELOPE TRAY holder. Adjust the guides on tray E,
• No envelope fed up by check that the envelope
the machine. path is clear (open the ma-
• Envelope distorted. chine if necessary) then
• Envelope crumpled press or ESC to return to
START
STOP

during its progress the menu.

through the
machine.
CHECKTHE • The document or Open the machine, remove
DOCUMENTPATH envelope did not go out paper and envelopes from
of the tray: areas 1 to 8 or open shutter
• document is outside 7 then close the machine to
the specification or return to the menu.
distorted.
• Paper overload.

CHECK THE Paper tray connector Reconnect the connector,

CONNECTION OF disconnected (Trays A open the machine, remove
THE PAPER TRAYS and B). paper and envelopes from
areas 1 to 8 and close the
machine again. Switch it off,
then on again.

CLOSETHE Machine open or not Close the machine in order

MACHINE properly closed. to continue.

Help guide 49

4125603C/B
10/10/2003 SI30-0008-49/B
 Screen message Probable Remedy
Cause(s)

DOUBLE • Stuck Documents • Release the blue locking

DOCUMENT • Document outside levers, take out the docu-
DETECTION IN the specification ments.
TRAYS A-B • Separate the documents
stuck together. Replace
them in the trays, lock the
levers and press or ESC
START
STOP

to return to the menu.

• Stuck Documents • Open the machine and

DOUBLE remove the document from
DOCUMENT • Document outside the
the machine. Check its
DETECTION IN specification
thickness
TRAY C • Take out the stack from
Tray C and separate do-
cuments stuck together.
Press or ESC to return
START
STOP

to the menu.

SWITCH A/B Feeder Socket • Switch off the machine,

THE MACHINE disconnected reconnect the socket
OFF AND THEN and switch on.
ON AGAIN • Open the machine,
remove the documents
and envelopes from
areas 1 to 8 and close it
again.

OPEN THE The machine was • Open the machine,

MACHINE AND unable to run through remove the documents and
CLOSE IT AGAIN its normal cycle. envelopes from areas 1 to 8
and close it again.

50 Help guide

4125603C/B
10/10/2003 SI30-0008-50/B
 Screen message Probable Remedy
Cause(s)

KEYBOARD FAULT When powered up, Check if one key is not

one or more keys on stuck.
the keyboard are
depressed.

CHECK THE Envelope size does not • Adjust the rear guide of the
REAR GUIDE match the position of envelope tray (tray E)
OF THE the rear guide. according to the size of the
ENVELOPE TRAY Double envelope envelopes
detected. • Open the machine and
check that the envelope
path is clear.

CHECK THE Envelope jammed in Open the machine and check

ENVELOPE PATH the machine. the envelope path.

CHECK THE This message is only Open the machine, check the
WATER TANK a reminder. water level and fill up the
reservoir if necessary. (See
Chapter "Filling the
moistening tray")

Help guide 51

4125603C/B
10/10/2003 SI30-0008-51/B
 Screen message Probable Remedy
Cause(s)

REMOVE THE Document(s) jammed Open the entry of the

DOCUMENTS in the entry of the tray, using the lever,
FROM THE ENTRY feeder A (and/or B) remove the jammed
OF TRAYS A + B stopping the cycle. document and return
the lever to its locked
position then press START
STOP

or ESC to return to the

menu.

NO DOCUMENT The machine has not Insert documents in

IN THE TRAY(S) detected a document tray(s) A, B or C.
in any tray.

CHECK THAT DO- Document jammed in Open the entry of the

CUMENTS ARE entry A (and/or B), tray, using the lever,
MOVING preventing the cycle remove the jammed
CORRECTLY OUT from running its document and return
OF TRAYS A,B course. the lever to its locked
position then press START
STOP

or ESC to return to the

menu.
REMOVE The documents in tray Open the entry to tray
DOCUMENTS A do not match the job A using the lever.
FROM TRAY A selected. Remove the docu-
ments and return the
lever to its locked po-
sition then press START
STOP

or ESC to return to the

menu.

52 Help guide

4125603C/B
10/10/2003 SI30-0008-52/B
 Probable Remedy
Screen message Cause(s)

DOUBLE Stuck Documents Ensure the remaining do-

DETECTION, Document outside the cuments are not stuck.
CHECK specification or detector Check the contents of the
CONTENTS OF failure. envelope. If the envelope
ENVELOPE does not contain a double
document, remove the do-
cuments from the trays, jog
them and put them back in
the trays or switch off the
double detection, then press
or ESC to return to the
START
STOP

menu.

CHECK PAPER . Document outside the Apply the clearing

PATH OF TRAY C specification or procedure described in the
distorted. chapter "Clearing small
. Paper overload. insert path (tray C)"

CHECK THAT DO- Document stopped in . Check the document po-

CUMENTS ARE insert path (entry C), sition in the tray C.
MOVING preventing the cycle from .Apply the clearing
CORRECTLY OUT completing. procedures described in
OF TRAY C the chapters " Clearing
small insert path (tray C)"
and "Clearing document
path".

CLOSE TRAY C . Insert Path is open Close path and tray then
. Tray C is open press or ESC to return to
START
STOP

or improperly closed. the menu.

Help guide 53

4125603C/B
10/10/2003 SI30-0008-53/B
 Screen message Probable Remedy
Cause(s)
OPEN The machine was unable Open the machine, remove
THEN CLOSE to run through its normal the documents if any are
THE MACHINE cycle. jammed inside and close
the machine again.

JOB DEFECT Minor defect, it has Select another job from the
Er3 become impossible to list.
use this job.

54 Help guide

4125603C/B
10/10/2003 SI30-0008-54/B
 1.2 Symptoms and remedies
Machine jammed
CAUSES REMEDIES
1/ The authorization code 1/ Enter the
was not entered. authorization code, see
“Installation and Start-
up” section.
Envelope not closed or improperly closed
CAUSES REMEDIES
1/ Inadequate moistening 1/ See Remedy insufficient
moistening

2/ Wrong job selection 2/ Select "SEAL" in the line

"ENVELOPE"

3/ Document/small insert 3/ Check document

non-compliant or incompati- compliance with job or check
ble machine specifications

4/ Job non-compliant with 4/ Check job content

documents used

5/ Documents incorrectly 5/. Check settings of lateral

inserted guides for documents, small
inserts and envelopes . Clean
selection and folding rollers if
necessary, see chapter
"Cleaning the rollers"

The content of the letter is wet

CAUSES REMEDIES
1/ Wrong moistening 1/ See section "Advanced
settings Functions","Setting
envelope and special
document formats"

Help guide 55

4125603C/B
10/10/2003 SI30-0008-55/B
 2/ Exit roller wet 2/ Wipe the exit roller, see
section "Cleaning the
rollers"

Faulty fold

CAUSES REMEDIES
1/ Side-guides incorrectly 1/ Adjust the document, small
locked or unlocked insert and envelope guides,
see "Loading the document"

2/ See the chapter

2/ Dirty rollers "Cleaning the rollers"

3/ Lock the A/B Feeder

3/ Trays A and/or B blue levers
incorrectly locked
Keyboard fault
CAUSE REMEDY
1/ One or more keys stuck 1/ Check to see whether a
key is stuck
Rate slowdown and irregular functioning
CAUSES REMEDIES
1/ Side-guides too tight 1/ Adjust the document,
against the paper small insert or envelope
side-guides, see
"Loading the documents"

2/ Documents or small 2/ Check the specifications

inserts wrong size or not or, if necessary, adjust/
straight and flat correct the shape of the
documents.

3/ Dirty rollers 3/ Clean the rollers, see

"Cleaning the rollers"

56 Help guide

4125603C/B
10/10/2003 SI30-0008-56/B
 4/ Document, small insert 4/ Load fewer documents in
or envelope trays the trays- see
overloaded specification

5/ Trays incorrectly locked 5/ Lock the trays

Address incorrectly positioned in the window

CAUSE REMEDY
1/ Fold in wrong place 1/ Adjust the height of the
address in your job.

Shifted documents in trays A and B

CAUSES REMEDIES
1/ Dirty selection rollers 1/ See "Cleaning the rollers"

2/ Tray A or B lateral gui- 2/ Adjust the lateral guides,

des too tight see "Loading the docu-
ments"

3/ Trays A and/or B 3/ Lock the A/B Feeder blue

incorrectly locked levers

Double Documents not detected

CAUSE REMEDY
1/ Mixed documents of 1/ Process different types of
different types or out of paper separately or see
specification documents specifications

2/ Double detection not 2/ Activate Double

activated detection, see "Other
advanced functions"

Help guide 57

4125603C/B
10/10/2003 SI30-0008-57/B
 Documents ejected above/below envelope
CAUSE REMEDY
1/ Envelopes incorrectly 1/ Correctly position the
loaded envelopes in their tray, see
"Loading the envelopes"

2/ Envelope out of 2/ See specification

specification
Insufficient moistening
CAUSE REMEDY
1/ Moistening tray empty 1/ Fill the moistening tray, see
"Installation and Start-up"

2/ Wrong envelope selection, 2/ Select "SEAL" in the line

open/closed "ENVELOPE"

3/ Dirty moistening brushes 3/ Clean the brushes, see

Section "Cleaning"

4/ Worn moistening brushes 4/ Replace the moistening

brushes, see Section
"Cleaning"

5/ Envelope out of 5/ Check the specifications

specification
6/ Check quality of seal by
6/ Poor quality envelope sealing the envelope
manually

7/ Wrong moistening settings 7/ See section "Advanced

Functions"
Jamming
CAUSES REMEDIES
1/ Wrong job selected for 1/ Select the job
application corresponding to your
documents/application

58 Help guide

4125603C/B
10/10/2003 SI30-0008-58/B
 2/ Type or size of fold 2/ See Specifications
unsuited to envelope
3/ Documents or envelopes 3/ See Specifications
outside the specifications
or distorted
4/ Dirty rollers 4/See Section "Cleaning the
rollers"

5/ Lateral guides incorrectly 5/ See Section "Loading the

adjusted and/or documents"
incorrectly locked
6/ Too many documents 6/ See specifications
inserted simultaneously
7/ Envelopes incorrectly 7/ Position the envelopes
loaded correctly in the tray, see
section “Loading
Envelopes”

8/ Small inserts incorrectly 8/ Position the small inserts

loaded correctly in the tray, see
section "Loading the
documents

9/ Faulty closure of small 9/ Close the small insert

insert path path, see section
"Unblocking path of small
inserts"
10/ Unspecified error 10/ Switch the machine off;
clear the documents and
envelopes jammed inside
the machine; switch the
machine on again.

Help guide 59

4125603C/B
10/10/2003 SI30-0008-59/B
 2. JAM CLEARING

2.1 Clearing the feeders (tray A and B)

Switch off the machine.

Tip the feeder forward
and unplug the connector.

Take out the feeder from

the base.

Remove the jammed

document through the
lower part of the feeder.

After unjamming, place the

feeder back on the base and
plug in the feeder connector.

60 Jam clearing

4125603C/B
10/10/2003 SI30-0008-60/B
 2.2 Unjamming the document path
8 Open the machine, remove any
E documents in areas 1 to 8 and
behind the shutter 7 (to release
the jammed documents, turn
blue flywheel or roller E).

2.3 Unblocking path of small inserts (tray C)

Pinch the opening control together and raise the
located at the back of tray C: assembly. The small inserts
it will then tip backward. path will then become ac-
In the back part of the base, cessible. Remove the
squeeze the two plates jammed small inserts. Close
by pressing firmly in the center
until the tray locks into place.

Jam clearing 61

4125603C/B
10/10/2003
SI30-0008-61/B
 2.4 Clearing the envelope tray
In case of Envelope jamming, perform the following procedure:
- Open the machine, take out the jammed envelope(s) through
the internal paper path.
- if some envelopes are still jammed, close the machine, remove
the envelope stack and take out the last envelope squeezed by
the rollers. For this last envelope, push up the separation plates
while pulling the envelope.

62 Jam clearing

4125603C/B
10/10/2003 SI30-0008-62/B
 3. CLEANING

3.1 Cleaning the rollers

The cleaning of the rollers offers the following benefits:

- Improved paper take-up from the document, small insert and

envelope trays,
- Reduced risk of paper jams,
- Preserves the roller material.

To ensure optimal working of the machine, we recommend to

clean all rollers at the same time. This operation will take
approximately ten minutes (time required for the rollers to dry)
It is necessary to remove all the documents from all the trays
(including envelopes) before starting.

Cleaning 63

4125603C/B
10/10/2003 SI30-0008-63/B
 3.1.1 Internal rollers
- Open the machine
- Use a cleaning product recommended by your vendor/
reseller and apply it with a lint-free cloth.

Wipe each rubber roller while turning it manually.

Rollers to
be cleaned

- Close the machine

64 Cleaning

4125603C/B
10/10/2003 SI30-0008-64/B
 3.1.2 Envelope Tray Rollers
Use a cleaning product recommended by your vendor/reseller
and apply it with a lint-free cloth.
Wipe each rubber roller while turning it manually.

3.1.3 Tray C Rollers

Use a cleaning product recommended by your vendor/reseller
and apply it with a lint-free cloth. The rollers identified by a
yellow arrow (rear view with tray C lowered) are the ones to
be cleaned.
Wipe each rubber roller while turning it manually.

Cleaning 65

4125603C/B
10/10/2003 SI30-0008-65/B
 3.1.4 A/B Feeder Rollers
- Power up the machine
- Select feed method "AUTO 1"
- Impregnate 25 mm of the lower part of a 24 lbs bond sheet of
paper with the cleaning product supplied by your service provider.
- Place the sheet of paper in the tray, with the strip impregnated
with the cleaning product at the bottom.
- While holding the sheet with your hand, press the start key
several times, so that the rollers can rub against the sheet. Then
release the sheet so it can engage in the machine, pressing the
START
STOP key.
- If necessary, you can
repeat the operation
using a new sheet.
- To complete the
cleaning process,
insert two or three
clean, blank sheets in
the normal way, before
resuming normal
d o c u m e n t -
processing.

66 Cleaning

4125603C/B
10/10/2003 SI30-0008-66/B
 3.2 Cleaning/Replacing moistening brushes
1. Open the machine
2. Remove the moistening tray by holding it with the
blue handles.
3. Remove the 3 brushes
4. Clean them with a thin trickle of water
5. If these brushes are worn, replace them with new
ones.
6. Put back the brushes in the tray
7. Fill the tray with water and make sure brushes
are properly impregnated
8. Insert the moistening tray in its location (with blue
handles frontwards)
9. Close the machine

3.3 Cleaning the casing of the machine

Clean with a damp cloth and a slightly soapy solu
tion.

Cleaning 67

4125603C/B
10/10/2003 SI30-0008-67/B
 68

4125603C/B
10/10/2003 SI30-0008-68/B
 SPECIFICATIONS
Feeder (Trays A and B)
Standard documents
A4 (210 x 297mm), LETTER US (8 1/2" x 11")
LEGAL (81/2" x 14")

Other dimensions
Width 5 5/8" to 8 7/8" (142 to 226 mm)
Height 3 1/8" to 14" (80 to 356 mm)
In 1 mm increments

Paper quality
Coated paper* 24 lbs to 32 lbs
In automatic mode
24 lbs to 40 lbs
In manual mode (tray A)

Printed matter, listing paper,

photocopies, offset 20 lbs to 32 lbs
in automatic and manual mode

Capacity of trays
Standard paper 100 sheets weighing 20 lbs

In case of documents particularly difficult to handle (uneven, smooth,

rough or sticky), use half the capacity of the feeder

*perform a test.
Use of this paper requires frequent cleaning of all the
rollers.

Specifications 69

4125603C/B
10/10/2003 SI30-0008-69/B
 Tray B

Size
Width 5 5/8" to 8 7/8" (142 to 226 mm)
Height 3 1/8" to 14" (80 to 356 mm)

Paper quality
Coated paper* 24 lbs to 32 lbs
In automatic mode
Printed matter, listing paper,
photocopies, offset 20 lbs to 24 lbs
in automatic and manual mode
*perform a test.
Use of this paper requires frequent cleaning of all the
rollers.

The insert should always be positioned behind the main

document so that it cannot be seen through the window of
the envelope.

70 Specifications

4125603C/B
10/10/2003 SI30-0008-70/B
 Tray C
(enclosed small format documents)

Size
Width 5 5/8" to 8 7/8" (142 to 226 mm)
Height 3 1/8" to 5 7/8" (80 to 150 mm)

Paper quality
Printed matter, listing paper,
Photocopy paper 24 lbs to 32 lbs

Offset paper, Bristol board,

*Coated paper 24 lbs to 65 lbs

*Coated paper
pre-folded 24 lbs to 45 lbs

Reply envelope 20 lbs to 24 lbs

With or without window
*perform a test.
Use of this paper requires frequent cleaning of the traction
rollers.

Capacity of tray 100 reply envelopes

200 inserts of 65 lbs

Specifications 71

4125603C/B
10/10/2003 SI30-0008-71/B
 Envelope Tray

Size
Width 8 6/8" to 9 1/2" (224 mm to 240 mm)
Height 3 1/2" to 4 7/8" (90 mm to 125 mm)

Folding and insertion capacity

C fold Up to 5 sheets 20 lbs
Up to 3 sheets 24 lbs to 32 lbs

Double parallel fold Up to 3 sheets 20 lbs (hand feed

only)
Up to 2 sheets 24 lbs to 32 lbs

Insertion without folding 1 small insert 20 lbs to 65 lbs

Maximal insertion capacity : Up to 5 sheets 20 lbs (hand feed)

72 Specifications

4125603C/B
10/10/2003 SI30-0008-72/B
 4125603C/B - 10/10/2003

4125603C/B
10/10/2003 SI30-0007-04/B