Review On Basic Accounting
Review On Basic Accounting
Accounting is the language of business. It provides a system that measures business activities,
processes information into reports and communicates the results to decision makers.
1. Sole Proprietorship
2. Partnership
3. Corporation
1. Service
2. Merchandising
3. Manufacturing
DEFINITION OF ACCOUNTING
Accounting is the art of recording, classifying, summarizing in a significant manner and in terms
of money, transactions and events which are, in part at least, of a financial character, and
interpreting the results thereof.
Double Entry Bookkeeping. This means that for every debit there exist a corresponding credit.
Simply put, for every item received, there must be a corresponding item parted with.
FUNDAMENTAL CONCEPTS
1. ENTITY CONCEPT. It simply means that the transactions of different entities should not be
accounted together.
2. PERIODICITY CONCEPT. An entity’s life must be subdivided into equal time period for
reporting purposes.
3. STABLE MONETARY UNIT. The Philippine peso is a reasonable unit of measure.
Generally accepted accounting principles, or GAAP, are a set of rules that encompass the
details, complexities, and legalities of business and corporate accounting.
1. RELEVANCE. The information must be meaningful and useful to those who need to know
something about a certain organization.
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2. OBJECTIVITY. The resulting information is not influenced by the personal bias or judgment
of those who furnish it.
3. FEASIBILITY. The resulting information can be implemented without undue complexity or
cost.
BASIC PRINCIPLES
1. OBJECTIVITY. Accounting records should be based on information that flows from activities
documented by objective evidence.
2. HISTORICAL COST. This principle states that acquired assets should be recorded at their
actual cost and not what the management thinks they are worth as at reporting date.
3. REVENUE RECOGNITION PRINCIPLE. Revenue is to be recognized in the accounting
period when goods are delivered or services are rendered or performed.
4. EXPENSE RECOGNITION PRINCIPLE. Expenses are recognized in the accounting period in
which goods and services are incurred and not when the entity pays for those goods or
services.
5. ADEQUATE DISCLOSURE. Requires that all relevant information that would affect the user’s
understanding and assessment of the accounting entity be disclosed in the financial
statements.
6. MATERIALITY. Financial reporting is only concerned with information that is significant
enough to affect evaluations and decisions.
7. CONSISTENCY PRINCIPLE. The firm should use the same accounting method from period
to period to achieve comparability over time within a single enterprise.
1. FINANCIAL POSITION
a. Assets are resources controlled by the enterprise as a result of past events and from
which future economic benefits are expected to flow to the enterprise. Simply put, assets
are valuable resources owned by the entity.
b. Liabilities are present obligations of the enterprise arising from past events, the
settlement of which is expected to result in an outflow from the enterprise of resources
embodying economic benefits. Simply put, liabilities are present obligations of the entity to
outside parties who have furnished resources.
c. Equity is the residual interest in the assets of the enterprise after deducting all its liabilities.
2. FINANCIAL PERFORMANCE
a. Income is increases in economic benefits during the accounting period in the form of
inflows or enhancement of assets or decreases of liabilities that result in increases in
equity, other than those relating to contributions from equity participants.
b. Expenses are decreases in economic benefits during the accounting period in the forms of
outflows or depletion of assets or incurrence of liabilities that result in decreases in equity,
other than those relating to withdrawal of capital.
THE ACCOUNT
Account Title
Left side or Debit Right Side or
Side Credit Side
5. Note above that the assets are on the left side of the equation opposite the liabilities and
owner’s equity.
1. Accounting is based on a double-entry bookkeeping system – which means that the dual
effect of a business transaction is recorded.
2. A debit side entry must have a corresponding credit side for the entry.
3. For every transaction, there must be one or more accounts debited and one or more accounts
credited.
4. An account is debited when an amount is entered on the left side of the account and
credited when an amount is entered on the right side.
5. THE RULES OF DEBIT AND CREDIT
2. A transaction is a particular kind of event that involves the transfer of something of value
between two entities.
Exchange of Assets Increase in one Asset account (1) Acquired equipment for
Decrease in another asset cash.
account
Use of Assets Decrease in Asset Account (1) Settled accounts
Decrease in Liabilities or payable
Owner’s Equity account (2) Paid salaries of
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employees
Exchange of Claims Increase in one Liabilities or (1) Received electricity bill
Owner’s Equity account but did not pay.
Decrease in another Liabilities
or Owner’s Equity accounts
Normal operating cycle is the time between the acquisition of assets for processing
and their realization to cash or cash equivalent.
2. NON-CURRENT ASSETS
a. Property, Plant and Equipment. These are tangible assets that are held by an
enterprise for use in the production of goods and or services, or for rental to others, or
for administrative purposes and which are expected to be used during more than one
accounting period. Examples are land, building, machinery and equipment, motor
vehicles and equipment.
b. Accumulated Depreciation. It is a contra asset account that contains the sum of the
periodic depreciation charges.
c. Intangible Assets. These are identifiable, nonmonetary assets without physical
substance held for use in the production or supply of goods o services, rental to others
or for administrative purposes. These include goodwill, patent, copyrights, franchises,
trademarks, brand names, secret processes and non-competition agreements.
a. Accounts Payable. This represents the reverse relationship of the account receivable.
By accepting to goods or services, the buyer agrees to pay for them in the near future.
b. Notes Payable. A note payable is like a note receivable but in a reverse sense. In case
of note payable, the business entity is the maker of the note; that is, the business entity is
the party who promises to pay the other party a specified amount of money at a specified
future date.
c. Accrued Liabilities. Amounts owed to others for unpaid expenses.
d. Unearned Revenues. When the business entity receives payment before providing its
customers with goods or services.
e. Current Portion of Long Term Debt. These are portions of long-term debt which are to
be paid within one year from the balance sheet date.
2. NON-CURRENT LIABILITIES
a. Mortgage Payable. This account records long-term debt of the business entity for which
the business entity has pledged certain assets as security to the creditor.
b. Bonds Payable. When business organizations obtain substantial amount of money from
lenders to finance the acquisition of equipment and other assets and in exchange they
issue bonds.
C. OWNNER’S EQUITY
1. Capital. It comes from the Latin word, “capitalis”, meaning “property.” This account is used
to record the following:
a. Original investment;
b. Additional Investment
This is also increase by the amount of profit earned during the year and is decreased by a
loss.
2. Withdrawal. This is when the owner of a business entity withdraws cash or other assets.
3. Income Summary. It is a temporary account used at the end of the accounting period to
close income and expenses.
INCOME STATEMENT
A. INCOME
1. Service Income. Revenues earned by performing services for a customer or client.
2. Sales. Revenues earned as a result of the sale of merchandise.
B. EXPENSES
1. Cost of Sales. The cost incurred to purchase or to produce the products sold to customer
during the period.
2. Salaries or Wages Expenses. Includes all payments as a result of an employee-employer
relationship.
3. Telecommunications, Electricity, Fuel and Water Expenses. Expenses related to the use
of telecommunication facilities, consumption of electricity, fuel and water.
4. Rent Expense. Expense for spade, equipment or other asset rentals.
5. Supplies Expense. Expense using supplies (e.g. office supplies) in the conduct of daily
business.
6. Insurance Expense. Portion of premiums paid on insurance coverage.
7. Depreciation Expense. The portion of the cost of a tangible asset allocated or charges as
expense during an accounting period.
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8. Uncollectible Account Expense. The amount of receivables estimated to be doubtful of
collection.
9. Interest Expense. An expense related to the use of borrowed funds.
EXERCISES:
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PROBLEM 1 Transaction Effects on the Basic Accounting Model
Required:
For each transaction, indicate whether the Assets, Liabilities or Owner’s Equity increased (+),
decreased (-) or did not change (0) by placing the appropriate sign in the appropriate column.
Required:
For each transaction, indicate whether the Assets, Liabilities or Owner’s Equity increased (+),
decreased (-) or did not change (0) by placing the appropriate sign in the appropriate column.
Required:
Required:
Identify the foregoing transactions by identifying each as either one of the following: Owner’s
Investment (OI), Owner’s Withdrawal (OW), Income (I), Expense (E), or not an Owner’s Equity
transaction (NO).
Required:
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Indicate whether each of the above transactions is a Source of Assets (SA), Use of Assets (UA),
Exchange of Assets (EA) or Exchange of Claim (EC) transactions.
Cash
The Ledger
Office Equipment
A grouping of accounts which is
used to classify and summarize
transactions and to prepare data
for basic financial statements.
Trial Balance
Listing of all ledger accounts, Assets
in order, with their respective Liabilities
debit or credit balances. SOURCE DOCUMENTS
Owner’s Equity
Revenues
Expenses
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1. Transactions and events are the starting point in the accounting process.
2. Source documents identify and describe transactions and events entering the accounting
process.
3. These source documents contain information about the nature and amounts of the
transaction.
THE JOURNAL
Journal page 1
Account Titles and
Date Explanation P.R. Debit Credit
1 2020
2 1-May Cash 250,000.00
3 SJK, Capital 250,000.00
4 Initial investment.
1. After the transaction or event has been identified and measured, it is recorded in the journal.
2. The process of recording a transaction is called journalizing.
THE LEDGER
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1. A grouping of the entity’s account is referred to as the ledger.
2. A general ledger is the “reference book” of the accounting system and is used to classify and
summarize transactions, and to prepare data for the basic financial statements.
3. The accounts in the general ledger are classified into two groups:
a. Balance Sheet or Permanent or Real Accounts. This refers to assets, liabilities and
owner’s equity.
b. Income Statement or Temporary or Nominal Accounts. This refers to income and
expenses.
4. Each account has its own records in the ledger.
CHART OF ACCOUNTS
1. A listing of all the accounts and their account numbers in the ledger is known as the chart of
accounts.
2. The chart is arranged in the financial statement order, that is, assets first, followed by
liabilities, owner’s equity, revenues and expenses.
3. The accounts should be numbered in a flexible manner to permit indexing and cross-
referencing.
POSTING (Step 3)
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1. Posting means transferring the amounts from the journal to the appropriate accounts in the
ledger.
2. Debits in the journal are posted as debits in the ledger and credits in the journal as credits in
the ledger.
Journal page 1
Account Titles and
Date Explanation P.R. Debit Credit
1 2020
2 1-May Cash 250,000.00
3 SJK, Capital 250,000.00
4 Initial investment.
The Ledger
Account
Account: Cash No. 110
Date Explanation J.R. Debit Credit Balance
1 2020
2 1-May Intial investment J-1 250,000.00
Account
Account: SJK, Capital No. 310
Date Explanation J.R. Debit Credit Balance
1 2020
2 1-May Intial investment J-1 250,000.00
Illustration of T- Account:
Cash
May
May 1 250,000.00 1 8,000.00
2 210,000.00 4 420,000.00
10 26,400.00 4 14,400.00
15 10,000.00 5 15,000.00
30 24,000.00 9 10,000.00
13 6,600.00
25 14,000.00
27 7,200.00
31 3,000.00
520,400.00 498,200.00
Balance 22,200.00
1. The trial balance is a list of all accounts with their respective debit or credit balances.
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2. It is prepared to verify the equality of debits and credits in the ledger at the end of each
accounting period or at any time the postings are updated.
3. The procedures in the preparation of the trial balance follow:
a. List all the accounts in numerical order.
b. Obtain the account balance of each account from the ledger and enter the balances in the
debit or credit balances in the credit column.
c. Add the debit and credit columns.
d. Compare the totals.
4. The trial balance is a control device that helps minimize accounting errors.
EXERCISES
Required:
For each transaction, indicate the accounts that should be debited and credited. It no journal entry is
required, write “N/A’ in the columns. Use the following accounts:
Cash Notes Payable
Account Receivable Salaries Payable
Supplies Noza, Capital
Prepaid Expenses Niza, Withdrawals
Equipment Service Revenue
Patents Operating Expenses
Accounts Payable
The following ledger accounts are used by Cardo Dalisay Repair Shop:
a. Cash m. Dalisay, Withdrawals
b. Salaries Expense n. Salaries Payable
c. Account Receivable o. Unearned Revenue
d. Dalisay, Capital p. Office Equipment
e. Service Revenues q. Rent Payable
f. Prepaid Rent r. Notes Receivable
g. Accounts Payable s. Interest Expense
h. Land t. Notes Payable
i. Supplies Expense u. Supplies
j. Prepaid Insurance v. Interest Receivable
k. Utilities Expense w. Rent Expense
l. Service Revenues
Required: Indicate each account’s classification and normal balance by placing (/) marks.
Assets Income
110 Cash 410 Delivery Revenues
120 Account Receivable Expenses
130 Prepaid Insurance 510 Salaries Expenses
140 Service Vehicle 520 Gasoline and Oil Expenses
150 Office Equipment 530 Repairs Expense
Liabilities 540 Advertising Expense
210 Accounts Payable 550 Supplies Expense
Owner’s Equity 590 Miscellaneous Expense
310 Pineda, Capital
320 Pineda, Withdrawals
May 3 Placed four week-end advertisements in the Sun Daily for Php 18,500.00; the amount is due in 30 days.
6 Bought supplies on account from Supplier C, Php 8,800.00.
15 Juanita Pineda invested in the business own office equipment with a fair market value of Php 52,500.00.
17 Received Php 61, 800.00 from charge customers to apply on their own accounts.
22 Received a bill from Park Trucking for repair services performed, Php 8,500.00.
26 Paid Supplies, Inc, Php 8,800.00 in full payment of account.
29 Paid salaries to employees, Php 21,000.00
30 Received Php 39,300.00 for services performed.
31 Received and paid gasoline and oil bill to the service vehicle, Php 12,500.00.
31 Billed South China Bank for services performed, Php 45,000.00.
31 Dalisay withdrew cash for personal use, Php 14, 500.00.
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