Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.
To do this Press
Open a document. Ctrl+O
Create a new document. Ctrl+N
Save the document. Ctrl+S
Close the document. Ctrl+W
Cut the selected content to the
Ctrl+X
Clipboard.
Copy the selected content to the
Ctrl+C
Clipboard.
Paste the contents of the Clipboard. Ctrl+V
Select all document content. Ctrl+A
Apply bold formatting to text. Ctrl+B
Apply italic formatting to text. Ctrl+I
Apply underline formatting to text. Ctrl+U
Decrease the font size by 1 point. Ctrl+[
Increase the font size by 1 point. Ctrl+]
Center the text. Ctrl+E
Align the text to the left. Ctrl+L
Align the text to the right. Ctrl+R
Cancel a command. Esc
Undo the previous action. Ctrl+Z
Redo the previous action, if possible. Ctrl+Y
Alt+W, Q, then tab in Zoom dialog box to the value
Adjust the zoom magnification.
you want.
Split the document window. Ctrl+Alt+S
To do this Press
Remove the document window split. Alt+Shift+C or Ctrl+Alt+S
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Close a task pane
To close a task pane using the keyboard:
Press F6 until the task pane is selected.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.
Ribbon keyboard shortcuts
The ribbon groups related options on tabs. For example, on the Home tab, the Font group
includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called
Key Tips, as letters in small images next to the tabs and options as shown in the image
below.

Note: Add-ins and other programs may add new tabs to the ribbon and may provide
access keys for those tabs.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access
Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q
to move to the Tell me or Search field. Press Alt again to see Key Tips for the options for
the selected tab.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too.
However, you need to know the full shortcut. For example, press Alt, and then press one
of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up
saying you're using an access key from an earlier version of Microsoft Office. If you
know the entire key sequence, go ahead and use it. If you don't know the sequence, press
Esc and use Key Tips instead.
Use the Access Keys for ribbon tabs
To go directly to a tab on the ribbon, press one of the following access keys. Additional
tabs may appear depending on your selection in the document.
To do this Press
Alt+Q, then
Move to the Tell me or Search field on the Ribbon to search for
enter the search
assistance or Help content.
term.
Open the File page to use Backstage view. Alt+F
Open the Home tab to use common formatting commands, paragraph
Alt+H
styles, and the Find tool.
Open the Insert tab to insert tables, pictures and shapes, headers, or text
Alt+N
boxes.
Open the Design tab to use themes, colors, and effects, such as page
Alt+G
borders.
Open the Layout tab to work with page margins, page orientation,
Alt+P
indentation, and spacing.
Open the References tab to add a table of contents, footnotes, or a table
Alt+S
of citations.
Open the Mailings tab to manage Mail Merge tasks and to work with
Alt+M
envelopes and labels.
Open the Review tab to use Spell Check, set proofing languages, and to
Alt+R
track and review changes to your document.
Open the View tab to choose a document view or mode, such as Read
Mode or Outline view. You can also set the zoom magnification and Alt+W
manage multiple document windows.
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Work in the ribbon with the keyboard
To do this Press
Select the active tab on the ribbon, Alt or F10. To move to a different tab, use access
and activate the access keys. keys or the arrow keys.
Move the focus to commands on the
Tab key or Shift+Tab
ribbon.
Move between command groupings
Ctrl+Left or Right arrow key
on the ribbon.
To do this Press
Move among the items on the Ribbon. Arrow keys
Activate the selected button. Spacebar or Enter
Open the list for the selected
Down arrow key
command.
Open the menu for the selected
Alt+Down arrow key
button.
When a menu or submenu is open,
Down arrow key
move to the next command.
Expand or collapse the ribbon. Ctrl+F1
Shift+F10
Open the context menu. Or, on a Windows keyboard, the Context key
(between the right Alt and right Ctrl keys)
Move to the submenu when a main
Left arrow key
menu is open or selected.
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Navigate the document
To do this Press
Move the cursor one word to the left. Ctrl+Left arrow key
Move the cursor one word to the right. Ctrl+Right arrow key
Move the cursor up by one paragraph. Ctrl+Up arrow key
Move the cursor down by one paragraph. Ctrl+Down arrow key
Move the cursor to the end of the current line. End
Move the cursor to the beginning the current line. Home
Move the cursor to the top of the screen. Ctrl+Alt+Page up
Move the cursor to the bottom of the screen. Ctrl+Alt+Page down
Move the cursor by scrolling the document view up by
Page up
one screen.
To do this Press
Move the cursor by scrolling the document view down by
Page down
one screen.
Move the cursor to the top of the next page. Ctrl+Page down
Move the cursor to the top of the previous page. Ctrl+Page up
Move the cursor to the end of the document. Ctrl+End
Move the cursor to the beginning of the document. Ctrl+Home
Move the cursor to the location of the previous revision. Shift+F5
Move the cursor to the location of the last revision made Shift+F5, immediately after
before the document was last closed. opening the document.
Cycle through floating shapes, such as text boxes or Ctrl+Alt+5, and then the Tab
images. key repeatedly
Exit the floating shape navigation and return to the normal
Esc
navigation.
Display the Navigation task pane, to search within the
Ctrl+F
document content.
Display the Go To dialog, to navigate to a specific page,
bookmark, footnote, table, comment, graphic, or other Ctrl+G
location.
Cycle through the locations of the four previous changes
Ctrl+Alt+Z
made to the document.
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Navigate the document using the browse options in Word 2007 and 2010
In Word 2007 and 2010, you can browse the document by various types of objects, such
as fields, footnotes, headings, and graphics.
To do this Press
Open the list of browse options to define the type of object to browse
Ctrl+Alt+Home
by.
Move to the previous object of the defined type. Ctrl+Page up
Move to the next object of the defined type. Ctrl+Page down
To do this Press

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Preview and print documents
To do this Press
Print the document. Ctrl+P
Switch to print preview. Ctrl+Alt+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out. Page up or Page down
Move to the first preview page when zoomed out. Ctrl+Home
Move to the last preview page when zoomed out. Ctrl+End
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Select text and graphics
To do this Press
Select text. Shift+Arrow keys
Select the word to the left. Ctrl+Shift+Left arrow key
Ctrl+Shift+Right arrow
Select the word to the right.
key
Select from the current position to the beginning of the
Shift+Home
current line.
Select from the current position to the end of the current line. Shift+End
Select from the current position to the beginning of the
Ctrl+Shift+Up arrow key
current paragraph.
Select from the current position to the end of the current Ctrl+Shift+Down arrow
paragraph. key
Select from the current position to the top of the screen. Shift+Page up
Select from the current position to the bottom of the screen. Shift+Page down
Select from the current position to the beginning of the Ctrl+Shift+Home
To do this Press
document.
Select from the current position to the end of the document. Ctrl+Shift+End
Select from the current position to the bottom of the window. Ctrl+Alt+Shift+Page down
Select all document content. Ctrl+A
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Extend a selection
To do this Press
F8
Start extending the
selection. In the extend selection mode, clicking a location in the
document extends the current selection to that location.
Select the nearest character
F8, Left or Right arrow key
to the left or right.
F8 repeatedly to expand the selection to the entire word,
Expand the selection.
sentence, paragraph, section, and document.
Reduce the selection. Shift+F8
Select a vertical block of
Ctrl+Shift+F8, then press the arrow keys
text.
Stop extending the
Esc
selection.
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Edit text and graphics
To do this Press
Delete one word to the left. Ctrl+Backspace
Delete one word to the right. Ctrl+Delete
Open the Clipboard task pane and enable the
Office Clipboard, which allows you to copy and Alt+H, F, O
paste content between Microsoft Office apps.
Cut the selected content to the Clipboard. Ctrl+X
To do this Press

Copy the selected content to the Clipboard. Ctrl+C

Paste the contents of the Clipboard. Ctrl+V
F2, move the cursor to the destination,
Move the selected content to a specific location.
and then press Enter.
Shift+F2, move the cursor to the
Copy the selected content to a specific location.
destination, and then press Enter.
Define an AutoText block with the selected
Alt+F3
content.
The first few characters of the AutoText
Insert an AutoText block. block, and then press Enter when the
ScreenTip appears.
Cut the selected content to the Spike. Ctrl+F3
Paste the contents of the Spike. Ctrl+Shift+F3
Copy the selected formatting. Ctrl+Shift+C
Paste the selected formatting. Ctrl+Shift+V
Copy the header or footer used in the previous
Alt+Shift+R
section of the document.
Display the Replace dialog, to find and replace
Ctrl+H
text, specific formatting, or special items.
Display the Object dialog, to insert a file object
Alt+N, J, J
into the document.
Insert a SmartArt graphic. Alt+N, M
Insert a WordArt graphic. Alt+N, W
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Align and format paragraphs
To do this Press
Center the paragraph. Ctrl+E
To do this Press
Justify the paragraph. Ctrl+J
Align the paragraph to the left. Ctrl+L
Align the paragraph to the right. Ctrl+R
Indent the paragraph. Ctrl+M
Remove a paragraph indent. Ctrl+Shift+M
Create a hanging indent. Ctrl+T
Remove a hanging indent. Ctrl+Shift+T
Remove paragraph formatting. Ctrl+Q
Apply single spacing to the paragraph. Ctrl+1
Apply double spacing to the paragraph. Ctrl+2
Apply 1.5-line spacing to the paragraph. Ctrl+5
Add or remove space before the paragraph. Ctrl+0 (zero)
Enable AutoFormat. Ctrl+Alt+K
Apply the Normal style. Ctrl+Shift+N
Apply the Heading 1 style. Ctrl+Alt+1
Apply the Heading 2 style. Ctrl+Alt+2
Apply the Heading 3 style. Ctrl+Alt+3
Display the Apply Styles task pane. Ctrl+Shift+S
Display the Styles task pane. Ctrl+Alt+Shift+S
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Format characters
To do this Press
Ctrl+D
Display the Font dialog.
Ctrl+Shift+F
Increase the font size. Ctrl+Shift+Right angle bracket
To do this Press
(>)
Ctrl+Shift+Left angle bracket
Decrease the font size.
(<)
Increase the font size by 1 point. Ctrl+Right bracket (])
Decrease the font size by 1 point. Ctrl+Left bracket ([)
Switch the text between upper case, lower case, and
Shift+F3
title case.
Change the text to all upper case. Ctrl+Shift+A
Hide the selected text. Ctrl+Shift+H
Apply bold formatting. Ctrl+B
Apply underline formatting. Ctrl+U
Apply underline formatting to the words, but not the
Ctrl+Shift+W
spaces.
Apply double-underline formatting. Ctrl+Shift+D
Apply italics formatting. Ctrl+I
Apply small caps formatting. Ctrl+Shift+K
Apply subscript formatting. Ctrl+Equal sign (=)
Apply superscript formatting. Ctrl+Shift+Plus sign (+)
Remove manual character formatting. Ctrl+Spacebar
Change the selected text to the Symbol font. Ctrl+Shift+Q
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Manage text formatting
To do this Press
Display all nonprinting characters. Ctrl+Shift+8 (do not use the numeric keypad)
Display the Reveal Formatting task pane. Shift+F1
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Insert special characters
To do this Press
Insert a line break. Shift+Enter
Insert a page break. Ctrl+Enter
Insert a column break. Ctrl+Shift+Enter
Ctrl+Alt+Minus sign (on
Insert an em dash (—).
the numeric keypad)
Ctrl+Minus sign (on the
Insert an en dash (–).
numeric keypad)
Insert an optional hyphen. Ctrl+Hyphen (-)
Insert a nonbreaking hyphen. Ctrl+Shift+Hyphen (-)
Insert a nonbreaking space. Ctrl+Shift+Spacebar
Insert a copyright symbol (©). Ctrl+Alt+C
Insert a registered trademark symbol (®). Ctrl+Alt+R
Insert a trademark symbol (™). Ctrl+Alt+T
Insert an ellipsis (…) Ctrl+Alt+Period (.)
Insert the Unicode character for the specified Unicode
(hexadecimal) character code. For example, to insert the
euro currency symbol ( ), type 20AC, and then hold down The character code, then
Alt and press X. press Alt+X
Tip: To find out the Unicode character code for a selected
character, press Alt+X.
Insert the ANSI character for the specified ANSI (decimal)
character code. For example, to insert the euro currency Alt+the character code (on
symbol, hold down Alt and press 0128 on the numeric the numeric keypad)
keypad.
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Work with web content
To do this Press
Insert a hyperlink. Ctrl+K
Go back one page. Alt+Left arrow key
Go forward one page. Alt+Right arrow key
Refresh the page. F9
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Work with tables
Move around in a table
To do this Press
Move to the next cell in the row and select its content. Tab key
Move to the previous cell in the row and select its content. Shift+Tab
Move to the first cell in the row. Alt+Home
Move to the last cell in the row. Alt+End
Move to the first cell in the column. Alt+Page up
Move to the last cell in the column. Alt+Page down
Move to the previous row. Up arrow key
Move to the next row. Down arrow key
Move one row up. Alt+Shift+Up arrow key
Move one row down. Alt+Shift+Down arrow key
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Select table content
To do this Press
Select the content in the
Tab key
next cell.
Select the content in the
Shift+Tab
previous cell.
Extend a selection to Shift+Arrow keys
To do this Press
adjacent cells.
Select the top or bottom cell of the column, and then press
Select a column.
Shift+Up or Down arrow keys
Select the first or last cell in the row, and then press
Select a row.
Shift+Alt+End or Home.
Select the whole table. Alt+5 on the numeric keypad, with Num Lock switched off
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Insert paragraphs and tab characters in a table
To do this Press
Insert a new paragraph in a cell. Enter
Insert a tab character in a cell. Ctrl+Tab
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Review a document
To do this Press
Insert a comment. Ctrl+Alt+M
Turn change tracking on or off. Ctrl+Shift+E
Close the Reviewing Pane. Alt+Shift+C
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Work with references, citations and indexing
Use the following shortcuts to add references to your document, such as a table of
contents, footnotes, and citations.
To do this Press
Mark a table of contents entry. Alt+Shift+O
Mark a table of authorities entry (citation). Alt+Shift+I
Choose citation options. Alt+Shift+F12, Spacebar
Mark an index entry. Alt+Shift+X
To do this Press
Insert a footnote. Ctrl+Alt+F
Insert an endnote. Ctrl+Alt+D
Go to the next footnote. Alt+Shift+Right angle bracket (>)
Go to the previous footnote. Alt+Shift+Left angle bracket (<)
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Work with mail merge and fields
To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To
select the Mailings tab, press Alt+M.
Perform a mail merge
To do this Press
Preview the mail merge. Alt+Shift+K
Merge a document. Alt+Shift+N
Print the merged document. Alt+Shift+M
Edit a mail-merge data document. Alt+Shift+E
Insert a merge field. Alt+Shift+F
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Work with fields
To do this Press
Insert a DATE field. Alt+Shift+D
Insert a LISTNUM field. Ctrl+Alt+L
Insert a PAGE field. Alt+Shift+P
Insert a TIME field. Alt+Shift+T
Insert an empty field. Ctrl+F9
Update the linked information in a Microsoft Word source document. Ctrl+Shift+F7
Update the selected fields. F9
Unlink a field. Ctrl+Shift+F9
To do this Press

Switch between a selected field code and its result. Shift+F9

Switch between all field codes and their results. Alt+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field
Alt+Shift+F9
results.
Go to the next field. F11
Go to the previous field. Shift+F11
Lock a field. Ctrl+F11
Unlock a field. Ctrl+Shift+F11
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Work with text in other languages
Set the proofing language
Every document has a default language, typically the same default language as your
computer's operating system. If your document also contains words or phrases in a
different language, it's a good idea to set the proofing language for those words. This not
only makes it possible to check spelling and grammar for those phrases, it enables
assistive technologies like screen readers to handle them appropriately.
To do this Press
Display the Language dialog to set the proofing language. Alt+R, U, L
Set default languages. Alt+R, L
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Insert international characters
To type a lowercase character by using a key combination that includes the Shift key,
hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you
type the letter.
Note: If you type extensively in another language, you may prefer to switch to a different
keyboard instead.
To insert this Press
à, è, ì, ò, ù,
Ctrl+Grave accent (`), the letter
À, È, Ì, Ò, Ù
á, é, í, ó, ú, ý
Ctrl+Single quotation mark ('), the letter
Á, É, Í, Ó, Ú, Ý
â, ê, î, ô, û
Ctrl+Shift+Caret (^), the letter
Â, Ê, Î, Ô, Û
ã, ñ, õ
Ctrl+Shift+Tilde (~), the letter
Ã, Ñ, Õ
ä, ë, ï, ö, ü, ÿ,
Ctrl+Shift+Colon (:), the letter
Ä, Ë, Ï, Ö, Ü, Ÿ
å, Å Ctrl+Shift+At sign (@), a or A
æ, Æ Ctrl+Shift+Ampersand (&), a or A
œ, Œ Ctrl+Shift+Ampersand (&), o or O
ç, Ç Ctrl+Comma (,), c or C
ð, Ð Ctrl+Single quotation mark ('), d or D
ø, Ø Ctrl+Forward slash (/), o or O
¿ Ctrl+Alt+Shift+Question mark (?)
¡ Ctrl+Alt+Shift+Exclamation point (!)
ß Ctrl+Shift+Ampersand (&), s
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Use Input Method Editors for East Asian languages
To do this Press
Switch to the Japanese Input Method Editor (IME) for a 101-key
Alt+Tilde (~)
keyboard, if available.
Switch to the Korean Input Method Editor (IME) for a 101-key keyboard,
Right Alt
if available.
Switch to the Chinese Input Method Editor (IME) for a 101-key
Ctrl+Spacebar
keyboard, if available.
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Work with document views
Word offers several different views of a document. Each view makes it easier to do
certain tasks. For example, Read Mode enables you view the document as a horizontal
sequence of pages, which you can quickly browse using the Left and Right arrow keys.
Switch the document view
To do this Press
Switch to the Read Mode view.
Alt+W, F
In Word 2007 and 2010, this is called Full Screen Reading view.
Switch to the Print Layout view. Ctrl+Alt+P
Switch to the Outline view. Ctrl+Alt+O
Switch to the Draft view. Ctrl+Alt+N
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Outline a document
These shortcuts only apply when the document is in the Outline view.
To do this Press
Promote a paragraph. Alt+Shift+Left arrow key
Demote a paragraph. Alt+Shift+Right arrow key
Demote the paragraph to body text. Ctrl+Shift+N
Move the selected paragraphs up. Alt+Shift+Up arrow key
Move the selected paragraphs down. Alt+Shift+Down arrow key
Expand the text under a heading. Alt+Shift+Plus sign
Collapse the text under a heading. Alt+Shift+Minus sign
Expand or collapse all text or headings. Alt+Shift+A
Forward slash (/) (on the numeric
Hide or display the character formatting.
keypad)
To do this Press
Switch between showing the first line of body text and
Alt+Shift+L
showing all body text.
Show all headings with the Heading 1 style. Alt+Shift+1
Show all headings with the specified heading level. Alt+Shift+Heading level number
Insert a tab character. Ctrl+Tab
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Move through the document in Read Mode
To do this Press
Move to the beginning of the document. Home
Move to the end of the document. End
Go to a specific page. Type the page number, then press Enter
Exit Read Mode. Esc
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Use function key shortcuts
Key Description
F1 alone: displays the Word help task pane.
Shift+F1: displays or hides context-sensitive help or the Reveal Formatting task
pane.
F1
Ctrl+F1: displays or hides the ribbon.
Alt+F1: moves to the next field.
Alt+Shift+F1: moves to the previous field.
F2 F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor
where you want to move the text or graphic, and then press Enter to move, or press
Esc to cancel.
Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor
where you want to copy the text or graphic, and then press Enter to copy, or press
Esc to cancel.
Key Description
Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
Alt+Shift+F2: saves the document.
Ctrl+Alt+F2: displays the Open dialog.
Shift+F3: switches the selected text between upper case, lower case, and title case.
Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts and
F3 graphics to the Spike, and paste them as a group to another location.
Ctrl+Shift+F3: pastes the contents of the Spike.
Alt+F3: creates a new Building Block.
F4 alone: repeats the last command or action, if possible.
Shift+F4: repeats the last Find or Go To action.
F4
Ctrl+F4: closes the current document.
Alt+F4: closes Word.
F5 alone: displays the Go To dialog.
Shift+F5: moves the cursor to the last change.
F5
Ctrl+Shift+F5: displays the Bookmark dialog.
Alt+F5: restores the document window size.
F6 alone: switch between the document, task pane, status bar, and ribbon. In a
document that has been split, F6 includes the split panes when switching between
panes and the task pane.
Shift+F6: switches between the document, ribbon, status bar, and task pane.
Ctrl+F6: switches to the next document window when more than one document is
F6
open.
Ctrl+Shift+F6: switches to the previous document window when more than one
document is open.
Alt+F6: moves from an open dialog box back to the document, for dialog boxes that
support this behavior.
F7 F7 alone: displays the Editor task pane to check spelling and grammar in the
document or the selected text.
Key Description
Shift+F7: displays the Thesaurus task pane.
Ctrl+Shift+F7: updates the linked information in a Word source document.
Alt+F7: finds the next spelling or grammatical error.
Alt+Shift+F7: in Word 2013 and newer, displays the Translator task pane. In Word
2007 and 2010, displays the Research task pane.
F8 alone: extends the selection. For example, if a word is selected, the selection size
is extended to one sentence.
Shift+F8: reduces the selection. For example, if a paragraph is selected, the selection
F8 size is reduced to one sentence.
Ctrl+Shift+F8: turns extend selection mode on and off. In the extend selection
mode, the arrow keys extend the selection.
Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.
F9 alone: updates the selected fields.
Shift+F9: switches between a field code and its result.
Ctrl+F9: inserts an empty field.
F9 Ctrl+Shift+F9: unlinks the current field.

Alt+F9: switches between all field codes and their results.

Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying
field results.
F10 alone: turns KeyTips on or off.
Shift+F10: displays the shortcut menu for the selected item.
Ctrl+F10: maximizes or restores the document window size.
F10
Alt+F10: displays the Selection task pane.
Alt+Shift+F10: displays the menu or message for available actions, for example, for
pasted text or an AutoCorrect change.
F11 F11 alone: moves to the next field.
Shift+F11: moves to the previous field.
Key Description
Ctrl+F11: locks the current field.
Ctrl+Shift+F11: unlocks the current field.
Alt+F11: opens the Microsoft Visual Basic for Applications editor, in which you
can create a macro using Visual Basic for Applications (VBA).
F12 alone: displays the Save As dialog.
Shift+F12: saves the document.
Ctrl+F12: displays the Open dialog.
F12
Ctrl+Shift+F12: displays the Print tab in the Backstage view.
Alt+Shift+F12: selects the Table of Contents button in the Table of Contents
container when the container is active.
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See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
This article describes the keyboard shortcuts and function keys in Word for Mac.
Notes: 
The settings in some versions of the Mac operating system (OS) and some utility
applications might conflict with keyboard shortcuts and function key operations in Office
for Mac. For information about changing the key assignment for a keyboard shortcut, see
Mac Help for your version of macOS, your utility application, or refer to Shortcut
conflicts.
If you don't find a keyboard shortcut here that meets your needs, you can create a custom
keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office
for Mac.
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the
Control key in Word for Mac. However, not all do.
To quickly find a shortcut in this article, you can use Search. Press Command+F, and
then type your search words.
For the best experience using your keyboard with the ribbon, enable your keyboard to
access all controls.
To open the System Preferences, press +Spacebar, type system preferences, and press
Return.
To go to Keyboard Settings, type keyboard and press Return.
In the Shortcuts tab, press Control+F7 to change the Full Keyboard Access setting from
Text boxes and lists only to All Controls.
In this topic
Frequently used shortcuts
Shortcut conflicts
Navigate the document
Select text and graphics
Edit text and graphics
Work with tables
Drawing
Work with fields
Outline a document
Review a document
Use footnotes and endnotes
Work with right-to-left languages
Use function key shortcuts
Frequently used shortcuts
This table lists frequently used shortcuts in Word for Mac.
To do this Press
+Z
Undo the previous action.
F1
Redo the previous action, if possible. +Y
Cut the selected content to the Clipboard. +X
To do this Press

F2
+C
Copy the selected content to the Clipboard.
F3
+V
Paste the contents of the Clipboard.
F4
Display the shortcut menu for the selected item. * Shift+F10
+Option+G
Display the Go To dialog.
F5
+Option+L
Display the Spelling and Grammar dialog.
F7
Enable extended selection mode. F8
Switch to the next window. +Grave accent ( ` )
Switch to the previous window. +Shift+Grave accent (`)
Display the Save As dialog. +Shift+S
Find text (move focus to the Search in Document box). +F
Display the Find and Replace pane. Control+H
Display the Print dialog. +P
Close the current document. +F4
Expand or minimize the ribbon +Option+R
Find the next spelling or grammatical error. The Check
Option+F7
spelling as you type feature must be enabled.
Search for the selected text in your web browser. +Shift+L

Search for the selected text using the Smart Lookup task +Control+Option+L
pane. Word 2011: Not available
Open the Dictionary. In Word 2011,
To do this Press
Option+Shift+F7
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Shortcut conflicts
Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts.
This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may
have to change your Mac keyboard settings to change the shortcut for the key.
Change system preferences for keyboard shortcuts
From the Apple menu, select System Preferences.
Select Keyboard.
Select the Shortcuts tab.
Select Mission Control.
Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut
that you want to use.
Navigate the document
To do this Press
Move the cursor one word to the left. Option+Left arrow key
Move the cursor one word to the right. Option+Right arrow key
Move the cursor up by one paragraph. +Up arrow key
Move the cursor down by one paragraph. +Down arrow key
+Left arrow
Move the cursor to the beginning of the current line.
Home
+Right arrow key
Move the cursor to the end of the current line.
End
+Page up
Move the cursor to the top of the previous page. On a MacBook, press +Fn+Up
arrow key
Move the cursor to the top of the next page. +Page down
To do this Press
On a MacBook, press +Fn+Down
arrow key
+Home
Move the cursor to the beginning of the document. On a MacBook, press +Fn+Left
arrow key
+End
Move the cursor to the end of the document. On a MacBook, press +Fn+Right
arrow key
Move the cursor to the previous insertion point. Shift+F5
Move the cursor by scrolling the document view up
Page up
by one screen.
Move the cursor by scrolling the document view
Page down
down by one screen.
Top of page
Select text and graphics
Tip: If you know the key combination to move the cursor, you can generally select the
text by using the same key combination while holding down Shift. For example, +Right
arrow moves the cursor to the next word, and +Shift+Right arrow selects the text from
the cursor to the beginning of the next word.
To do this Press
Select multiple items that are not next Select the first item that you want, hold down ,
to each other. and then mouse click the additional items.
Select text. Shift+Arrow keys
Select the word to the left. Shift+Option+Left arrow key
Select the word to the right. Shift+Option+Right arrow key

Select from the current position to the +Shift+Left arrow key

beginning of the current line. Shift+Home
Select from the current position to the +Shift+Right arrow key
end of the current line.
To do this Press
Shift+End
Select from the current position to the
+Shift+Up arrow key
beginning of the current paragraph.
Select from the current position to the
+Shift+Down arrow key
end of the current paragraph.
Select from the current position to the
Shift+Page up
top of the screen.
Select from the current position to the
Shift+Page down
bottom of the screen.
Select from the current position to the
+Shift+Home
beginning of the document.
Select from the current position to the
+Shift+End
end of the document.
Select from the current position to the
+Shift+Option+Page down
bottom of the window.
Select all document content. +A
Top of page
Extend a selection
To do this Press
F8
Start extending the
selection. * In the extend selection mode, clicking a location in the
document extends the current selection to that location.
Select the nearest
F8, Left arrow key
character to the left.
Select the nearest
F8, Right arrow key
character to the right.
F8 repeatedly to expand the selection to the entire word,
Expand the selection.
sentence, paragraph, section, and document.
Reduce the selection. * Shift+F8
To do this Press
Select a vertical block of
+Shift+F8, then press the arrow keys
text.

Stop extending the Esc

selection. +Period (.)
Top of page
Edit text and graphics
To do this Press
+X
Cut the selected content to the Clipboard.
F2
+C
Copy the selected content to the Clipboard.
F3
+V
Paste the contents of the Clipboard.
F4
Paste the Clipboard contents and match the formatting of the
+Option+Shift+V
surrounding text.
Display the Paste Special dialog. +Control+V
Cut the selected content to the Spike. +F3
Paste the contents of the Spike. +Shift+F3
Copy the selected formatting. +Shift+C
Paste the copied formatting. +Shift+V
Copy the selected content to the Scrapbook. Control+Option+C
Paste the selected content from the Scrapbook. Control+Option+V
Insert graphics using the Media Browser. + Control+M
Create an AutoText entry. Option+F3
Insert an AutoText entry. +Option+Shift+V
Top of page
Align and format paragraphs
To do this Press
Center the paragraph. +E
Justify the paragraph. +J
Align the paragraph to the left. +L
Align the paragraph to the right. +R
Indent the paragraph. Control+Shift+M
Remove a paragraph indent. +Shift+M
Create a hanging indent. +T
Remove a hanging indent. +Shift+T
Apply single-spacing to the paragraph. +1
Apply double-spacing to the
+2
paragraph.
Apply 1.5-line spacing to the
+5
paragraph.
Add or remove space before the
+0 (zero)
paragraph.
Enable AutoFormat. +Option+K
Apply the Normal style. +Shift+N
Apply the Heading 1 style. +Option+1
Apply the Heading 2 style. +Option+2
Apply the Heading 3 style. +Option+3
+Shift+L, when the cursor is at the beginning of
Apply the List style.
a line
Insert a nonbreaking space. Option+Spacebar
Top of page
Format characters
To do this Press
Change the font. +Shift+F
+Shift+Right angle bracket
Increase the font size.
(>)
Decrease the font size. +Shift+Left angle bracket (<)
Increase the font size by 1 point. +Right bracket (])
Decrease the font size by 1 point. +Left bracket ([)
Display the Font dialog. +D
Switch the text between upper case, lower case, and title
Shift+F3
case.
Change the text to all upper case. +Shift+A
Apply bold formatting. +B
Apply underline formatting. +U
Apply underline formatting to the words, but not the
+Shift+W
spaces.
Apply double-underline formatting. +Shift+D
Apply italics formatting. +I
Apply small caps formatting. +Shift+K
Apply subscript formatting. +Equals sign (=)
Apply superscript formatting. +Shift+Plus sign (+)
Apply strike-through formatting. +Shift+X
Remove manual character formatting. + Shift+Z
Top of page
Insert special characters
To do this Press
Insert an empty field. +F9
Insert a line break. Shift+Return
To do this Press
Insert a page break. +Return
Insert a column break. +Shift+Return
Insert a nonbreaking hyphen. +Shift+Hyphen (-)
Insert a copyright symbol (©). Option+G
Insert a registered trademark symbol (®). Option+R
Insert a trademark symbol (™). Option+2
Insert an ellipsis (…) Option+Semicolon (;)
Top of page
Work with tables
Move around in a table
To do this Press
Move to the next cell and select its content. Tab key
Move to the previous cell and select its content. Shift+Tab
Move to the next row. Down arrow key
Move to the previous row. Up arrow key
Move to the first cell in the row. Control+Home
Move to the last cell in the row. Control+End
Move to the first cell in the column. Control+Page up
Move to the last cell in the column. Control+Page down
Add a new row to the bottom of the table. Tab key, at the end of the last row
Add text before a table at the beginning of a Return, at the beginning of the first
document. cell
Insert a row. +Control+I
Top of page
Select table content
To do this Press
Select the content in the
Tab key
next cell.
Select the content in the
Shift+Tab
previous cell.
Extend a selection to
Shift+Arrow keys
adjacent cells.
Select the top or bottom cell of the column, and then press
Select a column.
Shift+Up or Down arrow keys
Select the first or last cell in the row, and then press
Select a row.
Shift+Alt+End or Home.
Top of page
Resize table columns with the ruler
To do this Press
Retain the column sizes to the right and change the Drag the column boundary in the
table width. ruler
Move a single column line and retain the table Shift+Drag the column boundary in
width. the ruler
Equally resize all columns to the right and retain the +Shift+Drag the column boundary
table width. in the ruler
Proportionally resize all columns to the right and +Drag the column boundary in the
retain the table width. ruler
Top of page
Resize table columns directly in a table
Tip: To finely adjust the column width and display the column's measurements in the
ruler when you resize the column, turn off the snap-to functionality by pressing Option
with the shortcut keys.
To do this Press
Move a single column line and retain the table width. Drag the column boundary
To do this Press
Retain column sizes to the right and change the table Shift+Drag the column
width. boundary
Equally resize all columns to the right and retain the table +Shift+Drag the column
width. boundary
Proportionally resize all columns to the right and retain
+Drag the column boundary
the table width.
Top of page
Insert paragraphs and tab characters in a table
To do this Press
Insert a new paragraph in a cell. Return
Insert a Tab character in a cell. Option+Tab
Top of page
Drawing
To do this Press
Toggle drawing mode. +Control+Z
Top of page
Work with fields
To do this Press
Insert a DATE field. Control+Shift+D
Insert a LISTNUM field. +Option+Shift+L
Insert a PAGE field. Control+Shift+P
Insert a TIME field. Control+Shift+T
Insert an empty field. +F9
Update the selected fields. * F9
Unlink a field. +Shift+F9
Switch between a field code and its result. * Shift+F9
To do this Press
Switch between all field codes and their results. Option+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying
Option+Shift+F9
field results.
Go to the next field. * F11
Go to the previous field. Shift+F11
Lock a field. +F11
Unlock a field. +Shift+F11
Top of page
Outline a document
These shortcuts only apply when the document is in the Outline view.
To do this Press
Promote a paragraph. Control+Shift+Left arrow key
Demote a paragraph. Control+Shift+Right arrow key
Demote the paragraph to body text. +Shift+N
Move the selected paragraphs up. * Control+Shift+Up arrow key
Move the selected paragraphs down. * Control+Shift+Down arrow key
Expand the text under a heading. Control+Shift+Plus sign (+)
Collapse text under a heading. * Control+Shift+Minus sign (-)
Expand all body text and headings, or collapse all body
Control+Shift+A
text.
Switch between showing the first line of body text and
Control+Shift+L
showing all body text.
Control+Shift+Heading level
Show all headings with the specified heading level.
number
Top of page
Review a document
To do this Press
Insert a comment. +Option+A
Turn change tracking on or off. +Shift+E
Move to the beginning of a comment. Home
End
Move to the end of a comment. (The End key is not available on all
keyboards.)
Move to the beginning of the list of
+Home, in the Reviewing Pane.
comments.
Move to the end of the list of comments. +End, in the Reviewing Pane.
Top of page
Use footnotes and endnotes
To do this Press
Insert a footnote. +Option+F
Insert an endnote. +Option+E
Top of page
Work with right-to-left languages
Word supports right-to-left functionality for languages that work in a right-to-left or a
combined right-to-left, left-to-right environment for writing, editing, and displaying text.
In this context, right-to-left languages refers to any writing system that is written from
right to left and includes languages that require contextual shaping, such as Arabic, and
languages that do not.
Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are
enabled for the language you are using:
Go to Apple > System Preferences > Keyboard.
On the Input Sources tab, select the language for which you want to enable shortcuts.
On the right side of the tab, select the check box for Enable keyboard shortcuts.
To do this Press
Switch the writing direction to right-to-left. Control+ + Left arrow key
To do this Press
Switch the writing direction to left-to-right. Control+ + Right arrow key
Top of page
Use function key shortcuts
Word for Mac uses the function keys for common commands, including Copy and Paste.
For quick access to these shortcuts, you can change your Apple system preferences so
you don't have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work on
your Mac, not just in Word. After changing this setting, you can still perform the special
features printed on a function key. Just press the Fn key. For example, to use the F12 key
to change your volume, press Fn+F12.
If a function key doesn't work as you expect it to, press the Fn key in addition to the
function key. If you don't want to press the Fn key each time, you can change your Apple
system preferences. For instructions, go to Change function key preferences.
The following table provides the function key shortcuts for Word for Mac.
Key Description
F1 F1 alone: undoes the previous action.
F2 alone: cuts the selected content to the Clipboard.

F2 Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor
where you want to copy the text or graphic, and then press Return to copy, or press
Esc to cancel.
F3 alone: copies the selected content to the Clipboard.
Shift+F3: switches the selected text between upper case, lower case, and title case.
+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics
F3
to the Spike, and paste them as a group to another location.
+Shift+F3: pastes the contents of the Spike.
Option+F3: creates an AutoText entry.
F4 alone: pastes the content from the Clipboard.
F4 Shift+F4: repeats the last Find or Go To action.
Shift+F4: repeats the last Find or Go To action.
Key Description
F5 alone: displays the Go To dialog.
F5 Shift+F5: moves the cursor to the last change.
+Shift+F5: displays the Bookmark dialog.
F6 alone: switch between the document, task pane, status bar, and ribbon. In a
document that has been split, F6 includes the split panes when switching between
panes and the task pane.
Shift+F6: switches between the document, ribbon, status bar, and task pane.
F6
+F6: switches to the next document window when more than one document is
open.
+Shift+F6: switches to the previous document window when more than one
document is open.
F7 alone: displays the Spelling and Grammar dialog.
Shift+F7: displays the Thesaurus task pane.
F7 +Shift+F7: updates the linked information in a Word source document.
Option+F7: finds the next spelling or grammatical error.
Option+Shift+F7: opens the Dictionary.
F8 alone *: extends the selection. For example, if a word is selected, the selection
size is extended to one sentence.
Shift+F8 *: reduces the selection. For example, if a paragraph is selected, the
F8 selection size is reduced to one sentence.
+Shift+F8: turns extend selection mode on and off. In the extend selection mode,
the arrow keys extend the selection.
Option+F8: displays the Macro dialog to create, run, edit, or delete a macro.
F9 F9 alone *: updates the selected fields.
Shift+F9 *: switches between a field code and its result.
+F9: inserts an empty field.
+Shift+F9: unlinks the current field.
Option+F9: switches between all field codes and their results.
Key Description
Option+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field
displaying field results.
F10 Shift+F10 *: displays the shortcut menu for the selected item.
F11 alone *: moves to the next field.
Shift+F11 *: moves to the previous field.
+F11: locks the current field.
F11
+Shift+F11: unlocks the current field.
Option+F11: opens the Microsoft Visual Basic for Applications editor, in which you
can create a macro using Visual Basic for Applications (VBA).
Top of page
Change function key preferences
In the Apple menu, select System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard
function keys.
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
This article describes the keyboard shortcuts in Word for iOS.
Notes: 
If you're familiar with keyboard shortcuts on your macOS computer, the same key
combinations work with Word for iOS using an external keyboard, too. The shortcuts
listed in this article are the only ones that will work in this version of Word.
To quickly find a shortcut in this article, you can use Search. Press Command+F, and
then type your search words.
In this topic
Navigate the document
Edit and format the document
Navigate the document
To do this Press
Find text. +F
Move the cursor up by one paragraph. Option+Up arrow key
Move the cursor down by one paragraph. Option+Down arrow key
Move the cursor left by one word. Option+Left arrow key
Move the cursor right by one word. Option+Right arrow key
Move the cursor to the beginning of the current line. +Left arrow key
Move the cursor to the end of the current line. +Right arrow key
Select text. Shift+Arrow keys
Select the paragraph above. Shift+Option+Up arrow key
Shift+Option+Down arrow
Select the paragraph below.
key
Select the word to the left. Shift+Option+Left arrow key
Select the word to the right. Shift+Option+Right arrow key
Select from the current position to the beginning of the
Shift+ +Left arrow key
line.
Select from the current position to the end of the line. Shift+ +Right arrow key
Select all document content. +A
Top of page
Edit and format the document
To do this Press
Undo the previous action. Command+Z
Redo the previous action, if possible. Command+Y
Cut the selected content to the Clipboard. Command+X
Copy the selected content to the Clipboard. Command+C
Paste the content from the Clipboard. Command+V
Bold the selected text. Command+B
Italicize the selected text. Command+I
Underline the selected text. Command+U
Insert a line break. Shift+Return
Top of page
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
This article describes the keyboard shortcuts in Word for Android.
Notes: 
If you're familiar with keyboard shortcuts on your Windows computer, the same key
combinations work with Word for Android using an external keyboard, too. The shortcuts
listed in this article are the only ones that will work in this version of Word.
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type
your search words.
In this topic
Navigate the document
Edit and format the document
Navigate the document
To do this Press
Find text. Ctrl+F
Move the cursor up by one paragraph. Alt+Up arrow key
Move the cursor down by one paragraph. Alt+Down arrow key
Move the cursor left by one word. Alt+Left arrow key
Move the cursor right by one word. Alt+Right arrow key
Move the cursor to the beginning of the current line. Ctrl+Left arrow key
Move the cursor to the end of the current line. Ctrl+Right arrow key
Select text. Shift+Arrow keys
Select the paragraph above. Shift+Alt+Up arrow key
Select the paragraph below. Shift+Alt+Down arrow key
Select the word to the left. Shift+Alt+Left arrow key
Select the word to the right. Shift+Alt+Right arrow key
Select from the current position to the beginning of the line. Shift+Ctrl+Left arrow key
Select from the current position to the end of the line. Shift+Ctrl+Right arrow key
Select all document content. Ctrl+A
Top of page
Edit and format the document
To do this Press
Undo the previous action. Ctrl+Z
Redo the previous action, if possible. Ctrl+Y
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C
Paste the content from the Clipboard. Ctrl+V
Bold the selected text. Ctrl+B
Italicize the selected text. Ctrl+I
Underline the selected text. Ctrl+U
Insert a line break. Shift+Enter
Top of page
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
This article describes the keyboard shortcuts in Word Mobile.
Notes: 
If you're familiar with keyboard shortcuts on your Windows computer, the same key
combinations work with Word Mobile using an external keyboard, too. The shortcuts
listed in this article are the only ones that will work in this version of Word.
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type
your search words.
In this topic
Navigate the document
Edit and format the document
Navigate the document
To do this Press
Open a document. Ctrl+O
Save or sync the document. Ctrl+S
Cycle through floating shapes, such as text boxes or Ctrl+Alt+5, and then the Tab key
images. repeatedly
Exit the floating shape navigation and return to the
Esc
normal navigation.
Select text. Shift+Arrow keys
Select all document content. Ctrl+A
Top of page
Edit and format the document
To do this Press
Undo the previous action. Ctrl+Z
Redo the previous action, if possible. Ctrl+Y
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C
Paste the content from the Clipboard. Ctrl+V
Duplicate the selected shape or image. Ctrl+D
Bold the selected text. Ctrl+B
Italicize the selected text. Ctrl+I
Underline the selected text. Ctrl+U
Copy the formatting from the selected text. Ctrl+Shift+C
Indent the paragraph. Ctrl+M
Justify the paragraph. Ctrl+J
Align the paragraph to the left. Ctrl+L
Align the paragraph to the right. Ctrl+R
Center the paragraph. Ctrl+E
Top of page
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
This article describes the keyboard shortcuts in Word for the web on Windows.
Notes: 
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F and then type
your search words.
When you use Word for the web, you can find any command quickly by pressing Alt+Q
to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you
want (available only in the Editing view). Tell Me searches for related options, and
provides a list. Use the Up and Down arrow keys to select a command, and then press
Enter.
When you use Word for the web, we recommend that you use Microsoft Edge as your
web browser. Because Word for the web runs in your web browser, the keyboard
shortcuts are different from those in the desktop program. For example, you’ll use
Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts
like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word for the web.
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan
mode in order to edit documents, spreadsheets, or presentations with Office for the web.
For more information, refer to Turn off virtual or browse mode in screen readers in
Windows 10 Fall Creators Update.
In this topic
Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Edit and format the document
Work with comments
Frequently used shortcuts
This table lists the most frequently used shortcuts in Word for the web.
To do this Press
In the Reading view, open a PDF-based view Tab to the Accessibility Mode button and
tagged to work with screen readers. press Enter
Find text in the Reading view. Ctrl+F or F3
Find text in the Editing view. Ctrl+F or Ctrl+G
Find and replace text in the Editing view. Ctrl+H
Hide the task pane, if one is open. Esc
On a Windows keyboard, press
Switch to the Zoom control.
Alt+Windows logo key+W, then Q
Print the document. Ctrl+P
Move to the next landmark region. Ctrl+F6
Go to the Tell Me box. Alt+Q
Top of page
Ribbon keyboard shortcuts
Word for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve
used access keys to save time on Word for desktop computers, you’ll find access keys
very similar in Word for the web.
In Word for the web, access keys all start with Alt+Windows logo key, then add a letter
for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key+R.
If you're using Word for the web on a Mac computer, press Control+Option to start.

To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the
Home tab.
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the
ribbon again.
Go to the access keys for the ribbon
To go directly to a tab on the Ribbon, press one of the following access keys:
To do this Press
Alt+Windows logo
Open the Tell Me box on the ribbon to type a search term.
key, Q
Alt+Windows logo
Open the File tab to use the Backstage view.
key, F
Alt+Windows logo
Open the Home tab to format text and use the Find tool.
key, H
Open the Insert tab to insert a picture, link, comment, header or Alt+Windows logo
footer, or a page number. You can also access the Symbol gallery. key, N
Open the Page Layout tab to set page margins, orientation, and size, Alt+Windows logo
and paragraph spacing. key, A
Open the References tab to insert a table of contents, footnotes, or Alt+Windows logo
endnotes. key, S
Open the Review tab to check spelling, add comments, or track and Alt+Windows logo
review changes to your document. key, R
Open the View tab to choose a view, open the Navigation pane, edit Alt+Windows logo
the Header & Footer, and to Zoom the document view. key, W
Top of page
Work in the ribbon tabs and menus
The following shortcuts can save time when you work with the ribbon tabs and ribbon
menus.
To do this Press
Select the active tab on the Ribbon, and Alt+Windows logo key. To move to a different
activate the access keys. tab, use an access key or the Tab key.
When a Ribbon tab is selected, move
Enter, then Tab key or Shift+Tab
the focus to the tab commands.
Activate a selected button. Spacebar or Enter
Open the list for a selected command. Spacebar or Enter
Open the menu for a selected button. Alt+Down arrow key
When a menu or submenu is open,
Down arrow key
move to the next command.
Collapse or expand the ribbon. Ctrl+F3
Top of page
Navigate the document
To do this Press
Move the cursor right by one word. Ctrl+Right arrow key
Move the cursor left by one word. Ctrl+Left arrow key
Move the cursor up by one paragraph. Ctrl+Up arrow key
Move the cursor down by one paragraph. Ctrl+Down arrow key
Move the cursor to the beginning of the current line. Home
Move the cursor to the end of the current line. End
Move the cursor to the beginning of the document. Ctrl+Home
Move the cursor to the end of the document. Ctrl+End
Select text. Shift+Arrow keys
Select the word to the right. Shift+Ctrl+Right arrow key
Select the word to the left. Shift+Ctrl+Left arrow key
To do this Press

Select the paragraph above. Shift+Ctrl+Up arrow key

Shift+Ctrl+Down arrow
Select the paragraph below.
key
Select from the current position to the beginning of the line. Shift+Home
Select from the current position to the end of the line. Shift+End
Select from the current position to the beginning of the
Shift+Ctrl+Home
document.
Select from the current position to the end of the document. Shift+Ctrl+End
Select all document content. Ctrl+A
Top of page
Edit and format the document
To do this Press
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C
Paste the content from the Clipboard. Ctrl+V
Undo the previous action. Ctrl+Z
Redo the previous action. Ctrl+Y
Shrink the font size. Ctrl+Left bracket ([)
Grow the font size. Ctrl+Right bracket (])
Bold the selected text. Ctrl+B
Italicize the selected text. Ctrl+I
Underline the selected text. Ctrl+U
Align the paragraph to the left. Ctrl+L
Align the paragraph to the right. Ctrl+R
Center the paragraph. Ctrl+E
To do this Press
Justify the paragraph. Ctrl+J
Create a bulleted list. Ctrl+Period (.)
Create a numbered list. Ctrl+Slash (/)
Top of page
Work with comments
The following keyboard shortcuts only work when the Comments pane is open and
selected (or "in focus" if you're using a screen reader).
To do this Press
Alt+Windows logo key,
Show or hide the Comments pane.
R, K
Add a new comment. Ctrl+Alt+M
Go to the next comment thread, or the next reply in an
Down arrow key
expanded comment thread.
Go to the previous comment thread. Up arrow key
Expand the current comment thread. Right arrow key
Collapse the current comment thread. Left arrow key
Move to the reply box, when focus is on a comment. Tab key, Tab key, Enter
Edit a comment or reply, when focus is on the comment or
Tab key, Enter
reply.
Post a comment/reply or save an edit. Ctrl+Enter
Discard a draft comment/reply or edit. Esc
Top of page
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have
a disability or questions related to accessibility, please contact the Microsoft Disability
Answer Desk for technical assistance. The Disability Answer Desk support team is
trained in using many popular assistive technologies and can offer assistance in English,
Spanish, French, and American Sign Language. Please go to the Microsoft Disability
Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise
Disability Answer Desk.
Top of Form
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