STANDARD

SAMPLE BYLAWS

ARTICLE I: NAME

Required The name of the organization shall be the (School Name and Activity/Program) Booster
Club/Parent Teacher Organization.

ARTICLE II: OBJECTIVES

Optional 1. To broaden and enhance program which support high caliber education by
supplementing the school’s curriculum with diverse educational items that would
otherwise be unavailable because of financial constraints.
Optional 2. To assist the coach/sponsor/director of (School Name Activity/Program) in creating
a vital and productive school experience for each student.
Optional 3. To provide a process for ensuring effective communication between parents and
coach/sponsor/director of (School Name Activity/Program).
Optional 4. To provide a means for actively involving parents and extending the level of
participation in planning and implementing school activities that involves students
and their families.
Optional 5. To collaborate with the community, taking advantage of community resources,
which benefit family involvement and student learning.
Optional 6. To raise funds and provide volunteers to extend and strengthen the purpose of
(School Name Activity/Program).

ARTICLE III: POLICIES

Required 1. The organization shall operate under the umbrella of the Chandler School
Boosters, Inc., an Arizona non-profit corporation, and adhere to the rules and
guidelines for tax-exempt 501(c)3 organizations.
Optional 2. The program of this organization shall be supportive and shall be developed
through conferences, committees and projects.
Optional 3. This organization is an independent organization and shall not seek to direct
administrative activities of the program or control its policies, except in an advisory
capacity.
Optional 4. This organization shall be non-commercial, non-sectarian and non-partisan. The
names of any member in their official capacities shall not be used in any
connection with a commercial concern or with any partisan interest.
Required 5. This organization shall follow the policies and standards of the Chandler Unified
School District.
Required 6. The District reserves the right to countermand any decision affecting the District
children or property
Required 7. In case of dissolution of the organization, the assets of the organization shall be
deposited to the (School Name Activity/Program) Activity Fund.
Required 8. When the Booster Club/PTO and Student Clubs are involved in joint fund-raising,
the Attorney General has concluded that the proceeds must be allocated
proportionately between the two entities, based on effort devoted by each. The
 coach/sponsor/director is responsible for determining that effort and related
allocation.

ARTICLE IV: MEMBERSHIP

Optional 1. Any person interested in the objectives of the organization and willing to uphold its
policies and subscribe to its By-laws shall be considered a member.
Optional 2. Any parent or legal guardian of a student currently active in the (School Name and
Activity/Program) shall be considered a member.
a. The By-laws need to clarify what the parents’ expectations are.
Optional 3. Any coach/sponsor/director of (School Name Activity/Program) shall be
considered a member.
Optional 4. This organization shall have no monetary dues.
Optional 5. The organization will consist of Executive Board Members, Committee Members
and members at large.
Optional 6. The privilege of holding office, making motions, debating and voting shall be
limited to the members of the organization.

ARTICLE V: OFFICERS AND ELECTIONS

Required 1. Officers shall be as follows:

Required A. President or Chairperson (elected)
Optional B. Vice President or Vice-Chairperson
Required C. Secretary (elected)
Required D. Treasurer (elected)
Optional E. Others, as desired
Required 2. Nomination of officers shall be taken during the April general Booster Club/PTO
meeting. Elections and installment of new Board members shall be during the
May general Booster Club/PTO meeting.
Required 3. Election shall be by ballot.
Required 4. Officers shall begin their term(s) following the last Booster Club/PTO meeting of
the year.
Required 5. Outgoing officers shall transfer books, bank accounts to the newly elected board
upon reconciliation of June bank statement, or upon the discretion of both boards.
Required 6. The Executive Board shall fill vacancies by appointment.
Required 7. All positions are volunteer positions. Officers are expected to devote time in the
day-to-day operations, attend general and Executive Board meetings, participate
in Booster Club/PTO fundraising efforts and sponsored events.
Required 8. District employees may hold office.
Required 9. Executive Board members shall serve for a term of one year. There shall be no
limits on the number of terms a board member may serve.
Required 10. Executive Board will meet before every general Booster Club/PTO meeting and
set agenda.
Required 11. Executive Board will set the Booster Club/PTO budget before the first general
Booster Club/PTO meeting.
ARTICLE VI: DUTIES OF OFFICERS (Minimums. Clubs may add additional duties.)

Required 1. President
A. Attend Booster Club/PTO meetings.
B Chair Booster Club/PTO meetings.
C. Enforce all by-laws and policies.
D. Assist and coordinate chairpersons, as needed.
E. Outline and supervise all Booster Club/PTO fundraising efforts.
F. Set general and Executive Board meeting times.

Required 2. Secretary(s)
A. Attend Booster Club/PTO meetings.
B. Attend Executive Board meetings.
C. Record and maintain written documentation of all meetings, executive and
general. As a minimum, minutes must include a list of all expenses
(amount, date expended, description and check number, if applicable)
since the last minutes were approved.
D. Present a written report of previous Booster Club/PTO meeting minutes.
E. Handle correspondence of the organization.

Required 3. Treasurer(s)
A. Attend Booster Club/PTO meetings.
B. Attend Executive Board meetings.
C. Coordinate and maintain financial records for all Booster Club/PTO
sponsored fund-raising activities.
D. Maintain all Booster Club/PTO bank accounts, keeping accurate records
of all receipts and expenditures.
E. Receive all monies of organization, and make deposits into bank account.
F. Present a current report of financial status at Booster Club/PTO meetings.
G. Prepare a monthly bank reconciliation for all bank accounts, and ensure
that reconciliations are reviewed by a non-signatory.

Required [Each Booster Club/PTO must select a Representative and an Alternate Representative for
the Chandler School Boosters, Inc. Booster Club/PTO must include provisions in the
bylaws for how those persons will be determined. Most organizations select current
officers (typically, the President as the Representative and the Treasurer as the Alternate
Representative, or vice versa); if so, add to the respective duties above. If members-at-
large are to be selected, then identify selection process in Article III, Section 1 instead.]
ARTICLE VII: REVENUE AND EXPENDITURES

Required 1. Bank Accounts

A. PTO shall establish and maintain a checking account for the sole use of
receiving and disbursing funds.
B. Account shall have at least three signatures, preferably four, on the
account. Board members/officers shall be authorized to sign checks,
unless the Board member/officer is a District employee.
C. Two signatures shall be required on all checks disbursed.
D. Bank account shall be reconciled by Treasurer monthly. The
reconciliation shall be reviewed by a non-signatory and included in the
minutes.

Required 2. Expenditures
Optional A. A budget must be presented at the first general Booster Club/PTO
meeting of the school year.
Optional B. All expenditures/check requests must have two signatures.
Required C. All expenditures, including online payments and debit card transactions,
must be supported by an invoice/receipt.
Optional D. Expenditures over $ must be voted on and approved at a
general Booster Club/PTO meeting.
Optional E. Expenditures under $ may be approved by at least two
Executive Board members.
Required F. All expenditures, including online payments and bank fees/charges, must
be listed and approved in the minutes. The detail should include:
1) Amount of expenditure.
2) Date of expenditure.
3) Description of goods or services purchased.
4) Check number, if applicable.

Required 3. Revenues
A. At least two members of Booster Club/PTO must count and verify all
monies received and prepare bank deposits. A duplicate deposit slip must
be created.
B. Treasurer must make all deposits in a timely manner.

Required 4. The following financial statements should be prepared monthly and presented to
members for approval at all regular meetings of the general membership.
Financial reports for the 12 months ended June 30 th must also be presented for
approval at a regular meeting of the general membership.

A. Balance sheet
B. Statement of activities showing revenues, expenses and fund balance or
net assets
Required 5. An annual financial report must be provided to the treasurer of the Chandler
School Boosters, Inc. upon request. The format of this report shall be determined
by the Chandler School Boosters, Inc. Such information shall be used for
consolidated tax return preparation.

ARTICLE VIII: MEETINGS

Optional 1. Executive Board Meetings
A. Executive Board members shall consist of the Booster Club/PTO President
or Vice President or Chairperson(s), Vice-President or Vice President or
Chairperson(s), Secretary(s), Treasurer and sponsor/coach/director.
B. Executive Board members shall meet prior to every general Booster
Club/PTO meeting, setting agenda.
C. Special Booster Club/PTO meetings may be called by the Executive Board
members.
D. The budget for the new school year shall be decided upon by the Executive
Board members and presented at the first general Booster Club/PTO
meeting.
E. The Board shall approve financial statements at year-end.
Optional 2. General Booster Club/PTO Meetings
A. Regular meetings of the organization shall be held a minimum of
two times per school year.
B. Regular meetings of the organization should be held monthly, with
the first being in August and the last in May (unless otherwise decided
upon by the organization or Executive Board members).
C. The last meeting of the school year shall have election and
installment of new Executive Board members.
ARTICLE IX: COMMITTEES
Optional 1. The Executive Board members shall create committees, as deemed necessary, to
promote the objectives and carry on the work of the organization.
Optional 2. A designated chairperson will be appointed for each committee.
Optional 3. Chairperson of each committee shall present a plan of work to the Executive
Board for approval.
Optional 4. No committee work shall be undertaken without the consent of the Executive
Board.
Optional 5. All flyers/correspondence of committees must have the approval of President or
Vice President or Chairperson(s) before distribution.
Optional 6. Since special committees are created for a specific purpose, they are
automatically disbanded when their work is done and their final reports are
submitted in writing to the Executive Board.
ARTICLE X: PARLIAMENTARY PROCEDURES

Required 1. Roberts Rules of Order Revised shall govern this organization in all cases to which
they are applicable.
ARTICLE XI: AMENDMENTS
Required 1. These Bylaws may be amended at any general meeting of the organization by a
two-thirds vote of the members present and voting. It is suggested that Bylaws be
available for review at one general meeting to be voted on at the next general
meeting.