2019

STUDENT HANDBOOK

241 Royal Parade

Parkville, Victoria
AUSTRALIA 3052

Phone: + 61 3 9347 6655

E-mail: [email protected]
Website: http://www.ihouse.unimelb.edu.au

instagram.com/ihmelbourne

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International House Melbourne Alumni

 This Handbook is your survival guide to life at International House. It’s packed with
useful information on topics ranging from maintenance to scholarships, from amenities to
administration, and from computer facilities to car parking. Use the Table of Contents or
the Index as a starting point.

And now for the fine print...

The residency agreement that you have signed indicates that you have read,
understood, and agreed to be bound by the conditions set out in the rules and
regulations of the House as included in this Handbook. All residents should read and
familiarise themselves with the contents of this Handbook.

Any Questions?
Check out Table of Contents, the Frequently Asked Questions (FAQs) section, or the
Index in this Handbook to see if the information you need is published here. If you can’t
find the information, ask the friendly staff at the Front Office, another staff member, a
tutor, or another resident.

How do I register a concern or complaint about my accommodation?

Note your problem in the Maintenance Log at the Front Office. If the problem is not
addressed to your satisfaction within three working days, email the Director of Finance
and Business Development ([email protected])

International House Student Handbook 2019 Page I 2

WHO'S WHO AT INTERNATIONAL HOUSE?
Head of College Dr Deborah Seifert AM
Executive Assistant Catherine Fairlie
Dean of Students Peta Driscoll
Academic Coordinator Marie McKee
Librarian Dr Caitlin Stone

Director of Marketing & Advancement Tamra Keating

Marketing and Recruitment Officer Thu Nguyen

Student Office Manager Rosemary Hampson

Student Office Assistant Maybel Forrest
Student Office Assistant Mary McCormack

Director of Finance & Business David O'Hanrahan

Finance / IT Manager William Chao
IT Officer Shaun Huynh
Facilities & Assets Coordinator Nathan Caplan
Facilities & Operations Assistant Cheyenne Harper
Finance Assistant Patricia Hughes
Gardener Michael Dale
Maintenance Gary and Steve Verona
Housekeeping Manager Manuel Fredes
Catering Site Manager Colette Khan
Head Chef Marcus Moar

Residential Tutors Ronny Andrade

Angela Chen
Eugenie Chung
Harry Driscoll
Caitlin Kendal
Bresson Li
Aaron Lim
Dave Sachasiri
Derrik Sim
Brandon Syiem
Dr Alex Wong
Fiona Yew
TABLE OF CONTENTS
Welcome to International House 2 Admissions and withdrawal policies 53
Who's who at International House 3 APPENDICES:
Frequently Asked Questions (FAQs) 5 I IHSC Committee of Management 54
Our purpose, vision, and core values 6 II Intercollegiate noise and parties
Some ground rules 7 guidelines 55
Cross-cultural living and learning 8 III Alcohol in university colleges 57
Pastoral and welfare issues 9 IV Acceptable fire risk declaration 61
Discrimination, sexual harassment and bullying 11 V Access to students' rooms by
Calendar of principal dates 13 International House staff 62
The College community 14 VI Computer and network guidelines 63
Room information 19 VII Intercollegiate Orientation Week
Mail and internet 23 guidelines 70
Communications within the House 24 VIII The Student Charter 74
Amenities 26 IX University of Melbourne Cultural Diversity
Educational program 28 Policy 75
Educational facilities 29 X Discipline and misconduct issues 79
Recreational facilities 32 XI Academic Progress Policy 80
Sports 34 XII Asbestos 82
Meals 35 XIII Evacuation Procedures 83
Rules and regulations 38 Evacuation and Assembly Points 84
Health, safety, and security 43 Index 85
House traditions and events 49 Map of International House 87
Financial arrangements 52
FREQUENTLY ASKED QUESTIONS
FOR EVERYONE

How do I find my way around?

There are maps of the House in the back of this handbook. University campus maps and lecture theatre locations are
also on the University’s ‘Students’ web page at www.students.unimelb.edu.au/explore

Who do I contact about problems with my room or other facilities?

You must notify the IH Office about all maintenance problems with your room or other House facilities. You must
also log maintenance problems in the Maintenance Diary, which is kept in the Front Office foyer near staff pigeonholes.
For urgent after-hours maintenance problems, please notify the Out-of-Hours Officer.

How do I get into the city?

The Metro Tram route 19 runs right outside the door of International House on Royal Parade. Any southbound tram
on this line will take you into the city. From the city, tram 19 on Elizabeth Street will get you back to International
House. Tram stop 15 is our stop.

Who is the Out-of-Hours Officer and what do they do?

Each evening, a resident tutor is rostered to assist you between 6-11pm, and then a security officer is rostered from
11pm until next day and on Saturday and Sunday. This is the person to see if you lose your key, require urgent medical
attention, or require immediate maintenance attention. Also, see ‘Lockouts’.
To contact the Out-of-Hours Officer, phone 0438 091 297 or extension 731 from either of the phones in the entry
foyer.

How do I speak IH-ese?

Like any community, the abbreviations, acronyms, and slang used within the House can be confusing to those
unfamiliar with them. The following explanations might help:

IH International House
JCR Junior Common Room
SCR Senior Common Room
MCR Middle Common Room
IHSC International House Student Club
IHGSA Graduate Student Association
MUOSS Melbourne University Overseas Students’ Service
ICSC Intercollegiate Students’ Sports Committee
ICAC Intercollegiate Activities Council
OUR PURPOSE, VISION AND CORE VALUES
Purpose
To achieve academic success, personal growth, and cross-cultural understanding through a challenging and supportive
experience in international living and learning.

Vision
To be recognised as an outstanding international community through the excellence of its educational experience,
preparing students for the valuable roles they will fulfil in their local and global communities.

Core Values
Valuing Difference
To understand, appreciate and respect the principles, cultures, and differences of others.

Commitment to a Caring Community

To offer care and assistance, encourage mutual support between students and respect the individual. It is our
home.

Quality
To strive for continuous improvement in all we do, and in everything we do we will aim to be among the best
as measured against international practices in similar student communities.

Friendliness
To foster the harmonious and helpful spirit of the House, enabling lasting friendships to be made.

Academic Success
To assist and motivate students to reach their full intellectual and academic potential through a supportive
environment.

Personal Growth
To provide, through our social, sporting, organisational and management activities, for the development of each
student’s maturity and skills.

Long Term Viability

To strengthen our physical and financial resources with sound policies which sustain our purpose.
SOME IH GROUND RULES
1. All IHers need to contribute to the life of the IH community.
Our community thrives on both individual and group IHer contributions. We need your help to make IH
an enjoyable and rewarding experience for all IHers.

2. If you’re a first year undergraduate IHer, you’ll need to attend all appropriate tutorials.
Don’t worry, we’ll let you know which tutorials you need to attend when you’ve finalised your semester
timetable. Our tutorials are an opportunity for you to ask more questions about what you don’t understand and/
or delve deeper into interesting concepts you’re learning about at uni.
3. You’ll need to dress to suit the occasion, including ‘sprucing up’ for special IH events.
Dressing to the occasion simply means matching your clothes to the style of the event. For instance, at our
formal dinners, we’ll ask you to dress formally (or in your national costume) and wear an academic gown,
but at High Table Dinner (mainly for undergraduates) you can wear your academic gown over the top of your
casual clothes.
We don’t always dress up. For most meals, you can just wear your casual clothes (but not your pyjamas!).
We’ll let you know before our special occasions what type of clothing you should wear. The House also hires
undergraduate IHers their gowns on arrival at IH (for a small fee).

4. If you leave the college for one night or more, you’ll need to let us know.
This is because if there’s an emergency, the House knows you’re not on site and our staff or the emergency
services don’t need to search for you. It’s easy to let us know. Just sign the Overnight Sign Out book at the
Front Office.

5. Do not remove IH property from the college (including crockery).

It’s costly for IH to replace lost or broken property. IH facilities are provided for the enjoyment of all IHers, so
please take care of them and don’t remove them from the college grounds. If you find any damaged IH property,
please report it to the Front Office, the On-Duty Tutor or the Out of Hours Officer so it can be fixed quickly.

6. Keep your room and all common/shared areas clean and tidy.
Our cleaners do a wonderful job of cleaning the common/shared areas of the House but it’s also everyone’s duty
to clean up after themselves. We also expect all IHers to keep their rooms clean and tidy. Undergraduate
residents can borrow a vacuum cleaner from the Front Office during business hours. For graduate residents,
there is a vacuum cleaner on every floor in the cleaning cupboard next to the communal kitchen.

7. Keep the noise down! Well, at a respectful level anyway…

We don’t expect you to be quiet all the time. In fact, some IH activities need you to be loud and proud!
However, at certain times and in particular places you’ll need to turn it down. This includes whilst you’re in
the Library, the Multi-Purpose Study Room, or the IH courtyards. If you’re organising a party or event, you’ll
need to follow the rules on page 41.
Ultimately, we ask you to be courteous to your neighbours, both within and outside of IH. Please respect their
peace, comfort and privacy.

8. Finally, all IHers need to abide by the International House (and relevant University of Melbourne)
policies set out in this book and Australian laws.
International House is proud of its community and its 60+ year history of being a home-away-from-home for
generations of Australian and international residents. We want your time at IH to be homely and memorable.
By following the policies in this book, you’ll help to ensure that current and future IHers continue to enjoy living
at International House.

If you have any questions or need help, have a chat to our friendly Front Office staff.
CROSS CULTURAL LIVING AND LEARNING
It’s easy to become overwhelmed by the opportunities and challenges offered by life at International House. The
ability to meet and mix with people from all over the world can be either an exciting challenge or an
insurmountable obstacle. Sometimes, it seems, it’s easier to 'stick with what (and who) you know' and never
mix outside of a peer group consisting of people of similar background, ethnicity, nationality, or religion. The
difficulties in communicating across cultures, finding common ground, and accepting and accommodating differing
cultural or religious practices can all just seem too much to cope with.
International House aims to provide a safe environment in which individuals are encouraged to venture beyond their
'comfort-zone', which their individual cultures and societies provide, and grasp the opportunities of understanding,
accepting and valuing the differences in other cultures, societies, customs, and ways of life.
The first rule in any cross-cultural encounter is do not assume. Human beings have an (understandable) tendency
to assume that the needs, desires, and basic assumptions and knowledge of others are the same as their own. While
this assumption may be valid when interacting with people within a culture, when it is applied to an encounter
across cultures it rapidly fails. It cannot be assumed, in a cross-cultural encounter, that each person has the same
expectations, assumptions, feelings, or opinions. Thus, one must be prepared to meet with
misunderstandings, mistakes, miscomprehension or misunderstanding of non-verbal communication, or body
language and so on.
If cross-cultural encounters are to be effective, and if respect and acceptance of differing beliefs, systems of
thought, cultures, and opinions are to result from them, then cross cultural communication (and of course,
consequentially, life at International House) must be characterised by mutual curiosity, the acceptance of mistakes
and misunderstanding as a learning opportunity, and patience. Do not assume that difficulty in expression or use of
language means lack of intelligence. If there is a misunderstanding, ask for an explanation.
Be patient - most people don’t question why they act or react in a specific way; usually they see it as just the
way things are done. As an example of this, ask a Westerner why they offer to shake hands when meeting people.
Most will not be able to tell you that the custom grew out of sword-fighting days when you grasped someone’s
hand as a gesture of greeting so that they could not run you through with their sword!
The rewards of successful cross-cultural communication are great, and being forced to acknowledge and question
personal opinions, thought-systems, and customs can be intensely valuable. Perhaps most importantly, the
friendships that can be made across cultures can be even stronger for the honesty and trust that are required to
establish and maintain communication.

POLITICAL AND RELIGIOUS VIEWS

You are encouraged to discuss and debate your political and religious views with friends. However, no resident has
the right to force their opinion and views on another in a way that is intrusive, or which causes physical or
emotional harm or distress. No one is to be discriminated against or oppressed because of their beliefs.
IH prohibits solicitation. This includes attempting to contact or invite another person to participate in an event or
activity for the purposes of promoting religious beliefs or political views. IH also prohibits encouraging the
purchase of items for, or membership to a political/religious club or organisation.
PASTORAL AND WELFARE ISSUES
Pastoral care at International House means expressing interest, concern, and support for members of the community,
and responding appropriately to their needs. It encompasses academic, social, and emotional support so that an
environment of care pervades the entire community.
For International House to remain a caring community, we must 'keep an eye out for others'.
Consequently, everyone in the IH community is involved in pastoral care.

The principles of pastoral care at International House

• The dignity of each person is respected at all times
• The uniqueness of the individual is celebrated and difference is valued
• IH is a caring community in which we 'keep an eye out for others'
• Members of the community will feel comfortable approaching providers of pastoral care for support
• The management of behaviour is exercised with understanding, compassion, and justice to have members
of the community take responsibility for their behaviour in relation to others
• We promote individual resilience and connectedness in a safe, protective environment
• We offer opportunities for enriching personal growth and experience.

The structure of the pastoral care program

The Deputy Head of College oversees all day-to-day student issues including the pastoral care program at International
House.
Residential Tutors, Residential Assistants, and all students, are generally the first point of contact for students with
pastoral or welfare concerns. These members of the community are not professional counsellors.
In cases where supporters feel they are ill equipped to deal with a student’s concerns, they will refer the matter to
the Deputy Head of College and they will urge the student to contact the University of Melbourne Counselling Service.

The importance of counselling

People come to counselling with a range of problems, minor and major. What they have in common is a realisation
that it would be helpful to discuss their problems with an independent, neutral person to solve them more effectively.
They raise issues such as:
• difficulties handling the transition to university
• problems living away from home
• cultural concerns
• anxiety
• depression
• the effects of stress
• relationship difficulties
• lack of friends and support
• drug and alcohol problems
• mental illness
• eating disorders
 • concerns about sex and sexuality
• LGBTQ issues
• traumatic experiences
• emotional, physical, or sexual abuse
• harassment or bullying
• study problems and exam anxiety
• course selection problems
• problems with teachers or university administration.

Counsellors help people gain a clearer understanding of their problems and desired solutions. They help them identify
appropriate coping strategies and options for action. Counsellors usually meet clients individually; however, when it is
beneficial and agreeable to the client, meetings that include partners, family, or friends are arranged.
The University Counselling Service is staffed by counsellors whose professional training is in psychology and/or social
work. They have a comprehensive understanding of the personal and work problems faced by both students and staff.
For an appointment with a counsellor telephone 8344-6927 during business hours. Counselling Service appointments
last about one hour and need to be booked in advance. For more information, see the University Counselling Service
website at:
www.services.unimelb.edu.au/counsel
http://safercommunity.unimelb.edu.au/

All members of our community have access to the University of Melbourne’s Safer Community
Program, which residents can use to source advice and support if they see or experience problematic
or inappropriate behaviours. This is in addition to being able to access support through IH staff and
tutors.
International House residents can view and access the Safer Community Program at any time via
https://safercommunity.unimelb.edu.au/

Rumour – Make it stop with you

In a large community, such as at International House, with so many people living and working in such close proximity,
rumour has the potential to cause great individual personal hurt and considerable damage to the community as a whole.
As with physical bullying, there are no innocent bystanders with hurtful rumours. Simply hearing and reacting to the
rumour, and letting it continue, makes a person almost as responsible for its damage as the person who started it.
When confronted with a rumour, question the source of the information if you doubt its validity. If you are not getting
clear answers back, do not pass the information on. Furthermore, let others know you will not take part in listening to
information that is hurtful to others, and that you will not pass it on.
However, if what you are told does seem to be valid, you still should not contribute to the dissemination of information
that is potentially hurtful and most likely no business of yours, or indeed of most other people in our community.
Discuss the matter with a friend, and contact a tutor or the Deputy Head of College to ensure that the effect of the
information on the lives of others is minimised.
DISCRIMINATION, SEXUAL HARASSMENT, AND
BULLYING
International House is committed to the principle of equity in education, employment, community living and welfare for
current and prospective students, and staff of the House. It is equally committed to providing a safe environment that
is free from risks to health and safety.
These commitments are consistent with the principles of justice and the pursuit of excellence. They also conform to
the spirit and intent of equal opportunity, anti-discrimination, and occupational health and safety legislation.
As a department of the University of Melbourne, International House is bound by all University of Melbourne policies.*
International House has a responsibility to prevent unlawful discrimination, sexual harassment, discriminatory
harassment, bullying, and victimisation. This means that the Head of College, administrative and academic staff, and
student leaders have a duty to:
• Familiarise themselves with the University of Melbourne’s policies*
• Monitor the working and living environment to ensure that acceptable standards of conduct are
maintained
• Model appropriate behaviour themselves
• Promote the policy within their immediate work area, and the House community
• Treat all complaints seriously
• Refer a person who has a concern about matters covered by the policy to an adviser who can provide
initial advice and clarification, and inform the Fair Treatment Coordinator that they have done so
• Take appropriate action if they observe or are informed about behaviour that may breach the policy. This
includes recapping the policy and reiterating that any behaviour in breach of the policy is unacceptable, may
result in disciplinary action being taken, and must immediately cease and not recur.
*Relevant policies are Appropriate Workplace Behaviour Policy (https://policy.unimelb.edu.au/MPF1328) and Student
Conduct Policy (https://policy.unimelb.edu.au/MPF1324) found on the Safer Community Program website at:
http://safercommunity.unimelb.edu.au

Fair Treatment Coordinator

A Fair Treatment Coordinator is appointed by the Head of College and is accountable to the same. The Fair Treatment
Coordinator is a senior, experienced college staff member, and the position is currently held by the Deputy Head of
College,
The Fair Treatment Coordinator facilitates the implementation of the policy within the House by ensuring the
appointment of Fair Treatment Contact Persons; the provision of training for advisers and academic and administration
staff; the implementation of the complaints procedures; and, the provision of advice to the House on policies, programs,
initiatives, and strategies recommended to enhance legislative compliance, and promote student and staff access, equity,
and diversity.
A person with a concern should first raise the issue with an International House Fair Treatment Contact Person, or if
the person would rather talk to someone outside International House, the person can contact a University adviser.
Additionally, specifically, information about help for sexual assault issues can be found at:
http://safercommunity.unimelb.edu.au and http://www.casahouse.com.au/

If a member of the International House community feels harassed, discriminated against, or victimised, he or she should
treat the matter seriously and do something about it as soon as possible. Approaches to Contact Persons, Tutors, and
Staff will be treated in strict confidence. The use of the policy’s procedures can save time and minimise emotional
distress.
Fair Treatment Policy and Procedures
A full copy of the Fair Treatment Policy and Procedures for the residential colleges and halls of residences
of the University of Melbourne can be downloaded from the International House ‘Current Students’ web page at
http://ihouse.unimelb.edu.au/current-students

The University of Melbourne Appropriate Workplace Behaviour Policy, and the Student Conduct Policy can also
be downloaded from this web page.

All members of our community have access to the University of Melbourne’s Safer Community
Program, which residents can use to source advice and support if they see or experience problematic
or inappropriate behaviours. This is in addition to being able to access support through IH staff and
tutors.
International House residents can view and access the Safer Community Program at any time via
https://safercommunity.unimelb.edu.au/

Undergraduate Residential Advisors Giselle Chan

Niyanta Lekha
Shoko Makino
Francisco Minan
Lucky Mohanraj
Carmen Parker
Deyan Pejovic
Valentina Seveke

First Responders Vignesh Kandakumar

Clea Porteous Borthwick
Reemi Shah

Graduate Residential Advisors Hrishikesh Desai

Nithila Anbumurali
Kiara Mijares
CALENDAR OF PRINCIPAL DATES FOR 2019

February
16 Sat O Week undergraduate leadership team returns
23 Sat New undergrad students enter
23 Sat – 1 March O Week
2 March Sat Returning undergraduate students enter the House

March
7 Thurs Undergraduate Commencement Dinner
12 Tues High Tables commence
13 Wed Graduate Commencement Dinner
18 Mon Semester 1 Tutorial program begins
21 Thurs Music soiree
28 Thursday Fire Drill and annual photo

April
11 Thurs Undergraduate Scholars Dinner
13 Sat National Night
19 Fri Good Friday - Easter break commences
25 Wed Anzac Day
29 Sun Easter break concludes

May
11 Sat Café International
16 Thurs High Tables conclude
17 Fri IH Ball & after-party (off campus)
25 Sat IHSC Greycourt party

June
3 Mon Semester 1 Swot Vac (University of Melbourne
11 Mon Examinations commence (University of Melbourne)
11 Mon Queen’s Birthday
28 Fri Examinations conclude (University of Melbourne)
29 Sat SAEX & Sem 1 Departures
July
27 Sat – 28 Sun O Weekend for new students
29 Mon – 3 Aug Sat Cultural Interaction Week

August
1 Thurs Combined IH Winter Dinner
6 Tues High Tables start
13 Tue Semester 2 Tutorial program begins
15 Thurs – 18 Sat House play
18 Sat University of Melbourne Open Day
22 Thurs Music soiree
30 Fri IHSC AGM

September
7 Sat National Night
15 Sun IHSC handovers
21 Sat IH Day
30 Sat University of Melbourne mid-semester break commences

October
7 Sun University of Melbourne mid-semester break concludes
8 Tues High Tables conclude
10 Thurs Undergraduate Valedictory Dinner
12 Sat IHSC GM & O Weeker leader elections
18 Fri Music Night
24 Thurs Graduate Program Valedictory Dinner
28 Mon – 1 November Semester 2 Swot Vac (University of Melbourne)

November
4 Mon Examinations commence (University of Melbourne)
22 Fri Examinations conclude (University of Melbourne)
23 Sat Undergrad Student exit
Summer Scheme starts
THE COLLEGE COMMUNITY

First year IHers (2018)

Winners of the 2018 Intercollegiate ‘Fresher Dance Off’ competition.
THE INTERNATIONAL HOUSE COUNCIL
The International House Council administers International House on behalf of the University of Melbourne. Its members
include the Head of College, members of the University, the Student Club Presidents, past residents of IH, and external
members.

THE HEAD OF COLLEGE

The Head of College, as Chief Executive Officer, is both the academic and administrative head of International House.
She is the final authority on all matters pertaining to internal decisions on the administration and conduct of the House,
and the welfare of its students and staff.

THE DEPUTY HEAD OF COLLEGE / DEAN OF STUDENTS

The Deputy Head assists in the administration of the House with responsibility for the pastoral and academic well-
being of residents. The Deputy Head is also responsible for the development of a cultural and general personal growth
program for residents. The Deputy Head is responsible for the development of the student culture at IH.

ACADEMIC COORDINATOR
The Academic Coordinator assists students with decisions regarding their academic courses and is available to students
who may be experiencing academic difficulties. Undergraduate students should not change subjects or courses without
first discussing it with the Academic Coordinator.
The Academic Coordinator is responsible for the tutorial program and student academic records. They also assist in
identifying students who are 'at risk' in their academic progress and may need extra assistance.

ADMINISTRATIVE STAFF
The administrative staff include David O'Hanrahan (Director of Finance and Business Development), Tamra Keating
(Director of Marketing & Advancement), William Chao (Accounting Manager), Rosemary Hampson (Student Office &
Admissions Manager), Maybel Forrest and Mary McCormack (Student Office Assistants), Cath Fairlie (Executive
Assistant), Shaun Huynh (IT Officer), Trish Hughes (Finance Assistant), Nathan Caplan (Facilities and Assets
Coordinator), Cheyenne Harper (Facilities and Operations Assistant) and Thu Nguyen (Marketing and Recruitment
Officer)
Office hours for students’ enquiries: 8.30am–6pm. The Duty Tutor commences duty at 6pm.

TUTORS
Resident and non-resident tutors assist in the academic and pastoral conduct of the House.
Pastoral Care
All residential tutors have pastoral care responsibilities for students. The transition from stages of study, from rural
to urban living or from one country to another, requires a fair amount of adaptation. For many first-year
undergraduates there is also an increase in freedom and personal responsibility, which comes with leaving the
protection of home and family.
Tutors are here to help you. Seek out a tutor with whom you feel comfortable, whether it is a floor tutor, academic
tutor, or another member of staff. They are all concerned for your well-being.
Undergraduate Tutorial Program
Each tutor conducts tutorials in his or her own discipline. The aim of these small group tutorials is to provide our
residents with opportunities to gain valuable insights and increased understanding about their subjects and courses.
Tutors assess and report on students’ progress during the year.
Although the House appoints tutors to assist students to gain maximum advantage from their courses, college tutorials
are not a substitute for university tutorials. Tutors are willing to assist students, but the onus is on the student to
request such help. As long as there is sufficient time to do so, academic tutors are happy to read assignments in their
subject area before students submit them for marking; however, tutors are not permitted to make substantive changes
to student assignments, and they will not provide assistance the night before an assignment is due.

Note: The House offers tutorials in many, but not all of the subjects you will be studying at the University of Melbourne.
Additional support in the form of one on one consultations are also available in special circumstances.

Graduate Tutorial Program

If there are sufficient students undertaking a particular graduate subject, IH or another college may offer tutorials at
an additional charge.

Dimmick Tutor
The Dimmick Tutor assists the Deputy Head of College in managing the pastoral care program of the House and
supports students as they settle into the House and adapt to tertiary study. The Dimmick Tutor is also responsible for
dealing with concerns and/or complaints of incidents of direct and indirect discrimination, and discriminatory
harassment. The Dimmick Tutor is also the senior Fire Warden. The Dimmick Tutor for 2019 is Fiona Yew.

Academic Tutors - Administration and Timetable

Supporting the Academic Coordinator, the Academic Tutor encourages the enrichment of academic life at IH and
arranges the tutorial program and duty tutor availability. The Academic Tutor is Dave Sachasiri

Duty Tutor
Every night, including weekends, a residential tutor is rostered to assist with pastoral care issues between 6-11pm,
and is available to meet students in the evening. The tutor's name is posted by the door of the Office.

From 11pm each night, and daytime at weekends, a Security Officer is on duty in an office near the Front Door.
Throughout the night, security patrols check the College gates and grounds.
The tutor or the on-duty Security Officer are contactable on the Duty Phone Number (0438 091 297).

Buildings: Tutors
Each tutor is also a building tutor and are responsible for the group of students in the area where they live. They are
happy to provide the occasional cup of coffee if you are down in the dumps or on top of the world.
FAIR TREATMENT ADVISORS
The Fair Treatment Advisors are responsible for dealing with allegations of harassment, bullying and unfair treatment
within the House. Additionally, tutors operate in accordance with the University of Melbourne’s Discrimination, Sexual
Harassment and Bullying Policy and Procedures.

LIBRARIAN
The Librarian and Archivist, Dr Caitlin Stone, is responsible for managing the IH Library, purchasing library resources,
and overseeing the International House archives (made up of photographs and records relating to the history of IH).
The librarian is happy to help with your library research needs or suggest other sources of advice or assistance.
The Library, IT Lab, and Multi-Purpose Study Room are open for quiet study 24 hours a day, seven days a week, but
the book stacks, librarian, and library assistants are only available at selected hours (as advertised in the Library and on
Nexus).

IT OFFICER
Shaun Huynh is the International House IT Officer and is available during business hours to assist with any IT issues.
Shaun’s office is located on the ground floor of the Clunies building and his name is displayed on his door. If you are
unsure where this is, please ask at the Front Office.

IH STUDENTS’ CLUB (IHSC)

All undergraduate students of International House become members of the International House Students’ Club (IHSC)
upon payment of Club fees, which are invoiced on the first account of the academic year. In addition to its primary
aim of promoting social activities to our students, the Students' Club is an important communication channel between
students and House administration. The Students’ Club is responsible for taking the necessary steps to ensure good
order and behaviour by House residents.
The IH Students' Club has the special responsibility of coordinating Orientation Week for new students on behalf of
the House. The purpose of O Week is to help new students settle in and meet other students.
The Students’ Club holds General Meetings four times each year and are published in this Handbook. The Meetings
act as an important forum for the dissemination of information amongst Club members and allow all members to take
part in the running and decision-making processes of the Club. At the Annual General Meeting, held in September, the
Committee of Management of the Club is elected, and all members are eligible to stand for election to the various
Committee positions. Attendance at all the IHSC’s General Meetings is compulsory for all Club members.
The house strongly urges any Club member with concerns or questions relating to any aspect of House life to contact
a member of the Club Committee of Management.

IH GRADUATE STUDENTS' ASSOCIATION (IHGSA)

The George Hicks Building, with accommodation for up to 57 graduate students opened in January 2015 and a formally
constituted association, the International House Graduate Students' Association (IHGSA), was officially incorporated
in July 2015.
The IHGSA organises a social and academically-related calendar, with graduates invited to attend some activities run
by the IHSC such as Café International, National and Music Nights, and the Ball. All graduate students of International
House are members of the IHGSA, which is a constituted body with an elected General Committee of Management.
The GSA provides an important channel of communication between students and the House administration, as well
as promoting the well-being and social life of the students.
THE MARKETING AND ADVANCEMENT OFFICE
The International House Marketing and Advancement Office administer programs and publications for student
recruitment, marketing, and advancement, as well as facilitating reunions and functions for alumni and other friends of
the House.
They are responsible for publishing our annual alumni newsletter ‘Fraternitas’, the International House Prospectus,
the electronic newsletter, maintaining the IH website and social media, as well as coordinating donations and bequests
to the House. After you have left the House, the Advancement Office will continue to keep you in touch with happenings
at the House - both in Australia and around the world.
This Office takes photographs at many events, and students will be able to download them to keep as a memento.
The House shares many of these photographs with our alumni network online, as well as using them in the publications
mentioned above, newsletters, invitations, and other promotional material.

If you are not comfortable with the House using a photograph of you in our promotional material, please notify the
Marketing and Recruitment Officer. Likewise, if you do not want your photograph taken at all, please let the event
photographer know. You can connect with IH via these links:

Instagram: instagram.com/ihmelbourne

Facebook: facebook.com/internationalhousemelbourne

LinkedIn: linkedin.com/company/international-house-melbourne

DOMESTIC STAFF
Manuel Fredes from Spree Ltd is the Housekeeping Manager. Other staff assist Manuel to clean tutorial rooms,
common areas, bathrooms, and so on. The domestic staff are a particularly cherished part of our community; most
have been here a long time and are both knowledgeable and helpful.
See Manuel during the day for cleaning materials. The housekeeping office is on the ground floor of Greycourt,
accessible through the bike shed.
Vacuum cleaners are also available from the Front Office during office hours and from the Duty Tutor after hours for
undergraduate students. Vacuum cleaners are located on each floor of the George Hicks Building for graduate students.

GARDEN STAFF
The gardener, Michael Dale, develops and maintains the lawns and gardens.

KITCHEN STAFF
Cater Care Australia manages our food and catering. The Catering Site Manager is Colette Khan and the Head Chef
is Marcus Moar.

MAINTENANCE STAFF
Gary and Steve Verona helps keep the college in working order. He attends to the small maintenance issues within
your room and helps the college with building projects. There is a maintenance book in the area leading to the Deputy
Head’s office in which students can enter any requests for maintenance. Gary diligently checks these daily and
prioritises works according to urgency.
ROOM INFORMATION
FOR UNDERGRADUATES
The House provides every resident with a single occupancy study–bedroom, containing a bed, pillow, doona, and
mattress protector (see Manuel, the Cleaning Manager, if you need another blanket), a desk chair, desk, easy chair,
lamp, and wardrobe.
You should lock your room whenever you are absent. The House cannot take responsibility for theft or damage to
your property. Be aware that this is a public building and that you should never take your security for granted.

Room Allocations
The House invites returning students to state their room preferences in October. Priority is determined by
the length of stay in the House, number of years of successful study at tertiary level, and participation in House
activities. All students are allocated rooms by the Deputy Head.

Room Changes
Room changes during the year are only permitted in exceptional circumstances, and are not to be arranged
between students. If students feel that exceptional circumstances prevail, then they must apply to the Deputy
Head.

Heating
International House provides central heating to most rooms, and where it is not, electric heaters are provided.
Students may not use other heaters without the express permission of the Director of Finance and Business
Development as excessive electrical appliances can overload the wiring. Bar radiators are totally prohibited.
The only permitted heaters that can be used are oil filled column heaters (e.g. Dimplexes) that radiate heat.
Other electric fan heaters are banned.
Clothes should not be put on top of heaters for drying purposes, as the practice is a fire hazard.

Bathrooms
Shared bathrooms on the main residential floors are cleaned each day, Monday to Friday, but residents should
clean any immediate mess or untidiness for which they are responsible. Bathrooms in the Fels, Founders, and
Dimmick apartments will be cleaned weekly, provided these areas are kept in a reasonable state that permits
ease of access by cleaning staff.

Kitchens
The cleaners clean the kitchens in Fels, Founders, and Dimmicks Apartments each week. Wadham and Clunies
kitchenettes and the common kitchens in Greycourt are cleaned each day, Monday to Friday. Residents should
clean any immediate mess or untidiness for which they are responsible.

Cooking in Rooms Prohibited

Health Department regulations prohibit cooking in House rooms, apart from the use of an electric jug and
pop-up toaster. Action will be taken against any persons using cooking equipment in their rooms, and the
equipment will be confiscated. The equipment will be returned subject to future usage conditions being met
and charges paid. Microwave ovens are not allowed in rooms but are available in the corridors and in the
Dimmick Dining Hall.
 Linen
You are expected to maintain clean linen at all times on your mattress and pillow. Students make their own
bed. Students are responsible for washing their own linen.

Overnight Guests
Students may have a guest stay in their room overnight if they have signed the guest sign in book at the Front
Office and obtained permission from the Deputy Head of College. The charge will be $40 per night (this
includes breakfast). Students will be charged $100 per night on every occasion that an unauthorised guest is
found staying in a room.
The Front Office must be advised by 3pm on the day of the overnight stay so that a foldaway bed can be
provided for the guest.
Overnight guests must sign the guest log at the Front Office. Guests can only stay for a
maximum of one night in any one-week timeframe.

Cleaning
It is your responsibility to keep your room tidy and dust-free. Contact Manuel at the Housekeeper’s Office
(on the Ground Floor of Greycourt) during business hours if you require cleaning equipment.
Vacuum cleaners are available from the Front Office. These vacuum cleaners are the responsibility of students
and contents must be emptied into a rubbish bin after use. The Student Club will be charged for any vacuum
cleaner not returned.

FOR GRADUATES
The House provides every graduate in GHB with a single occupancy studio room containing a double bed, wardrobe,
storage cupboards, ceiling fan, wall heater, table, chair, computer chair, desk, shower, toilet, basin, and bathroom
cabinet. Some rooms are also equipped with a kitchenette, including stovetop, rangehood, microwave, and sink.
You should lock your room whenever you are absent. The House cannot take responsibility for theft or damage to
your property. Be aware that this is a public building and that you should never take your security for granted.

Heating
All GHB rooms are equipped with wall radiator heaters. Students cannot use other heaters without the
express permission of the Director of Finance and Business Development, as excessive electrical appliances can
overload the wiring. Bar radiators and fan heaters are totally prohibited. The only other heaters that can be
used are oil filled column heaters (e.g. Dimplexes) that radiate heat.
Clothes should not be put on top of heaters for drying purposes, as the practice is a fire hazard.

Kitchenettes and Rangehoods

For GHB rooms with kitchenettes, rangehoods MUST BE USED when cooking to remove smoke and cooking
smells from the apartment. Switches are located on the top of the rangehood.

Common Lounges
Each level in the George Hicks Building has a common lounge and a kitchen with a meals area. Residents on
each floor are responsible for keeping their common areas clean and tidy. The cleaners lightly clean the kitchen
daily (Monday to Friday), and thoroughly clean it four times a year.
 Fire Extinguishers and Fire Blankets
Each GHB room is supplied with a fire extinguisher. Rooms with a kitchenette also have a fire blanket. The
Metropolitan Fire Service checks these items twice a year.

FOR EVERYONE
Room Changes
Room changes during the year are only permitted in exceptional circumstances and are not to be arranged
between students. If students feel that exceptional circumstances prevail, they must apply to the Deputy Head.

Electricity - Surcharges for Major Appliances

The high cost of heating and electricity is reflected in the fees, and it must be shared equally, and seen to be
shared equally. A surcharge is made for each major electrical appliance students have in their rooms. For
example, a surcharge of $60 per semester is charged for refrigerators, and $85 for heaters.

Conservation of Energy
It is in the interests of all residents to turn off lights and power when not needed.
Be especially aware that items such as computer monitors and printers, laptop computers, and other items
can draw power continuously if left on while not being used. Please turn them off when you leave your room.

Conservation of Water
Water in Australia is a very precious resource and often the country experiences severe drought. Always be
mindful of the need to use water sparingly. For example: keep showers under three minutes and turn off taps
when you finish using them; ensure you have a full load when using a washing machine; and, don't leave a tap
running while brushing your teeth. Every drop of water saved makes a difference.

Weather Damage
Windows are not to be left open to the extent that curtains and/or woodwork are likely to be damaged by
rain.

Maintenance
Any faults or maintenance requests should be reported promptly to the Front Office and written in the College
Maintenance Diary in the Office. IH staff or contractors will repair faults as soon as possible. Maintenance staff
will enter your room to fix or evaluate the situation ASAP. External contractors will contact the student to
confirm a time to enter the premises unless the fault is urgent.

Decorations
Residents can decorate their rooms according to taste, but nails, screws, pins, adhesive tape, and other items
such as stickers or transfers that damage or deface walls and woodwork are not to be used. Please use a good
quality blu-tak, such as Bostik, and take particular care in the old buildings, such as Greycourt and Hilda
Stevenson. It is out of consideration for others that no individual 'claims' public space, so no decorations are
to be applied to the outside of doors or the walls of corridors. No decorations or posters should be attached
to windows and be visible from outside the building.
The House supplies free Bostik blu-tak. Please ask for it at the Front Office.
Corridors
No private belongings, including shoes, are to be left in any of the corridors. Fire regulations require these
areas to be left free of obstacles of any sort. Games are not to be played in corridors. Any damage resulting
from misuse of corridors will be charged to the floor residents.
Bicycles are not to be left in corridors, as this constitutes a hazard in the event of an evacuation. Any bicycle
left in a corridor will be removed immediately.

Your Key
The House uses an electronic swipe-key system. Do not put your name or room number on your key or lend
it to anyone. Report all key malfunctions and problems to the Office immediately. Your one room key opens
your room, external doors and the Computer Room, Library, and common rooms. A solid green light indicates
that the batteries in the lock are fully charged. If there is a solid green light and a flashing red light see the
Front Office (or contact the Out-of-Hours Officer after hours) for replacement batteries. Should you wish to
have access to the Art and Design Room, Music Rooms, or the Gym, you may apply at the Office.
A charge of $65 is made for replacing a lost key or for a key that is not returned at the end of the year. This
cost covers changing the locks and making new keys, for your own protection and security.

Room Inspection
International House or domestic staff inspect rooms periodically. House administrative staff always have the
right of entry to all rooms, but discretion is always exercised.
Where inspections are being conducted, there will normally be a male and a female member of staff. Any more
comprehensive inspection will be conducted in the presence of the resident. Room inspection on departure
from the House is undertaken by House staff or a tutor, and the departing resident together.
Any unauthorised property of the House (eg crockery) found in the room will be removed without notice. Any
items that are prohibited (bar radiators and cooking equipment) will be removed.

Access to Other Residents’ Rooms

Please be aware that staff (Front Office or tutor) will not give you access to other students’ rooms except in
very exceptional circumstances. Any such request will be noted, and if urgent, it may be acted upon, but access
will only be given if a staff member accompanies you and usually only if the staff member has spoken (eg by
phone or email) to the person whose room is to be entered. This is obviously a very difficult issue and we all
feel very uneasy about allowing anyone into someone else’s room. Please do not ask for access to another
resident's room except under exceptional circumstances.
MAIL
Regular Mail
The House sorts mail for guests and students in the Front Office each morning and it is placed in the pigeonholes in
Clunies-Ross foyer. Mail is sorted alphabetically per the first letter of residents’ family names. Large envelopes are
placed to the side of the pigeonholes.

Parcels / Registered Mail

Large parcels and certified and receipted items are held at the Front Office, which is in the Office corridor. The Office
will send you a text message notifying you of their arrival of these items along with their location.

Outgoing Mail
There is a public letterbox on Royal Parade at the beginning of our block, corner of Royal Parade and Macarthur Road.
The closest post office is located at 69 Fitzgibbon St, Parkville.

Postal Address
Your postal address at International House is:
Your Name
International House 241 Royal
Parade
Parkville VIC 3052 AUSTRALIA

INTERNET
All International House students receive their own email address as part of their enrolment at university.
You should make a point of checking your email account daily as important information regarding changes to network
policies, procedures, or regarding planned maintenance is distributed by email. You may wish to redirect your
University email account to your House address (or vice versa) so that you need only check one account regularly.
See a Computer Committee member for instructions on how to do this.
Residents can access the internet via Wi-Fi throughout the college campus, and there are Ethernet ports in all the
bedrooms for a hard-wired connection.
All residents accessing the internet from International House must adhere to the University of Melbourne IT policies
at all times at:
https://wireless.unimelb.edu.au/uniwireless.html

It is essential that you read and abide by the policy and guidelines related to internet and network facilities under the
IT ‘Conditions of Use’ section of the above link. International House specifically highlights sections 5.22 and 5.23 of
the Provision and Acceptable Use of IT Policy (MPF1314), which prohibit (amongst other examples of misuse) infringing
on any copyright, using peer-to-peer (P2P) file sharing, or downloading illegal or inappropriate material, as set out in
Appendix VI of this Handbook.
For computer assistance or further information about IT Conditions of Use, please email the IT team at ih-
[email protected], or see the Front Office to help put you in touch with the team.
COMMUNICATIONS WITHIN THE HOUSE
International House is characterised by its sense of community. Such a community spirit, though, can only exist if all
members of the House take a personal responsibility for staying informed of their rights and obligations, of upcoming
events, and of changes to established routines. Such a process must be two–way; those with information are
responsible for ensuring that it is made available to those who need to know, while members of the House are
responsible for ensuring that they are at all times aware of information that could be important to them.

Nexus and Electronic Newsletter

International House administration sends a weekly electronic newsletter during term time to all students. This
newsletter contains important notices from the administration. Please confirm that all of your contact details are
correct with the Front Office.

Nexus also provides internal information for residents, such as floor plans, job opportunities,, menu and IHSC and IHGSA
general meeting information and minutes (http://nexus.ihouse.unimelb.edu.au),

Social Media
Under no circumstances should students make offensive or derogatory comments about International House
residents, staff, or the community in general, whilst using social media and/or the internet. This may amount to cyber-
bullying and could be deemed a disciplinary offence.
International House management has the right to remove posts or printed material that are deemed to:
• Vilify racially, sexually, or religiously
• Contain vulgar or offensive language
• Contain threatening language, or
• Contain inappropriate comments about International House staff or resident students, or
International House in general.

Text Messages and Email

Both text messages and email are important means by which information is disseminated within the International
House community.
All residents should make it a habit to check their text messages and email daily. You may wish to redirect your
University email account to your personal account (or vice versa) so that you need only check one account regularly.
For computer assistance, please email the IT team at [email protected].

Noticeboards
The noticeboards located in the Lanai Area (opposite entrance to Dining Hall), the Clunies-Ross Foyer, the Library, and
George Hicks Building foyer are an important source of information.

All notices must be authorised.

Students within IH can place notices concerning College activities on boards with the permission of any member of
the Students' Club Committee of Management, or the IHGSA Committee. The authorising person must sign the
notice.
Notices or posters from outside IH require the permission of the Head of College, Deputy Head, or a member of the
Executive of the Students' Club Committee or the IHGSA Committee of Management. Included in this category of
notices are other University clubs, societies, faculties, scholarships, and career opportunities, Colleges' balls, plays, and
other functions.
When displaying notices, do not use adhesive tape that damages paint. Remember you can get free blu-tak from the
Office. Authorisation will only be granted for notices if they comply with all House policies (i.e. sexual harassment
policy, cultural diversity policy, etc). The House will immediately remove notices that do not comply with policy.
A committee of residents and staff adopted the following guidelines regarding the display of posters and notices around
the House, and on House noticeboards. Posters from persons or groups inside or outside of IH that promote the use
of alcohol will not be allowed on the noticeboards or anywhere else around IH. Posters from persons or groups inside
or outside IH that are explicitly sexual in nature, and therefore likely to cause offence, are prohibited from being
displayed on noticeboards or anywhere else around the House. Students must not use alcohol or gender issues as
major themes for posters or notices.

Satadal - The IH Magazine - Undergraduates

Each year the undergraduate students of IH produce an annual edition of the IH student magazine, Satadal. Writers,
interviewers, cartoonists, graphic designers, photographers, and students willing to organise, produce, and distribute
the magazine are required.

International House Students’ Clubs (IHSC) and (IHGSA)

The IHSC and the IHGSA are important channels of communication between students, and between administration
and students. Attendance at General Meetings of the IHSC and IHGSA are compulsory for all members, and attendance
at these meetings is an important way of remaining informed.

The Globe
The newsletter, The Globe, is published by the IHSC during semester by students.

Dinner Announcements
Announcements made at undergraduate dinner are an important source of information. All undergraduate residents
are welcome to make announcements relevant to House activities and everyone is asked to remain quiet while
announcements are being made.
AMENITIES
FOR UNDERGRADUATES
Refrigerators and Pantries/Kitchenettes
Most floors have a small refrigerator, microwave, and electric jug for personal use. Users are responsible for cleaning
up after each use.

FOR GRADUATES
Shared kitchen and living areas
All floors have a shared refrigerator, kitchen, storage cupboards, and serving area that students can use for personal
use. Each floor also has a shared living area, including couches, coffee tables, a dining table, chairs, and television. Users
are responsible for cleaning up after use.

Cupboard space
If you occupy a room without a kitchenette, you may use one of the lockable cupboards in the shared kitchen on
your floor.
The keys for the cupboard operate on an ‘honour’ system. Collect a key at the start of the year from the cupboard
of your choice. Return the key at the end of the year.

FOR EVERYONE
Car and Motorcycle Parking
There is no on-campus car parking space. Residents will need to apply to the Melbourne City Council for an on-
street parking permit. See:
http://www.melbourne.vic.gov.au/parking-and-transport/parking/Pages/parking.aspx

Lifts
There are lifts in the following buildings:
Wadham
Scheps
George Hicks
Founders

In the unlikely event of a lift malfunction, please use the phone provided to contact the maintenance company. In the
Wadham lift, ring the alarm for attention. Lift malfunctions need to be reported to the Office or Out-of-Hours Officer.

Luggage Storage over the Summer Break

Students returning to the House may store clearly labelled luggage in the locked areas provided in the basement of
the Dining Hall. No food is to be stored.
NOTE: Summer break storage is not available for students who are not returning the following year.
Ensure you store belongings off the ground on the shelves provided. The House takes no responsibility for the loss or
damage of stored goods, or goods left in other areas. Limited storage is also available during semester.
Laundry Facilities
The house provides ironing boards, and coin operated washing machines and tumble dryers in the following buildings:
Greycourt (rear – near the bike shed) Clunies
(ground floor, rear of building) George Hicks
(ground floor)
Fels apartments (rear of kitchen by Mile Lane)

Clothes and washing machines/dryers can be damaged by not removing coins and other metal objects from
pockets and so on before washing. It is OK to remove other residents' clothes from machines once their cycle is
finished. Please report breakdowns promptly in the Maintenance Diary. Any clothing left behind in the laundry will
be given away at the end of each semester. Irons must not be removed from the laundry areas.
Some residents try to fiddle with the machines to get a free wash. This results in the machines malfunctioning,
leading to inconvenience and a charge for repairs to the IH Student Club.
In the interest of water conservation, residents must wash a full load when using a washing machine.

Lost and Found

All lost property is stored in the wooden box located on the ground floor of Clunies-Ross, near the toilet area.
Valuable lost items (such as laptops or phones) are kept at the Front Office.
At the end of each semester, the House throws out or donates to charity any unclaimed items.

House Furniture and Equipment

Furniture and equipment belonging to the House is not to be removed from any room in the House.

Garbage Disposal
Domestic staff will remove garbage placed in the large bins provided on each floor and in the grounds.
Residents are asked not to store rubbish in their rooms, and to keep the community garbage areas tidy. Large
items can be disposed of in the large dumpster at the rear of the kitchen.

Waste Recycling
Colour-coded bins have been placed in prominent areas within the grounds of the House to encourage all students
to be aware of positive environmental care. The yellow-topped bins are only to be used for recyclable items like
glass, aluminium, plastic bottles, and paper. Please note that plastic bags should be placed in the red-top bins for
general waste.

Student Bicycles
There are bicycle racks at various parts around the House, with the most secure area being at the rear of the
Greycourt Building.
Bicycles are not to be left in corridors, as this constitutes a hazard in the event of an evacuation. Any bicycle left
in a corridor will be removed immediately.
Bicycles are not to be left in the front entrance to the House. Any bicycle left in this area for more than 24 hours will
be removed.
Register Your Bike
All bicycles housed at International House must be registered at the Front Office. Owners will be provided with
an identification tag for their bicycles. Any bicycle without an identification tag left on the grounds of International
House for more than 24 hours (or immediately if creating a safety hazard) will be removed. The House also
reserves the right to remove a tagged bicycle left in a non-designated bicycle area for more than 24 hours.
Owners of bicycles should collect a registration form from the Front Office as soon as they acquire a bicycle. In the
case of a locked bicycle having to be removed from any part of International House, the lock will be cut.

Please Note: Bicycles that are not stored in the bike compound located at the rear of the Greycourt
building are not covered by insurance.

Share Bicycles
Share Bicycles MUST be left parked safely outside the IH campus for other members of the public to access them and
should not be brought onto the College grounds.

ENERGY AND SUSTAINABILITY

International House is an ‘energy citizen’, as it adopts sustainable practices where practicable to do so and it keeps
sustainability at the forefront in all maintenance and capital-works related matters. International House endeavours to
adhere to the values of the University of Melbourne’s Sustainability Charter. It has adopted a number of methods to
address environmental sustainability, including recycling programs and use of sustainable building materials.
Environmental sustainability within International House is also dependent upon the behaviour of its students and their
care for the environment.
EDUCATIONAL PROGRAM
FOR UNDERGRADUATES
The College Tutorial Program
The House provides tutorials for many first-year University of Melbourne subjects, some later subjects, and occasionally,
subjects offered by other tertiary institutions. Residential tutors are employed for their area of academic expertise and
non-resident tutors are also recruited to further expand the areas in which the House can offer tutorials. These
tutorials provide an opportunity for students to adjust to tertiary education, and to receive specific teaching and advice
in academic subjects. The House may also offer tutorials in study skills.
Tutors are required to report on our students' progress.
Perhaps one of the most important functions a tutorial group can provide is an opportunity to ask all those 'silly'
questions students may have felt too self-conscious to ask at the formal University tutorial.
If a student expects to be absent from a particular tutorial, he or she should let his or her tutor know, preferably
before the day of the tutorial. Tutors put time and effort into their preparation and like to know how many students
will be present so they can deliver a good tutorial, and to use their own time effectively. However, IH does understand
that sometimes notice is not possible. In these cases, students should explain the reason/s for their absence to the
tutor afterwards. Tutors will refer repeated absences to the Deputy Head of College.
Requests for individual consultations with tutors must be made to the Academic Coordinator. In general, the provision
of formal tutorials is deemed sufficient support for students. The provision of academic consultations in the House is
primarily for students not receiving a tutorial for a particular subject.
If, however, a student in a tutorial needs further assistance, the student, or his or her subject tutor, should discuss the
request for an academic consultation with the Academic Coordinator. The request will generally be received
favourably if the student's attendance at tutorials has been regular, and the area of academic need is specific.
Students should not see academic consultations as 'coaching sessions'.
Tutorials are held in the tutorial rooms throughout the college. They are run from Monday to Wednesday evenings
from 7.30pm to 10.30pm and some at 5.30pm. The tutorial timetable will be posted on the academic notice board at
the back of the Dining Hall. If there are clashes in your tutorial timetable, the Academic Coordinator should be notified.

Tutorials at Other Colleges

Students can access tutorials at other colleges if provision cannot be made at IH. However, since the tutorial exchange
with other colleges works on a financial basis, arrangements to attend can only be made through the Academic
Coordinator.

FOR GRADUATES
Graduate Student Tutor Consultations
Graduate students can apply for a consultation with one of the IH residential tutors for a fee. These consultations can
be requested through the Academic Coordinator.
EDUCATIONAL FACILITIES
Library: http://ihouseunimelb.softlinkhosting.com.au/liberty/libraryHome.do

The International House Library is on the ground floor of the Founders’ Building. It comprises around 5000 books,
including a specialised ‘study skills’ section. Collection strengths include Australian history and culture, Asian studies,
and international relations. Additional books (general non-fiction and recreational reading) can be found in Rooms 4
and 6 of the George Hicks Building. The Library and computer room are open 24 hours a day, seven days week. The
librarian and student library assistants are available at selected times as advertised on the Library web page.
The IH Library aims to acquire prescribed textbooks for the most common subjects studied by IH residents. The
Library does not necessarily purchase a textbook for each student enrolled in a subject, and students are required to
share books on request. Students are welcome to suggest books (not just textbooks) for the Library at any time
throughout the year by using the form on Nexus or contacting the librarian. All suggestions will be considered, but
International House will make the final decision on any purchase.

Conditions of borrowing from the IH Library

Students can borrow books for one semester, but books are required to be shared with other students on request. A
student’s signature on admission to International House denotes consent to disclose his or her name and contact
information to other students who would like to share a textbook or other IH Library item.
If a library book is not returned, the cost of replacement plus an administration fee of $15.00 will be deducted from
caution money. If a library books is damaged and cannot be repaired, students will be charged the cost of replacement,
plus an administration fee of $15.00.

The librarian can be contacted at [email protected]

Career Advice
Career counselling services are located within the University of Melbourne. They can assist you by putting you in
touch with prospective employers, drafting job applications and preparing for interviews, as well as providing
information that may help in your choice of subjects for future studies.
Career planning is an ongoing process of self-assessment and exploration that will continue throughout your life.
Careers counselling can form a useful part of career planning: it can help clarify your ideas, provide support in decision-
making or a new perspective on your issues. However, counselling will not necessarily provide a quick fix solution to
your careers issues. Instead, it should be approached as part of a career process that requires an ongoing investment
of your own time to provide the best outcomes for you.
Stop 1 at the University has a number of careers resources, workshops, and one-on-one appointments for current
University students, and for recent graduates up to one year after their course completion.

For more information, go to http://careers.unimelb.edu.au/home#students

Computer Room
The room is located on the ground floor of the Founders Building within the Library.

Skeleton
Anatomy students find that the skeleton of George (not a former student) in the Peter Waylen room helps their
studies.
Multi-Purpose Study Room (MPSR)
The MPSR is located on the ground floor of the Founders Building. This room is a place for students to bring along
their laptop and study individually, or in small groups. It has a dedicated printing room as well as a ‘Project Room’. The
Project Room may be booked through the library.

Music Rooms
Music students have priority in the use of the music rooms located in the basement of the Scheps Building and the
Greycourt rehearsal room. Percussionists should use the rehearsal space in the Dining Hall basement. All residents
may use these rooms. Contact the Front Office to obtain access.

Tutorial Rooms and Public Areas for Study Purposes

The tutorial rooms of the House, both in the undergraduate campus and in the George Hicks Building, are a valuable
asset. They are used for tutorial teaching, student consultation, conference guests, and for study purposes. The wide
range of purposes for which these rooms are used means that everyone in the House must be aware of the needs of
others in their own use of these rooms.
Students can use the tutorial rooms for study purposes if such use does not clash with a scheduled tutorial, or another
booking.
Personal belongings are to be removed from the tutorial rooms at the end of each day's study period, and the rooms
are to be left in a clean and tidy state.

Visiting Academic and Guest Speaker Program

Distinguished guests are invited to the House as after-dinner speakers, many of whom address the audience on matters
of academic, career, cultural, or political interest. When notice is given that an after-dinner speaker who is
distinguished in your field of study has been invited to the House, please indicate to the Front Office if you wish to be
invited to join High Table for the occasion. All students are invited to meet these guests and to ask questions in the
Junior Common Room after the meal.
It is hoped that as many students as possible will attend these seminars and talks within the House, for they are a valuable
part of the academic life of the House. Suggestions for topics and speakers are most welcome and should be directed
to the Students' Club, the Deputy Head of College, or the Academic Coordinator.
RECREATIONAL FACILITIES
FOR ALL RESIDENTS
Barbecue Area
Residents wishing to use this outdoor eating area must contact the Catering Manager on duty who holds the key to
unlock the barbeque. A reasonable amount of warning is to be given if anyone wishes to use the barbeques (i.e. the
lunch hour beforehand if the BBQ is to be used for the evening).
A few utensils, like tongs and scrapers, may be provided upon request along with the BBQ key. All utensils borrowed
are logged in a book, detailing the date, utensils borrowed, the signature of the person responsible for the event, and
the supervisor’s initials on sign out/in.
The barbeque, the barbeque pit area, and surrounding courtyard must be left in a satisfactory condition after use. It is
recommended that a recycling bin be brought from the alleyway if there will be a large number of bottles or cans used.
A charge of $50 will be issued if the barbeque or surrounding areas is not found to be clean, or if the utensils and key
are not returned promptly after use.
Note that organised barbecue functions are subject to the same time, noise, and alcohol restrictions as other organised
parties.

Courtyards
All courtyards are for quiet recreation, and not for sport or ball games. After 11pm, these areas should be free of all
noise in the interests of the nearby residents. No noisy gatherings are to be held, particularly in the courtyard of the
George Hicks Building.

Multipurpose Court
A multipurpose court is located on the northeast end of the property. Please do not use the court after 9.30pm in
the interests of our own residents wishing to study or sleep and neighbouring residents in the adjoining area. The
lights will go off automatically at 9.30pm. For similar reasons the court must not be used before 7.30am. Only white-
soled tennis shoes are to be used on the court, and it is the court-users responsibility to set up the tennis net as
required or take down the tennis net if it is not needed. No chairs, umpire stands or ball machines are allowed on the
court surface unless placed upon a timber base. No skateboards, rollerblades, shopping trolleys, etc are to be used on
the court, and no food or drink (except water) is to be taken onto the court area. Any damage should be reported
to the IH Front Office immediately.

Gymnasium
Exercise bikes, rowing machines, weights, and pulleys, etc, are available in the gym in the Wadham basement. Use of
the gym after 9.00pm and before 7.30am is not permitted in the interest of residents on the floors above the
gymnasium who wish to sleep or work. Weights and equipment must be returned to racks after usage. Please observe
standard gym etiquette and courtesies (eg do not drop the weights, and clean up after yourself whilst using the
equipment).
Shoes must be worn at all times when using the gym equipment.

Games Rooms
The Games Room (located in Greycourt) is available for use by undergraduate students during undergraduate
semesters and should be kept clean and tidy. Guests of students are requested to leave by 12.30am. Facilities include
a colour television with Foxtel, DVD pool table, and table-tennis table. Noise must cease at 11.00pm or occupants
will be asked to leave immediately.
Junior Common Room (JCR)
The Junior Common Room is available as a student lounge and activity area. Please respect the rights of nearby
residents by not playing the JCR piano after 10.00pm. Newspapers, which are provided by the Students' Club, should
not be removed. After 11.00pm, the JCR should be a quiet area as any noise from it carries to the surrounding
residential areas.

Middle Common Room (MCR)

The MCR is available for graduate students as a room for quiet reflections, discussion, and relaxation.

Student Shop
The Students' Club runs a small shop in the JCR selling snacks, chocolate, drinks, etc. It is open for short periods after
dinner and at about 9.45pm. Students wishing to work in the shop should see the 'Shop' General Member of the IHSC.
SPORTS
Sporting Competition
International House participates in a large range of intercollegiate sports and has won several Grand Finals. Intra-
House events are also organised by the Students' Club.

University of Melbourne Sport Facilities

All House residents are eligible to use the facilities at Sports Centre of The University of Melbourne for a fee. Facilities
include gymnasium, weights rooms, running and athletics tracks, sporting ovals and classes including martial arts,
BodyPump, BodyStep, and other aerobics. For more information, contact Melbourne University Sport at
www.sport.unimelb.edu.au/

INTER-COLLEGIATE SPORTS
Appropriate Sporting Behaviour
The following principles have been affirmed by the Heads of College and have been deemed appropriate:
Principle 1 Intercollegiate sport should be characterised by fairness, adherence to the rules, and
mutual respect.
Principle 2 Spectators, while enthusiastically supporting their own College, should not express scorn
for or abuse of other Colleges or any participants.
Principle 3 No post-event behaviour on the part of any team should be regarded as tolerable if it is
irresponsible and fails to show respect and courtesy towards others and/or bring the
team's college, or the Colleges generally, into disrepute among reasonable people.

Bursaries for Intervarsity Representatives

International House awards three bursaries, to a maximum value of $1500, each year to students selected to represent
their university at the Australian University Games. Students intending to apply for these bursaries should in the first
instance contact the Deputy Head of College and apply at least two weeks before the Games commence.
The four criteria that need to be met for this bursary are:
1. Proof of selection
2. History of participation in this sport
3. Evidence of their participation in and support of sport within International House
4. A budget for the participation in the Australian University Games.
MEALS
FOR UNDERGRADUATES
Meals are served for undergraduates in the Dimmick Dining Hall. Dining as a community is one of the best ways to
meet people, catch up on news and events from around the House (and from around the world), and keep in touch
with your fellow residents. Please arrive promptly.

FOR GRADUATES
Breakfast is available for graduates seven days a week in the Dimmick Dining Hall during the undergraduate weeks
of residence. Dates are 17 February 2019 – 23 November 2019.

Meal times
Breakfast 7am until 10am
Continental breakfast is available daily - Monday through Sunday from 7am

Hot breakfast is served Tuesday and Thursday from 7.30 -10am

Lunch 12.30pm until 2pm

A pre-order lunch system is available Monday–Friday for those students who will be absent
from IH during lunch times.

Dinner 6.45pm until 7.30pm

High Table Dinners - Tuesdays and Thursdays

Undergraduates dine together as a community on Tuesdays and Thursdays, which are the House’s High Table nights.
On these two nights, everyone must wear academic gowns. It is a tradition of the House that residents enter the Dining
Hall before 6.45pm and remain standing until the Head of College (or presiding officer) offers the House Grace.
Over the course of the year, we will try to ensure that each student receives an invitation to eat at the staff High Table.
This gives students an opportunity to meet special guests, and it gives the college an opportunity to recognise the
efforts and achievements of individuals and groups who have participated in the social, sporting or academic activities
of the college by presenting them to the Hall. Students who are unable to attend when they receive an invitation should
give their apologies to the Front Office.
When guests and residents are invited to eat at High Table, they are also invited to join the Head of College and
tutors for pre–dinner drinks in the Constance Duncan Room at 6.30pm on Tuesdays, and for the Thursday High Table
dinner.

Non-High Table Evening Meals

On these nights, evening meals are 'cafeteria-style' (referred to as 'race meals'), commencing at 6.45pm. Students
queue at the entrance to the kitchen, take a tray, and are served by kitchen staff or they serve themselves.

Second Helpings
When possible, second helpings will be available from the kitchen half an hour after dinner has been in progress, and
45 minutes after lunch has been in progress. This is to allow latecomers to receive their meal before second helpings
are served.
Crockery and Cutlery
Crockery or cutlery is not to be removed from the Dining Hall. The replacement of lost and stolen crockery is
expensive with the cost being ultimately bourn via student fees.
The House actively encourages students to eat their meals in the Dining Hall as it provides a respite from studying in
students’ rooms and allows for a sense of community.

Seeking Your Comments on Catering

Your feedback on matters relating to food is actively sought. Should you have any constructive comments (positive or
negative), or suggestions regarding the food and menu options, please use the food comments box in the Dining Hall.
Comments will be read by the Catering Site Manager and the Director of Finance and Business Development with a
written reply from the Catering Site Manager being posted on the noticeboard each week. All comments must be
written courteously, otherwise, there will be no reply.
The General Member for the General Committee meets with the Catering Site Manager on a regular basis to discuss
food issues that students have raised with them. Two or three times a year a student- wide Food Forum is held in the
Dining Hall where students are invited to discuss issues with the caterers directly. Of course, you can always speak
directly to the Catering Site Manger if you have any concerns or menu suggestions.

Student Baristas at the Bobeff Café

The Bobeff Café is situated on the ground floor of the George Hicks Building. The café provides free café quality coffee
to students, and is run and operated by student volunteers (overseen by the catering Site Manger). Early each semester,
training sessions are held whereby student volunteers are taught how to operate the coffee machine, and how to keep
the café clean and safe.

Dining Hall Regulations

Health Department regulations require footwear to be worn at all times in the Dining Hall. Pyjamas are not to be worn
in the Dining Hall or in the public areas of the House. Students are required to clear their table at the end of each meal.

Late Dinners
Students may apply for a standing late dinner if they have an ongoing commitment during semester or apply for a one-
off late meal. Late dinners will only be approved if related to study, sporting commitment, or Work. Late Dinners
are available Monday – Friday but must be pre-booked at the IH front office by 4pm on the day of the order. Stealing
of others' late meals is unacceptable.
No late dinners are available on Saturday or Sunday. Late dinners will conclude at the beginning of Swot Vac each
semester.

Inviting Guests to Meals

Residents are welcome to bring guests to meals if the Office is informed at least four hours in advance of the mealtime.
On the weekends, the kitchen must be given adequate notice.
If you have a visitor come to IH who would like a meal, you can purchase a meal voucher from the Front Office. The
prices are below:
Breakfast (continental/hot) $8
Lunch $11 for cut lunch, $14 for hot lunch
Dinner $19

Residents not presenting vouchers for their guests will be charged double for their guest's meal. Students are asked
not to abuse this privilege as it adds unfairly to the food costs of all residents.
After Your Meal
Each person should take his or her dishes to the kitchen. Tables should be completely cleared at the end of the meal.
Residents should clear their tables within half-an-hour after the listed closing time for serving. This is of great help to
the kitchen staff and helps save money as penalty rates are paid for kitchen staff who work overtime.

Cuisine
The House provides a range of culinary styles: Australian, Asian, vegetarian, and European. In addition, the Students’
Club, and Kitchen often organise theme or national dinners, which offer residents the chance to try the cuisines of
differing countries and cultures.

Vegetarian and Other Special Dietary Needs

The House is pleased to cater for vegetarians, and for those with basic dietary needs. It is important that those with
special dietary needs inform the House of this fact at the time of their first enrolment so that the kitchen can be
informed.
Regrettably, it is not possible to cater for passing fancies. If you like the look of the vegetarian meal or the meat course
on a particular night, the House does not have the capacity to cope. Bear in mind though, seconds are served after
the meal has been in progress for half an hour - this may give you the chance to try something else.

FOR GRADUATES
Graduate students’ residential fees do not include lunch or dinner but do include breakfast seven days a week (during
the undergraduate academic term), and those formal meals that the House invites them to attend. A High Table
Package is available for attendance at High Table dinners held each Tuesday and Thursday evening during the
undergraduate semester.
Individual meal vouchers can be purchased from the Front Office. Graduates are welcome to visit the Dining Hall and
help themselves to the tea and coffee station. Graduate students cannot help themselves to fruit unless with their
breakfast or they have a meal voucher for lunch/dinner.
RULES AND REGULATIONS
ALCOHOL
Alcohol is permitted in the House; however, it is in the interest of all residents that students have a responsible
attitude towards the use of alcohol.
Permission must be sought for the serving of alcohol at parties. Written applications need to be made at least one
week before the proposed party. Forms must be submitted to the Deputy Head of College by the organiser of the
party. Risk Assessment Forms must be submitted for all parties. Food must always be supplied whilst serving alcohol;
non-alcoholic drinks must always be provided at functions, and alcohol must not be given to anyone who is, or appears
to be, intoxicated.
Kegs of beer are not to be brought into the House without the written permission of the Deputy Head of College.
Brewing of beer and the storage of large quantities of alcohol are banned. Any alcohol found in these situations will
be confiscated. If, in the considered opinion of the Head of College, other restrictions need to be introduced this will
be announced to the College community.
Except for the four festive dinners, alcohol is not to be consumed in the Dimmick Dining Hall.
House Management reserves the right to disband any gathering of residents and their guests where alcohol is being
consumed, and where it is deemed that the behaviour is anti-social or interfering with other residents and/or staff.
Any student who causes damage to property, disturbs others, becomes violent or abusive, or is offensive in any other
way because of alcohol intoxication will be subject to sanctions that may include a complete alcohol ban. Repeat
offenders may be asked to leave the House.
Any student who is regularly intoxicated to the degree that it affects his or her study or social involvement in the House
will be referred to the appropriate university counselling services.

BATHROOMS, AND CAMERAS AND MOBILE PHONES

Cameras and mobile phones are not to be taken into bathrooms.

CLEANLINESS
Residents are expected to maintain their own rooms and the public areas of the House, including the grounds, to a
high degree of cleanliness and tidiness. The domestic staff is not expected to clean up after students who have left
areas untidy.

COMPUTER USE
Students must abide by Security Policy and Guidelines for International House Network and Computers.

CONFIDENTIALITY AND INFORMATION

It is a requirement that the student gives International House consent to do any of the following:
• Disclose to University staff any personal information that could prevent or reduce a serious and imminent
threat to life, health, or welfare of the student
• Seek his or her examination results from the University of Melbourne
• Disclose to his or her parent or guardian any confidential information where the Head of College or Deputy
Head of College believes it is in the best interest of the student's personal health, safety, or wellbeing, or
academic progress that the parent or guardian be contacted.
• Share between colleges at any time information regarding any disciplinary or other relevant matters.
COURTYARDS
Games (with balls or other objects) cannot be played in the Central and JCR Courtyards. These are quiet relaxation
areas, not sports grounds. Quiet should prevail in all parts of the House after 11pm.
No portable sound systems are permitted in courtyards except for approved functions or purposes.

DINING HALL
It is assumed that all residents will behave courteously and with civility and basic good manners in the Dining Hall.
Such behaviour is fundamental to a harmonious community life. Residents are asked to arrive at all evening meals
punctually before 6.45pm. Clothing appropriate to a public place should be worn always. Pyjamas are not to be worn
in the public places of the House and this includes the Dining Hall. Bare feet are not allowed for health and safety
reasons.
An academic undergraduate gown must be worn at High Table Dinners and at the Commencement, Scholars,
Winter, and Valedictory Dinners.

DRUGS
The possession of soft or hard drugs (including marijuana) constitutes a legal offence in Victoria.
The possession and/or use of all illegal drugs, or the misuse of any substances as proxy drugs, at International House
is strictly forbidden and any student contravening this directive will be dismissed from the House and may also be
reported to the police.
To promote a safe and academically supportive environment and to comply with the requirements of a Drug-Free
Community and Workplace, IH residents and their guests:
• Are prohibited from the unlawful manufacture, distribution, dispensation, possession or use of any illegal drug
or controlled substance on IH premises and at all IH activities
• Shall not use or be under the influence of illicit drugs at any time in any residential area or at any IH activity
• Shall not possess drug-related paraphernalia (that is any equipment, and products intended or designed for
use in growing, processing, storing, concealing, ingesting, inhaling, or consuming a controlled substance)
including but not limited to bongs, pipes, and hookahs (even for tobacco use)
• Shall not transfer or sell illicit drugs or controlled substances (as defined by Local, State, and Federal laws).
There is a significant body of evidence that indicates that the use of soft and hard drugs can lead to a range of behavioural
and psychological problems. Illicit drugs can profoundly affect a student's ability to study, and their mental well-being.

FEES
Undergraduates
Invoices are issued as follows:
1. March (50% of total)
2. May (25% of total)
3. September (balance of total)

Fees are payable 14 days from the invoice issue date. An administration charge of $175 is applied for late payments.
Invoices are sent directly to student email addresses. The deposit is refunded into the student's September account.
In the event of earlier withdrawal, fees are payable in advance no later than 7 days from the account date.
Graduates
Students are invoiced in March and August with invoices being sent directly to the student’s email addresses. Fees are
payable 14 days from the invoice date. An administration charge of $175 may be applied to late fees unless waived in
extenuating circumstances and by prior agreement with the Head of College.
The $2,000 deposit is refunded in the student's August account.

FIRE EXTINGUISHERS AND FIRE SAFETY EQUIPMENT

Fire extinguishers and hoses should be used only in an emergency. The Graduate or Undergraduate Student
Club will be charged $100 whenever misuse of such equipment occurs.
Individuals found wilfully misusing fire safety equipment or removing Exit signs will forfeit their caution money and
may be liable to being removed from the House.

SMOKE DETECTOR UNITS

No one is permitted to tamper with a smoke detector unit to render it inoperative. House staff has the right of entry
to all rooms at all times in the event of a student being suspected of tampering with smoke detection equipment.
Residents found transgressing this directive might be liable to being removed from the House.
In making this statement, it is on public notice that International House expressly forbids this dangerous activity.

LOCKOUTS AFTER HOURS (11PM – 7AM)

Security should only be called in an emergency during these hours. Students who call security during these hours will
be asked to sign a logbook recording the time of their lockout. A charge of $50 will be imposed.

LOSS, DAMAGE, AND CAUTION MONEY

The Caution Fee will be reimbursed to student’s accounts when they leave International House and upon inspection
of their room by House staff. Any expense incurred by International House in relation to cleaning or maintenance,
except for normal wear and tear, will be deducted from the Caution Fee.

NOISE CONTROL
Residents and their guests (for whom residents are held responsible) are required to show consideration for others.
Students may have small gatherings in their rooms provided there is no noise. Students should not attempt to run
parties from their rooms or corridors.
Each resident is expected to behave responsibly and not interfere with the rights of neighbours to work, sleep or
study. Students bothered by noise are asked to approach those making the noise in the first place, a tutor if the noise
continues or, in the last resort, the Deputy Head. Excessive noise may attract an additional disciplinary action or
charge.
PARTIES
International House approved
All Colleges are subject to the Environment Protection Act (EPA) with respect to noise. The full policy is set out in
Appendix II and must be follow. For registered parties/events, the following rules apply:
11pm Serving of drinks ceases, music must cease

11.30pm All quiet, and students should depart from occupying public areas

*If the party/event is on a Monday-Thursday or Sunday night, the music volume must be reduced to an acceptable level by 10pm, as per
the EPA.

Private Gathering/Parties
Parties on college grounds are subject to the Heads of Colleges’ Policies on Noise and Alcohol (see Appendices II and
III), which should be read carefully by anyone planning a party in the House. The terms of the Liquor Act apply in
colleges and it is therefore illegal to sell liquor at a party without the appropriate permit and signage.
Residents must apply to the college for permission to hold parties or functions in public areas (including floor
corridors) of the House. Parties are generally permitted only on a Friday or Saturday night in Semesters 1 and 2 up
until Swot Vac.
When permission has been given for a party, the music must not continue past midnight, by which time the music will
be turned off and the cleaning-up begun. Guests must not remain on the premises after 11pm. The organiser of the
party must ensure that all areas are left clean, rubbish removed, and decorations taken down. The party organisers are
responsible for any damage done, whether by residents or guests.
Permission must also be sought for the serving of alcohol at parties. Written applications need to be made at least
one week before the proposed party. Forms must be submitted to the Deputy Head of College by the organiser of
the party. Risk Assessment Forms must be submitted for all parties. Food must always be supplied with the serving of
alcohol. University guidelines are to be followed. Notice of the date that the function will be held and its location in
the House should be placed on the main noticeboard opposite the Dining Hall so that students who live close to the
party room can make alternative study or social arrangements.

PETS
Residents are not permitted to keep animals at International House.

ROOFS
No one is permitted to climb on a roof. Climbing on a roof is potentially life threatening and anyone who does climb
out of a window or on a roof will be instantly suspended.
In making this statement, it is on public notice that International House expressly forbids this dangerous activity.

SMOKING POLICY
In line with University of Melbourne policy, smoking is prohibited in all indoor areas of International House. This includes
study-bedrooms.
Residents are urged to consider that tobacco smoke is a health hazard and irritant to both smokers and non-smokers
alike, and that smoking and passive smoking (inhalation of second-hand tobacco smoke) can aggravate existing
conditions such as asthma and hay fever. Smokers should show courtesy and consideration to others in their smoking
practices.
The outdoor smoking area is located in the small courtyard between the Clunies-Ross wing and the Founders Building.
Smoking in any other area of the grounds is prohibited. Cigarette butts should be disposed in the ashtray provided
and the area kept tidy.
SOUVENIRING
Scavenger hunts appear to be responsible for stimulating much of the stealing and vandalism that goes on both within
the Colleges and the University generally. Residents are asked not to participate, and student raids between Colleges
are strictly forbidden. 'Souveniring' is stealing, and offenders may be liable to prosecution.

SURCHARGES FOR MAJOR ELECTRICAL APPLIANCES

A surcharge is made for each major electrical appliance students have in their rooms. A surcharge per semester of
$60 is charged for refrigerators and $85 for heaters.

VISITORS AND GUESTS

All visitors and/or guests visiting International House must sign in the guest book at the Front Office and display one
of the visitor’s stickers on their clothing to indicate they are a visitor at IH.
Residents of the House are responsible for the conduct of their guests. If guests are staying for meals, then the Front
Office and Kitchen must be informed, and a voucher presented for each meal. When official guests visit the House, it
is expected that residents will take responsibility for entertaining them and introducing them to the ideals of the
House.

OVERNIGHT GUESTS
The Front Office must be advised by 3pm on the day of the overnight stay.
Students will be charged $100 per night on each occasion that an unauthorised guest is found staying in a room.
Students may have a guest stay in their room overnight if they have obtained permission from the Deputy Head of
College. The charge will be $40 per night. Guests can only stay for a maximum of one night in any one-week period.

BREAKING THE RULES.

Residents should be aware that any breach of the ‘International House Undergraduate Student Agreement’ and/or the
expectations outlined in the 2019 Student Handbook may attract one of a range of sanctions. In the case of a serious or
numerous breaches, the Head may terminate the Resident’s residency.
HEALTH SAFETY AND SECURITY
Residents should notify the Front Office and/or the Out-of-Hours Officer immediately of any emergency.
The emergency telephone number for the Fire, Police and Ambulance services is 000 (TRIPLE ZERO) nationwide and
can be called, without charge from any telephone. All calls to the 000 service are traced to enable a quick response.

IN CASE OF EMERGENCY DIAL

000

EMERGENCIES AFTER HOURS

After hours emergencies and enquiries are dealt with in the first instance by the Out-of-Hours Officer, who can be
contacted on 731 or (mobile 0438 091 297).

SAFETY
It is a fundamental requirement of the House that it provides a safe environment for resident and non- resident staff
and students, and for visitors. It is also a requirement that its activities be carried out in a healthy, safe, and
environmentally considerate manner.
The House will provide, as far as is practicable, healthy and safe living and working conditions. It will also seek to
provide information on, and control measures for, hazards in the workplace and in the living areas.
Specifically, it will seek to:
• Foster an awareness of health and safety issues amongst students and staff
• Ensure that the buildings, furniture, and equipment are safe and suitable for the use to which they are put
and that they are properly maintained
• Ensure that no resident or non-resident student or staff is put at risk from contracting any debilitating, life
threatening, or disabling condition
• Ensure that adequate emergency equipment is provided and properly maintained, that training in the use of
equipment is carried out and that regular emergency and evacuation exercises are implemented, and
• Ensure that adequate financial provisions are made for the maintenance of a safe and healthy living and
working environment.

INDIVIDUAL RESPONSIBILITIES FOR SAFETY

While responsibility for health and safety within the college is the responsibility of the administration, each individual
student or member of staff has an overriding responsibility for ensuring that their own living or work environment is
conducive to good health and safety by:
• Taking action to avoid, eliminate or minimise hazards of which they are aware, and reporting any that exist
to the House administration
• Complying with the regulations of the House concerning health, safety, and emergency equipment
• Being familiar with the emergency and evacuation procedures, complying with emergency and evacuation
exercises
• Making proper use of all safety devices and emergency equipment, and
• Not wilfully placing at risk the health and safety of any other person within the House.
ILLNESS
Let the Front Office and your Floor Tutor know if you become ill so that others can provide help, make meal
arrangements, and call a doctor if required. Outside of office hours, contact the Out-of-Hours Officer. There is an
information sheet with contact numbers of doctor clinics and other health-related information on the back of your
door.

STUDENTS WITH DISABILITIES OR MEDICAL CONDITIONS

The House acknowledges that staff or students with any disability or medical condition have the right to participate in
the life of the college to their full capacity. It is committed to providing any such person with confidential assistance
and support where possible. It is also committed to providing sensitive consideration of their situation as it affects
their involvement with the college community, education, and employment.

INCIDENT REPORTS
Whenever an incident occurs, students or staff at the scene must take appropriate immediate action (eg first aid,
firefighting, containing spills, etc). This shall also apply to incidents that have not resulted in injury, where the immediate
action should be aimed at mitigating the risk to staff, students, and contractors.
A S3 Incident Report must be completed for all incidents. The student or staff member directly involved in the incident
raises the S3 Incident Report. The S3 Incident Report form is available from the Director of Finance and Business
Development.
Serious incidents should be immediately reported to the Director of Finance and Business Development who is
required to report the incident to the authorities.
The following incidents shall be reported to the authorities:
• Fatalities
• Injuries requiring hospitalisation
• Any person requiring immediate medical treatment because of exposure to chemicals
• Major spills, emissions, or any other serious environmental impact (eg a site being contaminated by a hazardous
contaminant), as specified in the appropriate environmental legislation or the EPA licence.
Additionally, there is also a requirement to report to the authorities not only actual accidents, but also incidents that
pose an immediate risk to a person’s health and safety. This shall include:
• The collapse of plant, building or structure
• Explosion and fire
• Fall of objects from heights.

MAJOR LOSS OF CONTAINMENT OF DANGEROUS GOODS OR HAZARDOUS

SUBSTANCES, INFECTION CONTROL, AND INFECTIOUS DISEASES
The House takes seriously its responsibility to provide all members of the House community with an environment
that minimises the risk of transmission of infectious agents and is dedicated to providing comprehensive and up-to-
date information on how to minimise or eliminate the incidence of such transmission.
The House expects that students or staff who know that they are carrying an infectious agent will always exercise a
duty of care to others to prevent transmission of that agent.
People with plantar warts or fungal skin infections, such as tinea, should ensure that they do not infect other students
via the bathrooms. The wearing of thongs or plastic sandals is recommended when showering.
There are four recognised routes of infection: Direct Contact, Common Vehicle, Airborne, and Vector Borne.
Scrubs, hand disinfection, gloves, and suitable barrier clothing like gowns and aprons combat direct contact
transmission. Thorough washing after contact is also effective. Do not re-use disposable gloves. Use two pairs of gloves
(one on top of the other) where there is a risk of leaking and puncture by sharp objects.
Indirect transmission prevention includes thorough cleaning, disinfection where appropriate, and sterilisation of all
surfaces, instruments, and materials that may carry the infection. Indirect contact also includes aerosol transmission,
which is controlled by the proper use of surgical masks.
The most frequent common-vehicle routes are blood and other bodily substances. Contact should be prevented by
using gloves and protective clothing like eyewear and masks. Other common-vehicle routes are water, food, and drugs
- all protected against by good hygienic practice. Source: Ansell Medical

Universal Precautions
The relevance of common-vehicle infection to Hepatitis and HIV has resulted in the global acceptance of Universal
Blood and Body Substance Precautions, the key principle of which is:
• You can’t judge a blood by its cover
• Treat all body substances from all people as potentially infectious
• The risk of infection is directly related to exposure
• Limit your exposure by following the Universal Precautions.
Source: Ansell Medical

FIRST AID AND THE FIRST AID LOCKER

In the case of a minor accident, a First Aid Kit is in each building and in the Office Foyer. All provision of first aid
should be carried out in accordance with the Universal Blood and Body Substance Precautions. There is no need to
refuse assistance or first aid to any person. There are disposable gloves in the First Aid Kit. Several staff members and
tutors hold current first aid certificates or medical qualifications. See the Front Office or the Out-of-Hours Officer if
any medical supplies are needed from the First Aid locker and leave a note about what you have used so that the
supplies can be replaced.

HOW TO CLEAN UP A BLOOD SPILL FOLLOWING UNIVERSAL PRECAUTIONS

The following guidelines should be followed in case of a blood spill. Do not attempt to clean the area without assistance
or the proper equipment. The Out-of-Hours Officer or Office staff should be notified of a major blood spill. There
are a number of Blood Spill Kits in the Office. Tutors have been trained in their use. Blood spill kits contain:
Disposable gloves
Plastic rubbish bags and ties Detergent
(pH neutral) Bleach granules or liquid
Disposable cloths

If the skin is bleeding:

1. PUT GLOVES ON
2. Make sure the person is safe, (i.e. remove from danger)
3. Apply pressure to the wound to control bleeding
4. Secure a dressing to the wound with a compression bandage or anything tied tightly and securely
around the wound. (i.e. a sock)
5. When bleeding is controlled, seek medical or first aid assistance.
What to do next:
If the spill is on the lino, cork tiles, or other hard surfaces:
WITH GLOVES ON
• Place disposable cloths or paper towel on the spill to 'soak up' the blood
• Place cloths into a plastic rubbish bag
• Dilute bleach according to the directions on the bottle, or dissolve bleach granules in the required
amount of water
• Pour bleach onto the area and leave for a minimum of 10 minutes
• Wash the area with hot water and detergent, and leave to dry
• Place the used cloths in the rubbish bag
• Remove your gloves and dispose of them in the bag, and tie or knot the bag.

If the spill is on carpet:

WITH GLOVES ON
• Using a disposable cloth or paper towel, wipe up the excess blood
• Wash the area with cold water and remove as much blood as possible using cloths or paper towel
• Discard all cloths/paper towelling into rubbish bag
• Wash the area with hot soapy water
• Remove your gloves and dispose of them in the bag and tie or knot the bag
• Allow to dry and then vacuum.

Bags containing contaminated material must be disposed of by giving them to the Front Office or Out-of- Hours
Officer who will arrange for their incineration.

What To Do If Blood Gets On You

• If blood gets on your skin - wash well with soap and water
• If blood gets in your eyes - rinse open eyes gently but thoroughly with water or normal saline
• Change any blood stained clothing (if possible), place clothes into a plastic bag, and tie securely
• Soak clothes in cold water and then wash on a 'hot wash' in a washing machine as normal.

AMBULANCE SUBSCRIPTIONS
Ambulance services are not free in Victoria or most parts of Australia. The fee for transportation by ambulance can
be high and must be borne by the person transported.
It is therefore recommended that all students take out an Ambulance Service Subscription, which, for a small annual
fee, covers the cost of emergency ambulance transportation.
Application forms can be obtained by ringing 1800 648 484.

FIRE SAFETY
There is a card behind the door of your room setting out emergency and evacuation procedures. Please take the time
to familiarise yourself with this information, especially your nearest exit and your alternative exit.
You will also be involved in College fire safety programs and drills, and your total co-operation with these is essential.

EVACUATION PROCEDURES
Whenever the fire alarm sounds in your building, leave the building immediately and assemble in the appointed area.
Detailed evacuation procedures are in Appendix XIII, as is a map detailing evacuation muster points.
FIRE WARDENS AND DEPUTY FIRE WARDENS
A tutor has been appointed for each building to act as a Fire Warden in case of fire. Each Fire Warden is assisted by
a tutor and/or deputised student from each floor of a building.

COST OF FALSE ALARMS

If the fire alarm sounds, the Fire Brigade will attend whether or not the emergency is real. The cost of the Fire Brigade
coming to attend a false alarm can incur a charge of more than $1500 per vehicle in attendance. Any alarms set off by
students incur a charge for those individuals responsible. Otherwise, the Fire Brigade charge is paid from IH Students'
Club funds at the expense of all students.

INTRUDERS
Each year there are potentially several unwelcome intruders to the College who may steal, vandalise or threaten the
personal security of residents with their unwanted attention. In this matter, we are all custodians of each other's
welfare. Please be alert to the presence of uninvited people. Ask outsiders if you can be of help. If you are in any doubt
about an outsider's intentions, report it to the Office or the Out-of- Hours Officer immediately. They will then alert
Security. Do not put yourself at personal risk.
In the case of intruders, it is important to act promptly. This risk seems to be greatest at the beginning of the academic
year when we are all strangers to each other, and sometimes at the end when non-student residents move in. At these
times, it is easy for intruders to wander around unchallenged. Be alert to anyone who looks out of place and back
your judgement - better a little embarrassment than a stolen wallet, laptop computer or TV. Authorised daily visitors
are asked to wear a fluorescent yellow sticker and sign the guest book at the Front Office.

INSURANCE AND SECURITY

The House takes out insurance on behalf of students to cover the contents in your room.
This cover only applies if the contents are locked in your room, or in the case of a bike, it is locked in one of the
secure cages. Your belongings are categorised and the amount of cover that applies varies accordingly. There is also
an excess (an amount you must pay before being granted the insurance) depending on the category of the item.
Your possessions are not covered if they are stolen from outside your locked room or if your room is left open. In
the case of your bicycle, it is not covered if it is stolen from an area other than the bike compound located at the rear
of Greycourt.

You should consider taking out your own insurance on your assets when they are being taken out of your room.
Please report any case of suspected theft to the Director of Finance and Business Development immediately.

GATES AND DOORS

Perimeter car parking gates are electronic and shut automatically. Pedestrian gates should be shut immediately after
use. External doors to all buildings are on 'lock mode'. Entry is only possible by your magnetic key. All residents' keys
can open external doors to buildings.

This locking process was introduced at the request of students for their security. Propping open the door or gate so
your friends can come in utterly negates security and places you and your fellow students at risk.
Please do not prop security gates open at any time.
HOUSE TRADITIONS AND EVENTS
House Traditions - History and Change
All colleges have traditions. The traditions of International House identify us as an academic community proud of our
multicultural composition. Each generation of students establishes its own identity both by understanding what has
come before, and by making its own contribution. The College community acts as a custodian to preserve the richness
of past events and the wisdom gained from accumulated experience. Much of it is found in the folklore of the House,
recounted by existing residents and staff. It is also reflected in a number of formal social activities.
During your time in the House, it is appropriate to reflect critically on the balance that is required between conserving
respected values and traditions, those that unify and endow our lives with meaning, and letting go that which no longer
works for us. It is hoped that current residents will make progress in improving the quality of living for themselves,
and for future generations of students.

FORMAL AND SEMI-FORMAL DINNERS

The wearing of academic gowns at dinner on certain days is a well-established part of International House tradition
and is part of our continuing narrative. By providing meals served to each table as a group, the House encourages an
atmosphere of friendliness and togetherness at meals. It is hoped that this helps make the House more than just a
convenient place to eat, but that it also enhances communication and understanding between residents.

PROCEDURES FOR SPECIAL ACADEMIC DINNERS

In order to acknowledge specific occasions in the academic year, the House holds several special meals for residents.
Procedural etiquette, traditional to our society, is observed on these occasions as part of the graciousness and
enjoyment of the occasion. We also believe that knowledge of such procedures will stand you in good stead as you
advance in your professional life. It is a part of the general education and added value that a college such as this one
can provide for its residents.
Dress for these occasions is semi-formal attire (i.e. jacket, long trousers and tie for males and a smart dress, either
short or long, for females, or traditional national dress). Everyone wears an academic gown for the formal dinners.
Pre-dinner drinks are usually served for everyone, and the House is pleased to provide alcohol for the evening.
Residents may not bring alcohol into the dining area on such occasions.
At the commencement of dinner, residents remain standing until the official party has entered and Grace has been
said. Should it be necessary for any resident to leave the Hall before the departure of the official guests, the resident
should make his/her apologies to the Deputy Head before doing so. It is expected that residents remain in the Dining
Hall until the official party leaves.

FORMAL DINNERS
sCommencement Dinners sWinter Dinner
sScholars Dinner sValedictory Dinners
Four of the most special academic dinners of the year are the Commencement Dinners, the Scholars' Dinner, the
Winter Dinner, and the Valedictory Dinners. The Commencement Dinners mark officially the commencement of the
academic year, while the Scholars Dinner honours those students who have achieved academic excellence in the
previous year's examinations and have been awarded major scholarships. The Winter Dinner celebrates the beginning
of Semester 2. The Valedictory Dinners are a celebration dinner given to farewell students leaving the House, and to
thank them for their contributions. It is expected that every resident will attend each of these four functions.
NATIONAL NIGHTS
A traditional feature of IH living is the organisation by the IHSC of National Nights at which the food, art, stories and
dances of different national cultures are presented by the residents of the House. Students are encouraged to
participate in the organisation of these nights, which are usually held once a semester. It is through these functions
that residents get to know each other, and they help to break down cultural barriers. Graduates are welcome to
purchase a meal voucher and book in to attend.

CAFÉ INTERNATIONAL
Each year in May, the IHSC organises a cabaret night called Cafe International. This is a big event in which many
residents participate, whether it is organising, decorating, waiting on tables, compering, performing, or providing sound
and lighting technical backup to make the evening a glittering affair and a success.

ORIENTATION WEEK
Our Orientation Week complements the University’s Orientation Period. All entering students are expected to be in
residence, and the Students’ Clubs and House administration arrange a special orientation program. This should ensure
that by the time lectures start, students have met other new students and feel comfortable in their new university life.
There is a Winter O-Week at the beginning of Semester 2 for the undergraduate students entering at this time.

INTERNATIONAL HOUSE PLAY

The House play, organised by the IHSC, is performed over three nights early in Semester 2, and provides an
opportunity for residents to develop their talents and work together intensively during first and second term. Actors,
managers, and technicians are required. In addition, other performance opportunities are provided throughout the
year for singers, dancers, choreographers, and musicians.

INTERNATIONAL HOUSE BALL

The House Ball, organised by the IHSC, provides a fun evening of dancing and enjoyment for all members of the House
community, and our many supporters. Traditionally organised around a theme, past years have seen the more daring
members of the House attend in a variety of often outrageous costumes as well as the more usual formal attire.

FILMS, DANCES, AND EXCURSIONS

The Students' Clubs and individual interest groups organise many activities during the year that help to build a spirit
of friendship and co-operation and provide plenty of fun. Examples include bush dancing, movie nights, ski trips,
aerobics and other exercise sessions, and farm stay visits.
FLAGS AT INTERNATIONAL HOUSE
It has been traditional since the 1980s to fly the flags of all the countries represented at International House in the Dining
Hall. However, national flags present difficult problems at times when international relations are tense between one
country and another, when territory is disputed, or when political issues exist around matters of ethnic identity or
political power.
International House is a community of scholars in which people from many countries participate. We share our living
spaces and our lives. From this sharing, we can generate increased mutual understanding and respect. We need to be
a community that is open to many views and opinions. For each one of us, our national flag represents many things.
Sometimes our flag can fill us with pride; at other times, it can fill us with concern. We do not shy away from discussions
of national and international politics here at International House, but we will not agree to making International House
a place that is not a comfortable and accepting home for everyone. Our shared humanity and mutual respect can help
us rise above the constraints of geopolitics.
International House should be inclusive of all its residents, and, on that basis, it has been decided that recognition will
be given in the Dining Hall to the people of countries that our students wish us to recognise, even if this recognition
is unpalatable to others. In showing the flags, we are not making a specific political statement, but a recognition of
affiliation.
At some of our formal dinners, we also give recognition to the diversity of nations represented among us, in
accordance with the principles outlined above.
International House recognises the traditional ownership of this land by indigenous Australians by displaying the
Australian Aboriginal Flag and the Torres Strait Islander Flag, and it has been thought appropriate to give such
recognition to this by also making a public statement acknowledging traditional ownership. This is frequently done at
ceremonial events in Victoria today.
FINANCIAL ARRANGEMENTS
FOR EVERYONE
House Semesters
The International House year is partly determined by the University academic year. The undergraduate International
House academic year is 38 weeks. Students who require longer or different terms of residence need to inform the
Front Office Manager when entering the House. Additional time over the 38 weeks is charged at the normal rate of
$100 a day. No refunds are given for students who leave early.
Graduate students are in residence from mid-February until mid-December.

Undergraduates delayed departure at the end of Semester 2

A student may be granted permission from the Deputy Head of College to remain in his or her room for up to three
days after the main Saturday exit if there are pressing reasons and the student’s room is not required for guest and
conference accommodation. The charge will be the guest rate for a student room. Breakfast is included, but no lunch
or evening meal will be provided.
If the student stays for longer than three days, the student will be required to commit to a full week at the Summer
Scheme rate and move to Greycourt.

Student Financial Assistance - Scholarships

Scholarships are made possible by the generous support of private benefactors, organisations, and International House
auxiliaries. These scholarships are based on academic performance, financial need, school references, capacity to
contribute to House activities and a satisfactory interview. Scholarships are advertised through the weekly newsletter.

Payment of fees
The Head of College may ask the University of Melbourne to withhold exam results from those students who have
not fulfilled their financial commitments to the House.

Sources of revenue
The House is totally self-funding. Fees charged provide only a portion of the annual budget necessary to run the House.
The remainder is funded from a number of sources including: bequests, endowments, and donations; income generated
by the investment of capital from bequests; conferences and seminars; and, academic guests.
A determined effort is made to encourage outside bodies to use the House's facilities for conferences and seminars.
This involves a good deal of extra work for the staff, and the continual co-operation of students who may need to
cope with some inconvenience from time to time. The proceeds are vital for keeping student fees as low as possible.
In recent years, the income from guests and conferences has subsidised each student to the value of $1500 per year.
Much of the Head of College's time is also spent maintaining the community's interest in the College, and hopefully,
attracting financial support, such as the continuing interest and support of alumni and other groups, including Rotary
Clubs. The House receives no funding from the University of Melbourne, or the Federal or State governments.
ADMISSIONS AND WITHDRAWAL POLICIES
Admissions

Students are offered a place for the full academic year (not one semester) at International House. This provides for a
stable population amongst the bulk of the residents.

The exceptions to the above are:

• Study Abroad and Exchange students enrolled for one semester only.
• Students commencing their courses mid-year.
• Students finishing their courses mid-year who have been in residence in the previous year.

Withdrawals
If a conditional offer has been made (i.e. conditional upon the student gaining entry to the University of Melbourne,
RMIT, Pharmacy College or other approved tertiary institution) but then the student does not gain entry, the enrolment
fee, the deposit and the maintenance levy (if a student is new to the House) are refunded.

If a student withdraws from the house, notice of at least 15 academic weeks (excluding vacation time) [10
weeks in semester time for a half-year student] must be given, or the equivalent fees paid in lieu of such
notice. The deposit and maintenance levy fee will also be forfeited. The notice of intention to leave must
be in writing to the Head of College or the Deputy Head of College.

If a student withdraws from their University course, ten weeks’ notice is not required, but the student's deposit,
maintenance levy and enrolment fee are forfeited.

A student who has been asked to leave the House for disciplinary reasons will be required to pay accommodation of
fees to the date his or her departure from the House. The student will also forfeit their deposit; maintenance levy and
enrolment fee and any other fees paid in advance.

A new or returning student with a place at the University of Melbourne, RMIT, Pharmacy College or other approved
tertiary institution who withdraws before the beginning of the year (or semester for a half year student), after having
committed him/herself through payment of deposit and signing the contract, forfeits any deposit, maintenance levy and
enrolment fee.

If a (medical) student wishes to pursue his / her course at another university / hospital in mid-year, 5 weeks’ notice in term
time will suffice and the deposit is repaid.

A student considering exchange for Semester 2 of the following year must give the House written notice of his or
her intention to do if he or she wishes to be refunded the deposit. This written notification must be received by the
International House Front Office by 30 November of the year before the intended period of exchange.

Failure to submit this notification will result in the deposit being held over if there is an intention to return to the college
otherwise the deposit will be forfeited.
 APPENDIX I

IHSC COMMITTEE OF MANAGEMENT 2018/2019

Position Name Phone Email
President Naomi Smith 0403 624 925 [email protected]
Vice-President Irene Wessels 0450 581 299 [email protected]
Secretary Laurence Lee 0402 846 864 [email protected]
Treasurer Alycia Meehan 0426 722 167 [email protected]
Activities Officer Cherice Tsai 0466 406 003 [email protected]
Activities Treasurer Peter Tran 0411 306 809 [email protected]
International Liaison Officer Ryan Penrose 0432 555 200 [email protected]
ICAC Representative Ash Knipler 0403 770 415 [email protected]
Outreach & Environments Representative Jasmine Stephens 0439 618 614 [email protected]
Female Sports Representative Lauryn Van Dooren 0434 494 577 [email protected]
Male Sports Representative George Harn 0452 445 267 [email protected]
General Member for Shop Tim Greenough 0427 227 654 [email protected]
General Member for the General Aaron Oshlack 0450 638 399 [email protected]
Committee
Arts & Music Representative Sophia Kalo 0450 971 422 [email protected]
Globe Editor Felicia Lee 0450 667 116 [email protected]
Fresher Representative Chris D'Arcy 0416 762 513 [email protected]
Queer Community Representative Lily Martin 0466 092 141 [email protected]

IHGSA COMMITTEE OF MANAGEMENT 2018/2019

Position Name Phone Email
President Nirav Bhatia 0402 727 781 [email protected]

Vice-President Mohamed Aown 0434 424 450 [email protected]

Secretary Meetaksh Kamboj 0422 207 000 [email protected]

Treasurer Gowrie Kandasamy 0401 837 130 [email protected]

Activities Officer Indumathi Arunan 0402 555 525 [email protected]

Community Officer Sydney Hartle 0415 906 956 [email protected]

Cultural Officer Maria Kamal 0477 309 651 [email protected]

Welfare Ofifcer Xiaoqing (Juno) Ye 0450 809 628 [email protected]

Sport and Recreation Officer Daniel Santana 0452 544 031 [email protected]

54
Appendix II: INTERCOLLEGIATE POLICY ON EVENT PLANNING AND MANAGEMENT
Guiding principles
Events and celebrations are an important part of college life. This policy reflects our shared understanding and common
approach to event planning and management. All colleges are committed to providing a uniformly high standard of events,
with a focus on best practices that create a safe environment. This means taking care not to disturb neighbouring properties
and on occasions where alcohol is being consumed it is done so responsibly. In our dealings between colleges and the local
community, our goal is to model good citizenship, mutual understanding, and respect. Events are to be planned and managed
in a way that does not impinge on the rights of others. All colleges agree to hold each other accountable to this best practice
approach to event planning and management.

Interaction between colleges

1. Parties and other events on International House premises are not normally open to members of other Colleges. The
only exception is where a general invitation is issued by the Student Club Committee of the host college after
consultation with, and approval from, the host Head of College.
2. Even where such approval has been obtained, High Table announcements, posters, and notices advertising such parties
or events should not be distributed or displayed on social media sites or in other Colleges without the explicit consent
of the Deputy Head of College in which they are displayed or distributed. They are to be confined to official notice
boards and intranets.
3. On some occasions, it may be permitted for individual students to invite a guest who is a member of another college to
a House party or event. On each occasion, this should be clarified with the Student Club Committee and the Head of
the host College. Such permission is granted on the understanding that the host student is responsible for the behaviour
of his/her guest, for their timely departure (and for any damage they may cause).
4. Raids and excursions in numbers to other colleges are forbidden at all times.
5. Causing any damage to another college’s property will be treated as a serious offence and may be reported to the police
as well as having internal college consequences.

Interaction with the local community

• Emphasis should be maintained on minimising any disturbance experienced by the wider community. Activities that
cause disturbance in the local Carlton/Parkville and wider Melbourne area, including the Central Business District (CBD),
are contrary to the building of good community relations, and damage the reputation of the colleges and their students
• Where large groups are moving through the local area, especially at night, every effort should be made to minimise
disturbance to the local community, with acknowledgement by all students that loud shouting, whistling, and screaming
is unacceptable behaviour
• Residents should carefully plan events so that participants are not causing unnecessary disruption to the general public
or local businesses or causing any threat to the safety of any other person, including theft of, or causing public damage
to, private or public property.

Unreasonable noise
Noise is a significant issue. Excessive and unreasonable noise, out of our control and in contravention of accepted rules,
affects all and is detrimental to people’s psychological and physical wellbeing. People can reasonably view noise, which may
not be seen as excessive within an individual context but is as part of a series of incidents, as a form of harassment. Section
48A of the Environment Protection Act 1970 (EP Act) makes it an offence to cause unreasonable noise from any residential
premises. Noise may be unreasonable at any time of the day, depending on its volume, intensity and duration, and the time,
place and other circumstances in which it is emitted. A musical instrument and any electrical amplified sound reproducing
equipment including a stereo, radio, television or public address system are prohibited at the following times:

Prohibited times for unreasonable noise under the Environmental Protection Act

Monday to Thursday: before 7am and after 10pm Friday: Before 7am and after 11pm
Saturday and Public Holidays: before 9am and after 11pm Sunday: before 9am and after 10pm

Note: The prohibited times apply when the noise can be heard from inside a habitable room of another residential
premises (i.e. of nearby colleges, Carlton, and Parkville).

Event Planning & Management: The planning and management of events should be consistent with intercollegiate
guidelines, as detailed in the Intercollegiate Transition and Orientation Week Policy.
APPENDIX III: ALCOHOL IN UNIVERSITY COLLEGES - POLICY AND GUIDELINES

1. Rationale
The prevalence of alcohol abuse in modern Australian society and its adverse effects upon both individuals and the wider
community present problems demanding systemic and cultural solutions. All members of the Residential Colleges, and
especially those charged with organising and supervising events, must therefore work together to create an environment
and a culture in which alcohol can be enjoyed responsibly, and the various risks associated with alcohol are minimised.
2. Aim and Scope of Policy
The purpose of this policy is to provide general guidelines for the successful management of alcohol at College events,
whether organised by a College administration, a Students’ Club or an intercollegiate organisation. The Policy is to be
followed by intercollegiate bodies and should complement, rather than replace, individual College policies.

Through the development of this policy, the Heads of Colleges seek to promote a responsible attitude towards alcohol in
Colleges, as part of their overall concern for College communities. The Heads are committed to minimising alcohol-related
harm to individuals and property and are concerned with mitigating legal and reputational risks to Colleges, Students’ Clubs,
and individuals.

This policy applies to all staff, students, and visitors to the Colleges. The Heads of Colleges will also be responsive to the
needs of staff and students with alcohol-related problems through appropriate support and referral mechanisms.

3. Compliance
All College activities involving alcohol must comply with the law. The Liquor Control Reform Act 1998 is the primary piece
of legislation regulating the supply and consumption of liquor in Victoria. Additionally, the Liquor Control Reform
Regulations 2009 provide for a range of specific matters in relation to licensing and the regulation of liquor. The Heads
strongly affirm the need to adhere to these laws and regulations at all times.

4. Responsible Attitude
Individual community members are expected to exercise good judgement, accept personal responsibility, and consider
community members in regard to personal alcohol consumption. Those who choose to drink should adopt an attitude of
moderation and a respect for the responsible choices of others.

5. Education and College Culture

Education is vital to building awareness of the issues surrounding alcohol, especially in collegiate environments. While Heads
and Residential Staff are largely expected to initiate such educational programs, their success will be dependent on the
interaction of Student Clubs with these ideas, especially during key times such as Orientation and Transition.

There are a wide variety of external resources that may be of assistance. ‘Hello Sunday Morning’, ’Alcocups’ and ‘Responsible
Service Alcohol’ (RSA) courses have all had positive results in residential colleges. Additionally, education around mental
health issues often has a significant crossover with alcohol awareness; organisations such as ‘Beyond Blue’ and ‘Batyr’ are
good examples of this.

Alcohol plays a part in college life, but college culture should foster an ethos that requires those organising college events
to invariably place equal emphasis on the full participation of people who never drink alcohol or who choose not to do so
sometimes. This is helped by the provision of high-quality non-alcoholic drinks and good food. More importantly, imagination
and energy must be directed at creating events that engage and entertain by means other than the disinhibiting effects of
alcohol and are thus truly inclusive of all participants.

6. Responsible Provision and Consumption of Alcohol

To comply with the laws that govern the service of alcohol, it is essential that only RSA trained servers be used where
alcohol is being provided. The two clauses that are of primary importance in a collegiate environment are:
• No alcohol is to be provided to those under 18 years old
• No alcohol is to be provided to those who are intoxicated
When organising an event, it is important that there are strategies to minimise possible abuse of alcohol. Below are some
considerations that must be taken into account:
• Limiting the maximum amount of alcohol available so that dangerous blood alcohol concentrations (upwards of
0.05) are unlikely to occur. Refer to section 9 for more details.
• The availability of substantial food and attractive low-alcohol/non-alcoholic drink options alongside any alcohol.
• Strategies for restricting the consumption of private beverages inside organised social functions.

A frequently observed issue that contravenes all health and safety guidelines is binge drinking. Event organisers need to
adhere to the following guidelines:
• No functions should be organised that have the consumption of alcohol as the main focus (eg pub crawls)
• A function must not include any activity that encourages the excessive consumption of alcohol (eg drinking
contests).
• Alcohol drinking apparatuses that allow large volumes of alcohol to be consumed quickly are strictly prohibited.
• Pre-drinking is strongly discouraged.
• Alcohol should not be offered free of charge or below cost price, in order to discourage excessive drinking.

7. Advertising
Advertisements for functions should not over-emphasise the availability of alcohol or promote the excessive consumption
of alcohol in any way. In advertising, equal reference must be made to the availability of non-alcoholic drinks. This is to
ensure that attendance at any function is not induced or encouraged by the availability of alcohol. Sexist and demeaning
advertising is always inappropriate.

8. Appropriate Behaviour
An appropriate standard of conduct must be maintained at all functions. This includes ensuring that property and the safety
of persons are protected; littering is minimised; and noise restrictions applying to indoor/outdoor functions are observed.
This must be in accordance with the stipulations of the Environmental Law, and the guidelines of the Heads of Colleges.

9. Amount of Alcohol Provided

As noted above in section 6, the amount of alcohol available at a function should be controlled so that the anticipated
allowance per person will be below the level likely to result in a blood alcohol concentration of 0.05. This is the upper limit
for an environment that can be considered reasonably free of unacceptable risk to health and safety (but see section 10
below).

The maximum amounts of alcohol to be served according to the above criteria are to be calculated on the basis of the
amounts per person set out in the following two tables (20% of very light or non-drinkers will be assumed).
(a) Where male/female attendance is known:

Type of Liquor First one and a half hours Each extra hour
Alcohol Liquor Alcohol Liquor
(grams) (litres) (grams) (litres)
For Males
Light strength beer or 30 1.5 10 0.5
Full strength Beer or 30 0.75 10 0.3
Light strength alcopops or 30 0.75 10 0.3
High strength alcopops or 30 0.6 10 0.2
Wine or 30 0.4 10 0.15
Spirits 30 0.1 10 0.04
For Females
Light strength beer or 20 1.0 7 0.03
Full strength Beer or 20 0.5 7 0.2
Light strength alcopops or 20 0.5 7 0.2
High strength alcopops or 20 0.4 7 0.15
Wine or 20 0.25 7 0.1
Spirits 20 0.06 7 0.02

(b) Where male/female attendance is unknown (assuming 50:50 ratio):

Type of Liquor First one and a half hours Each extra hour
Alcohol Liquor Alcohol Liquor
(grams) (litres) (grams) (litres)
Light strength beer or 25 1.25 8.5 0.4
Full strength beer or 25 0.6 8.5 0.2
Light strength alcopops or 25 0.6 8.5 0.2
High strength alcopops or 25 0.5 8.5 0.17
Wine or 25 0.3 8.5 0.1
Spirits 25 0.08 8.5 0.03

See Table A for an additional table that provides guidelines for calculating amounts of alcohol when
catering for an event at a level that may still be considered low risk.

10. Low Risk Drinking

Although the above amounts are recommended for creating an environment that can be considered reasonably free of
unacceptable risk to health and safety, the Heads of Colleges also wish to draw attention to the position taken by the
National Health and Medical Research Council (NHMRC) of Australia on low-risk drinking. The Council defines low-risk
drinking as:
Two standard drinks or less in any one day for men and women.
Importantly, this guideline does not represent a ‘safe’ or ‘no-risk’ drinking level; neither is it a prescribed intake level. Rather,
it represents a drinking level that, for healthy adults, will:
• Keep the risk of accidents and injuries, or of developing alcohol related diseases, at tolerably low levels (compared
with not drinking)
• Reduce the lifetime risk of death from an alcohol-related injury or disease to less than 1 in 100 people who drink
at that level.

The guideline drinking level is based on an average bodyweight. People with lower bodyweights (below 60 kg for men and
50 kg for women), should consider drinking less than the guideline level.
The NHMRC also warns that young adults up to the age of 25 are at particular risk of harm from alcohol consumption, in
particular:
• Young adults continue to be greater risk takers than older adults, but still have poorly developed decision-making
skills — factors that are reflected in the high levels of injuries sustained by this age group.
• Alcohol affects brain development in young people; thus, drinking, particularly binge drinking, at any time before
brain development is complete (which is not until 25 years of age) may adversely affect later brain function.

It is strongly recommended that Colleges take every opportunity to emphasise the dangers associated with
excessive consumption of alcohol, stressing the potential danger to health and the heightened risk of injury
and accidents. The aim must be to make this message as clear and widely known as the parallel messages
emphasising the dangers of smoking and drugs.

Table A Otherwise risk levels for the following patterns of drinking are as follows: *

*Note:
1. It is assumed that the drinks are consumed at a moderate rate to minimise intoxication, eg for men no more than 2
drinks in the first hour and 1per hour thereafter, and for women, no more than 1 drink per hour.
2. These guidelines apply to persons of average or larger size, i.e. above about 60 kg for men and 50kg for of
women. Persons smaller than average body size should drink within lower levels.
(Table based on International Guide for Monitoring Alcohol Consumption and Related Harm, WHO, Geneva, 2000)
APPENDIX IV : ACCEPTABLE FIRE RISK
It is impossible to avoid all risk of fire. Fire is one of the many risks that everyone faces daily.
Residents must never be complacent about the risk of fire. With so many people living together, fires are always a
possibility and each resident must take responsibility for his/her own fire protection. It is also important to realise that
in modern day fires, smoke is the greatest killer.
International House has provided for your safety by putting smoke scan detectors in every room and through a fire
sprinkler system in all buildings except Greycourt, which has thermal smoke detectors.
Smoke Detectors
Each room is fitted with a smoke detector that detects smoke above a reduced sensitivity level. You should periodically
check that your smoke detector is working. A test button on the detector will cause a chirp once a minute for fifteen
minutes to ensure the detector is working before returning to full sensitivity mode. If your smoke detector
malfunctions, please report the problem immediately to the Office.
Fire Sprinkler System
This system provides even greater security for residents. It is of the utmost importance that the system is unimpaired
and that it can function properly in an emergency. All residents must ensure their own and other residents’ safety
through safeguarding the effectiveness of the system.
Costs will be recovered if damage occurs and penalties may apply
Any abuse of the fire safety equipment will put the safety and security of IH and its residents at risk. Any damage to
or interference with fire sprinkler equipment, fire extinguishers, or the smoke scan equipment will result in charges
to recover costs as a minimum penalty. In the case of any wilful abuse of fire safety equipment, penalties that are more
serious will be applied.
Evacuation Routes
You should take note of potential evacuation routes. A card on the back of your door shows these and explains
Emergency Evacuation procedures. These procedures are also detailed in Appendix XIII of this Handbook. PLEASE
MAKE SURE YOU READ IT. Your evacuation muster points are shown on the Evacuation and Assembly Points map
in this Handbook.
Declaration
Your signature on your initial residency agreement form indicates that you have read and understood the above.
Further, your signature on your residency agreement form indicates that you accept the potentially higher fire risk of
living in a college with so many people. Your signature also indicates your agreement to comply strictly with the
following fire precautions:
• Bar and fan radiators may not be used
• All kettles, drink-heaters, toasters, irons etc must have automatic shut-offs
• Cooking is not permitted in rooms for safety and health reasons
• For fire safety, and in line with University of Melbourne policy, smoking is prohibited in all indoor areas of
International House. This includes study-bedrooms
• All residents must respond promptly to any fire alert including fire drills (the ultimate protection is
evacuation. If this is achieved rapidly, there is little chance of injury or death when a fire occurs)
• All residents must promptly report any damage to fire protection equipment. Any fire protection equipment
that fails to work when needed can lead to a disaster. A missing extinguisher may mean that a small fire, which
could have been controlled, becomes a large, dangerous one
• Residents will also be responsible for looking after all fire safety equipment in their own rooms.

Through signing the Residency Agreement form, all residents have certified that they have read the above and agree
that the level of fire risk is acceptable to them, and that they will comply with the fire precautions and conditions listed
above.
APPENDIX V: ACCESS TO STUDENTS' ROOMS BY INTERNATIONAL HOUSE STAFF
If a member of the International House staff needs to access your room for maintenance purposes, or for an electrical
appliance safety check, you will be notified beforehand. Before opening your door, the staff member will follow a
procedure designed to avoid embarrassment for you or the member of staff concerned.
Where inspections are conducted, there will normally be a male and a female member of staff. They may open
cupboards and drawers. Any more comprehensive inspection will be conducted in the presence of the resident. Room
inspection on departure from the House is undertaken by House staff or a tutor, and the departing resident together.
You should note that the Student Agreement allows the Head of College to order a search of your room by the
Deputy Head of College and/or the Director of Finance and Business Development if there is any suspicion that you
have been tampering with smoke detection equipment or have been involved in criminal activity such as theft or illicit
drug use. This search will be conducted in your presence.
If the Head of College believes your welfare needs attention, your room may be accessed by staff.
APPENDIX VI: SECURITY POLICY AND GUIDELINES FOR INTERNATIONAL HOUSE NETWORK
AND COMPUTER FACILITIES

1. SCOPE
The guidelines stated in this document refer to the use of International House computer facilities. This includes the
use of any of the House machines from the Student Computer Laboratory or from any other form of connection.
This security policy applies to all users. Users will be granted differing levels of privileges and access but will need to
agree to the established security policy guidelines.
International House is a department of The University of Melbourne, and regulations pertaining to the use of
computing facilities and IT Security Policy at the University apply to International House. For more information
https://wireless.unimelb.edu.au/uniwireless.html

2. FACILITIES
The IH computer laboratory is located on the ground floor of the Founders Building. Access is available to it 24
hours a day through your own room key.
Each room has a network connection, which will allow students to connect to computer resources and the Internet
from their room. To use the computer resources, students must agree to the rules and guidelines set out in the
University of Melbourne IT ‘Conditions of Use’ at:
https://wireless.unimelb.edu.au/uniwireless.html

3. ACCEPTABLE USE POLICY

You are welcome to use network, mail, database, text processing and other facilities for academic purposes. However,
as laboratory and other study related facilities are limited and are usually fully utilised, please be considerate of others.
In particular, students working on subject assignments have priority over other users. To maintain a working
environment, noise should be kept to a minimum.
Do not play music or sounds through the speakers as this will generate too much noise and will inhibit other people’s
work. Accounts may be suspended if noise levels get unbearable in common study spaces. In addition, offensive
language is not permitted.
Users should never intentionally interfere with, or compromise the integrity of, the House computer system. They
should not impersonate another user in communication or destroy or alter programs belonging to another user.
These, and similar acts, are serious violations of University policy and common civility. If a gap in system security is
discovered, it should be communicated immediately to the Director of Finance and Business Development or student
network administrators.
All personal computers will run the latest version of anti-virus software available from the University of Melbourne.
All content downloaded, including e-mail attachments, will be scanned using anti-virus software. Users should view
their access to resources such as e-mail and the internet as a privilege rather than a right, and consequently if they
abuse this privilege then they will lose it.
No food or drinks are to be taken into the computer laboratory.

4. NETWORK USAGE POLICY

Residents who wish to use the room connection to the network must agree with this policy. Furthermore, they must
also agree with the Network Usage Policy. The Network Usage Policy can be obtained from the International House
IT Committee.
a. House Network
i) Users should not interfere with or compromise the integrity of the computer system
ii) Users should not impersonate another user in communication or destroy or alter programs
belonging to another user
iii) Any attempt to access another person’s login ID or e-mail account will be treated as a serious
breach of security
iv) House computer facilities should not be used in a way designed, or likely, to cause offence to
another person
v) Users should view their access to resources such as the internet and e-mail as a privilege rather than
a right, and consequently if this privilege is abused, they will lose it
vi) Any system access and usage, whether successful or not, will be recorded
vii) Users may create a personal web page, which can only be used for non-commercial purposes and
must adhere to the guidelines set by the University of Melbourne at
https://wireless.unimelb.edu.au/uniwireless.html. Users should also realise that the pages reflect
on the House and University and must be of an appropriate nature
viii) Material that is or may be considered offensive must not be downloaded, viewed, or distributed.
Users who download or view such material may have action taken against them
ix) Any contents stored or shared on personal computers in student rooms are the sole responsibility
of the owner of the computer ONLY. IT committee, network administrator, lab supervisor or
House administration cannot be held accountable.

b. Laboratory
i) Facilities are for the use of residents and paying guests of International House only
ii) No person is permitted to bring an unauthorised person into the computer laboratory
iii) Users working on assignments or projects in the lab have priority over personal use of the facilities
iv) Noise must be kept to minimum
v) No food or drink of any kind may be consumed within the computer laboratory. Users who consume
food or drink within the laboratory may have their access privileges suspended or other
disciplinary actions as deemed necessary
vi) Playing of computer games is not permitted within the lab
vii) No person may attempt to change, remove or damage software or hardware belonging to the House
viii) Users will be allocated a computer account at the commencement of each academic year after the
computer usage agreement form has been signed and received
ix) Users must not disclose their password to anyone as they are accountable for all activities carried out
under the account
x) Users will be allocated disk space, which the network administrator and lab
xi) supervisor has authority to access, on the server to store files, of which users are responsible for the
contents
xii) Users are not allowed to store any illegal or malicious material on the file server
xiii) Users are responsible for the cost of their own printing
xiv) Users are responsible for ensuring that they log off successfully hen they wish to leave the lab
xv) Users must ensure that their own work is backed up in case the server fails and the administrators
are unable to restore the file or directory
xvi) All rubbish must be placed in the bins provided.
PHYSICAL SECURITY
c. Equipment Installation
• Hardware may only be installed by Network Manager(s) or other authorised personnel.
• Users without proper authorisation may not tamper with the House hardware.

d. Behaviour
The following general actions are violations of the policy:
• User has brought food or drink into the laboratories
• User is playing games during peak usage times of the laboratories
• User damaging equipment in the laboratories
• User displaying abusive behaviour anytime
Any incident of the above nature will cause action to be taken as outlined in Section 10 of this policy. The
relevant authorities may initiate further action.

5. NETWORK SECURITY
a. Access Control
The following mechanisms are required to restrict and control access of authorised users to network
facilities:
i) Identification and verification of the identity of each authorised user via an effective
logon process
a. The logon process consists of each user specifying their username and password. The
username and password will be given to the student when they sign their acceptance of this
document. Students will log on to the domain “ihouse” and network administrators will have
local access to each workstation in the computer lab.
b. All users are responsible for ensuring that they logoff successfully when they leave their PC. If
a user forgets to logoff, they may have their account suspended.
ii) Recording of successful and unsuccessful system access
a. After five unsuccessful logons the user will have their account disabled and will need to see
the Lab Administrator to have their account re-established. If users suspect that unauthorised
access to their account has occurred, they can ask the Network Manager to check the
recorded logons.
iii) Providing a password management system that ensures quality passwords
a. The system has a set of rules, which determines what bad passwords are and then checks the
user’s password with these. An example is using common English words or passwords such as
‘password’, or the user’s name.
Each user will be allocated a username and password at the commencement of the academic year.
Users must not disclose their password to anyone - as they are accountable for all activities carried out
in their accounts. Detection of several users using the same account will cause action to be taken, which
may include the suspension of a user’s account.

b. Network Auditing
Users should be aware that Auditing will take place to ensure that users who violate the security policy will
be punished. Auditing highlights installation of software logons and logoff.
 c. Internet Services
All students can access the internet from the computer laboratories and via their own devices by using the
college-wide Wi-Fi facilities.
All students must familiarise themselves with the University of Melbourne Information Technology
‘Conditions of Use’ at: https://wireless.unimelb.edu.au/uniwireless.html

d. Offensive Material & Behaviour

Material that is or may be considered offensive must not be downloaded, viewed, or distributed. Students that
download or view such material will have action taken which may include the suspension of a user’s account.
Section 10 outlines the penalties of breaking the policy. The Sexual Harassment Officer may initiate further
disciplinary action.
In addition, offensive behaviour in laboratories, such as offensive language or actions, will not be regarded
lightly. Sexual harassment is governed by University of Melbourne policy and hence the Committee may be
forced to refer the incident to a higher authority for disciplinary action. University Policy stipulates that all
incidents that constitute sexual harassment be reported to the Sexual Harassment Officer.
Material on user owned PCs are the owner’s responsibility. The ITC Network admin, Lab supervisor and
House are in no way responsible for any contents on such machines, even if it is shared on the network.
Any member of the International House community using social media such as Facebook to bully or vilify racially,
sexually, or religiously any other member or members of the International House community may be required
to leave the House.

e. University of Melbourne Email accounts

All account holders are reminded that use of University of Melbourne email accounts should ONLY be used
for academic purposes. The University specifically forbids the transmission of obscene, offensive, or
defamatory electronic mail. Offensive content would include, but is not limited to sexual comments or images
including any type of pornographic material, racial slurs, gender-specific comments, or any comments that
would offend someone based on his or her age, gender, sexual orientation, religious or political beliefs, national
origin, or disability. Perpetrators may be subject to legal action. Messages must not contain content that may
reasonably be considered offensive or defamatory to any other person.
The email system shall not be used for spoofing purposes. Spoofing is defined as sending email using fraudulent
email settings, or deceiving for the purpose of gaining access to someone else's resources. On the surface, a
spoofed message appears to come from an authentic or authoritative email account, but in reality does not.
Spoofed email is often connected with internet hoaxes, individual pranks, and attempts to deceive recipients
into divulging computer account passwords or other sensitive information. Spoofing of any kind is considered
unacceptable and shall not be permitted.

f. Printing
Students are provided with printing facilities so that they can complete their assignments. Users shall not load
any unauthorised software onto the server or student lab. Users shall not write, generate, compile, copy,
propagate, execute, or attempt to introduce any computer software/code designed to self-replicate, damage,
or otherwise hinder the performance of any House network infrastructure. Periodic scans will be carried out
to ensure that such software is not installed or used on the servers, workstations, and network.

6. SOFTWARE SECURITY
Users shall not load any unauthorised software onto the server of student lab. Users shall not write, generate, compile,
copy, propagate, execute, or otherwise hinder the performance of any House network infrastructure. Periodic scans
will be carried out to ensure that such software is not installed or used on the servers, workstations or network.
7. DISASTER CONTINGENCY PLAN
a. Security
Protecting user accounts, files, disks, printouts, and other information is the responsibility of each user. All
reasonable precautions should be taken in the choice and use of passwords to prevent unauthorised use. Users
should not attempt to access the accounts, files, or disks of others, and should not give others access to their
account, files, or disks. Knowledge or suspicion of unauthorised access should be communicated to the Committee
immediately.

b. Backup of Work
Users must ensure that they back up their own work. Whilst every effort is made by the Committee to back up
work, the backups are ONLY made in case a server fails. They are not available for restoring individual files or
directories.

c. Equipment Faults
Users should report any equipment faults, no matter how inconsequential to the International House IT
Committee. The Committee will attempt to fix the fault as soon as possible.

8. SECURITY AWARENESS
The following sections detail how this security policy will be distributed, reviewed, and how users will be trained.

a. Distribution
The distribution of this policy will be in electronic and hard copy form. New users of the system will need to
read and agree to the policy before their account is created and/or activated. Other users will have access to
a hard copy form.
b. Review
It is important to realise that this security policy is an evolving document, and will be reviewed on an ongoing
basis. This is to ensure that relevant issues are always addressed by the document. Any significant changes
might require users to sign another form, demonstrating their acceptance of the altered rules of behaviour as
established by the security policy.

9. COMPLIANCE
a. Penalties
Each user will be required to agree to the guidelines and rules established in this policy before they are authorised
to use the resources. This will ensure that users can be held accountable for their actions and cannot plead
ignorance. The Committee will be responsible for investigating security breaches and enforcing penalties. Violations
of this security policy may result in one of the following penalties being enforced whilst the incident is investigated
depending on the nature of the offence:
• Suspension of user account for a period of time
• Revocation of network usage rights (including network connection)
• A monetary charge (which in the case of excessive downloading will be calculated using the International
Traffic rates charged by the University of Melbourne at the time of the offence)
• Disciplinary action by International House Administration, or the University
• Legal action as required.
All details regarding the incident may be referred to other relevant authorities who may choose to initiate further
action outside the Committee control. Breaches of this policy are not only punishable by these penalties, but
further action could be taken through House penalties, University penalties and the Crimes Act.
 b. University Penalties
This section summarises some of the various policies of the University of Melbourne. Penalties for breaking these
policies are generally of a legal nature. For further information about these policies please refer to the student
information guide produced by ITS.
i. Warning
Staff and students of the University are entitled to use the University's computing facilities, but they may
be required to produce University identification cards at any time to verify their status. All others must
be authorised in writing by the relevant Head of Department before they use the facilities.
ii. Copyright
The reproduction of computer programs is prohibited by the Copyright Act except where the copyright
owner has given specific permission or a license to copy. A copyright owner is entitled to take legal action
against a person who infringes that owner's copyright.

The University absolutely forbids the use of its computer facilities for a purpose that constitutes an
infringement of copyright. The University absolutely forbids the copying or reproduction of computer
programs held by or licensed to it (public domain or shareware excepted). Reproduction includes reverse
assembly and reverse compilation of programs.

It is not permitted to transmit any information, including but not limited to email, files, documents, graphic
files, sound files, news-group messages, web pages, applications software, operating system software, or
any other intellectual property protected by copyright or patent law if permission has not been expressly
and officially provided.
iii. Hacking
Unauthorised access to accounts, files or data held on the University computing system or any other
system may be a criminal offence and the relevant authorities may take further action.
iv. Email and Internet
The University forbids transmission or publication of obscene, offensive, or defamatory material.
Perpetrators may be subject to legal action, and the University will take disciplinary action under the
University Statutes against staff or students who breach copyright, access systems without authority, or
otherwise misuse their internet and email access privileges.

Legal action will be taken against unauthorised users of the University's computing facilities.

c. Crimes (Computer) Act of 1988

Under the Victorian Government legislation, Computer Trespass is a criminal offence. Possible penalties include a
term of imprisonment. Computer Trespass includes gaining access to, or entering, a computer system or part of a
computer system without lawful authority to do so. Computer Trespass is an offence regardless of whether the
trespasser gains or intends to gain financial benefit, or alters or damages, or intends to damage files or programs.

COPYRIGHT – INFORMATION FOR STUDENTS

http://library.unimelb.edu.au/digitisation/copyright

USE OF COMPUTERS AT THE UNIVERSITY OF MELBOURNE

https://policy.unimelb.edu.au/MPF1314
APPENDIX VII: INTERCOLLEGIATE ORIENTATION WEEK GUIDELINES
Guiding Principles
Successful transition and orientation to tertiary study, the University, each student’s chosen college, the City of
Melbourne, and in some cases to Australia, is a vital part of the start of a student’s university life. Although each college
has its own distinct foundation, identity and character, there are common aims and values for the transition and
orientation of new students. All College Transition and Orientation Programs should be framed within the vision,
mission, and values of the college, and should reflect the values of the University of Melbourne, and a civil community
life. This Policy consists of guiding principles agreed to by all colleges and provides specific guidelines for interactions
between colleges during Transition and Orientation. However, these principles and guidelines are additional to
recommendations that individual colleges make to their students and do not replace them.

Transition and Orientation

All students, regardless of their personality or educational or cultural background, will experience a period of transition
when they come to university. Coping with the unaccustomed academic and social environment and negotiating the
seemingly complex administrative requirements of university are challenges faced by every new student. Getting used
to a university campus, new city or even a different country can also be difficult, especially while having to establish
new friendship groups, coping with new financial demands, and achieving a study/life balance. Consideration should
therefore be given not just to the social elements of Transition and Orientation, but also to addressing the academic,
geographic and administrative challenges associated with moving to both college and the University.
Ensuring an effective transition for new students is an important responsibility for all members of each college. This
transition assists new students in recognising and accepting transition as a natural period of adjustment and encourages
them to seek help and advice.

Responsibility and Leadership

The Head of College is primarily responsible for the Transition and Orientation of new students, including providing
a safe and inclusive environment in all Transition and Orientation activities. It is the task of each college to ensure that
all participants in activities are fully aware of their responsibility for their own behaviour and that of those around
them. At all times their actions must comply with the Code of Conduct prescribed by each college. To fulfil the
important responsibility of leadership for College Transition and Orientation, all student leaders must participate in
the intercollegiate professional development programs held in October and February each year.

Student leaders must comply with all relevant intercollegiate and university policies including the ‘Transition and
Orientation Week Policy’, the ’Intercollegiate Guidelines Concerning Parties’, ‘Policy and Guidelines – Alcohol in
University Colleges’, the ‘Discrimination, Sexual Harassment and Bullying Policy and Procedures’ (see pp. 11-12 of this
Handbook), and the University of Melbourne’s Drug and Alcohol Policy.

Student leaders should be approachable and open to reasonable requests from new students to help them maintain a
level of comfort, sharing as much information as possible to assist new students in making informed choices, and a
successful transition to college and university.

Transition and Orientation Program

All Transition and Orientation activities should be documented in a program approved by the Head of College before
the start of Week O. Following the conclusion of Week O, the effectiveness of the program should be evaluated by
student leaders and the results given to the Head of College so that future leaders can benefit fully from prior
experience.

Relationship between Colleges, the University, and Local Community

Each college has its own unique environment that appeals to different personalities, and religious or cultural
backgrounds, and Transition and Orientation activities should honour this reality. A positive attitude should be
encouraged to all parties, to one’s own college, its personnel and other students, to other colleges, to the University,
and the broader community. The University of Melbourne undergraduate program should be promoted with particular
emphasis given to academic orientation days and faculty- based host group programs. Emphasis should be maintained
on minimising any disturbance to the broader community, including the local Carlton/Parkville, and wider Melbourne
area and CBD to maintain good community relations, and the good reputation of the colleges and their students.
Specific Guidelines for Transition and Orientation Activities
In order to govern the nature of activities and the interactions between colleges, the University, and the wider
community during Transition and Orientation, this Policy further establishes the following guidelines and restrictions.

Interaction between Colleges

• The privacy of all colleges must be scrupulously respected
• Although private visits between members of different colleges are allowed, groups of students must not enter
or pass through the grounds of another college without permission
• Any activity that denigrates another college is unacceptable
• Chanting or singing songs of a discriminatory or offensive nature outside other colleges is prohibited
• Causing any damage to another college’s property will be treated as a serious offence, is in breach of codes of
conduct and so may attract disciplinary action, and may be reported to the police
• Deliberate attempts by students from any one college to pass themselves off as representing another college,
with the effect of potentially damaging the reputation of the other college is prohibited and will be treated as
a serious offence.

Interaction with the Local Community

• Where large groups are moving through the local area, especially at night, every effort should be made to
minimise disturbance to the local community. There should not be loud laughter, shouting, whistling, or
screaming
• Communicating to groups through the use of megaphones should be kept to a minimum and used only when
necessary to ensure the safety of the group
• Orientation activities should be carefully planned so that participants are not tempted or encouraged into
theft of, or causing damage to, private or public property, causing unnecessary disruption of the general public
or local businesses, or causing any threat to the safety of any other person.

Event Planning & Management

A detailed program should be developed that has input from students representing different cultural groups, and
ensures there is/are:
• A range of events that meet the needs of new students, not only in making the social transition, but also the
academic, geographic, and administrative transition
• Information regarding student services, including the structure of the college and club positions, its culture and
expectations, avenues for welfare and support, meals, IT and phone systems, general knowledge about the
calendar, college events, and sports
• Provision for new students to attend activities in The University of Melbourne Undergraduate Orientation
Program designated as ‘Essential to Attend’ (such as ‘ Science: Day 1’). College Host Group tours should not
be run at the same time as the University Host Group Program
• A detailed management plan for each event, including mobile phone contact numbers for each event manager
and leaders with various responsibilities ‘on the ground’
• Contingency plans for each event to cope with unexpected happenings or emergencies
• Responsible Service of Alcohol maintained at events where alcohol is available, with particular emphasis on
ensuring that alcohol is not served to a person under the age of eighteen, or to an intoxicated person
• Non-alcoholic drinks, including plain water, should be freely available
• Appropriate food that does not encourage further drinking should be provided
• Activities that are inclusive and welcoming of all invitees, including those who are not of legal drinking age or
choose not to drink
• Leaders must not drink alcohol, must encourage an appropriate standard of conduct for the safety and
enjoyment of those attending the activities, and must be prepared to deal with adverse situations as they arise
• No activities should be held that have the consumption of alcohol as the focus, including ‘pub crawls’, ‘drinking
competitions’, or any other activities that promote or result in the excessive consumption of alcohol and are
contrary to the purpose of orientation
• No activities scheduled between the hours of 12 midnight and 8am to ensure that new students and leaders
receive an appropriate amount of sleep
Inclusiveness
Awareness of cultural and other differences should always be considered in the planning and management of events
to ensure that:
• All people are included in activities
• People from culturally diverse backgrounds are treated with equal respect
• Decisions about venue and catering consider the needs of students from culturally diverse groups
• Advertising is culturally sensitive
• No person or group from within or outside of the College is harassed or intimidated through the use of
materials, including songs or chants of a discriminatory or offensive nature
• The needs of all students are met, including those who choose not to drink or are under the legal drinking
age, and those with food or other allergies
• All activities are voluntary unless deemed otherwise by the Head of College.

Risk Management & Compliance

As student leaders have an obligation to ensure that the safety and wellbeing of all those who take part in Transition
and Orientation activities is paramount, it is important to ensure that:
• No student is exposed to physical or psychological harm
• All activities comply with Government, University and College policies. In particular, there are no activities
involving full or partial nudity, including any activity that is a criminal offence, and a breach of sexual harassment
laws
• All reasonable steps are taken to ensure that possible risks are evaluated and minimised. Risk management
forms and an alcohol management plan is approved by the Deputy Head of College for all activities.
Appendix VIII: THE STUDENT CHARTER

The Charter

All students are responsible for:

• Engaging with the University to formulate their own educational and career goals
• Making the most of the opportunities available to them as members of the University community
• Taking joint responsibility for their learning by seeking feedback, advice and support
• Preparing for, and actively participating in, learning experiences, such as discussion and debate
• Pursuing their academic studies with diligence, honesty, and integrity
• Acting as good ambassadors for the University
• Demonstrating respect for the freedoms and rights of other members of the University community
• Demonstrating respect for University resources and the campus environment
• Complying with the University’s policies and procedures.

All students are entitled to:

• Pursue their educational and career goals in a safe and supportive environment
• Be equally treated with fairness, respect, and consideration by the University
• Pursue individual freedoms within the law
• Have reasonable access to a learning and teaching environment that meets international best practice in the
quality of its courses, its teaching, and its physical and academic infrastructure
• Have reasonable access to appropriate learning resources
• Receive considered feedback on academic work
• Have access to a range of advice and support services
• Have access to clear information about University policies and procedures, and a range of other academic
and administrative matters
• Be represented by the relevant University student organisation, and have access to the services and facilities
provided by these organisations
• Have concerns resolved quickly and equitably through a clear set of processes.

Please also refer to with the University of Melbourne’s Policy and Procedures including the Appropriate Behaviour
Workplace Policy (MPF1328). https://policy.unimelb.edu.au/MPF1328
Appendix IX: UNIVERSITY OF MELBOURNE CULTURAL DIVERSITY POLICY

The Context
The University of Melbourne is committed to excellence in research, teaching and learning. Its motto, Postera Crescam
Laude (I grow in the esteem of future generations) acknowledges each generation's responsibility to build on
achievements, with an appreciation of changing circumstances.
The cultural diversity of the University and the Australian people is a strength and an asset. The University values
diversity of opinions, perspectives, and interests. Diversity is an essential characteristic of vigorous and adaptive
ecological, social, and intellectual systems. It is from such diversity that creative and effective responses to new
challenges can emerge.
The University makes explicit in the 1997-2001 Strategic Plan, Earning Esteem, its responsibility to "provide students
with world-class academic support services and infrastructure designed to meet the needs of a culturally diverse
learning community." The Guiding Values of the Strategic Plan include "creating a diverse, harmonious scholarly
community committed to equity and merit as the fundamental principles through which staff and students are
encouraged and assisted to reach their full potential." The synergy between cultural diversity and internationalisation
is acknowledged in the Strategic Plan, which commits the University to "internationalising the campus community by
promoting international student mobility, improving student services, and facilitating cultural diversity".
Australian society is in the midst of a re-examination of its national identity, and its place in the world. How these issues
are resolved will determine the kind of country Australia will be in the new millennium. This policy, and the University
commitment to cultural diversity, will contribute to that process.
A culture is made up of language, ideas, rules, meanings, and institutions. Culture is dynamic and constantly changing,
while preserving elements considered to be of importance and value. A culture is not synonymous with ethnicity, nor
is it an isolated and impermeable entity. The meanings, values, traditions, and practices that constitute different cultures
also arise from, and express, a range of social relations, including those based on gender, class, region of origin, and
religion.
It follows that cultural diversity should be distinguished from both cultural absolutism and cultural relativism. Not all
cultural values are benign, and those that refuse to recognise the existence of others, the corresponding need for mutual
acceptance and an institutional commitment to the values of cultural diversity, are an impediment to the purposes of
the University. Equally, cultures are something more than a matter of individual preference: they arise from deeply
rooted historical processes that constitute us as social beings with mutual responsibilities.
The University of Melbourne is the product of cultural influences. It was founded by transplanted British settlers, who
drew on English, Scottish and Irish models of higher education, adapted to colonial needs. It came to serve the
aspirations of a new Australian nation conceived in racially exclusive terms, which nevertheless wished to maintain
contact with the world of learning. The influx of post-Second World War migration, the Colombo Plan, and Australia’s
increasing engagement with the region shaped it. Both its recent history and its scholarly purpose attest to cultural
diversity.
The circumstances of its creation by colonial settlers remind us of the special status of the indigenous people. The
Aboriginal and Torres Strait Islander peoples were, and are, the original inhabitants of this country and they possess
cultures of great richness and complexity. A Cultural Diversity Policy reflects the belated but growing appreciation of
this culture.
A culturally diverse community is one characterised by a wide range of intellectual and other traditions, beliefs, values,
and practices. Such a community expands the range of cultural possibilities for all members of the community. It relies,
for the maintenance of harmony, on mutual respect for the cultural perspectives and allegiances of all individuals and
groups constituting the community, and on ensuring that membership of any cultural or ethnic group is not associated
with disadvantage or prejudice. In particular, it relies on refusing to impose, on all members of the community, the
cultural norms, and values of any one section of the community.
Cultural diversity is not an option for the University of Melbourne; it is a current reality. The University community
of students and staff is highly diverse and includes indigenous, international, and first-generation migrant undergraduate
and postgraduate students from 90 different countries. The University community holds a wide diversity of beliefs,
values and practices based, for example, on religion, gender, socio- economic background. It will become even more
diverse in the future.
There is, and will continue to be, a University culture that is the product of the history, traditions, and values of the
University. This culture includes a fundamental commitment to intellectual integrity and freedom, and the highest
ethical standards. The intent of this policy is that a commitment to cultural diversity should become a core value of
the culture of the University.
Cultural diversity can be a source of tension, division, and conflict within the University, as well as a source of
enrichment of all aspects of academic and social life. The former is likely to occur if difference from the dominant
culture is associated with exclusion, disadvantage, or racism. The latter is more likely to occur if cultural diversity is
valued based on mutual respect. This latter approach is the choice of the University of Melbourne.
The Cultural Diversity Policy complements and endorses current University policies on Access and Equity, Equal
Opportunity and Koori Education and encourages the continued review and development of these and other related
policies.
It is expected that the Cultural Diversity Policy will continue to develop through the work of the Academic Board and
other University bodies.

The Aim
a. Valuing Cultural Diversity
1. The University of Melbourne is a world-class university, attracting the best students and staff from Australia
and other countries. It is characterised by:
• A community of students and staff which is culturally diverse, culturally competent, and internationally
mobile
• Its location in Australia - a country in which English is the principal language - and its situation within the
Asia-Pacific region
• The effects of Australia's historical experience in moving from a racially exclusive to a non-discriminatory
immigration program, and the growing appreciation of cultural diversity as a national strength
• Research and teaching programs that are of the highest quality, vigorous, innovative, and global in
perspective and relevance.
2. The diversity of the University student and staff population is a valuable asset in the maintenance of excellence
in research, teaching, administration, and in the enrichment of daily life.
3. A culturally diverse University is one where students and staff aim for culturally inclusive behaviour and
activities, ensure cultural differences are heard and explored, and actively seek to learn from other cultures.
4. The University values cultural diversity among individuals and groups, and acknowledges that cultural diversity
encompasses difference based on:
• disability
• race
• class
• ethnicity
• sexuality
• language
• gender
• religion
• age
• value and belief systems
• education background

5. The University does not tolerate discrimination based on such difference and is committed to providing an
environment where people are treated with respect and are supported in realising their full potential.
6. The University is committed to social harmony and cohesion. It supports all students and staff as they achieve
a deeper appreciation of their own cultures, as well as greater cross-cultural understanding.

b. Services
The University is committed to the provision of appropriate support services to realise the potential of staff
and students. The design and delivery of support services are to be informed by, and responsive to, the needs
of a diverse University community.
c. Teaching and Learning
The University values and supports the enrichment of teaching and learning that flows from the culturally
diverse community of students, post-graduate researchers, and staff. The University provides a teaching and
learning environment that values cultural diversity, fosters mutual respect and is responsive to diverse needs.
The University acknowledges the diversity of educational experiences and expectations of students and is
committed to providing a teaching and learning environment that enables all students to reach their potential.
Within the teaching and learning process, academic integrity and freedom must be upheld while respecting
cultural differences.

d. Research
The University values and supports the enrichment to research, teaching and learning which flows from the
culturally diverse community of students, post-graduate researchers, and staff.
The University affirms that the implementation of cultural diversity and building of international links can
broaden the knowledge base and create fresh areas for research. Within the research process, academic
integrity and freedom must be upheld while respecting cultural differences.
The University recognises that research into the area of cultural diversity is of potential benefit to the wider
community.

e. Internationalisation
The University seeks to create an intellectual environment and culture in which all its students may become
global in outlook, values and understanding, and ready to embrace cultural diversity as positive, enriching and
rewarding.
The University is committed to providing support services that are culturally appropriate and effectively meet
the needs of international students and staff.

The Commitment
To realise these aims the University will:
• Provide effective institutional arrangements and processes for affirming and promoting the value of cultural
diversity
• Formulate an implementation plan consistent with the Cultural Diversity Policy and establish clear
accountability for its implementation
• Encourage and facilitate the attainment of cultural awareness by all University students and staff, whether
through formal training or other effective means, to embrace values, attitudes, and practices
• Embed the appreciation of cultural diversity in teaching, learning and research activities
• Create significant opportunities for students and staff to study and work in a range of cultural settings
• Promote an appreciation of the opportunities for cross-cultural exchange, networking, and academic
enrichment between all students and staff in the internationalisation of the University
• Provide appropriate support structures for all students, including those required to meet international
students' particular learning and settlement needs
• Develop and disseminate support service information in a format that is coherent, easily accessible, and
appropriate to the needs of the whole University community
• Inform the University community of the principles in the Cultural Diversity Policy.
Appendix X DISCIPLINE AND MISCONDUCT ISSUES
The House endeavours to be a self-regulating community. It is preferable that the residents themselves undertake the
necessary responsibility to curb any resident whose behaviour infringes the rights of others. Residents are encouraged
to try to sort out problems between themselves, or if this fails, to seek the assistance of a conciliator in the Students'
Clubs. Any member of the House should not hesitate to use his or her right to ask an offender who is behaving in an
immature, offensive or unacceptable manner to curb such behaviour. The Students' Club executive has the authority
to charge students for offensive behaviour.
The Head or Deputy Head of College reserves the right to interview residents whose behaviour has been unacceptable
and to impose such measures or sanctions as deemed necessary. In some instances, the student may be required to
seek appropriate professional help or seek counselling. As one of the most common causes of anti-social behaviour in
college communities is drunkenness, offenders may be subject to an alcohol ban.
The Rules and Regulations of International House are to be found in this handbook. Sanctions for some transgressions
are unequivocally articulated. In particular, students should note the consequences for the possession of illicit drugs,
repeated displays of offensive, drunken behaviour, and interfering with fire safety equipment. Furthermore, students’
attention is drawn to the Student Agreement that they have signed that states: if the Head is dissatisfied with my
diligence, progress or conduct, the Head may terminate my residency.
There are several avenues for the resolution of Disciplinary and Misconduct cases at International House. As a
department of the University of Melbourne, these are primarily under the jurisdiction of the University policies relating
to Student Conduct and Workplace Behaviour. Additionally, International House co-opts the Intercollegiate Fair
Treatment Policy, and trains staff and Tutors, accordingly, though ultimately defers to the University procedures for
determination.

All members of our community have access to the University of Melbourne’s Safer Community
Program, which residents can use to source advice and support if they see or experience problematic
or inappropriate behaviours. This is in addition to being able to access support through IH staff and
tutors.

International House residents can view and access the Safer Community Program at any time
https://safercommunity.unimelb.edu.au/
Appendix XI: ACADEMIC PROGRESS POLICY
International House has as one of its core values a commitment to assist and motivate students to reach their full
intellectual potential through a supportive environment.
This policy aims to provide a means of identifying students at risk and to assist them to achieve success in their course
of study. The policy recognises the potential pitfalls faced by students new to the university learning environment and
acknowledges the difficulty in applying a 'one size fits all' approach.
The application of this policy is at the discretion of the Head of College.

PRINCIPLES
This policy is designed to ensure that International House students deemed to be at risk academically, or whose
progress is deemed unsatisfactory ensures:
• Fair and unbiased treatment
• Compassion
• Support
• Transparency
• Confidentiality
• Timeliness.

POLICY
All students at International House are required to enrol in full-time degrees, unless given exemption by the Head of
College, and to maintain a minimum standard of academic progress.
Attendance at all relevant tutorials scheduled by International House is mandatory for first year undergraduate
students, the Academic Coordinator grants an exception. Students must apply for this exception in writing.
A minimum standard of academic progress is defined as a pass in 75% of the subjects in which the student is enrolled,
and for which he or she has been assessed.
It is a condition of the student agreement that students attending institutions other than the University of Melbourne
must provide International House with their results. A student who fails to do this will be cautioned, and subsequent
refusal to provide results may result in the student not being readmitted to the House the following semester.
A student who does not maintain a minimum standard of academic progress may be offered conditional re- admission
by International House subject to conditions determined by the House and communicated to the student in writing. An
exception will only be made if there are credible mitigating circumstances.
A student who has failed two or more subjects in which he or she is enrolled may not hold a position on the IHSC or
Orientation week leadership team
A student who has been offered conditional readmission and who fails to achieve a minimum standard of academic
progress in a subsequent semester may not be readmitted to the House.
Any decision by the Head of College to exclude a student from the House will be made in the best interests of both
the student and the House, and will be consistent with the Principles articulated above, and with the Principles of the
Pastoral Care Policy of the House.
All discussions pertaining to a student's academic progress and continued residence remain confidential to the Deputy
Head and the Head of College.

PROCEDURES
A student who fails to pass two or more subjects in which he or she is enrolled in a semester is required to contact
the Deputy Head of College and to explain the reasons for unsatisfactory performance. A student who fails to maintain
a minimum standard of academic progress may be offered conditional re- admission subject to conditions, which
normally include:
• An initial interview with the Deputy Head or Head of College. In that interview the student must be prepared
to explain the reasons for unsatisfactory performance and what he or she is doing or has done to manage the
situation (such as accessing support services like counselling, reducing work & social commitments, and so on)
 • Progress interviews with the Deputy Head or Academic Coordinator
• Communication with the student's parents or guardian
• If a first-year student, regular attendance at all relevant tutorials provided by the House
• Participation in skills-based training programs provided by the House and/or the University, if appropriate
• An undertaking from the student to attend all university lectures and tutorials
• An understanding that a failure to achieve a minimum standard in a subsequent semester may result in the
student's exclusion from the House. This understanding shall be articulated in a letter to the student from the
Deputy Head of College.
The Head or Deputy Head will contact a student who fails to maintain a minimum standard of academic progress. The
Head may deem that it is in the best interests of the student and/or the House that the student is excluded from the
House.
Appendix XII: ASBESTOS
Asbestos is a term for a group of six naturally occurring mineral fibres, many of which were used in the manufacture
of an extensive range of building products widely used in Australia from the 1940s through to the 1980s.
These products are safe, unless disturbed (for example, during demolition or renovations). When it is necessary to
disturb material containing asbestos fibres, the law requires that specialists remove the material.
The University of Melbourne is currently undertaking an asbestos audit that involves a thorough inspection of all
buildings on its various campuses.
Where the presence of a material containing asbestos fibres is identified, a sticker of the types illustrated below must
be placed either on the material itself, or on a wall, ceiling, or door as close as possible to the material. Very often,
these materials are concealed, for example, in cavities, ducts or surrounding hot water pipes.
The stickers are there, sensibly, to alert tradespeople and maintenance workers to the presence of material containing
asbestos fibres, and the necessity to follow the correct processes if the material is to be disturbed.
Appendix XIII: EVACUATION PROCEDURES
All evacuation procedures, whether for a real-life evacuation or for an evacuation drill are, of necessity, serious
exercises. All residents are expected to participate. A map of the assembly areas can be found on the next page.
Your Floor Tutor will be the Floor Warden and will be assisted by a student acting as a Deputy Fire Warden. After
knocking on a door, Wardens are required to use a master key to open it to ensure that the room has been evacuated.
You will be expected to leave your building by the exit closest to you. This includes the Emergency Fire Exit Doors in
some buildings. YOU SHOULD MAKE A POINT OF FINDING THE EXIT CLOSEST TO YOUR ROOM AND
NOTING THE PATH YOU SHOULD TAKE TO YOUR ASSEMBLY POINT.
During any evacuation, you should avoid going through buildings to reach your assembly point. A list of Floor Wardens
and Deputies is placed on the notice board outside the Dining Hall.
You should observe the following instructions:

WADHAM LEAVE BY THE CLOSEST DOOR AND GATHER ON THE GRASS AREA IN
FRONT OF THE MAIN ENTRANCE TO THE HOUSE.
DO NOT GO THROUGH THE BUILDING
DO NOT USE THE LIFT
(IF YOUR CLOSEST EXIT IS THE MAIN WADHAM FRONT STAIRS, ONLY
THEN SHOULD YOU GO THROUGH THE MAIN FOYER)
ASSEMBLE IN ROYAL PARADE ON THE GRASS AREA OUTSIDE WADHAM
CLUNIES & WEST WING ASSEMBLE IN THE MILE LANE NATURE RESERVE

SCHEPS ASSEMBLE IN ROYAL PARADE ON THE GRASS AREA OUTSIDE SCHEPS

DO NOT USE THE LIFT
GREYCOURT ASSEMBLE IN ROYAL PARADE ON THE GRASS AREA OUTSIDE GREYCOURT

FOUNDERS ASSEMBLE IN THE MILE LANE NATURE RESERVE

HILDAS ASSEMBLE IN LEONARD STREET

FELS APARTMENTS ASSEMBLE IN THE MILE LANE NATURE RESERVE

DIMMICKS APARTMENS ASSEMBLE IN THE MILE LANE NATURE RESERVE

GEORGE HICKS ASSEMBLE IN ROYAL PARADE ON THE GRASS AREA OUTSIDE SCHEPS

When everyone has assembled, the Floor Warden/Deputy Floor Warden will take a roll call of residents and report to
their Building Warden who will then report to the Deputy Head on the front lawn. Keep well clear of the buildings as that
is where the fire may be.

See map on next page for assembly points.

EVACUATION AND ASSEMBLY POINTS
INDEX
Acceptable Fire Risk ...................................... 60 First Aid ............................................................ 44
Access to Other Residents’ Rooms ........... 22 Flags at International House ........................ 51
Alcohol ............................................................. 56 Formal and Semi-Formal Dinners ............... 49
Ambulance ....................................................... 44 Furniture and Equipment .............................. 28
Announcements ............................................. 26 Games Room .................................................. 36
Ball ..................................................................... 50 Garbage Disposal ........................................... 28
Barbecue Area ................................................ 33 Garden and Maintenance Staff ..................... 14
Blood Spills ...................................................... 44 Guest Speaker Programme .......................... 30
Café Internationale ........................................ 49 Guests .............................................................. 21
Calendar........................................................... 13 Heating .......................................................... 20
Career Advice ................................................ 30 High Table ....................................................... 36
Caution Money ............................................... 52 Illness ................................................................ 45
Cleanliness ....................................................... 27 Insurance and Security .................................. 48
Commencement Dinner .............................. 49 Inter-Collegiate Sports ................................. 35
Computer Agreement .................................. 62 Intruders .......................................................... 48
Computer Room ........................................... 31 Internet ............................................................ 24
Conservation of Energy ................................ 22 Junior Common Room ................................. 34
Cooking in Rooms .......................................... 20 Keys .................................................................. 23
Courtyards....................................................... 32 Late Meals ........................................................ 36
Crockery .......................................................... 36 Laundry Facilities ............................................ 28
Cuisine .............................................................. 36 Library .............................................................. 33
Cultural Diversity Policy .............................. 72 Linen ................................................................. 27
Cutlery ............................................................. 36 Lock outs after hours .................................... 41
Decorations .................................................... 22 Luggage Storage .............................................. 27
Dining Hall ................................................. ……36 Mail .................................................................... 24
Disabilities ....................................................... 45 Maintenance .................................................... 17,5
Drugs ................................................................ 40 Meals ................................................................. 36
Email.................................................................. 24 Microwave Ovens .........................................20
Emergencies After Hours ............................ 44 Music Rooms .................................................. 32
Evacuation .......................................................... 80 National Night ................................................ 49
Evening Meals .................................................. 36 House communication .................................. 25
False Alarms .................................................... 48 Noise ................................................................ 41
Financial Aid .................................................... 52 Orientation Week ......................................... 50
Fire Extinguishers .............................. 22, 41, 61 Parking .............................................................. 27
Fire Wardens .................................................. 48
Fire Safety ........................................................ 41
Refrigerators ................................................... 22 Student Shop ................................................... 33
Room Inspection ............................................ 23 Traditions ........................................................ 49
Safety ................................................................ 44 Tutorial Programme .....................................30
Scholars’ Dinner ............................................. 49 Valedictory Dinner.............................................39
Scholarships ..................................................... 52 Vegetarian Meals ............................................ 36
Smoke Detectors and Sprinklers................ 61 Visiting Academics ......................................... 30
Smoking ............................................................ 42 Waste Recycling ............................................. 27
Souveniring ...................................................... 43 Weather Damage ........................................... 22
Special Dietary Needs ................................... 36 Winter Dinner ................................................ 49
Students’ Club................................................ 54
INTERNATIONAL HOUSE MAP AND ROOM
LOCATIONS

83