3Republic of tbe bilippines
1!lepartment of QEbucatton
2 4 JUN 2014
DepEd O R D E R
No. J 1, s.
2014
IMPLEMENTATION OF THE FLEXI-TIME WORK SCHEDULE FOR THE NON-ACADEMIC
PERSONNEL OF THE DEPARTMENT OF EDUCATION
To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services, Centers and Heads of Units
Regional Directors
Schools Division Superintendents
All Others Concerned
1. The Department of Education (DepEd) adopts the flexible working hours for all
non-academic personnel in the central, regional and division offices to provide prompt,
uninterrupted, efficient, and responsive delivery of service to all clients.
2. The DepEd personnel shall be provided with the freedom to choose their
respective work schedules, after consultation with and approval of their respective
heads of offices. The approving authority must ensure that there shall be continuous
delivery of service in their respective offices. Thus, this Department issues the enclosed
Guidelines on the Implementation of the Flexi-Time Work Schedule for
the Non-Academic Personnel.
3. This Order shall take effect on July 1, 2014.
4. Immediate dissemination of and strict compliance with this Order is directed.
BR. UISTRO FSC
Secretary
Encl.: As stated
References: Office Order dated July 12, 2013; DECS Order: No. 7, s. 1995
To be indicated in the Perpetual Index
under the following subjects:
BUREAUS AND OFFICES
CHANGE
EMPLOYEES
OFFICIALS
POLICY
RULES AND REGULATIONS
Rhea/ DO R- Guidelines on Flexi-Working
Hours 0437 / May 30, 2014
DepEd Complex, Meralco Avenue, Pasig City 1600 §I 633-7208/ 633-7228/ 632-1361 .,a.. 636-4876/ 637-6209 4' www.deped.gov.p 11
(Enclosure to DepEd Order No. 31, s. 2014)
GUIDELINES ON THE IMPLEMENTATION OF THE FLEXI-TIME WORK SCHEDULE
FOR THE NON-ACADEMIC PERSONNEL OF THE DEPARTMEN'J,' OF EDUCATION
1. Rationale: The Department is cognizant of the need to provide prompt,
uninterrupted, efficient and responsive delivery of service to all clients; and, in
order to achieve this, the necessity of continuously improving employees'
welfare and morale as public servants. As such, employees shall be provided
with the freedom to determine their respective work schedules, after due
consultation with and approval of their heads of office. Thus, a flexi-time work
schedule with fixed time of arrival is hereby implemented in the Department.
2. Coverage: The Flexi-Time Work Schedule shall apply to all non-academic
personnel in the Central, Regional and Division Offices of the Department of
Education, with the exception of DepEd officials who are presidential
appointees and DepEd consultants.
3. Choice of Work Schedule: Employees shall choose from the following work
schedules, which shall be their fixed time of arrival, subject to the approval of
their respective approving authorities:
Work Schedule Lunch Break
7:00 am - pm 11:00 am - 12:00 noon
8:00 am -4:00 pm 12:00 pm - 1:00 pm
9:00 am -5:00 pm 1:00 pm - 2:00 pm
6:00
3. 1 Approval of Chosen Work Schedule, Requisites: In approving the
employee's work schedule, the approving authority must ensure that there
shall be continuous provision of service in the respective offices from 7:00
AM to 6:00 PM, especially for frontline service offices pursuant to Republic
Act 9485, otherwise known as the "Anti-Red Tape Act of 2007".
3.2 Attendance to Flag-Raising Ceremony: Attendance of employees to the
flag raising ceremony every Monday is strictly enjoined pursuant to the
provisions of Republic Act No. 8491 otherwise known as the "Flag and
Heraldic Code of the Philippines".
3.3 Constant Fixed Work Schedule: The chosen work schedule of the
employees shall be their fixed work schedule, which may be changed only
after six (6) months, when necessary, subject to filing of a written request
of the employee at least thirty (30) days prior to the start of the intended
change of work schedule and approval thereof by the Head of Office before
its implementation.
4 Allowable Grace Periods to be Excused from Tardiness: Employees who choose
the 7:00a.m. - 4:00p.m. or 8:00a.m. - 5:00p.m. work schedule shall be given
grace periods to be exempted from tardiness, as follows:
4.1 Initial Grace Period: This consists of not more than fifteen (15) minutes
of arrival beyond the chosen work schedule, regardless of number of times
in a month. In order to complete the required eight (8) hours of work in a
work day, the number of minutes of late arrival in a day may be off-set by
staying for an equivalent number of minutes of late arrival beyond the
fixed time of departure of the chosen work schedule.
4.2 Additional Grace Period: This consists of not more than fifteen (15)
minutes of late arrival, in addition to the time allowance of fifteen (15)
minutes prescribed in the initial grace period, but not to exceed four
(4) times in a month; provided a written request to be exempted from
tardiness with justifiable reason/ s is submitted by the employee
concerned on the same day it is incurred, subject to approval thereof by
the Head of Office. Any disapproved late arrival even if within the
allowable additional grace period shall be recorded as tardiness. The
number of minutes of late arrival covered by an approved additional grace
period may be off-set by staying for an equivalent number of minutes of
late arrival beyond the fixed time of departure of the chosen work
schedule in order to complete 8 hours of work in a day.
4.3 Illustrative Examples: The following shall be illustrative of the
implementation of the above provisions:
Time to leave
Situations Effect
office
Arrived within the initial Must complete 8 Not
grace period hours of work considered
(e.g. An employee arrived at (e.g. An employee tardy
7:11 am) who arrived at 7:11
am must leave at
4: 11 pm to complete
the 8 hour period)
Arrived after the initial Must complete 8 Not
grace period of 15 hours of work considered
minutes, but within the tardy
additional grace period (e.g. An employee
of 15 minutes, provided who arrived at
that the same is justified, 7:20
approved, and does not a.m. must leave at
exceed four (4) times in a 4:20 p.m. to
month complete the 8 hour
(e.g. An employee arrived at period )
7:20 am for the first instance
up to the fourth time in a
month and all four instances
have been justified and said
justifications have been
approved by the approving
authoritu)
Arrived after the Leave on the fixed Recorded as
additional grace period of time of departure tardy
15 minutes for the fifth
(5th) and subsequent time
in a month
(e.g. An employee arrived at
7:20 amfor thefifth time in a
month)
5. Use of Template Forms: Forms are to be accomplished for the foregoing
applicable circumstances, templates of which are provided herewith, subject to
the approval of the respective authorities:
Form A - Flexi-Time Work Schedule
Form B - Request for Change of Work Schedule
Form C - Request-Justification for Late Reporting for Work Beyond the Inihal
Grace Period of the Work Schedule
6. Approving Authorities: The following are the approving authorities for the
forms, stated above:
DepEd Unit Approving Authorities
Regional Office Regional Director
Division Office • Schools Division
Superintendent
Central Office • Assistant Secretary / Chief
of Staff (for employees in
the Office of the Secretary)
Undersecretary (for
employees in t he
Undersecretary offices)
Assistant Secreta ry (for employees in the Assista nt Secretary offices)
Director (for ern.ployees i n the Services,
Bu rea us
Divisions a nd
Centers,
within their ju risdiction)
7. Information Di ssemination: An information dissemina tion campaign for this
Order shall be conducted during the mon th of June 2014 in the Central,
Regional and Division Levels of the Department.
8. Effectivity: These Guidelines shall take effect on July 1, 2014.
9. Repealing Clause: With respect to the employees of the Depa rt men t in t he
Central Office, this DepEd Order amends Sections 2.a.2 and 2e of Office Orde1·
dated J uly 12, 2013 entitled "Implementation qft.he Biometr ic Time I?ecord in the
Department o.f Education Central Ojflce (DepEcl CO)". All other DepEd Orders
and Memoranda inconsistent with these guidelines are hereby repealed .
10. For st1icl compliance.
BR. ARMIN A. LUISTRO
F:CJ
.,1L !)sec
('77":::Jt ' J"
etary '1/lf ,
FORM A
FLEXI-TIME WORK SCHEDULE OF NON-ACADEMIC PERSONNEL
EFFECTIVE JULY 1, 2014 OF
(NAME OF OFFICE}
A. PLANTILLA PERSONNEL
WORK SCHEDULE
NAMEDepEd lD POSITION SIGNATURE
No. 7:00am - 8:00am - 9:00am - OF
4:00pm 5:00pm 6:00 pm EMPLOYEE
--- - -----
------
,.......... ..---··-------- ------·-·--- ·--- ---- --- ·----
--
--
------·--·--·- - ------- '-............-
-- ------- --
B. NON-PLANTI LLA PERSONNEL (Contract of Service}
WORK SCHEDULE
NAME DepEd lD POSITION SIGNATURE
7:00am - 8:00am - 9:00am -
No. OF
4:00pm 5:00pm 6:00 pm EMPLOYEE
----- ----- - --- --- >---------------- ----·---- --- -----------·---·------·-
··- -
-
- --
CERTIFIED CORRECT:
NAME AND SIGNATURE OF THE HEAD OF OFFICE
POSITION TITLE I DESIGNATION
Date:
-----
FORM S
REQUEST FOR CHANGE OF WORK SCHEDULE
Date
Name of the Head of Office
Position I Designation
Name of Office
Sir I Madam:
I, full name of employee, position I designation, in the name of office, would like
to request for a change of work schedule, from
to
, starting _
This request is being made with due observance of the requirements of change of work
schedule only after six (6) months of implementation of my current work sctiedule;
a prior notice of at least thirty (30) days before the start of the intended cha·,ge;
and approval thereof by the Head of Office before its implementation.
Thank you for the kind consideration and approval of this request.
Very truly yours,
SIGNATURE ABOVE FULL NAME OF THE EMPLOYEE
APPROVED BY:
NAME AND SIGNATURE OF THE HEAD OF OFFICE
POSITION I DESIGNATION
DATE:
FORM C
REQUEST - JUSTIFICATION FOR THE LATE REPORTING FOR WORK BEYOND
THE INITIAL GRACE PERIOD OF THE WORK SCHEDULE
Date: _
I, full name of employee, position I designation, in the name of office, arrived late to the
office after the initial grace period of my work schedule, details of which are as follows:
Time of Arrival No. of Minutes Late
mm-dd-yr hr - mn
due to the following reason Is :
For the record, this has been the time that Iarrived late to the office after the initial
grace period for the month of , 2014. I am fully aware that, pursuant to DepEd
Memorandum No. dated , I may arrive in the office beyond the initial grace period not
exceeding
fifteen (15) minutes but not more than four (4) times in a month, without incurring tardiness,
subject to presentation of justified reason/s duly approved by the Head of Office.
In view of the above reason/s, Ihereby request for exemption from the policy on tardiness on the
date specified above.
Thank you.
SIGNATURE OVER PRINTED NAME OF THE EMPLOYEE
ACTION TAKEN BY THE HEAD OF OFFICE
REQUEST APPROVED REQUEST DISAPPROVED
STATE REASON I S FOR DISAPPROVAL:
NAME AND SIGNATURE OF THE HEAO OF OFFICE
POSITION I DESIGNATION
DATE:
