Office Tips & Tricks #8 Tips & Tricks for Excel ips & Tricks for Word ips & Tricks for Outlook (Idocuments. html) (idocuments/excel.him!) (/documents/word.html) __(Jdocuments/outlook html) How To Create A Searchable Drop Down List In Excel? For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box. Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, please do as below tutorial shows step by step, ore chable drop down list in Ex: You may interest in: Easily search (find and replace)texts in all open workbooks or certain worksheets Click Kutools > Navigation > Find and Replace to quickly search (find and replace) texts or values in all open Workbooks or certain worksheets in Excel Go to Download Free Trial 60 days (/downloads/KutoolsforExcelSetup.exe) Purchase PayPal / MyCommerce (/order/kutools-for-excel html) Find and Replace x A Find | Reolece wa Fir whet S| Bepce with iti ialwaioook | sexes pyRowe ° Lookin: 10 [Ele oa Limatch ce [oath entie cal 16 x eplaceAll Replace [ Fda] 47 Bock Sheet Name Cell Valve ‘Formule 2 19 2 (downloads /KutoolsforExcelSetup exe) Recommended Productivity Tools Office Tab: Bring handy tabs to Excel and other Office software, just like Chrome, Firefox and new Internet Explorer. (/productoffice-tab.html) Try now (/downloads/SetupOfficeTab.exe)#ZOfice Tips & Tricks #2 Tips & Tricks for Excel ips & Tricks for Word #5Tips & Tricks for Outlook (/documents.html) (/documents/excel htm!) _(/documents/word.html) __(Jdocuments/outlook htm) © Create A Searchable Drop Down List In Excel @ tosa* |B) tocz* |) soos feooks | (Vproductioffice-tab him ‘Amazing! Usin In Exeo! Li For example, the source data you need for the drop down list is in range A2:A8, a ‘china India italy sagan United state Francy Germany This method requires Combo box instead of data validation drop down list. For creating searchable drop down list, please do as follows. 1. Ifyou cannot find the Developer tab in the ribbon, please enable the Developer tab as follows. 1). In Excel 2010 and 2013, click File > Options. And in the Options dialog box, click Customize Ribbon in the right pane, check the Developer box, then click the OK button. See screenshot: = rovmls E CustoizeteRbox> eee wontss tenauege iF [Yi Home anes fs [aimee [Page Layout LS ec ace Tota [3 (Renew ave scans Tuust Center Cone ladans 3 Controle | a Customizations [ ese = | (nsonboor =] (ce) Econ}§Office Tips & Tricks Tips & Tricks for Excel I?) crovesne mor pons optonsinsceh rooting fone sain Seri se: | ota sation Ses (oe) [ane ips & Tricks for Word (/documents.html) (/documents/excel htm!) _(/documents/word. htm) 8B Tips & Tricks for Outlook (idocuments/outlook htm!) 2. After showing the Developer tab, please click Developer > Insert > Combo box. See screenshot: (Properties Bre mbes Biview cose Erevpinion pass friose @ RunDsiog PM 8} persh Da | em Conte aa eer OF 2 ae) a 7 Fi 3, Draw the Combo box in the worksheet and right click it. Select Properties from the right-clicking menu, Yew cose, Comvosor Sbjea > use & rooma Cont 4. In he Properties ialog box, you need to 1), Select False in the AutoWordSelect field; 2). Specify a cell in the LinkedCell field. In this case, we enter A12; 3), Select 2-4fmMatchEntryNone in the MatchEntry field; 4), Type DropDownList into the ListFillRange field; 5). Close the Properties dialog box. See screenshot:#ZOfice Tips & Tricks #2 Tips & Tricks for Excel ips & Tricks for Word #5Tips & Tricks for Outlook (/documents.html) (/documents/excel htm!) _(/documents/word.html) __(Jdocuments/outlook htm) 1-frBacstvieCroa, i sesconcoosa (0 mBorcerstvtion (0 menteredaeno cans Mi essoonnoosa i (= iveodeNocor 5. Now close the design mode with clicking Developer > Design Mode. 6. Select a blank cell C2 and then copy and paste formula =—ISNUMBER(IFERROR(SEARCH($A$12,A2,1),") into the Formula Bar, and press Enter key. They drag it down to cell C9 to auto fil the selected cells with same formula. See screenshot: = TSNUMBER(IFERROR(SEAROH(GASIZ-AD A), E F © united state Francy Germany c colts to i ts [> oe | omen | Jue -P Notes: 1. The $A$12 is the cell you have specified in the LinkedCell field in step 4; 2. After finishing the above step, you can now test it, Enter a letter C into the drop down box, you will see all cells containing C are filled with number 1 7. Select the cell 02, put formula =IF(C2=1,COUNTIF($C$2:C2,1),"™) into the Formula Bar, and press Enter key. Then drag the Fill Handle in the D2 down to D9 to fil the range D3:D9,§Office Tips & Tricks Tips & Tricks for Excel ips & Tricks for Word Tips & Tricks for Outlook (/documents.html) (/documents/excel htm!) _(/documents/word.html) __(Jdocuments/outlook htm) 8. Select cell E2, copy and paste formula =IFERROR(INDEX($AS2:$A$9, MATCH(ROWS(SD$2:D2) $D$2:$0$9,0)),"") into the Formula Bar and press Enter key, Then drag the Fill Handle in E2 down to E9 to fil the cells. Then you see the cells are filled as below screenshot shows. 2 Brazil a taly SJapan 65 United state 7 Francy. 2 Germany 9. Now you need to create a name range. Please click Formula > Define Name. ban Rvew ew enaoper htop &teteene foro atia~ Puente + (More Funcions > shes vet rom Selection 10. In the New Name dialog box, type DropDownList into Name box, type formula =SE$2:INDEX(SE$2:$E$9, MAX($D$2:$D$9), 1) into the Refers to box, then click the OK button.Zofiice Tips & Tricks (ldocuments.html) 11. Now, enable the design mode by clicking Des Tips & Tricks for Excel ips & Tricks for Word Tips & Tricks for Outlook (/documents/excel htm!) _(/documents/word.html) __(Jdocuments/outlook htm) loper > Design Mode. Then double click the Combo box you created in step 3 to open the Microsoft Visual Basic for Applications window. 12. Copy and paste the below VBA code into the Code editor. E- maosafteeel Chace © Sheet hop down lst earch) sheet. (ounce nerneen 103 ©) sheet? (court cal nit text urbe“ Bl shoet3 (le wth speatc ted) sheet court xd dunes) Bl shows (aunt they waved hos =) shee roo dun on ar) |B sheer (top downistautaconpet {@) shee at Rom aotrer werioook “fe Thswertbook Teivace Sup Comoboni_corFooss() ConboBeat LiseFillRenge ~ "DropDownbist™ Me. Conzozoxs Deos0own End Sut| VBA code: make drop down list searchable 1] Private Sub ComboBox1_GotFocus() 2 ComboBox1.ListFillRange = "DropbownList” 3 ‘Me ..ComboBox1 .OropDown 4 End sub 13. Close the Microsoft Visual Basic for Applications window. From now on, when you start typing in the list box, it will start ambiguous searching and just list the relevant values in the drop down list. China india eraail aly — uapan United State Germany Note: After closing and reopening the worksheel, the VBA code you have created in step 12 is removed automatically. So, you need to save this workbook as Excel Macro-Enabled Workbook format. Related Articles:Office Tips & Tricks Tips & Tricks for Word iPS & Tricks for Outlook (Idocuments. html) (idocuments/excel.him!) (/documents/word.html) __(Jdocuments/outlook html) Tips & Tricks for Excel autocomplete him! + How to create drop down list from another workbook in Excel? (/documents/excel/2442-excel-drop-down-list-from- another-workbook. him!) + How to create a drop down list calendar in Excel? (Jdocuments/excel/2437-excel-drop-down-lst-calendar himi#at Recommended Productivity Tools Office Tab (/Product/Office-Tab.Html) Bring handy tabs to Excel and other Office software, just like Chrome, Firefox and new Internet Explorer. Kutools For Excel (/Product/Kutools-For-Excel.Html) ! Increase your productivity in 5 minutes. Don't need any special skills, save two hours every 200 New Features for Excel, Make Excel Much Easy and Powerful: Merge CellRRows/Columns without Losing Data Combine and Consolidate Mutiple Sheets and Workbooks. Compare Ranges, Copy Multiple Ranges, Convert Text to Date, Unit and Currency Conversion. Count by Colors, Paging Subtotals, Advanced Sort and Super Fitter, More SelectinserlDelete/Text/FormatlLink/Gomment\Workbooks/Worksheets ToolsOffice Tips & Tricks Tips & Tricks for Excel ‘ips & Tricks for Word ips & Tricks for Outlook: (documents. html) (Idocuments/excel html) (/documents/word.html) _(/documents/outlook html) ‘emgen weer comine WSU" BES! brncaraman” “EIEN at, Wee ame. Sean, OP a 7 £] wa ~ i wok, ote, ene Se } 7 Home Inve Page layout Formulat_—‘Deta Review View —‘Kutocls | Enterpne o@cem : “Ewounes — Heums Deen tno raat GQ Ge Sq Berton cH a @ (RED Sweets Gl Bator eos frees [Hl oer Bpsnmrtce- cH con ne cmone SSE LL RE gumcone MO a convent nme 12| ‘Convert to Date. 13] @ | +4aH © {|| = cena ‘5]| = econ wudilll fe EC see aR RE (dounoadhulls rexel id dorderntoolsfor-2xelim) COMMENTS: PRASTUTI +2 _ [PERMALINK (DOCUMENTSIEXCEL/2490-EXCEI-DROP-DOWN-LIST-SEARCH HTMLACOMMENT-ESE2)) very nicely explained. Loved it. Thank you !! aorsaese 914 REPLY REPLYYHTH QUOTE qUOTE CRISTINA. +2 _[ PERMALINK (DOCUMENTSIEXCEL2439-EXCEL-DROP-DOWN.AIST-SEARCH MTML¥COMMENT-5832) | Excellent post. Could you please explain how do you copy the same drop down list to multiple cells. | want to create an expense report and | want to be able to select a different expense on each row from the same drop down list. Thank you. 201508201359 REPLY REPLY WHITH QUOTE qUOTE MARKC +3 [ PERNALINK (DOCUMENTSIEXCEL2699-EXCEI-DROP-DOVN-LIST-SEARCH HTNLACOMMENT-#165) For some reason when I click a selection from the drop down list after typing a few characters the drop down main value becomes blank... any idea why this would happen and how to get it to stop? | have a command button that | want to click to then put the selection into the next available cell in a given range, but again the value blanks out when I click on it. AOffice Tips & Tricks #8 Tips & Tricks for Excel ips & Tricks for Word iPS & Tricks for Outlook (Idocuments. html) (idocuments/excel.him!) (/documents/word.html) __(Jdocuments/outlook html) (AL Nk YUUCUMEN SEALE ASS-ERCEL-LNUP-LUMLID SEAMEN MLALUMMEN 8875) | have the exact same problem. | did everything right but the dropdownlist label just goes blank everytime | press enter. If you figured it out, please do share! imaD + (/PERWALNic (BOGUMENTSIEXCELBIGS.EXCEL BROP.BOWNIST-SEARCHNTMLNCOMMENT 63) Mine isn't working. My dropdownlist label was not working in the "properties" for the combobox. Everytime | entered it,it disappeared. So | used "test" instead. | adjusted the macro with the word test instead of dropdowmiist. Let me know if there is something else I can do? Search not working. aoreasa4 164 REALY REPLY WITH QUOTE GUOTE HERB123987 0 PERMALINK (DOCUMENT SIEXCEL/2436-EXCEL-DROP-DOWN-LIST-SEARCH HTMLACONMENT-£031) | Quoting imad | Mine isnt working. My dropdowniist label was not working in the “properties” forthe combobox. Everytime | entered it it disappeared. | 0 J used "test instoad. | adusted the macro withthe word test instead of dropdowmilst. Let me know if ther is something else I | have seen this "how to make an autofill/ auto suggest DDL / combo box" on a few different sites and they ALL want you to put "something in the ListFillRange field BEFORE they have you create a name range by clicking Formula > Define Name and the ListFillRange will always go blank in the Properties window UNTIL you define the name (Formula > Define Name) THAT is why | think IMAD, above and MAARTEN below was having the problem - not 100% sure though. Imad 0 PERMALINK vDOCUMENTE DROP. DOVNL.LIST. SARC MTNLACOMMENT $326) ‘So | Finally got it to work! | attached the linkedcell to a viookup and got all the information pulling into a row. was wondering if there could be any extension on the vba to actually fiter the table as we type? aorenno4 940 REPLY REPLY WHTH QUOTE qUOTE MAARTEN +1 [PERMALINK (DOCUMENTSEXCEL 2499-66: ACH MTNLECOMMENT-#965) Hi | can't fil in ‘DropDownList in the ‘ListFillRange'... What's the catch? I don't understand the solution of imad, Thanks. ANDONE 0 | PERMA. NK (DOCUMENTSIEXCEL696 EXCEL DROP-OOWNLIST SEARCH HTMLACONNENT-7246) try to put this=—ISNUMBER(IFERROR(SEARCH(SA$12,SAS2,1),"")) instead =-ISNUMBER(IFE RROR(SEARCH($A$12,A2,1),")) in step 6 4Office Tips & Tricks #8 Tips & Tricks for Excel ips & Tricks for Word iPS & Tricks for Outlook (Idocuments. html) (idocuments/excel.him!) (/documents/word.html) __(Jdocuments/outlook html) (AL NK YUUCUMENSIEALELASS-ERCEL-LUP-LUNELI-SEANE. I MLALUNMEN B82) Quoting Maarten: | Feant filin DropDownList the LstFllRange'... What’ the catch? I dont understand the solution of mad. Thanks. | posted this answer above for IMAD and saw this posting down here for MAARTEN so | figured I'd post this for him too. | have seen this "how to make an autofill/ auto suggest DDL / combo box" on a few different sites and they ALL want you to put "something" in the ListFillRange Properties field BEFORE they have you create a named range by clicking Formula > Define Name ...... and the ListFillRange will always go blank in the Properties window UNTIL you define the name (Formula > Define Name) ‘THAT is why i think IMAD, above and MAARTEN below (here) was having the problem - not 100% sure though. 201999481999 REPLY REPLY WTHQUOTE QUOTE MAARTEN 0 | PERNALNK (DOCUMENTSIEXCEL2436-EXCEL-DROP-DOWN-LIST SEARCH HTMLACONNENT-£086) Hi there, ‘Thanks a lot for your solution. I gave up already, but I'll try again. aoveanas vis REPLY ERY WITHQUOTE QUOTE FAUZI 0 [PERMALINK _DROP-DOWNVLIST-SEARGH HINLECOMMENT-T825) ‘Thank You.. Very helpfull. God Bless You aorane2a ns REPLY REPLYWHTH QUOTE QUOTE YESENIA +1 [PERMALINK (DOGUWENTS/EXCEL2490-EXCEL-DROP-DOVN-LIST-SEARCH MTNLACOMMENT-#406) |, like Cristina above, would also like to know how to make multiple combo boxes for one sheet. I tried but when | begin typing in the second combobox two things happen: 1. no drop down list appears, and 2. the simple act of typing in combobox? activates the selection from my original combobox" and highlights it in the drop down from ‘combobox!. | checked to make sure all of my coding says combobox? for combobox? etc. for the other boxes but there is a disconnect that I can't figure out, ovsroan +6 REALY REPLYWHTH QUOTE QUOTE JAYDIE a [ ERWAL NK (DOCUMENT SIEXCEL/2436-EXGEL-DROP-DOWN-LIST-SEARCH NTMLIGONNENT-9508) | have the exact same problem, have you managed a solution yet?? aorrazas 080s REPLY REAYWITHQUOTE QUOTEOffice Tips & Tricks #8 Tips & Tricks for Excel ips & Tricks for Word iPS & Tricks for Outlook (Idocuments. html) (idocuments/excel.him!) (/documents/word.html) __(Jdocuments/outlook html) What ii created a drop down list from another work sheet? the formula" ISNUMBER(IFERROR(SEARCH($ ‘A$2,H2,1),""))" has wrong reference and when i edit itt doesn't allow to put the right cell, what do you suggest? thank you aovests7 087 REPLY REPLYWHTH QUOTE qUOTE ASHOK 0 PERMALINK (DOGUMENTSIEXCEL2#30-EXCEL-DROP-DOWN-LIST-SEARCH MTNLFCOMMENT-8785) HI, How to do the same searchable program for contnious rwo , i tried and itis working one row only , i want to do the ‘same for below row also for different name aovetttsoser REPLY REPLYWHTH QUOTE GUOTE NAJMA, 0 PERMALINK (DOCUMENT SIEXCEL/2490-EXCEL-DROP-DOWN-LIST-SEARCH HINLFCOMMENT-O148) plz help me i cannt enter formula in formula bar when | paste this formula & paste this give me error.type :( |SNUMBER(IFERROR (SEARCH(SAS12,A2, 1), aovet231 ora REPLY REPLYWTH QUOTE QUOTE JAYDIE 0 [ PERMALINK (DOCUMENT SIEXCEL/2#99-EXCEL-DROP-DOWN-LIST-SEARCH MINLFCOMMENT-O507) ‘Thank you, | used above and it works perfectly Until you have two combo boxes in one sheet.. When you want to type in the second combo box it highlights the text in the first combo box and does not want to search If leave the first box blank, the second box works fine Please help sorrazns 0992 ReOLy REPLYWHTH QUOTE —qUOTE HERIC 0 [ PERMALINK (DOCUMENTSEXCEL2439-EXCEL-DROP-DOWNLIST-SEARCH HTM ACONNENT-10550) Hi your guide is most helpful, but i still encounter one last problem. | am trying to do a simple invoice, and do the drop down for my customer name cell, must my customer listing be in the same worksheet as my invoice worksheel? Is is possible i have two worksheet, “invoice” & "customer name", and do the drop down list for customer name at "invoice" worksheot? Thank you aoirasas oni REPLY REPLYWHTH QUOTE QUOTE HAVOCKNOX 0 PERMALWK (DOCUNENTSIEXCEL2490-EXCEL-DROP OOWN-IST SEARCH HTMLACOWMENT.A1173) ‘Thank you for this breakdown to make the combo box searchable, | have even gotten three of them working on the ‘same page. My problem | have run into is when | start typing in the search information and the info narrows down, if | hit the down arrow key to select the item in the list Excel crashes on me, Has anyone had this happen, and if so have you found a way to solve this issue. 4Office Tips & Tricks #8 Tips & Tricks for Excel ips & Tricks for Word ips & Tricks for Outlook (Idocuments. html) (idocuments/excel.him!) (/documents/word.html) __(Jdocuments/outlook html) Refresh comments list ‘ADD COMMENT Name (required) E-mail (required, but will not display) Notify me of follow-up comments Refresh Send Extend Office shitos:itwmwextendaffice.com) TRANSLATE ee) Hot Products Support Office Tab (/productioffice-tab.html) License Code Retrieval (/support/retrieveb-license- Information.htmi) Kutools for Excel (/producthkutools-for-excel.htm!) 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