Deliverables List for Projects in the fertilizer industry

- Document development guidance –

Department: Projects / Engineering

Synopsis
AmmoniaKnowHow.com and UreaKnowHow.com support fertilizer manufacturers by providing essential
services to the industry, using our syngas technologies and scientific knowledge developed in multiple
projects worldwide.

Together we initiate a program to enhance the guidelines and procedures for operation, engineering,
maintenance and process safety in the fertilizer industry utilizing the best practices and standards
available today.

Using knowledge gained from our industry, historic risk registers, lessons learned from projects and from
FIORDA members we are committed to give proper advice to improve safety, reliability and projects
performance of fertilizer plants.

Purpose
Purpose of the Deliverables List for Projects is to define the basic level of documentation required for
each phase of the project and to determine the level of responsibility for each engineering discipline
during the review phase of each document.

Deliverables List for Projects document can be used as internal guideline by fertilizer manufactures
providing contractors and consultants with clear requirements of deliverables for each project stage.

Project and document phases

In general, a project is divided in 5 phases:

1. Identify
2. Select
3. Define
4. Execute
5. Operate

The number of documents, complexity and level of details increase for each phase while the project
progresses. The status of deliverables changes and can be defined as following:

Preliminary Work on the deliverable has started; development is typically limited to sketches, rough
outlines or similar levels of early completion;

Baseline A Baseline status refers to a level of maturity that is sufficient for a clear definition of the
part of the engineering work covered by the document. This also comprises refinement of
the Preliminary status as well as cross-functional reviews being conducted. Further
Updated is required prior to Finalization / actual implementation.
Updated An Updated status refers to level of maturity, in which the Baseline document has been
further developed and aligned cross-functionally. Final stage has not yet been reached.
More than one updating cycle may be necessary.

AFD "Approved for Design": Engineering work has gone through appropriate steps of review
and assurance, enabling the design to be frozen. Commencement of detail-design is the
following step. Any significant modification of the Final document can only be achieved
through formal "Management of Change" process (MoC)."

Final A Final status refers to a level of maturity that is sufficient to proceed with implementation
of the engineering work. A deliverable having achieved a Final status shall not require
change in the further course of the implementation. Any significant modification of the
Final document can only be achieved through formal "Management of Change" process
(MoC).

Applicable Document is issued for the specific project life cycle phase and does not require Update
in next phases.

Deliverables for Identify phase

During the Identify phase the disciplines involved in the project are in general the Project Management,
Process and Mechanical. The status of documentation is Preliminary and Baseline and will include
process basic functionality of plant, type of plant, basic function, basic interconnection to plant
environment (technical, economic, environmental).

Examples of deliverables to be developed in the Identify phase are:

- Milestone Plan
- Risk Management Plan + Risk Register
- Conceptual HAZID study
- Time Schedule
- Basis of Design
- Condition Assessment Studies / Report
- Pipeline (ISO-metrics) - general route profile
- Block Flow Diagrams
- Equipment List
- Heat and Material Balances
- Process Design Criteria Document
- Process Flow Diagrams
- Simulation Models, reports and listings
- Tie in List
- Fluid List
- Authority Management Plan (Permits and Consents Strategy)
- Site Identification Report
- Stakeholder Register & engagement plan
- Etc.

Deliverables for Select phase

The primary objective of the Selection phase is to demonstrate that the project will provide an acceptable
level of risk and financial return as a sound investment for Client. The technical, commercial and financial
aspects of the project will be assessed to select the optimal / preferred development and provide a robust
case for progressing towards project realisation.
In the Select phase more engineering disciplines are getting involved. Civil, Control & Instrumentation,
Electrical, HSE, Cost Control will have their own deliverables together with Mechanical, Process and
Project Management.

Document status may vary, depending on discipline for example:

Discipline Deliverable Title Document status

Civil Geotechnical Report Preliminary

Control & Instr. I/O List Preliminary

Control & Instr. Instrument Index Preliminary

Control & Instr. Control System Architecture Diagram Preliminary

Electrical Electrical Equipment List Preliminary

Electrical Electrical Key Single Line Diagram Preliminary

Electrical Electrical Load List Preliminary

General Eng. Design Philosophies for all Disciplines Preliminary

General Eng. General Arrangement Drawings Preliminary

HSSE Leak Detection Instrument Index Preliminary

HSSE Detailed HAZID study Preliminary

HSSE Coarse HAZOP study Preliminary

HSSE Hazard and effects register Preliminary

HSSE Design HSE case concept including ALARP demonstration Preliminary

HSSE Draft Emergency Response plan Preliminary

Mechanical Calculation Notes for Equipment Preliminary

Mechanical Corrosion and material selection philosophy Preliminary

Mechanical Mechanical Equipment drawings Preliminary

Process Piping & Instrumentation Diagrams Preliminary

Process Process Equipment and Systems Datasheets Preliminary

Process Equipment and Systems Specifications including
Process Preliminary
Utility
Process Operation and Control Philosophy Preliminary

Process Isolation Philosophy Preliminary

Process ESD and DCS Philosophy Preliminary

Project
Compliance Register and regulatory action plan Preliminary
Management
 Civil Civil Works Specification(s) Baseline

Civil Technical Report Baseline

Civil Geotechnical Data Acquisition Plan Baseline

General Eng. Basis of Design Baseline

General Eng. Condition Assessment Studies/ Report Baseline

General Eng. General Plant Layout (Plot Plan) Baseline

Mechanical Rotating Equipment Drive Selection Study Report Baseline

Process Equipment List Baseline

Process Fluids List Baseline

Process Heat and Material Balances Baseline

Process Process Flow Diagrams Baseline

Process Simulation Models, reports and listings Baseline

Project Authority Management Plan (Permits and Consents
Baseline
Management Strategy)
Project
Risk Management Plan + Risk Register Baseline
Management
Process Block Flow Diagrams Updated

Process Tie in List Updated

Project
Milestone Plan Updated
Management
Project
Project Reports Updated
Management
Project
Time Schedule Updated
Management
General Eng. Basis of Design (non-process) Final

General Eng. Operation & Maintenance Philosophy Final

General Eng. Spare Parts Strategy Final

Process Process Design Criteria Documents Final

Project
Scope of Work for Project Final
Management
Project Services Cost Estimates Applicable
Project
Risk Register Applicable
Management
Others…

Deliverables for Define phase

Define phase means the project work following the select phase and successful FEED Readiness
Review and culminating in a FID submission documentation.

In this phase, the requirements that are associated with the project result are specified as clearly as
possible. This involves identifying the expectations that all the involved parties have with regard to the
project result.

It is important to identify the requirements as early in the process as possible. Wijnen (2004) distinguishes
several categories of project requirements:

 Preconditions
 Functional requirements
 Operational requirements
 Design limitations

Discipline Deliverable Title Document status

Civil Architectural Drawings for Buildings Baseline

Civil Civil Works Specification(s) Final

Civil Technical Report Final

Civil Construction Drawings Baseline

Civil Layouts Baseline

Civil BoQ's Baseline

Civil Calculation Report Baseline

Civil Construction Management Plan Baseline

Civil Geotechnical Data Acquisition Plan Final

Civil Geotechnical Report Final

Control & Instr. I/O List Baseline

Control & Instr. Instrument Index Baseline

Control & Instr. Control System Architecture Diagram Baseline

Control & Instr. Process Control Narrative Baseline

Control & Instr. Cause & Effect Diagram Baseline

Control & Instr. Control System Specification Baseline

Control & Instr. ESD System Specification Baseline

Control & Instr. Local Control System Specification Baseline

Control & Instr. Field Instruments Specification Baseline

Control & Instr. Telecommunication System Specification Baseline

Control & Instr. CCTV System Specification Baseline

Control & Instr. Control Room Specification Baseline

Control & Instr. Instrumentation Cables Specification Baseline

Control & Instr. Control Room Layout Drawings Baseline

Control & Instr. Cable Block Diagram Baseline

Control & Instr. Data Sheets for Instruments Baseline

Control & Instr. Control Valve Sizing Baseline

Control & Instr. Instrument & Cable Layout Baseline

Control & Instr. Instrument Wiring Diagram Baseline

Control & Instr. Instrumentation Loop Diagrams Baseline

Control & Instr. Instrument hook-ups Baseline

Control & Instr. Instrument Cable List Baseline

Control & Instr. Material Take Off for Instruments Baseline

Electrical Electrical Equipment List Baseline

Electrical Electrical Key Single Line Diagram Final

Electrical Electrical Load List Baseline

Electrical Cable Routing/overhead line plans Baseline

Power System Studies (HV & MV: Load Flow, short circuit,
Electrical Final
motor Starting, harmonics)
Electrical Operating philosophy for the power system Baseline

Electrical Electrical equipment specifications Baseline

Electrical Cable specification Baseline

Electrical Electrical installation specification Preliminary

Electrical Single-line diagram of each switchboard Preliminary

Block diagrams for control, indication, measurements,
Electrical interlocking, synchronizing, and interfacing with intelligent Preliminary
networks
Electrical Typical installation drawings Preliminary

Electrical Electrical cables List Baseline

Electrical Cathodic Protection System Specification Baseline

Electrical Electrical Calculations (LV) Baseline

Electrical Electrical Block Diagrams Baseline

Electrical (ATEX) Hazardous Areas: Risks assessment of explosions Preliminary

Electrical (ATEX) Hazardous Areas Drawing Baseline

Electrical (ATEX) Hazardous Areas: Equipment specifications Preliminary

General Eng. Condition Assessment Studies/ Report Updated

General Eng. General Arrangement Drawings Final

General Eng. General Plant Layout (Plot Plan) Final

General Eng. Overall Route and Elevation Plan Final

General Eng. Spare Parts strategy Baseline

General Eng. Basis of Design Final

HSSE Identify major risks for C&C (joint SIMOPS and HAZID) Baseline

HSSE Construction HSSE readiness review Updated

HSSE Preliminary Bow-tie analyses Preliminary

HSSE Design HSE case including ALARP demonstration Updated

HSSE MAH Report Updated

HSSE HAZOP study Baseline

HSSE LOPA study Baseline

HSSE Design Safety Review Baseline

HSSE SIMOPS study Baseline

HSSE Fire and Explosion Analysis Baseline

HSSE Emergency System Survivability Analysis Baseline

HSSE Leak Detection System Specification Baseline

HSSE Leak Detection System Datasheets (including detectors) Baseline

HSSE Leak Detection Detector Location Drawing Baseline

HSSE Leak Detection Installation Drawings Baseline

HSSE Leak Detection Instrument Index Baseline

HSSE Leak Detection System Cable List Baseline

HSSE Leak Detection I/O List Baseline

HSSE Leak Detection System Wiring Diagram Baseline

Mechanical Calculation Notes for Equipment Baseline

Mechanical Corrosion and material selection philosophy Baseline
Mechanical datasheets (process & utilities equipment,
Mechanical Baseline
piping, valves)
Mechanical Mechanical General Arrangement Drawings Baseline
Mechanical Specifications (process & utilities equipment,
Mechanical Baseline
piping, valves)
Mechanical Pressure vessels drawings Preliminary

Mechanical Piping Calculations Baseline

Mechanical Piping Classes Specification Baseline

Mechanical Rotating Equipment Drive Selection Study Report Final

Mechanical Specifications for Piping & Pipeline Stress Analysis Final

Mechanical Coating, painting and insulation specifications Preliminary

Mechanical Cathodic protection system specification Preliminary

Corrosion monitoring system specification (if required by
Mechanical Preliminary
the technology used)
Mechanical Piping material and valve specification Preliminary

Mechanical Installation manual/Instructions Preliminary

Process Vessels Sizing Final

Process Draining philosophy Baseline

Process Equipment List Final

Process Flaring and Blow Down Philosophy Final

Process Fluids List Final

Process Heat and Material Balances Final

Process Line Sizing Final

Process Piping & Instrumentation Diagrams Final

Process Pressure Relief Valves Sizing Final

Process equipment and systems specifications including
Process Final
utility
Process Process Equipment and systems specifications Final

Process Relief and Vent Study report Final

Process Simulation Models, reports and listings Final

Process Tie in List Final

Process Process Flow Diagrams Final

 Process Draining Philosophy Final

Process Operation and Control Philosophy Final

Process Isolation Philosophy Final

Process ESD and DCS Philosophy Final

Process Commissioning & Start up Philosophy Final

Project Services Contingency Estimation Applicable

Project Services Cost Breakdown Structure Applicable

Project Services Cost Estimates Applicable

Project Services Project Execution Plan Applicable

Project Services Project Organisation Chart Applicable

Project Services Project Scope of Work Updated

Project Services Resources Capacity Planning Applicable

Project Services Schedule Applicable

Project Services Scope of Work for the next Phase Applicable

Project Services Stochastic Schedule Applicable

Project Services Work Breakdown Structure Applicable

Project Authority Management Plan (Permits and Consents
Final
Management Strategy)
Project
Compliance Register and regulatory action plan Updated
Management
Project
Milestone Plan Final
Management
Project
Project Reports Updated
Management
Project
Risk Management Plan + Risk Register Applicable
Management
Project
Risk Register Applicable
Management
Project
Stakeholder Register & engagement plan Updated
Management
Project
Time Schedule Updated
Management

Deliverables for Execute phase

In this phase all documents shall be sufficient for the execution phase and checked by an appropriate
certified body.

Each deliverable shall have a high level of detail and fulfill the purpose for it is produced.
 Discipline Deliverable Title Document status

Civil Architectural Drawings for Buildings Final

Civil Construction Drawings Final

Civil Layouts Final

Civil BoQ's and MTO Final

Civil Calculation Report Final

Civil Building Services Final

Civil Construction Management Plan Final

Civil Handover/ takeover minute Final

Control & Instr. I/O List Final

Control & Instr. Instrument Index Final

Control & Instr. Control System Architecture Diagram Final

Control & Instr. Process Control Narrative Final

Control & Instr. Cause & Effect Diagram Final

Control & Instr. Control System Specification Final

Control & Instr. ESD System Specification Final

Control & Instr. Local Control System Specification Final

Control & Instr. Field Instruments Specification Final

Control & Instr. Telecommunication System Specification Final

Control & Instr. CCTV System Specification Final

Control & Instr. Control Room Specification Final

Control & Instr. Instrumentation Cables Specification Final

Control & Instr. Control Room Layout Drawings Final

Control & Instr. Cable Block Diagram Final

Control & Instr. Data Sheets for Instruments Final

Control & Instr. Control Valve Sizing Final

Control & Instr. Instrument & Cable Layout Final

Control & Instr. Instrument Wiring Diagram Final

Control & Instr. Instrumentation Loop Diagrams Final

Control & Instr. Instrument hook-ups Final

Control & Instr. Instrument Cable List Final

Control & Instr. Logic Diagrams Final

Control & Instr. Electrical/ Hydraulically/ Pneumatic Layouts for Instruments Final

Control & Instr. Panel, Cabinet and Desk Layout Drawings Final

Control & Instr. Material Take Off for Instruments Final

Electrical Electrical Equipment datasheets Final

Electrical Electrical Equipment List Final

Electrical Electrical Load List Final

Electrical Cable Routing/ overhead line plans Final

Electrical Operating philosophy for the power system Final

Electrical Electrical equipment specifications Final

Electrical Cable specification Final

Electrical Electrical installation specification Final

Electrical Protective relaying studies Applicable

Electrical Electro-magnetic compatibility study Applicable

Electrical Single-line diagram of each switchboard Final

Block diagrams for control, indication, measurements,
Electrical interlocking, synchronizing, and interfacing with intelligent Final
networks
Electrical Wiring and connection diagrams switchboard/panel Applicable

Electrical Typical installation drawings Final

Electrical Panel arrangement drawings Applicable

Electrical Substation layout drawings Applicable

Electrical Electrical cables list Applicable

Electrical Schedule of protective relaying settings Applicable

Electrical Material take off for all electrical equipment material Applicable

Electrical Cathodic Protection System Specification Final

Electrical Electrical Calculations (LV) Final

Electrical Electrical Block Diagrams Final

Electrical Electrical initial inspection report Final

Electrical (ATEX) Hazardous Areas: Evidence of personnel competency Final
Specification for hazardous areas classification - Part II List
Electrical (ATEX) Final
of sources of release
Electrical (ATEX) Hazardous Areas Drawing Final

Electrical (ATEX) Hazardous Areas: Equipment specifications Final

Hazardous Areas: Materials characteristics, including
Electrical (ATEX) Final
electrical resistivity
Electrical (ATEX) Hazardous Areas: Certificate EC Final

Electrical (ATEX) Hazardous Areas: Declaration of conformity EC Final

Manufacturer's Declaration for equipment which have not
Electrical (ATEX) own source of ignition and are considered outside the Final
scope of Directive 94/9/EC
Documents for Ex equipment with conditions of use, e.g. for
Electrical (ATEX) equipment with certificate numbers which have the suffix Final
„X‘
Electrical (ATEX) Descriptive Declaration of the intrinsically safety system Final
Risks assessment for assemblies, issued by the
Electrical (ATEX) Final
manufacturer, as defined in ATEX Guide Edition 3-a/2009.
Details of any relevant calculation, e.g. for purging rates, for
Electrical (ATEX) Final
instruments or analyzer houses
Hazardous Areas: Plans showing and details of type of
Electrical (ATEX) Final
wiring system
Record of selection criteria for cables entry system, for
Electrical (ATEX) compliance with the requirements for particular types of Final
protection
Hazardous Areas: Drawings and schedules relating to
Electrical (ATEX) Final
circuits identification
Hazardous Areas: Instructions for initial inspection and
Electrical (ATEX) Final
Installation
Hazardous Areas: List of equipment and their
Electrical (ATEX) Final
characteristics
Electrical (ATEX) Hazardous Areas: Report regarding initial inspection Final

Electrical (ATEX) Hazardous Areas: Information for Maintenance and repairs Final

Electrical (ATEX) Explosion Protection Document Final

Electrical (ATEX) Attestation EX, as a requirement of normative NEx 01/06 Final

General Eng. Condition Assessment Studies / Report Final

General Eng. Operations Readiness Review Final

HAZID and HSSE risk assessment (for Construction &
HSSE Final
Commissioning) - joint SIMOPS and HAZID
HSSE Construction HSSE readiness review Final

HSSE Detailed Bow-tie analyses Final

HSSE Final HSE case including ALARP demonstration Final

HSSE HAZOP study Final

HSSE LOPA study Final

HSSE Design Safety Review Final

HSSE SIMOPS study Final

HSSE Fire and Explosion Analysis Final

HSSE Emergency System Survivability Analysis Final

HSSE SIL study/ classification Final

HSSE HSSE Management plan (for construction phase) Final

Independent verification of safety critical process control
HSSE Final
loops
HSSE Operability and maintainability analysis report Final
Performance standards and schemes of verification and
HSSE Final
examination of SCE developed
Pre-Startup Safety (HSSE) Review and
HSSE Final
Operations readiness & assurance - Report
HSSE Leak Detection System Specification Final

HSSE Leak Detection System Datasheets (including detectors) Final

HSSE Leak Detection Detector Location Drawing Final

HSSE Leak Detection Installation Drawings Final

HSSE Leak Detection Instrument Index Final

HSSE Leak Detection System Cable List Final

HSSE Leak Detection I/O List Final

HSSE Leak Detection System Wiring Diagram Final

Mechanical Calculation Notes for Equipment Final

Mechanical Corrosion and material selection Philosophy Final

Mechanical Coating, painting and insulation specifications Final

Mechanical Cathodic protection system specification Final

Mechanical Corrosion monitoring system specification Final

Mechanical Cathodic protection system calculations Final

Mechanical Cathodic protection diagrams Final

Mechanical Cathodic protection system location drawings Final

Mechanical Piping Classes Specification Final

Mechanical Piping material and valve specification Final

Mechanical Stress analysis report Final

Mechanical Fabrication & Installation specifications Final

Mechanical Isometrics Final

Mechanical Tie-in details Final

Mechanical Piping support schedule Final

Mechanical Piping support details Final

Mechanical Hydrostatic test diagram Final

Mechanical Material take off for piping, fittings and valves Final

Mechanical Mechanical Specifications (process & utilities equipment) Final

Mechanical Mechanical datasheets (process & utilities equipment) Final

Mechanical Vibration study Final

Mechanical Mechanical equipment drawings Final

Mechanical Pressure vessels drawings Final

Mechanical Pressure vessels internal arrangement drawings Final

Mechanical Welding specifications and procedures Final

Mechanical Typical welding detail drawings Final

Mechanical NDT specifications and procedures Final

Hydrostatic/Leak test/Pneumatic test specifications and
Mechanical Final
procedures
Mechanical Noise study and survey Final

Mechanical Installation manual/Instructions Final

Mechanical Mechanical equipment handling and accessibility study Final

Mechanical General plant layout Final

Mechanical Battery limits and interface layouts Final

Mechanical Plot plans/Equipment layouts Final

Mechanical Piping general arrangement, routing Final

Mechanical Underground general arrangements Final

Mechanical 3D arrangement drawing Final

Mechanical De-watering and drying specification Final

 Project Services Contingency Estimation Applicable

Project Services Cost Breakdown Structure Applicable

Project Services Cost Estimates Applicable

Project Services Progress Measurement System Applicable

Project Services Project Execution Plan Applicable

Project Services Project Organisation Chart Applicable

Project Services Project Scope of Work Final

Project Services Resources Capacity Planning Applicable

Project Services Schedule Applicable

Project Services Scope of Work for the next Phase Applicable

Project Services Stochastic Schedule Applicable

Project Services Work Breakdown Structure Applicable

Project
Compliance Register and regulatory action plan Final
Management
Project
Project Reports Updated
Management
Project
Risk Management Plan + Risk Register Applicable
Management
Project
Risk Register Applicable
Management
Project
Stakeholder Register & -engagement plan Updated
Management
Project
Time Schedule Updated
Management

Deliverables for Operate phase

Discipline Deliverable Title Document status

HSSE HSSE Management System Final

Applicability

Deliverables List for Projects is a document owned by the Projects / Engineering department within the
organization. They are responsible to assess the necessity of each deliverable depending on project
complexity and scope of work.

Responsibility

A detailed RACI Matrix shall be developed for the following engineering disciplines:
 - Process Engineering
- Electrical Engineering
- Control & Instrumentation Engineering
- Civil Engineering
- Static Equipment
- Rotating Equipment
- Piping, Valves & Pipeline Engineering
- HSSE
- Project Management
- Project Services (Cost Estimating & engineering)
- Project Services (Planning & scheduling)

Responsibilities can be defined as following:

(R) Responsible The accountable person may delegate some of his/her tasks to the responsible
person, who then is in charge to achieve this task. The responsible person is the
one who delivers the content of a document ("doer").

(A) Accountable The one who is ultimately in charge of completion of the deliverable or task -
there is only one accountable person per deliverable / task and this person
approves this deliverable.

(C) Consulted Sought for their opinion, the consulted person bears expertise to share within the
creation process of the deliverable / task.

(I) Informed Stakeholders to be directly informed are marked as such to be kept up-to-date
upon approval of the deliverable / completion of the task.

Definitions

AFD Approved for Design

ALARP As Low As Reasonable Practicable

ATEX Atmospheres Explosible

BoQ Bill of Quantities

CCTV Closed Circuit TV

DCS Distributed Control System

ESD Emergency Shut Down

FEED Front End Engineering Design

FID Final Investment Decision

FIORDA Fertilizer Industry Operational Risks Database

HAZID Hazard Identification Study

HAZOP Hazard and Operability Study

 HSE Health Safety Environmental

HSSE Health, Safety, Security and Environmental

HV High Voltage

LOPA Layer of Protection Analysis

LV Low Voltage

MAH Major Accident Hazards

MOC Management of Change

MTO Material Take Off

MV Medium Voltage

NDT Non-Destructive Test

SIL Safety Integrity Level

SIMOPS Simultaneous Operational Studies

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