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Free Project Execution Plan Template

This document outlines the approval stages, roles and responsibilities, and consultation requirements for a construction project. It discusses the 8 approval gateways a project must pass through for funding and sign off. It also lists the design team members and specialists required at each stage, and the information and documents needed for approvals. Stakeholder consultation is mandated at key stages to obtain input from end users, maintenance staff, and safety and regulatory teams. The project programme will be managed monthly and updated with contractor input once appointed.

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Naba majead
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363 views7 pages

Free Project Execution Plan Template

This document outlines the approval stages, roles and responsibilities, and consultation requirements for a construction project. It discusses the 8 approval gateways a project must pass through for funding and sign off. It also lists the design team members and specialists required at each stage, and the information and documents needed for approvals. Stakeholder consultation is mandated at key stages to obtain input from end users, maintenance staff, and safety and regulatory teams. The project programme will be managed monthly and updated with contractor input once appointed.

Uploaded by

Naba majead
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Project Execution and Priorities

Approval Stage Approval Sign off Date

Gateway 1 Approval – Prima Facie Business case Sign


off
Gateway 2 Approval – Full Business Case Sign off
Gateway 3 Approval – Funding Granted

Gateway 4 Approval – Stage A/B Sign Off

Gateway 5 Approval – Stage C Sign Off


Gateway 6 Approval – Stage D/E sign Off
Gateway 7 Approval – Tender Report Approval
Gateway 8 Approval - Completion

Current Approved Location:


Programme
Current Approved Budget

4 Organisation, Roles and Responsibilities

4.1 Project Reporting Structure (General Example)4.3 Design Team Tenders Received and
Accepted:

Required Received Action


Project Manager
Architect
M&E Engineer
S&C Engineer

Quantity Surveyor
CDM Co-ordinator

4.4 Agree Design Team Fee Schedule and Drawdown:

Required Received Action


Project Manager
Architect
M&E Engineer
S&C Engineer

Quantity Surveyor
CDM Co-ordinator

4.5 Execute Design Team Appointment Documentation:


Required Received Action
Project Manager
Architect
M&E Engineer
S&C Engineer

Quantity Surveyor
CDM Co-ordinator

4.6 Execute and Issue Design Team Professional Warranties:

Required Received Action


Architect
M&E Engineer
S&C Engineer

4.7 Execute and Issue Design Team Novation Agreement:

Required Received Action


Architect
M&E Engineer
S&C Engineer

1.8 Construction Contract Particulars

Required Received Action


Contract Notice Issue
PQQ
PQQ Evaluation

ITT

ITT Evaluation

Tender Report

Execute and issue


main contract

Specialists Surveys, Reports and Consultant Appointments

Survey Required Received Action


Condition Survey of Services
Asbestos Type 3

Topographical
Site Investigation
CCTV / Drainage Survey
Ecological Survey
DDA Report
Acoustic Report
Fire Engineering Report
BREEAM
Transport Survey
Monitoring Architect
Landscaping Architect
Interior Designer

Information to be provided / obtained during the project:

4.2.1 FES3 – Prepare Design Brief

Required Received Action


Concept sketches
Concept floor lay outs
Proposed schematics
Initial Cost Plan
Gateway Approval

4.2.2 OP2 – Develop Concept

Required Received Action


Block Plan
Elevations
Area Schedules
Indicative Details of Structure
Services Schematics and typical details
Specifications
Technical Instructions
Cost Plan
Gateway Approval

4.2.3 DP2 - Detailed Proposals

Required Received Action


Room Data Sheets
Elevations
Detailed Building Services Specification
Detailed Architectural Specification
Schematics and typical details
Cost Plan
Gateway Approval

4.2.4 TP1 – Produce Tender Documentation

Required Received Action


Standard University Invitation to Tender
Documentation
Specifications’ for development
Site plan, General Arrangements,
Elevations and Typical Details Issued
Architect Contract (if to be novated)
Engineer Contract (if to be novated)
Planning Permission and Conditions
Detailed Building Services Specifications’
Detailed Architectural Specifications’
Construction Method Statement
University Standard Documentation
NEC Contract Documentation
Employers Requirement Documentation
Site Accommodation Layout
Pre Tender Health and Safety Plan
Site Waste Management Plan

5.2 Consultation

Consultation will be undertaken throughout the project at the following intervals:

FES2 – Prepare Full Business Case

Required Received Action


End User
Maintenance and Operations

FES3 – Prepare Design Brief

Required Received Action


End User
ISS
Catering
Engineering Services
Cleaning
Security
Maintenance & Operations – Area
Maintenance Team
Maintenance & Operations – Fire &
Emergency Lighting
Maintenance & Operations – Grounds
Maintenance
Central H&S (Fire)
Central Teaching / AV
Equality and Diversity

OP2 – Develop Concept

Required Received Action


End User
ISS
Catering
Engineering Services
Cleaning
Security
Maintenance & Operations – Area
Maintenance Team
Maintenance & Operations – Fire &
Emergency Lighting
Maintenance & Operations – Grounds
Maintenance
Estates Sustainability
Estates H&S (Asbestos)
Faculty H&S
Central H&S (Fire)
Central Teaching / AV
Equality and Diversity

DP2 – Detailed Proposals

Required Received Action


End User
ISS
Catering
Engineering Services
Cleaning
Security
Maintenance & Operations – Area
Maintenance Team
Maintenance & Operations – Fire &
Emergency Lighting
Maintenance & Operations – Grounds
Maintenance
Estates Sustainability
Estates H&S (Asbestos)
Estates Interior Designer
Faculty H&S
Central H&S (Fire)
Central Teaching / AV
Equality and Diversity

C2 – Site Stakeholder Involvement

Required Received Action


End User
ISS
Catering
Engineering Services
Cleaning
Security
Maintenance & Operations – Area
Maintenance Team
Maintenance & Operations – Fire &
Emergency Lighting
Maintenance & Operations – Grounds
Maintenance
Estates H&S (Asbestos)
Estates Interior Designer
Central H&S (Fire)
Central Teaching / AV

6.2 Programme

Through Stage’s A to J the Project Manager will manage the programme and update on a monthly
basis. Once a Contractor is appointed a programme will be provided at four weekly intervals to the
NEC Project Manager, this programme will subsequently be incorporated into the monthly report.

The key dates are as follows:

Planned Duration Actual


Programme (weeks) Programme Variation
Stage A/B Signoff
Stage C signoff
Stage D signoff
Planning submission
Planning approval
Tender
Contract award
Construction start
Construction completion
Client fitting out
Occupation

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