Supplier Guide for CIF

Catalog Creation

Updated 10/10/2016
Header Information
 Only modify the following fields:
– Currency – Currency should match the currency indicated within the file
– Itemcount – Represents the total number of line items being loaded
– Timestamp – Used to reflect date & time of file preparation
– SUPPLIERID_DOMAIN – Should either be NETWORK_ID or DUNS #
– Comments – You may add a summary of your catalog if you’d like

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Required Fields
 Supplier ID
– Description: Your Ariba Network ID
(ANID)
– Data Type: String
– Maximum Length: 250 characters

 Supplier Part ID
– Description: A unique identifier for the
product/service. This should also be the
same number reflected in your invoice, to
assist with timely matching and payment.
– Never use the following characters:
Asterisk * or Question sign ? or bracket )
or } as these will cause validation errors
with the catalog file when loading.
– Maximum Length: 25 characters
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Required Fields
 Item Description
– Product name and description, detailed enough for anyone to understand what is being ordered
– Each description should include the name of the item, type of item, and item specifics such as
material, size, use, model, dimensions, color, brand or shape.
– DO NOT use all caps, jargon, symbols, abbreviations, or special characters
– Each description must be unique within the catalog
– If the Cummins Part Number is needed, please add this at the end of the description
– Data Type: String
– Maximum Length: 2000 characters

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Required Fields
 SPSC Code
– Also known as UNSPSC code. Universal Standard
Products and Services Classification. This number is
used to categories your items in our Ariba Buyer System.
If you need help with this Column the Sourcing Manager
at Cummins can help you.

 Unit Price
– The Cummins specific contract price for a product. Price
is limited to 3 decimal places to the right and 11 places to
the left of the decimal by SAP EBP. Cannot include any
symbols or commas ($, ¢, etc.)
– Data Type: Double Integer

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Required Fields
 Unit of Measure
– Designed to capture the marketed units by which an item
will be delivered when purchased. This must be the ISO
compliant code. Cummins uses UN/CEFACT UOM's,
which can be obtained at: supplier.cummins.com >
Standards & Processes > Supplier Catalogs - Indirect
– Data Type: Integer
– Maximum Length: 40 character

 Lead Time
– Number of days estimated for delivery. Calendar days
from the supplier’s receipt of the order to the delivery of
the goods or services to the buyer. If you do not have
established lead times for your products, use 10.
– Data Type: Integer
– Maximum Length: 40 characters
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Required Fields
 Language
– Should match the language of the item descriptions. If
item descriptions are translated in more than one
language (e.g., Chinese and English), language
indicated should be the primary language of the buyers
(most likely the local language). Language should be in
all capital letters.

 Currency
– Should represent the currency the buyer and supplier
will be transacting in. Currency does not necessarily
have to match the local currency. Currency should be
in all capital letters.

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Required Fields
 Territory Available
– This is a required field in order to ensure that catalog is loaded for the correct region.
– Below is a list of Territory Available codes:

Code Country Code Country Code Country

AU Australia DE Germany MX Mexico
BE Belgium FR France ZA South Africa
BR Brazil GA Ghana SG Singapore
CN China IN India TR Turkey
CO Colombia JP Japan UK United Kingdom
KR Korea US United States

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Optional Fields
 Manufacturer Part ID
 Manufacturer Name
– The name of the Original Equipment Manufacturer or your company that provides the item
– Data Type: String
– Maximum length: 80 characters

 Supplier URL
– The Cummins system can display product images if you provide a URL for them. We cannot store
image files within out system. Provide the static and direct URL for the item within this field.
– Data Type: String
– Maximum Length: 240 characters

 Manufacturer URL

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Optional Fields
 Market Price
 Supplier Part Auxiliary ID
 Short Name
 Expiration Date
– Although not generally required, some regions may require it. Be aware that the items will not be
visible to the users after the expiration date. To prevent this, be sure to update the expiration date
before it occurs.

 Effective Date
– Although not generally required, some regions may require it. Date should reflect the date the price
was effective, and therefore should only change if the price has changed.

 Parametric Data
 Parametric Name

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Loading File in ASN
 Save your file using the .xls extension and load it in the Ariba Supplier Network
 If you have a large file, you can convert it to a CIF before loading to allow for
more data (see quick reference guide titled “Converting a file to CIF format”)
 When loading the catalog file, you must use the standardized catalog
subscription name each time (this does not apply to the .xls file name)
– Standard name is Your Company Name_2 letter country code
• You may add _punchout or _maximo to the end of the name if that applies
– Examples: ABC Supplier_US, XZY Company_ZA, 123 Inc_UK

For help, contact [email protected]

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