PEP SAKA - ASE Polishing Unit Rev 01
PEP SAKA - ASE Polishing Unit Rev 01
PEP SAKA - ASE Polishing Unit Rev 01
BID-QCA-PP-001
BID NO : BID-E20
PT. ADIGUNA SE
20 pages
PT. ASE
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
REVISION TABLE
REVISION PAGE REVISION ATTACHMENT REVISION
PAGE
A B C 0 1 2 3 A B C 0 1 2 3 A B C 0 1 2 3
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
RECORD OF REVISION
Table of Contents
1 INTRODUCTION................................................................................................................................. 7
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
1 INTRODUCTION
1.1 Project General Description
Saka Indonesia Pangkah Limited is an exploration and production COMPANY in Indonesia that
has main operation in Ujung Pangkah Field located in offshore East Java, Indonesia. One of the
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
important facilities owned by Saka Indonesia Pangkah Limited is 20 inch Sales Gas Pipeline
which flows continuously COMPANY sales gas from Onshore Processing Facility (OPF) to PT.
Pembangkit Jawa Bali (PJB) located in Gresik, East Java Indonesia. The 20 inch Sales Gas
Pipeline is buried and lies within near shore area with relatively shallow water depth variation. On
2015, leak of the Sales Gas Pipeline was detected at one point near the location of temporary
wharf owned by PT. Petrokimia Gresik (PKG).
As per Keputusan Menteri Lingkungan Hidup No. 19 Tahun 2010, Saka Indonesia Pangkah
Limited develops a plan to have water treatment facility called Polishing Unit. The project is
located in Onshore Facility as part of API Separator Facility. The Polishing Unit will use 1 (one)
basin of existing 3 (three) basins in API Separator. The Polishing Unit is designed for capacity of
1200 BPD.
The following is process block diagram showing produce water processing in Pangkah Facility. In
term of physical view Polishing Unit is part of API Separator, but in term of Processing Polishing
Unit is located on downstream of API Separator.
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FACILITY PROJECT
HC Handover Certification
PA Performing Authority
May/can Verbal form used to indicate a course of action permissible within the
limit of the specification
Budget
Complete the Project Scope of Work to within the allocated budget
Schedule
Turnover the facilities on or before the agreed scheduled completion date
Business Development
Fully exhibit CONTRACTOR’s execution capability in meeting Company’s expectations and
such that HSE becomes the COMPANY’s Company of choice.
Expediting team
Shipping team
QC organization will be established at CONTRACTOR office, with the following main duties:
Establish QC organization and function.
Establish Inspection and Test Plan and QC Procedure.
Review vendor documents for onshore material/equipment.
Review vendor documents for offshore material/equipment by work order basis.
Perform Inspection, witnessing and testing at vendor’s shop and ensure the conformity of
the purchased equipment and material to the project requirement.
Assist COMPANY’s responsibility in obtaining MIGAS Certification(if any)
Coordinate inspection activities among VENDOR, COMPANY and Third Party Inspection
Agency in relation with inspection and certification works.
Compiling inspection record which includes Inspection, Test Record and Non Conformance
Report.
Assign QC inspector to site inspection based on KJ Request. Quality Control Group will be
consisting of:
QCL(Quality Control Leader)
QC Engineer
QC Inspector
Pre Commissioning team will be established at site office, with the following main duties:
Coordinate with Construction team
Ensure all the works are in compliance with safety, quality and schedule
Perform pre-commissioning work
To support Pre-Commissioning work the dedicated sub-contractor will be established at
TOC.
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FACILITY PROJECT
Submit Preliminary Plan and Schedule for the Site Work on existing facilities to COMPANY
for approval.
CONTRACTOR shall also update and resubmit these plans to COMPANY as required
thereafter, but in any event in such timely manner as to allow reasonable time for receipt of
COMPANY approval a minimum of 10 (ten) working days before pre-construction PSR.
CONTRACTOR shall develop and optimize these plans, where feasible, in order to improve
the scheduled completion dates, etc. COMPANY agreement to, and written approval of, the
schedule, logic and work plan is required.
Those plans shall include, but not limited to, the following:
Prepare procedure of the tie-in work and hook-up to existing facilities prior to the work
commencement.
Prepare detail site work packages plan which comprise Work Packs including but not limited
to Work Procedures, Risk Assessment for each activity
Structural, Instrumentation and Electrical, and shall be completed prior to mobilization to site.
Prepare the detail pre-commissioning, commissioning and start-up procedure.
Prepare a detailed schedule of specific installation, tie-in/interfacing activities with duration
and definition in which existing system must be shutdown (if required).
Prepare plan for equipment and materials loading and off-loading procedures, tie-in hookup,
and transfer/tracking of ship loose materials from fabrication yard, warehouse to site.
Detail schedule of Piping/mechanical, Instrument and Electrical for materials arrival and
installation.
Detail of lifting and rigging plan.
Detail of Instrument calibration and testing including vendor witness and third party
certification as required Detail of equipment performance test including vendor witness as
required Detail of support installation with No Hot Work. CONTRACTOR shall conduct all hot
works during fabrication onshore, in the event hot work cannot be avoided, subjected to
COMPANY assessment, CONTRACTOR shall provide Welding Habitat.
Detail of all cleaning area and waste management Staging area and Detail/Plan Scaffolding
Plan
CONTRACTOR shall perform detail construction engineering that includes verifying detail
engineering COMPANY's deliverable, requirement of material balance, consumables etc.
If tie-in works require modification of existing facilities, CONTRACTOR shall responsible to modify
the work and provide demolishing and modification drawings for COMPANY review and approval.
This work is part of CONTRACTOR's lump sum price.
CONTRACTOR shall be responsible to the Work in accordance with the COMPANY's approved
drawings and tolerance limit as specified in the drawing and/or the applicable code, standard and
specification and considered is still acceptable by COMPANY.
CONTRACTOR shall develop and up-date the construction engineering by collecting actual field
data as required supporting the proposed Work. Therefore, verification and revision by
CONTRACTOR is necessary for the COMPANY's supplied MTO. As-Built drawings complete with
red line mark up and to cover any balance materials required to perform the works.
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FACILITY PROJECT
CONTRACTOR shall prepare procedure of the tie-in work and hook-up to existing facilities
prior to the work commencement.
Prepare detail site work packages plan which comprise Work Packs including but not limited
to Work Procedures, Risk Assessment for each activity of each discipline mechanical,
structural, instrumentation and electrical, and shall be completed prior to mobilization to site.
Prepare the detail Pre-commissioning, Commissioning & Tie-in Procedure.
Prepare o detailed schedule of specific installation, tie-in activities with duration and definition
in which existing system must be shutdown (if required).
Prepare plan for equipment and materials loading and off-loading procedures, site tie-in
hookup, and transfer/tracking of ship loose materials from fabrication storage, warehouse to
site.
CONTRACTOR shall responsible and prepare material traceability record for all COMPANY
Supplied Materials which have been handed over. Therefore, CONTRACTOR shall perform and
control all document status which has been submitted and received during the project activity.
CONTRACTOR shall implement PSR, HAZOP and HAZID recommendation (if any) during
Construction Engineering, and develop all equipment Operating Procedures, and commissioning
Procedures.
Detail design and construction engineering, Provide and update demolition and modification
drawings (as required)
Revise and finalize COMPANY supplied drawings and documents (data sheets, list, report,
MTO, etc.)
Provide as-built Drawing and document.
COMPANY reserves the right to witness shop inspection and testing, Factory Acceptance Test
(FAT), etc. CONTRACTOR and COMPANY's representative shall jointly agree on the inspection
required for all CONTRACTOR supplied equipment.
COMPANY will bear cost for COMPANY's representative and CONTRACTOR shall be
responsible for other costs associated with vendor inspection and progress monitoring program.
CONTRACTOR shall provide assurance during fabrication, transportation up to operation of
material and equipment delivery.
4.1.6 Receiving COMPANY Supplied Materials
CONTRACTOR shall follow COMPANY procedure for material issuance.
CONTRACTOR shall assume full care custody and control of COMPANY's supplied material as
listed in "COMPANY Supplied Materials" immediately after materials released certificate signed
by both parties.
CONTRACTOR shall inspect all Material and certificates immediately on receipt to confirm
compliance with material list and Contract specifications. In the event there is any defect,
deficiency, shortage or overage, or any handling or transport damage,
CONTRACTOR shall record all details (providing photographs where appropriate) and confirm full
details to COMPANY in writing within 3 (three) days of receipt. Remedial work required rectifying
defects; deficiencies or shortages not so notified shall be of no cost to COMPANY.
4.1.7 Handling, Protection, Packing, Marking, and Shipping Requirements
CONTRACTOR shall prepare and issue requirements for adequate protection and preservation of
the equipment ordered during transport to, and storage at, the Work. Handling, preservation,
storage of equipment and materials shall be in accordance with COMPANY specifications and
vendor recommendations.
After each of activities, CONTRACTOR shall be responsible to carefully handle re-storage and
lock all of the CONTRACTOR's equipment, material, tools in the steel container box for any
possibility of missing, damage, etc. In the event of material/tools/equipment missing, damage etc.
it shall be CONTRACTOR cost to replace the material/tools/equipment.
CONTRACTOR shall be responsible for its equipment's conditions and shall maintain such
equipment throughout the Contract Term (including rectify any defect caused by operation, aging,
corrosion, etc.).
CONTRACTOR shall ensure that all vendors make specific offloading and storage
recommendations, within their bids, relative to the packaging offered. Such recommendations
shall cover the maintenance and preservation during storage and following unpacking and after
installation into the Platform but prior to pre-commissioning.
CONTRACTOR shall be self-sufficient and be responsible for handling and transport of and
equipment supplied either by COMPANY and CONTRACTOR. Any associates cost due to this
activity such as steel basket, lifting gear etc. shall be include in Lump Sum Price.
The preservation and maintenance requirements for the period between equipment delivery to
Site and site pre-commissioning shall also be identified and implemented.
CONTRACTOR shall ensure that 'Release dossiers' are included with each shipment. These
dossiers shall contain all documentation applicable to the shipment to allow the CONTRACTOR
to effect immediate issue of the equipment.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
4.2.1 General
The surveillance of work performance including in-process inspection, progress monitoring,
testing and preparation for shipment shall be coordinated by CONTRACTOR’s Project
Management Team (PMT). The Sub-contractor control shall be based upon the applicable
technical specifications, drawings, data HSEs, referenced codes and standards, and if
appropriate, approved QA/QC manual or Plan and Inspection routines of the Sub-contractors.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
Such controls to be carried out shall reflect documentation as well as test requirements.
4.2.2 Sub-Contracting Procedures
CONTRACTOR’s Sub-Contracting Procedure shall follow COMPANY Sub-Contracting
Procedures.
4.2.3 Progress Monitoring
Regular progress meeting will be held between CONTRACTOR and the Sub-contractors. In this
meeting, the review of the work progress will be made while the concern and problem areas will
be highlighted and possible corrective actions are discussed and concluded.
4.2.4 Non-Conforming Item Control
Non-conforming work control shall be carried out in accordance with the non-conforming control
procedure agreed by CONTRACTOR and the Sub-contractor.
4.2.5 Documentation
Final documentation shall be submitted to Company after review by CONTRACTOR’s personnel
for their relevant works. The documentation includes the following, but not limited to:
As-built drawings.
Final inspection documents/release notes
The approved outstanding list.
Pre-commissioning documents
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FACILITY PROJECT
6 CONSTRUCTION PLAN
All construction activities will be managed by CONTRACTOR.
The Field Engineering team will be mobilized to site to support construction when required by
CONTRACTOR.
The construction support including QC and pre-commissioning activities will be provided by
CONTRACTOR.
7.1.1 General
CONTRACTOR shall be responsible for mechanical completion, pre commissioning, and
commissioning work.
CONTRACTOR's responsibility to correct deficiencies during mechanical completion, pre-
commissioning and commissioning work shall be included in the Lump Sum cost. CONTRACTOR
shall provide electrical and instrument applicable testing, including tools and equipment that
certified valid related authorized body for, such as the following but not limited to:
Re-testing Requirement
All costs related to remedial work and retesting of any part of the Work due to failure of any part
of it during testing shall be borne by CONTRACTOR.
COMPANY Witnessing Tests
All testing requirements and procedures shall be coordinated with the COMPANY's
Representative. COMPANY intends to witness all such testing and CONTRACTOR shall notify in
written to the COMPANY Representative not later than 7 (seven) calendar days prior to any test,
unless otherwise noted herein. In the event CONTRACTOR fails to notify COMPANY and, as a
result, tests are conducted without COMPANY's Representative being present, COMPANY shall
have the right require that test(s) being repeated. All costs related to the re-performing of the
test(s) shall be borne by CONTRACTOR. Detail of this requirement shall be stipulated in the
Inspection Test Plan.
7.2 Mechanical Completion, Pre-commissioning, and Commissioning
CONTRACTOR shall develop for COMPANY approval a mechanical completion, pre-
commissioning, commissioning and commissioning manual consisting of:
The objectives, scope of Work and details of how those objectives will be met
Identification and general description of procedures required
Details of the safety systems, which shall be in use of all locations
Planning and schedule, Checklist and Form Sheets
System and sub-system limits
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
Strategy defining system requirements Procedures and work packs including calculations
and drawings
CONTRACTOR shall make reference to the Mechanical Completion, Pre-commissioning and
Commissioning Procedure document, as contained in COMPANY "Handover Certification
Manual" in the development of these engineering documents.
If any conflicts between detail technical data, strategy, manual, specifications, procedures, and
the industry codes and standards referenced by the drawings and specifications, then it shall be
CONTRACTOR's responsibility to present the differences to COMPANY for resolution. The more
stringent requirement shall prevail unless otherwise approved by COMPANY.
CONTRACTOR shall divide the site facilities system into a number of technical systems and sub
systems in order to provide control and management of mechanical completion, pre-
commissioning and commissioning of the facilities, in liaison with COMPANY.
The CONTRACTOR shall be responsible for the development of the mechanical completion, pre-
commissioning and commissioning procedures for the systems and sub systems, in liaison with
the COMPANY. The procedures shall be issued to the COMPANY for review and approval.
The CONTRACTOR shall prepare work packages for all mechanical completion, pre-
commissioning and commissioning tasks covering all permanent and temporary works. The work
package shall include but not be limited:
System description
Safety & Environmental considerations Ready for commissioning requirements
Commissioning procedures (Site subsystem lists, checklist, form sheet including pass/fail
criteria)
Major Equipment list, Reference drawings & Related Documents
Appendices, risk assessment, system limit drawings, vendor commissioning details, As-built
documentation and handover certification
CONTRACTOR will develop a detailed planning network of site mechanical completion and
commissioning activities. This network will be subject to approval by COMPANY. The
CONTRACTOR shall fully integrate this network into its Project Schedule.
7.3 Implementation
7.3.1 Mechanical Completion
CONTRACTOR shall carry out all installation, mechanical completion checks, testing and
inspection in accordance with specifications and drawings to achieve mechanical completion.
Inspection and testing requirements shall, as a minimum, be in accordance with COMPANY
Handover Certification manual.
CONTRACTOR shall follow the inspection level that stated on the approved Inspection and Test
Plan (ITP).
Although equipment suppliers may have carried out certain checks and tests on equipment and
instruments prior to receipt at the worksite, the CONTRACTOR shall carry out final inspection
checks and test following reassembly.
CONTRACTOR shall complete and submit to COMPANY all the final documentation for
mechanical completion in accordance with the Contract.
The completion records shall be managed and controlled through the population of a
computerized certification management system. CONTRACTOR shall use COMPANY Handover
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT
Certification Database System for this task. Completion records shall be structured to provide the
following information as a minimum for review and action:
System/Sub system status index
Inspection and Test Record's (ITR)
Agreed punch lists
Engineering queries and concessions
Mechanical completion and pre-commissioning correspondence
Supplier acceptance certificates
Mark-up drawings
Maintenance and preservation data
The CONTRACTOR's mechanical completion team shall be responsible for all aspects of
checking, inspection and testing. On completion of each system CONTRACTOR shall raise of
mechanical completion acceptance certificate for the system, which shall be signed off by
COMPANY, prior to energizing and live performance checks. Commissioning activities con then
commence in a safe and controlled manner.
7.3.2 Pre-Commissioning and Commissioning
Commissioning will be conducted by CONTRACTOR, when Pre-commissioning has been
successfully completed and verified.
CONTRACTOR shall complete all required discipline check list, form sheet and input the
information to the Handover Certification Database System to facilitate the effective monitoring
and handover of the systems and., subsystems. All commissioning activities, inspection, testing
and certification requirements shall be carried out in accordance with COMPANY Handover
Certification Manual as stipulated by COMPANY.
CONTRACTOR shall effect the inspection and testing in line with the commissioning procedures.
The CONTRACTOR in conjunction with the COMPANY shall establish a program, which will
ensure safe working practices
All tested Equipment and systems which require sea fastening onshore for transportation to the
site location, shall be reinstated by the CONTRACTOR in accordance with procedures approved
by COMPANY.
CONTRACTOR shall provide access to and liaise with the COMPANY Completions Team who
will be responsible for the signoff of the commissioning and preparing the handover to the start-up
team.
CONTRACTOR shall supply and erect and maintain all necessary scaffolding, other temporary
works and access staging necessary to complete the site work.
CONTRACTOR shall supply all lubricants, consumables and fuels required for site testing and
commissioning of all equipment
On completion of the commissioning the CONTRACTOR shall compile all the system testing and
handover documentation into a commissioning dossier.
The COMPANY will carry out the start-up of the Facilities with assistance from the
CONTRACTOR. Following start-up, CONTRACTOR shall be responsible for completing all
outstanding work to enable steady state operations and complete performance testing.
Acceptance of Performance Testing shall be the sole responsibility of the CONTRACTOR. Any
work required remedying defects during the period of start-up and performance testing including
re-start up and re-performance testing shall be to the cost of the CONTRACTOR.
8.2 Provisional Acceptance
Provisional Acceptance shall mean acceptance of the work by COMPANY after CONTRACTOR
has proven successful commissioning, and fully comply with the requirement. The Provisional
Acceptance shall be pronounced provided that:
The commissioning in accordance with "QA/QC Requirement" has been successfully
completed.
All PL1 class "A" on the work have been remedied and closed by the CONTRACTOR
The commissioning package and/or documentation has been delivered to company
Training if so specified in the work has been completed by the CONTRACTOR
The construction site has been cleaned up and cleared by the CONTRACTOR Any
additional conditions as provided for in the work have been met.
PL1 Class "B" of the work do not prevent the efficient, reliable and safe operation and/or use of
the Work and CONTRACTOR commits itself to remedy these PL1 Class "B" within a reasonable
time to be agreed upon between COMPANY and the CONTRACTOR.
8.3 Pre-Start Up Safety Review
CONTRACTOR shall acknowledge and actively involve with the COMPANY Pre-Start up Safety
Review activity prior to Start-up. CONTRACTOR shall consider these activities on the detail
project schedule and include in the Contract Price.
8.4 Start Up
The term start-up is when all commissioning completed and ready for performance test.
The Implementation of start-up is by the operations authority.
CONTRACTOR's shall provide the activities for start-up, but not limited to the following:
Assist the COMPANY in the start-up planning for the facilities and shall provide suitably
qualified personnel who shall assist the COMPANY in the start-up.
Assist the COMPANY by providing the manpower, equipment, tools,
consumables and others necessary to perform the start-up activities that carried out using
the COMPANY safe system of work (Permit to Work).
In the event that the plant or any section thereof fails to operate in accordance with the contract,
the CONTRACTOR shall at its own expense carry out appropriate remedial design and
construction work and provide necessary replacement materials and equipment and plant. On
completion of such remedial work the COMPANY will repent the test runs and operability tests.
8.5 Performance Testing
Performance testing shall be carried out by COMPANY with assistance by CONTRACTOR, in
accordance with procedures developed by the CONTRACTOR. CONTRACTOR shall refer to
"Pre Commissioning, Commissioning, and Start-up Responsibility Matrix".
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FACILITY PROJECT
Performance testing shall be used by the CONTRACTOR to demonstrate that the overall
facilities meet the requirements of the Basis of Design. On the completion of performance
testing, COMPANY will issue Plant Performance (PP1) certificate as stipulated by COMPANY.
Final Acceptance shall mean the work fully comply with the requirement and shall be
pronounced provided that:
The provisional acceptance has been granted to the contractor with evidences of provisional
acceptance certificate.
Full project documentation and drawing is available;
As-Built documentation is completed;
Operations and Maintenance Manuals are complete;
All PL1 have been remedied and closed by the contractor
Complete start-up assistance and performance test (complete PP1)
CONTRACTOR has submitted all project documentation and fulfilled all contract closed out
requirement
On completion of all activities as refer to the "General Terms and Condition", COMPANY will
issue the Final Acceptance Certificate.
The CONTRACTOR shall prepare procedures handover of the facilities and submit them to the
COMPANY for review and approval.
A narrative summary of the project's current financial situation with details of any disputes
and intended actions by either party.
A variation status with values of variations issued, agreed, disagreed, proposed, withdrawn,
completed with the current status of variations.
A contract status advising current forecast of final contract value containing lump-sums,
measured works and variations as noted previously.
Variance between forecast final account and approved contract value.
10 QA/QC PLAN
10.1 Introduction
This section describes the quality plan and the related activities that are required to achieve the
project quality objectives of the project. The intent of this quality plan is to provide QA/QC
expectations of the project and to the project QA/QC activities.
The Project Management Team (PMT) and other support department that are involved in this
project are responsible for the quality of their work and the work performed by their sub-
contractors and suppliers. This responsibility includes execution of quality control activities.
Project Management Team shall be characterized by quality throughout all levels of the project.
Quality is defined as agreed specifications, expectations, needs and objectives relative to the
area or product in question being fulfilled. This shall include schedule, cost and documentation.
Quality is also applicable to both external deliveries, inclusive of intermediate products and
services provided internally on the project. Subsequently, COMPANY shall receive products
and services in accordance with specified requirements and commonly accepted engineering
standards and principles.
Details on specific engineering and quality procedures that apply to the project are found in
various work procedures and manuals and in the Integrated Business Management Manual.
Specific quality procedural requirements are contained in the contract exhibits and/or project
quality plan, as appropriate.
The Project Management Team shall maintain a project quality plan enabling it to achieve its
goals and deliver agreed quality in an efficient and systematic manner.
The Project Management Team shall utilize the Project Quality Plan as a management tool to
ensure compliance with the project requirements.
The Project Management Team and its personnel are responsible for the quality and for:
Availability of and familiarization with contract requirements and work input, inclusive of
statutory requirements.
Planning of work, including objectives, methods, final conclusion and presentation,
organization, personnel, equipment, schedule and budget.
Execution of work in accordance with plans and requirements.
Identification of needs for quality improvement to products processes systems and tools and
active participation in the development and the implementation of solutions supporting this.
The sub-contractors in this project are also responsible for co-operating and coordinating
their work with other sub-contractors of the project in order to achieve the project goals.
This will be obtained through:
Continuity of key engineering personnel in the project phase.
Active participation of fabrication, installation, procurement and installation personnel in the
engineering design and planning activities.
Project meetings.
Interfacing of document distribution between sub-contractors.
10.4 Responsibility
The Project Management Team is responsible for the implementation of the Project Quality
Plan.
The QA Engineer is responsible for monitoring the PQP implementation by conducting PQP
audits. These audits shall be conducted according to the PQP audit schedules. Where required,
the QA/QC Engineer shall ensure and oversee the internal audits conducted by the sub-
contractors or suppliers.
All personnel involved in the project shall carry out their work in conformance with the
procedures and instructions given or referred by the Project Quality Plan. The PMT and its
project personnel are responsible for the compliance to the Project Quality Plan and the
Integrated Business Management System.
The Project Manager shall ensure that all the applicable documents, codes, standards,
specifications, drawings, etc. are accessible to all members of the project team as specified in
the Project Document Control Procedure.
All documents transmitted to COMPANY from CONTRACTOR shall be via transmittals and
shall be controlled by a document distribution register for proof of distribution and or
acceptance.
The PMT is responsible to ensure that the Company’s Quality Assurance requirement for the
project is fully complied with. To ensure this project meets the project objectives and QA
requirements, CONTRACTOR and its sub-contractors shall work together with the same
philosophies towards the same objectives.
The following approach of managing PQP will be adopted:
COMPANY project resources and CONTRACTOR QA/QC resources in a prioritized manner
to continually respond to areas of quality concern.
Both CONTRACTOR and its sub-contractors to foster a proactive approach to project
management and QA awareness.
Work proactively with the sub-contractors to:
Communicate the CONTRACTOR QA/QC requirements/expectations to the sub-
contractors and ensure the communication is effective.
Ensure the sub-contractors provide adequate, qualified and experienced QA/QC personnel.
Ensure the sub-contractors develop and implement an effective.QA Program
To perform PQP audits on the project execution to ensure compliance to the work
procedures and to improve the work processes
11 INTERFACE PLAN
Interfaces and parties involved include, but shall not necessarily be limited to, the following:
COMPANY Project Management Team (PMT)
COMPANY Safety and Operation team
COMPANY appointed PJIT
CONTRACTOR external groups, subcontractors, suppliers/ vendors and the like
CONTRACTOR shall cooperate with COMPANY for the management and coordination of all external
and internal interfaces associated with performance of the Work.
CONTRACTOR shall be responsible for interfacing with all parties involved in the Work and for
ensuring that all interface issues associated with COMPANY appointed parties are formally
coordinated through COMPANY. Interface issues shall be coordinated in a prompt and efficient
manner.
11.1 Communications
All formal notices and relations/communications regarding contractual matters between
COMPANY and Bidder shall be through COMPANY Representative acting on behalf of
COMPANY.
All correspondence on engineering matters shall be addressed to COMPANY’s Representative.
All correspondence between COMPANY and BIDDER, other than the transmittal of documents
covered in the Document Control in section 12 below shall be by typed letter or facsimile and
shall be sequentially numbered. The format for correspondence and numbering shall be agreed
with COMPANY.
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Technical Queries
As installed information for installation work
Pre commissioning Reports and Acceptance Certificates
12.4 Project Close-Out Documentation
The CONTRACTOR will provide as a minimum the following documentation:
Master Document Index
Design Report including design documentation (AFC issue of design reports and drawings),
back-up calculations, all engineering analyses with explanation of the theories and
assumptions used in computer programs, specifications, bills of material, updating of
COMPANY drawings, etc.
All documents to be provided by CONTRACTOR in the Final Documentation shall be original
where available. CONTRACTOR shall submit the documentation in the form of PDF format and
electronic source file for hand-over purpose. Electronic data shall be presented on CD-ROM (2
copies) with complete electronic index or register.
Final Documentation shall be presented in the form of manual or dossiers in accordance with
COMPANY specification. CONTRACTOR shall provide one (1) original and one (1) hardcopy of
manuals or dossiers. Dossiers and manual required by COMPANY shall include but not be limited
to the following:
Engineering Dossiers such as drawings, procedures, specifications, design calculation,
MTOs, etc.
Construction and Installation Manual
Quality Assurance Record Book (As-Built)
Operating Dossier
Maintenance Dossier
As-Built Drawings
3D Models
Supplier Vendor Documents
Close Out Report
Monitoring and inducing of high safety awareness among all employees and
sub- contractor employees.
Adherence to the Project HSE Plan is strictly maintained.
13.3 Project Target
Target for HSE Plan is Zero LTA and complying with the Safety target set by COMPANY. This
target and objectives shall be reviewed every six months by the CONTRACTOR Project Manager
and the Managers or Heads of Department.
13.4 Safety Inspections and Audits
13.4.1 Surveillance and Inspection
Line supervisors and HSE personnel will conduct safety inspections at every work site during the
course of the project, to pre-determined schedule to ensure:
Work areas are free of accident hazards.
Equipment used in adequate and of approved type.
Personnel are working according to safe working procedures
The procedures of the inspections will be dependent upon job categories and individual unit’s
requirements. Findings from the inspections shall be compiled by the relevant supervisors with
copies passed on to the CONTRACTOR HSE Manager.
13.4.2 HSE Management Audits
Audits will be conducted periodically by recognized HSE Consultant based on the requirements of
the overall and individual unit’s HSE Plan. Findings of the audits will be discussed during the
monthly management project meeting for recommendations and furtheraction plans.