PEP SAKA - ASE Polishing Unit Rev 01

Download as docx, pdf, or txt
Download as docx, pdf, or txt
You are on page 1of 36

DOCUMENT NO :

BID-QCA-PP-001

BID NO : BID-E20
PT. ADIGUNA SE
20 pages

PROJECT EXECUTION PLAN

PRODUCE WATER POLISHING UNIT


FACILITY PROJECT

0 20 Nov 2017 Issued for Bid GP RP SAS


Rev. Date Description BY CHK’D APP’D

PT. ASE
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 2 of 39

REVISION TABLE
REVISION PAGE REVISION ATTACHMENT REVISION
PAGE
A B C 0 1 2 3 A B C 0 1 2 3 A B C 0 1 2 3
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 3 of 39

RECORD OF REVISION

Rev No Section Page Company Comment Implemented (Y/N) Explanation

Table of Contents
1 INTRODUCTION................................................................................................................................. 7
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 4 of 39

1.1 Project General Description......................................................................................................... 7


1.2 General Scope Of Work............................................................................................................... 9
1.3 Abbreviation / Definition / Terms.................................................................................................. 9
2 PROJECT RESOURCES, ORGANIZATION AND MANAGEMENT PLAN........................................11
2.1 Project Objectives...................................................................................................................... 11
2.2 Project Resources and Organization......................................................................................... 12
2.2.1 Project Manager................................................................................................................. 12
2.2.2 Project Control Group........................................................................................................ 13
2.2.3 QHSE Manager.................................................................................................................. 13
2.2.4 Document Handling Team (DHT).......................................................................................14
2.2.5 Lead Engineer of discipline................................................................................................14
2.2.6 Procurement Manager....................................................................................................... 14
2.2.7 Quality Control Leader....................................................................................................... 15
2.2.8 Pre Commissioning Team.................................................................................................. 15
3 DESIGN AND ENGINEERING PLAN................................................................................................ 16
3.1 Detail Engineering...................................................................................................................... 16
3.2 Master Deliverables Register..................................................................................................... 16
3.3 Assurance Process.................................................................................................................... 16
3.4 Detail Construction Engineering................................................................................................. 17
3.5 Mechanical Engineering............................................................................................................. 18
3.6 Structural Engineering............................................................................................................... 18
3.7 Electrical/ Instrument Engineering............................................................................................. 19
4 PROCUREMENT AND SUB-CONTRACTING PLAN........................................................................20
4.1 Procurement Plan...................................................................................................................... 20
4.1.1 General.................................................................................................................................. 20
4.1.2 COMPANY's Supplied Material.............................................................................................. 20
4.1.3 CONTRACTOR Supplied Material......................................................................................... 20
4.1.4 Vendor Quality Management.................................................................................................20
4.1.5 Inspection and Expediting...................................................................................................... 20
4.1.6 Receiving COMPANY Supplied Materials..............................................................................21
4.1.7 Handling, Protection, Packing, Marking, and Shipping Requirements...................................21
4.1.8 Vendor Documentation.......................................................................................................... 22
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 5 of 39

4.1.9 Customs Clearance................................................................................................................ 22


4.2 SUB-CONTRACTING PLAN...................................................................................................... 22
4.2.1 General.................................................................................................................................. 22
4.2.2 Sub-Contracting Procedures.................................................................................................. 23
4.2.3 Progress Monitoring............................................................................................................... 23
4.2.4 Non-Conforming Item Control................................................................................................ 23
4.2.5 Documentation....................................................................................................................... 23
5 BULK MATERIAL MANAGEMENT PLAN & MATERIAL CONTROL PLAN.......................................24
5.1 Operation and Maintenance Spares for CONTRACTOR Supplied Equipment..........................24
5.2 Hook-Up, Pre-Commissioning, Commissioning, and Start-Up Spares.......................................24
5.3 Material Traceability................................................................................................................... 24
5.4 Material Reconciliation and Surplus Material.............................................................................24
6 CONSTRUCTION PLAN.................................................................................................................... 25
7 MECHANICAL COMPLETION, PRE-COMMISSIONING AND COMMISSIONING...........................25
7.1 Scope of Work........................................................................................................................... 25
7.1.1 General.............................................................................................................................. 25
7.2 Mechanical Completion, Pre-commissioning, and Commissioning............................................25
7.3 Implementation.......................................................................................................................... 26
7.3.1 Mechanical Completion.......................................................................................................... 26
7.3.2 Pre-Commissioning and Commissioning...............................................................................27
8 PROVISIONAL ACCEPTANCE, START-UP, PERFORMANCE TEST AND FINAL ACCEPTANCE 27
8.1 General...................................................................................................................................... 27
8.2 Provisional Acceptance.............................................................................................................. 28
8.3 Pre-Start Up Safety Review....................................................................................................... 28
8.4 Start Up...................................................................................................................................... 28
8.5 Performance Testing.................................................................................................................. 28
9 PROJECT CONTROL PLAN............................................................................................................. 29
9.1 Project Control Introduction........................................................................................................ 29
9.2 Contractor Cost Control Plan..................................................................................................... 29
10 QA/QC PLAN................................................................................................................................. 30
10.1 Introduction................................................................................................................................ 30
10.2 Project Quality Objectives.......................................................................................................... 30
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 6 of 39

10.3 Project Quality Assurance Requirements..................................................................................30


10.4 Responsibility............................................................................................................................. 31
10.5 Approach of Managing the Project Quality Plan.........................................................................31
11 INTERFACE PLAN........................................................................................................................ 32
11.1 Communications........................................................................................................................ 32
12 DOCUMENT MANAGEMENT PLAN............................................................................................. 33
12.1 Introduction................................................................................................................................ 33
12.2 Objective of The DCC................................................................................................................ 33
12.3 Documents................................................................................................................................. 33
12.4 Project Close-Out Documentation.............................................................................................. 33
13 ENVIRONMENT, HEALTH AND SAFETY PLAN...........................................................................34
13.1 HSE Plan................................................................................................................................... 34
13.2 Project HSE Objectives.............................................................................................................. 34
13.3 Project Target............................................................................................................................ 34
13.4 Safety Inspections and Audits.................................................................................................... 34
13.4.1 Surveillance and Inspection................................................................................................... 34
13.4.2 HSE Management Audits....................................................................................................... 35
13.5 Environmental Program............................................................................................................. 35
13.5.1 Hazardous Material Control................................................................................................... 35
13.5.2 Housekeeping........................................................................................................................ 35
13.6 HSE Statistics............................................................................................................................ 35
13.7 Work Permits............................................................................................................................. 35
13.7.1 Hot Work................................................................................................................................ 36
13.7.2 Isolations................................................................................................................................ 36
14 PROJECT EXECUTION STRATEGY............................................................................................36
14.1 HSE Management...................................................................................................................... 36
14.2 Positive Involvement by Company............................................................................................. 36
14.3 Cost Management...................................................................................................................... 36

1 INTRODUCTION
1.1 Project General Description
Saka Indonesia Pangkah Limited is an exploration and production COMPANY in Indonesia that
has main operation in Ujung Pangkah Field located in offshore East Java, Indonesia. One of the
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 7 of 39

important facilities owned by Saka Indonesia Pangkah Limited is 20 inch Sales Gas Pipeline
which flows continuously COMPANY sales gas from Onshore Processing Facility (OPF) to PT.
Pembangkit Jawa Bali (PJB) located in Gresik, East Java Indonesia. The 20 inch Sales Gas
Pipeline is buried and lies within near shore area with relatively shallow water depth variation. On
2015, leak of the Sales Gas Pipeline was detected at one point near the location of temporary
wharf owned by PT. Petrokimia Gresik (PKG).
As per Keputusan Menteri Lingkungan Hidup No. 19 Tahun 2010, Saka Indonesia Pangkah
Limited develops a plan to have water treatment facility called Polishing Unit. The project is
located in Onshore Facility as part of API Separator Facility. The Polishing Unit will use 1 (one)
basin of existing 3 (three) basins in API Separator. The Polishing Unit is designed for capacity of
1200 BPD.

The following is process block diagram showing produce water processing in Pangkah Facility. In
term of physical view Polishing Unit is part of API Separator, but in term of Processing Polishing
Unit is located on downstream of API Separator.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 8 of 39

The following is schematic drawing of Polishing Unit Project:


PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 9 of 39

1.2 General Scope Of Work


The project shall be awarded as Provision of Engineering, Procurement, and Construction
Services for Produce Water Polishing Unit Facility which including of, but not limited to the
following scopes:
 Review of basic engineering design, detailing engineering design, including various required
studies such as HAZOP/HAZID, SIL, etc.
 Procurement of all materials, including but not limited to Processing, Civil, Piping, Electrical,
and Instrumentation for construction, pre-commissioning, commissioning, and start up.
 Fabrication of all piping system, structural steel, electrical, and instrumentation support
equipment at CONTRACTOR workshop.
 Installation of all piping system, structural steel, electrical and instrumentation support
equipment at COMPANY's site.
 Carry out installation all equipment such as pump, field instrument, control equipment,
lighting, motor starter, and all other materials required to complete the polishing unit System.
 Perform shutdown tie-in works to integrate the system into the existing plant (if necessary)
 Pre-commissioning, assist commissioning and start-up of Polishing Unit Facility and its
supporting instrument.
The basic design shall be the minimum requirement that shall be designed, supplied, and
installed by CONTRACTOR. CONTRACTOR shall comply with all reflected design at P&ID,
datasheet, drawing, and all deliverables provided by Company as basic design.
1.3 Abbreviation / Definition / Terms
The following abbreviation will be used throughout this document:

AFC Approved for Construction

CRR Continuous Risk Reduction

CSMS Contractor Safety Management System

ESD Emergency Shutdown

FAT Factory Acceptance Test

FEED Front End Engineering Design

HAZID Hazard Identification

HAZOP Hazard Operability

HC Handover Certification

HCP Handover Certification Package

HMI Human Machine Interface


PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 10 of 39

HSSD High Sensitive Smoke Detector

HSSE Health, Safety, Security and Environmental

HVAC Heating, Ventilating, Air Conditioning

IFA Issued for Approval

IFB Issued for Bid

IFC Issued for Construction

LLI Long Lead Item

MCC Motor Control Centre

MCT Multi Cable Transit

MDR Manufacturer's Data Report

MTO Material Take-Off

NDE Non Destructive Examination

PA Performing Authority

PAGA Public Address General Alarm

PCR Portable Control Room

PEP Project Execution Plan

PFD Process Flow Diagram

RFQ Request for Quotation

PLC Programmable Logic Control

AML Approved Manufacturers List

PPE Personal Protective Equipment

PSR Project Safety Review

PTW Permit to Work System

SAT Site Acceptance Tests

SIMOPS Simultaneous Operations


PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 11 of 39

MOM Minutes of Meeting

PMT Project Management Team

The following definitions will be used throughout this document:

COMPANY Saka Indonesia Pangkah Limited

CONTRACTOR PT Adiguna Ship Building and Engineering (ASE)

SUBCONTRACTOR Subcontractor designated by CONTRACTOR to perform part of works in


the PROJECT

VENDOR Vendor designated by CONTRACTOR to supply materials for the


PROJECT

PROJECT PRODUCE WATER POLISHING UNIT FACILITY PROJECT

Shall/must/will Indicate requirement strictly to be followed in order to conform to this


specification and from which no deviation is permitted

Should Indicates that among several possibilities, one is recommended as


particularly suitable, without mentioning or excluded others, or that
certain course of action is preferred but not necessarily required.

Other possibilities may be applied subject to approval

May/can Verbal form used to indicate a course of action permissible within the
limit of the specification

2 PROJECT RESOURCES, ORGANIZATION AND MANAGEMENT PLAN


2.1 Project Objectives
The key objectives are to execute the Project:
 To the Quality as specified in the Contract
 To the agreed Schedule
 To within or below the specified Budget
To meet the above objectives, the Project Management Team shall emphasize on the following
principles during the Project Execution Phase:
Health, Safety and Environmental
 Ensure that HSE risks are managed during execution/ installation phase
 Monitor and maintain HSE legal compliance requirements
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 12 of 39

 Achieve excellent project safety performance


 Zero pollution
 Zero LTI or long term debilitating illnesses for either Contractor, Sub-Contractor or
Company s’ personnel
Quality
 Install the facilities so they meet the intent of the Contract requirements / specifications or
approved deviations and quality expectations

Budget
 Complete the Project Scope of Work to within the allocated budget

Schedule
 Turnover the facilities on or before the agreed scheduled completion date

Business Development
 Fully exhibit CONTRACTOR’s execution capability in meeting Company’s expectations and
such that HSE becomes the COMPANY’s Company of choice.

2.2 Project Resources and Organization


The organization has established to suit and fit for project execution with leadership provided
through the Project Manager, Procurement manager, QC Leader and Lead Discipline Engineers.
Selection of the proper personnel for the key project management and leadership positions is a
fundamental element for the successful execution of the Produce Water Polishing Unit Facility
Project.
CONTRACTOR project representative will be stationed at CONTRACTOR when necessary to
monitor of implemented planning and works quality but also provide advising for any case if
required.
The roles of each functional category will be as follows:

2.2.1 Project Manager


Project Manager will be responsible for organizing the most suitable team/ fit for the execution of
the Project.
He will assume responsibility for management of day-to-day project execution efforts.
He will direct Procurement Manager, Lead Engineer, QC leader, and Pre-commissioning Leader
and others key members to ensure consistency in the project policy and procedures, execution of
the projecting proper and uniform manner and compliance with contract requirements without
inconsistency.
Formal communication at this level– Engineering correspondences, letters, meeting minutes, and
transmittals are sent under Project Manager Signature.
Project Manager will be responsible for the execution of engineering in close coordination with
other functions such as Project Control Group, Procurement group and Pre Commissioning team.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 13 of 39

2.2.2 Project Control Group


The Project Control Group will lead directly by Project Manager and consist of the Schedule
Control and Cost Control Engineer. They will provide effective advice, status and actual data
concerning the project schedule, costs, man-hours, and other vital project variables to the Project
Manager in certain time basis.
The Schedule and Cost Control Engineer will be assigned to Project Team and work located at
site.
Schedule Control Engineer
Under supervision of Project Control Leader, Schedule Control Engineer will develop project
schedule and schedule control procedures applicable to all parties role in the Project, and will
then continuously monitor overall schedule performance and report project status to the Project
Manager.
He will have prime responsibility for:
 Establishing planning schedule control, and monthly progress calculation
 Preparing detailed schedule for the engineering and procurement.
 Providing monitoring, reporting and analysis intern of schedule control, and coordinating
among all parties role in the project
 Prepare schedule report to COMPANY
Cost Control Engineer
Under supervision of Project Manager Hisresponsibility is for internal cost control effort for the
project during engineering and procurement stage. He/she will monitor and record project cost
status report throughout the project duration.
He/she should also prepare the status of CONTRACTOR cash flow and advice in advance time
for the cases of negative cash flow. He/she should also work together and made communication
with CONTRACTOR’s Finance Department to prepare the reimbursement to COMPANY.

2.2.3 QHSE Manager


The QHSE Managers permanent corporate person in-charge will be as sign need to the Project
Teaming accordance with ISO 9001, OHSAS 18001 and ISO 14001 for the implementation of
comprehensive quality assurance and quality control efforts for the project throughous the
engineering, procurement phases.
The QHSE Manager is responsible for the following:
 Preparation and maintenance of the Project QHSE Plan
 Implementation of internal audit
 Confirmation of internal audit
 Confirmation of the corrective action to be taken for nonconformance
 Reporting to the Project Manager
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 14 of 39

2.2.4 Document Handling Team (DHT)


Under direction by Project Manager, DHT shall manage the handling of engineering and vendor
documents involve with project distribution, control and updating the cycles of documents.

2.2.5 Lead Engineer of Discipline


Each discipline will assign Lead Engineer, to lead and manage the discipline. Lead Engineer
responsible is:
 As the focal point of technical issue
 Preparing work plan against scope of works and schedule
 Coordination with other discipline for design information exchange
 Technical quality and consistency
 Monitor schedule and man-hour
 Performing document review for internal document and vendor document
 As the final check and approval of any engineering product of discipline under his
responsible.
 Ensure final quality including incorporation of COMPANY comment into the relevant
documents, and BM/BQ preparation and update

2.2.6 Procurement Manager


The overall procurement activity will be led by the Project Procurement Manager (PPM),
The PPM will establish Project Procurement Plans, Procedures & Methods for implementation
across the Project, in order to ensure the maximum standardization of approach, reporting and
control related to site procurement.
Prime responsibilities will include:
 Assure Project standards for terms and conditions, inspection, expediting, shipping and
schedule are met by the VENDORS.
 Involve the selection of perspective bidders for all major purchases from existing
COMPANY vendors.
 Participate in major purchase negotiations and in vendor technical meetings together with
the Project Manager
 Prepare Bid recommendations in conjunction with the Project Manager
 Review the negotiation plan & negotiation result which to be prepared by buyer.
 Review Purchase Orders prior to submission to the Project Manager then submit to client
for commitment signature.
 Close monitor the fabrication progress of critical path equipment and materials and
maintain of vendor scheduled contractual deliveries
The Procurement group will be consisting of:
 Purchasing team
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 15 of 39

 Expediting team
 Shipping team

2.2.7 Quality Control Leader


CONTRACTOR will establish dedicated QC organization headed by Project Quality Control
Leader under Project Manager (PM) for controlling and managing Quality Control activity during
procurement stage for onshore scope, including assist COMPANY in obtaining MIGAS
Certification (if applicable).

QC organization will be established at CONTRACTOR office, with the following main duties:
 Establish QC organization and function.
 Establish Inspection and Test Plan and QC Procedure.
 Review vendor documents for onshore material/equipment.
 Review vendor documents for offshore material/equipment by work order basis.
 Perform Inspection, witnessing and testing at vendor’s shop and ensure the conformity of
the purchased equipment and material to the project requirement.
 Assist COMPANY’s responsibility in obtaining MIGAS Certification(if any)
 Coordinate inspection activities among VENDOR, COMPANY and Third Party Inspection
Agency in relation with inspection and certification works.
 Compiling inspection record which includes Inspection, Test Record and Non Conformance
Report.
Assign QC inspector to site inspection based on KJ Request. Quality Control Group will be
consisting of:
 QCL(Quality Control Leader)
 QC Engineer
 QC Inspector

2.2.8 Pre Commissioning Team


CONTRACTOR will establish dedicated pre-commissioning team to prepare the Pre-
Commissioning activities of Project during engineering stage and execute the Pre-
Commissioning activities at site.

Pre Commissioning team will be established at site office, with the following main duties:
 Coordinate with Construction team
 Ensure all the works are in compliance with safety, quality and schedule
 Perform pre-commissioning work
 To support Pre-Commissioning work the dedicated sub-contractor will be established at
TOC.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 16 of 39

3 DESIGN AND ENGINEERING PLAN


3.1 Detail Engineering
CONTRACTOR shall perform all detail engineering prior to procurement, construction and
installation. COMPANY's approval for all engineering is required prior to commencement of
procurement, construction and installation. CONTRACTOR is responsible and accountable for
providing all technical deliverables which are needed to perform the Work.
CONTRACTOR shall review, refine/revise and finalize COMPANY's supplied documentation
included in "COMPANY Supplied Documents" from detailed design to As-Built Documents or
Drawings and resubmit to the COMPANY for approval, in accordance with design basis, design
philosophy, project specifications, oil and gas onshore production facilities recommended
practices, standards, codes, and references. The development of any additional drawings or
documentation, in addition to COMPANY’s supplied documents within the CONTRACTOR's Scope
of Work.

3.2 Master Deliverables Register


CONTRACTOR shall perform, review, submit, revise and finalize in detail for COMPANY’s
approval, up to AFC quality level, in accordance with design basis, design criteria, philosophies,
project specifications, COMPANY specifications, oil & gas facilities recommended practices,
standards, codes and references.
CONTRACTOR shall review and update the FEED documents to detailed engineering completion
standard, developing the documents required for procurement, fabrication, construction,
installation, pre-commissioning, commissioning and start-up.
CONTRACTOR to optimize the COMPANY's design and finalize those documents during detailed
design for fabrication, construction and installation proposes.
CONTRACTOR shall review vendor data and incorporate information from the selected equipment
supplier's data (vendor data) into detailed design.
CONTRACTOR shall submit Master Deliverables Register (MDR) to COMPANY for approval not
later than 14 (fourteen) days after Contract Effective Date.
CONTRACTOR will update this MDR to include the list of all detailed and construction engineering
documents required for the Work, including the subcontracted part of the Work, and the related
time schedule for the production of such documents.

3.3 Assurance Process


The Engineering Assurance Plan shall include engineering organization between main and
subcontractor, rules and responsibility, interdisciplinary check internal CONTRACTOR, review
cycles documents, managing changes, design review, peer review and other required workshop to
ensure quality of engineering deliverables.
CONTRACTOR shall arrange and facilitate design, peer review and other required workshops
during engineering phases (design, construction, installation, commissioning and start up)
including provide accommodation and facilities. CONTRACTOR shall minute the workshops
information and action plan and incorporate all recommended actions to the detail engineering.

3.4 Detail Construction Engineering


CONTRACTOR'S engineering activities shall include but not necessarily be limited to the following:
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 17 of 39

 Submit Preliminary Plan and Schedule for the Site Work on existing facilities to COMPANY
for approval.
 CONTRACTOR shall also update and resubmit these plans to COMPANY as required
thereafter, but in any event in such timely manner as to allow reasonable time for receipt of
COMPANY approval a minimum of 10 (ten) working days before pre-construction PSR.
 CONTRACTOR shall develop and optimize these plans, where feasible, in order to improve
the scheduled completion dates, etc. COMPANY agreement to, and written approval of, the
schedule, logic and work plan is required.
Those plans shall include, but not limited to, the following:
 Prepare procedure of the tie-in work and hook-up to existing facilities prior to the work
commencement.
 Prepare detail site work packages plan which comprise Work Packs including but not limited
to Work Procedures, Risk Assessment for each activity
 Structural, Instrumentation and Electrical, and shall be completed prior to mobilization to site.
 Prepare the detail pre-commissioning, commissioning and start-up procedure.
 Prepare a detailed schedule of specific installation, tie-in/interfacing activities with duration
and definition in which existing system must be shutdown (if required).
 Prepare plan for equipment and materials loading and off-loading procedures, tie-in hookup,
and transfer/tracking of ship loose materials from fabrication yard, warehouse to site.
 Detail schedule of Piping/mechanical, Instrument and Electrical for materials arrival and
installation.
 Detail of lifting and rigging plan.
 Detail of Instrument calibration and testing including vendor witness and third party
certification as required Detail of equipment performance test including vendor witness as
required Detail of support installation with No Hot Work. CONTRACTOR shall conduct all hot
works during fabrication onshore, in the event hot work cannot be avoided, subjected to
COMPANY assessment, CONTRACTOR shall provide Welding Habitat.
 Detail of all cleaning area and waste management Staging area and Detail/Plan Scaffolding
Plan
CONTRACTOR shall perform detail construction engineering that includes verifying detail
engineering COMPANY's deliverable, requirement of material balance, consumables etc.
If tie-in works require modification of existing facilities, CONTRACTOR shall responsible to modify
the work and provide demolishing and modification drawings for COMPANY review and approval.
This work is part of CONTRACTOR's lump sum price.
CONTRACTOR shall be responsible to the Work in accordance with the COMPANY's approved
drawings and tolerance limit as specified in the drawing and/or the applicable code, standard and
specification and considered is still acceptable by COMPANY.
CONTRACTOR shall develop and up-date the construction engineering by collecting actual field
data as required supporting the proposed Work. Therefore, verification and revision by
CONTRACTOR is necessary for the COMPANY's supplied MTO. As-Built drawings complete with
red line mark up and to cover any balance materials required to perform the works.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 18 of 39

 CONTRACTOR shall prepare procedure of the tie-in work and hook-up to existing facilities
prior to the work commencement.
 Prepare detail site work packages plan which comprise Work Packs including but not limited
to Work Procedures, Risk Assessment for each activity of each discipline mechanical,
structural, instrumentation and electrical, and shall be completed prior to mobilization to site.
 Prepare the detail Pre-commissioning, Commissioning & Tie-in Procedure.
 Prepare o detailed schedule of specific installation, tie-in activities with duration and definition
in which existing system must be shutdown (if required).
 Prepare plan for equipment and materials loading and off-loading procedures, site tie-in
hookup, and transfer/tracking of ship loose materials from fabrication storage, warehouse to
site.
CONTRACTOR shall responsible and prepare material traceability record for all COMPANY
Supplied Materials which have been handed over. Therefore, CONTRACTOR shall perform and
control all document status which has been submitted and received during the project activity.
CONTRACTOR shall implement PSR, HAZOP and HAZID recommendation (if any) during
Construction Engineering, and develop all equipment Operating Procedures, and commissioning
Procedures.

3.5 Mechanical Engineering


CONTRACTOR will take full responsibility for all aspects of the mechanical engineering detailed
design to facilitate fabrication, installation, testing, commissioning of the facilities in accordance
with the design criteria and the functional requirements.
CONTRACTOR will incorporate information from equipment Suppliers data (vendor data) into
detailed design.
CONTRACTOR will develop, review, verify, revise (if necessary) and submit for COMPANY's
approval the following documents / drawings, but not limited to:
 Revise and finalize COMPANY supplied drawings and documents (data sheets, list, report,
calculation, MTO, etc.) Prepare demolition & modification drawings, plans and procedures
 Prepare procedure required for installation
 Prepare procedure required for equipment test (FAT and SAT)
 Provide as-built drawings and documents.

3.6 Structural Engineering


CONTRACTOR will take full responsibility for all aspects of the structural engineering detailed
design to facilitate fabrication, installation, testing, and hook up of the facilities in accordance with
the design criteria and the functional requirements.
CONTRACTOR shall incorporate information from equipment supplier’s data (vendor data) into
detailed design. All detail calculation, design drawing, MTO, and weight control report shall be well
documented as other disciplines complete with their detailing and final supplier data becomes
available.
CONTRACTOR shall develop, review, verify, revise (if necessary) and submit for COMPANY's
approval the following documents / drawings, but not limited to:
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 19 of 39

 Detail design and construction engineering, Provide and update demolition and modification
drawings (as required)
 Revise and finalize COMPANY supplied drawings and documents (data sheets, list, report,
MTO, etc.)
 Provide as-built Drawing and document.

3.7 Electrical/ Instrument Engineering


CONTRACTOR will take full responsibility for all aspects of the electrical/ instrument engineering
detailed design to facilitate fabrication, installation, testing, pre-commissioning, commissioning,
tie in and assistance to start-up of the facilities in accordance with the design criteria and the
functional requirements.
CONTRACTOR shall incorporate information from equipment vendor data into detailed design.
CONTRACTOR shall develop, review, verify, revise (if necessary) and submit for COMPANY's
approval the following documents / drawings, but not limited to:
 Detail design and construction engineering include calculation for electrical/ instrument
installation
 Revise and finalize COMPANY's supplied drawings and documents (data sheets, report,
MTO, etc.) and COMPANY's Vendor supplied drawing and documents. Provide, update and
finalize of demolishing plan, demolishing drawing and modification drawings
 Up-date and finalize one line diagrams, schematic diagram, electrical equipment layout, cable
layout, electrical coble layout and troy layout, grounding layout, multi cable transit
arrangement, and wiring interconnection diagram.
 Provide typical installation drawings for power & grounding
 Provide, update and finalize electrical tie-in list and procedure, panel schedule drawing.
 Update and finalize electrical cable schedule, electrical equipment layout
 Provide as-built Drawing and document
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 20 of 39

4 PROCUREMENT AND SUB-CONTRACTING PLAN


4.1 Procurement Plan
4.1.1 General
All materials and equipment procured by CONTRACTOR for the Work shall be in accordance with
the COMPANY Technical Specifications and industry best practices.
Contractor will refer to COMPANY Manufacturers List (AML) available in "COMPANY Supplied
Documents". COMPANY recommends that all material will be purchased from those listed on this
list in accordance with the AML.
The addition of suppliers not currently shown on the PML shall be subject to the review and
approval by the COMPANY. CONTRACTOR shall request additions to the AML at least 6 (six)
weeks prior to issuing Bid Package to proposed suppliers. COMPANY reserve the right to reject
materials bought from suppliers that are not listed in the AML.
4.1.2 COMPANY's Supplied Material
CONTRACTOR understands that COMPANY will provide Materials to CONTRACTOR, as
detailed and in accordance with “COMPANY Supplied Materials".
CONTRACTOR shall maximize the utilization of COMPANY'S Supplied Materials so that
CONTRACTOR shall use this reference for all activities.
4.1.3 CONTRACTOR Supplied Material
CONTRACTOR shall perform a full MTO and be responsible for the supply of all materials and
equipment required to complete the Work other than items specifically listed under "COMPANY
Supplied Materials". This shall include but not be limited to consumables, pre-commissioning,
commissioning spare parts and all additional materials to make up shortages in COMPANY
provided material.
All materials shall conform with the Contract Specifications, and in compliance with COMPANY's
AML.CONTRACTOR shall prepare a schedule of materials to be supplied by CONTRACTOR,
which shall include details of intended vendor and hall submit this to COMPANY for review within
14 (fourteen) calendar days after Contract Effective Date.
In the event that CONTRACTOR will procure the materials using COMPANY's facility,
CONTRACTOR shall comply with the procedure regulation set forth by "COMPANY Importation
Facilities".
4.1.4 Vendor Quality Management
CONTRACTOR shall include in the project QA/QC plan the control of Vendor's goods and
services in accordance with HSSE, technical integrity and QA/QC requirements.
CONTRACTOR shall assess and specify inspection and testing along with necessary Inspection
and Test Plan (ITPs), quality control and test requirements Spores requirement, Final Dossier
requirements, etc. for all items ordered in accordance with HSSE, technical integrity and QA/ QC
requirements.
4.1.5 Inspection and Expediting
CONTRACTOR shall implement on inspection and progress-monitoring program in accordance
with HSSE, technical integrity and QA/QC requirements.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 21 of 39

COMPANY reserves the right to witness shop inspection and testing, Factory Acceptance Test
(FAT), etc. CONTRACTOR and COMPANY's representative shall jointly agree on the inspection
required for all CONTRACTOR supplied equipment.
COMPANY will bear cost for COMPANY's representative and CONTRACTOR shall be
responsible for other costs associated with vendor inspection and progress monitoring program.
CONTRACTOR shall provide assurance during fabrication, transportation up to operation of
material and equipment delivery.
4.1.6 Receiving COMPANY Supplied Materials
CONTRACTOR shall follow COMPANY procedure for material issuance.
CONTRACTOR shall assume full care custody and control of COMPANY's supplied material as
listed in "COMPANY Supplied Materials" immediately after materials released certificate signed
by both parties.
CONTRACTOR shall inspect all Material and certificates immediately on receipt to confirm
compliance with material list and Contract specifications. In the event there is any defect,
deficiency, shortage or overage, or any handling or transport damage,
CONTRACTOR shall record all details (providing photographs where appropriate) and confirm full
details to COMPANY in writing within 3 (three) days of receipt. Remedial work required rectifying
defects; deficiencies or shortages not so notified shall be of no cost to COMPANY.
4.1.7 Handling, Protection, Packing, Marking, and Shipping Requirements
CONTRACTOR shall prepare and issue requirements for adequate protection and preservation of
the equipment ordered during transport to, and storage at, the Work. Handling, preservation,
storage of equipment and materials shall be in accordance with COMPANY specifications and
vendor recommendations.
After each of activities, CONTRACTOR shall be responsible to carefully handle re-storage and
lock all of the CONTRACTOR's equipment, material, tools in the steel container box for any
possibility of missing, damage, etc. In the event of material/tools/equipment missing, damage etc.
it shall be CONTRACTOR cost to replace the material/tools/equipment.
CONTRACTOR shall be responsible for its equipment's conditions and shall maintain such
equipment throughout the Contract Term (including rectify any defect caused by operation, aging,
corrosion, etc.).
CONTRACTOR shall ensure that all vendors make specific offloading and storage
recommendations, within their bids, relative to the packaging offered. Such recommendations
shall cover the maintenance and preservation during storage and following unpacking and after
installation into the Platform but prior to pre-commissioning.
CONTRACTOR shall be self-sufficient and be responsible for handling and transport of and
equipment supplied either by COMPANY and CONTRACTOR. Any associates cost due to this
activity such as steel basket, lifting gear etc. shall be include in Lump Sum Price.
The preservation and maintenance requirements for the period between equipment delivery to
Site and site pre-commissioning shall also be identified and implemented.
CONTRACTOR shall ensure that 'Release dossiers' are included with each shipment. These
dossiers shall contain all documentation applicable to the shipment to allow the CONTRACTOR
to effect immediate issue of the equipment.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 22 of 39

COMPANY's Supplied Materials shall be collected by CONTRACTOR at COMPANY's


Warehouse or at any COMPANY's designated area, CONTRACTOR shall provide labors,
equipment, tools for supporting the handed over activities conducted of COMPANY's designated
Warehouse include material loading and unloading.
CONTRACTOR shall provide procedure and plan for handling, transportation and storage to
avoid material damage and defect prior to fabrication or installation subject to COMPANY's
approval
CONTRACTOR shall provide its transportation, accommodation services and any other
requirements related to personnel, utilities, equipment tools and materials for transportation
to/from warehouse or Other COMPANY's designated area which include all transportation and
handling to onshore jetty. All transportation vehicles shall be identified by the registered
CONTRACTOR number/sticker.
CONTRACTOR is responsible for all formalities, permits, and coordination for the use of facilities.
4.1.8 Vendor Documentation
Vendor documentation and inspection requirements shall be included as part of each bid
package. COMPANY minimum requirements are set out in the specifications. The requirement as
agreed between the CONTRACTOR and his vendors may be subject to review by COMPANY.
CONTRACTOR shall ensure that all vendor documentation is received in a timely manner to
ensure input to design, construction, Provisional Acceptance, Pre-Commissioning,
Commissioning, Tie in and Start-up procedures.
CONTRACTOR shall deliver to COMPANY final certified equipment dossiers, Manufacturer Data
Records and Operating/Maintenance Manual for all Equipment.
4.1.9 Customs Clearance
CONTRACTOR shall be responsible for all Customs Clearance including all costs incurred for
CONTRACTOR supplied materials, tools & equipment including taxes, customs duties, agent's
fees/ commissions, port fees, handling, mooring, storage, transportation to the Worksite etc.

4.2 SUB-CONTRACTING PLAN


Outsourcing work or services for the Project will be identified by the Project Manager or the
Project Engineer or by others. Work or services that are not carried out in-house by
CONTRACTOR or that which is considered to be non-core business will in general be
outsourced. Placement of such work or services may be done in any of the following manner:
 By competitive tendering process; where there are more than 3 identified Sub-
Subcontractors.
 By negotiation process, if only 1 identified Sub-Sub-contractor.
 By service order if there is a Master Service Agreement in place.

4.2.1 General
The surveillance of work performance including in-process inspection, progress monitoring,
testing and preparation for shipment shall be coordinated by CONTRACTOR’s Project
Management Team (PMT). The Sub-contractor control shall be based upon the applicable
technical specifications, drawings, data HSEs, referenced codes and standards, and if
appropriate, approved QA/QC manual or Plan and Inspection routines of the Sub-contractors.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 23 of 39

Such controls to be carried out shall reflect documentation as well as test requirements.
4.2.2 Sub-Contracting Procedures
CONTRACTOR’s Sub-Contracting Procedure shall follow COMPANY Sub-Contracting
Procedures.
4.2.3 Progress Monitoring
Regular progress meeting will be held between CONTRACTOR and the Sub-contractors. In this
meeting, the review of the work progress will be made while the concern and problem areas will
be highlighted and possible corrective actions are discussed and concluded.
4.2.4 Non-Conforming Item Control
Non-conforming work control shall be carried out in accordance with the non-conforming control
procedure agreed by CONTRACTOR and the Sub-contractor.
4.2.5 Documentation
Final documentation shall be submitted to Company after review by CONTRACTOR’s personnel
for their relevant works. The documentation includes the following, but not limited to:
 As-built drawings.
 Final inspection documents/release notes
 The approved outstanding list.
 Pre-commissioning documents
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 24 of 39

5 BULK MATERIAL MANAGEMENT PLAN & MATERIAL CONTROL PLAN


5.1 Operation and Maintenance Spares for CONTRACTOR Supplied Equipment
CONTRACTOR shall advise COMPANY of the recommended 1 (one) year Operating and
Maintenance spares and provisional cost via Vendors in Spare Part Interchangeability Record
(SPIR) form and submit to COMPANY for review.
CONTRACTOR will be reimbursed for Operating and Maintenance spares at cost plus the agreed
handling fee. CONTRACTOR shall be responsible for procurement, expediting and delivery of all
spores to COMPANY's shore base.
Alternatively, COMPANY reserves the right to place the order directly with Vendors for Operating
and Maintenance spares.
5.2 Hook-Up, Pre-Commissioning, Commissioning, and Start-Up Spares
CONTRACTOR shall identify and supply hook-up, testing, pre-commissioning, and
commissioning spores and these shall be included in the Contract Price. It will be the
responsibility of the CONTRACTOR to ensure that sufficient spares are retained on Site and
maintain equipment up to Final Acceptance.
5.3 Material Traceability
CONTRACTOR shall propose Material Tracking System to ensure no shortage of material or
equipment during construction activity that could delay Commissioning. Highest priority shall be
maintained with regard to all construction activities related to materials and equipment including
consumables to ensure construction activity will be carried out smoothly without any shortages.
CONTRACTOR shall develop a material tracking system capable of locating any piece of material
used in the work from the initial requisitioning and purchase stages through the various handling,
up to incorporation into the permanent Work on the facilities, taking into account that materials
may be supplied from different source locations.
CONTRACTOR shall be responsible for implementing the Approved material tracking plan.
Mill/manufacture's certificates are required for certain materials and equipment which are to be
incorporated into the Work.
CONTRACTOR shall maintain traceability of the materials in their final form and location and the
aforementioned certificates. Loss of such traceability by CONTRACTOR shall mean that the
material/equipment will be deemed as lost material which shall be replaced by CONTRACTOR at
CONTRACTOR's sole expense.
5.4 Material Reconciliation and Surplus Material
CONTRACTOR shall maintain a complete and comprehensive record of all surplus project
materials not incorporated into the permanent Works.
CONTRACTOR shall not remove COMPANY's material under CONTRACTOR's custody from its
warehouse without COMPANY's permission.
CONTRACTOR shall submit a material reconciliation report to COMPANY for review at the end of
each phase of the Contract.
CONTRACTOR shall report to COMPANY listed of all excess material, demolished materials and
surplus of COMPANY supplied materials, manage, and packing such material for further
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 25 of 39

COMPANY decision. CONTRACTOR shall return such excess material to COMPANY's


warehouse

6 CONSTRUCTION PLAN
All construction activities will be managed by CONTRACTOR.
The Field Engineering team will be mobilized to site to support construction when required by
CONTRACTOR.
The construction support including QC and pre-commissioning activities will be provided by
CONTRACTOR.

7 MECHANICAL COMPLETION, PRE-COMMISSIONING AND COMMISSIONING


7.1 Scope of Work

7.1.1 General
CONTRACTOR shall be responsible for mechanical completion, pre commissioning, and
commissioning work.
CONTRACTOR's responsibility to correct deficiencies during mechanical completion, pre-
commissioning and commissioning work shall be included in the Lump Sum cost. CONTRACTOR
shall provide electrical and instrument applicable testing, including tools and equipment that
certified valid related authorized body for, such as the following but not limited to:
Re-testing Requirement
All costs related to remedial work and retesting of any part of the Work due to failure of any part
of it during testing shall be borne by CONTRACTOR.
COMPANY Witnessing Tests
All testing requirements and procedures shall be coordinated with the COMPANY's
Representative. COMPANY intends to witness all such testing and CONTRACTOR shall notify in
written to the COMPANY Representative not later than 7 (seven) calendar days prior to any test,
unless otherwise noted herein. In the event CONTRACTOR fails to notify COMPANY and, as a
result, tests are conducted without COMPANY's Representative being present, COMPANY shall
have the right require that test(s) being repeated. All costs related to the re-performing of the
test(s) shall be borne by CONTRACTOR. Detail of this requirement shall be stipulated in the
Inspection Test Plan.
7.2 Mechanical Completion, Pre-commissioning, and Commissioning
CONTRACTOR shall develop for COMPANY approval a mechanical completion, pre-
commissioning, commissioning and commissioning manual consisting of:
 The objectives, scope of Work and details of how those objectives will be met
 Identification and general description of procedures required
 Details of the safety systems, which shall be in use of all locations
 Planning and schedule, Checklist and Form Sheets
 System and sub-system limits
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 26 of 39

 Strategy defining system requirements Procedures and work packs including calculations
and drawings
CONTRACTOR shall make reference to the Mechanical Completion, Pre-commissioning and
Commissioning Procedure document, as contained in COMPANY "Handover Certification
Manual" in the development of these engineering documents.
If any conflicts between detail technical data, strategy, manual, specifications, procedures, and
the industry codes and standards referenced by the drawings and specifications, then it shall be
CONTRACTOR's responsibility to present the differences to COMPANY for resolution. The more
stringent requirement shall prevail unless otherwise approved by COMPANY.
CONTRACTOR shall divide the site facilities system into a number of technical systems and sub
systems in order to provide control and management of mechanical completion, pre-
commissioning and commissioning of the facilities, in liaison with COMPANY.
The CONTRACTOR shall be responsible for the development of the mechanical completion, pre-
commissioning and commissioning procedures for the systems and sub systems, in liaison with
the COMPANY. The procedures shall be issued to the COMPANY for review and approval.
The CONTRACTOR shall prepare work packages for all mechanical completion, pre-
commissioning and commissioning tasks covering all permanent and temporary works. The work
package shall include but not be limited:
 System description
 Safety & Environmental considerations Ready for commissioning requirements
Commissioning procedures (Site subsystem lists, checklist, form sheet including pass/fail
criteria)
 Major Equipment list, Reference drawings & Related Documents
 Appendices, risk assessment, system limit drawings, vendor commissioning details, As-built
documentation and handover certification
CONTRACTOR will develop a detailed planning network of site mechanical completion and
commissioning activities. This network will be subject to approval by COMPANY. The
CONTRACTOR shall fully integrate this network into its Project Schedule.
7.3 Implementation
7.3.1 Mechanical Completion
CONTRACTOR shall carry out all installation, mechanical completion checks, testing and
inspection in accordance with specifications and drawings to achieve mechanical completion.
Inspection and testing requirements shall, as a minimum, be in accordance with COMPANY
Handover Certification manual.
CONTRACTOR shall follow the inspection level that stated on the approved Inspection and Test
Plan (ITP).
Although equipment suppliers may have carried out certain checks and tests on equipment and
instruments prior to receipt at the worksite, the CONTRACTOR shall carry out final inspection
checks and test following reassembly.
CONTRACTOR shall complete and submit to COMPANY all the final documentation for
mechanical completion in accordance with the Contract.
The completion records shall be managed and controlled through the population of a
computerized certification management system. CONTRACTOR shall use COMPANY Handover
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 27 of 39

Certification Database System for this task. Completion records shall be structured to provide the
following information as a minimum for review and action:
 System/Sub system status index
 Inspection and Test Record's (ITR)
 Agreed punch lists
 Engineering queries and concessions
 Mechanical completion and pre-commissioning correspondence
 Supplier acceptance certificates
 Mark-up drawings
 Maintenance and preservation data
The CONTRACTOR's mechanical completion team shall be responsible for all aspects of
checking, inspection and testing. On completion of each system CONTRACTOR shall raise of
mechanical completion acceptance certificate for the system, which shall be signed off by
COMPANY, prior to energizing and live performance checks. Commissioning activities con then
commence in a safe and controlled manner.
7.3.2 Pre-Commissioning and Commissioning
Commissioning will be conducted by CONTRACTOR, when Pre-commissioning has been
successfully completed and verified.
CONTRACTOR shall complete all required discipline check list, form sheet and input the
information to the Handover Certification Database System to facilitate the effective monitoring
and handover of the systems and., subsystems. All commissioning activities, inspection, testing
and certification requirements shall be carried out in accordance with COMPANY Handover
Certification Manual as stipulated by COMPANY.
CONTRACTOR shall effect the inspection and testing in line with the commissioning procedures.
The CONTRACTOR in conjunction with the COMPANY shall establish a program, which will
ensure safe working practices
All tested Equipment and systems which require sea fastening onshore for transportation to the
site location, shall be reinstated by the CONTRACTOR in accordance with procedures approved
by COMPANY.
CONTRACTOR shall provide access to and liaise with the COMPANY Completions Team who
will be responsible for the signoff of the commissioning and preparing the handover to the start-up
team.
CONTRACTOR shall supply and erect and maintain all necessary scaffolding, other temporary
works and access staging necessary to complete the site work.
CONTRACTOR shall supply all lubricants, consumables and fuels required for site testing and
commissioning of all equipment
On completion of the commissioning the CONTRACTOR shall compile all the system testing and
handover documentation into a commissioning dossier.

8 PROVISIONAL ACCEPTANCE, START-UP, PERFORMANCE TEST AND FINAL ACCEPTANCE


8.1 General
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 28 of 39

The COMPANY will carry out the start-up of the Facilities with assistance from the
CONTRACTOR. Following start-up, CONTRACTOR shall be responsible for completing all
outstanding work to enable steady state operations and complete performance testing.
Acceptance of Performance Testing shall be the sole responsibility of the CONTRACTOR. Any
work required remedying defects during the period of start-up and performance testing including
re-start up and re-performance testing shall be to the cost of the CONTRACTOR.
8.2 Provisional Acceptance
Provisional Acceptance shall mean acceptance of the work by COMPANY after CONTRACTOR
has proven successful commissioning, and fully comply with the requirement. The Provisional
Acceptance shall be pronounced provided that:
 The commissioning in accordance with "QA/QC Requirement" has been successfully
completed.
 All PL1 class "A" on the work have been remedied and closed by the CONTRACTOR
 The commissioning package and/or documentation has been delivered to company
 Training if so specified in the work has been completed by the CONTRACTOR
 The construction site has been cleaned up and cleared by the CONTRACTOR Any
additional conditions as provided for in the work have been met.
PL1 Class "B" of the work do not prevent the efficient, reliable and safe operation and/or use of
the Work and CONTRACTOR commits itself to remedy these PL1 Class "B" within a reasonable
time to be agreed upon between COMPANY and the CONTRACTOR.
8.3 Pre-Start Up Safety Review
CONTRACTOR shall acknowledge and actively involve with the COMPANY Pre-Start up Safety
Review activity prior to Start-up. CONTRACTOR shall consider these activities on the detail
project schedule and include in the Contract Price.
8.4 Start Up
The term start-up is when all commissioning completed and ready for performance test.
The Implementation of start-up is by the operations authority.
CONTRACTOR's shall provide the activities for start-up, but not limited to the following:
 Assist the COMPANY in the start-up planning for the facilities and shall provide suitably
qualified personnel who shall assist the COMPANY in the start-up.
 Assist the COMPANY by providing the manpower, equipment, tools,
consumables and others necessary to perform the start-up activities that carried out using
the COMPANY safe system of work (Permit to Work).
In the event that the plant or any section thereof fails to operate in accordance with the contract,
the CONTRACTOR shall at its own expense carry out appropriate remedial design and
construction work and provide necessary replacement materials and equipment and plant. On
completion of such remedial work the COMPANY will repent the test runs and operability tests.
8.5 Performance Testing
Performance testing shall be carried out by COMPANY with assistance by CONTRACTOR, in
accordance with procedures developed by the CONTRACTOR. CONTRACTOR shall refer to
"Pre Commissioning, Commissioning, and Start-up Responsibility Matrix".
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 29 of 39

Performance testing shall be used by the CONTRACTOR to demonstrate that the overall
facilities meet the requirements of the Basis of Design. On the completion of performance
testing, COMPANY will issue Plant Performance (PP1) certificate as stipulated by COMPANY.
Final Acceptance shall mean the work fully comply with the requirement and shall be
pronounced provided that:
 The provisional acceptance has been granted to the contractor with evidences of provisional
acceptance certificate.
 Full project documentation and drawing is available;
 As-Built documentation is completed;
 Operations and Maintenance Manuals are complete;
 All PL1 have been remedied and closed by the contractor
 Complete start-up assistance and performance test (complete PP1)
 CONTRACTOR has submitted all project documentation and fulfilled all contract closed out
requirement
On completion of all activities as refer to the "General Terms and Condition", COMPANY will
issue the Final Acceptance Certificate.
The CONTRACTOR shall prepare procedures handover of the facilities and submit them to the
COMPANY for review and approval.

9 PROJECT CONTROL PLAN


9.1 Project Control Introduction
The purpose of the Project Control is to review, analyze, calculate and provide data to Project
Management Team (PMT) to evaluate the status work program and to take immediate action to
improve in case of any concern. After award, CONTRACTOR will develop a project control
procedure which will define the method of coordination, reporting and list of periodic submission
to Company Project Team. Throughout the project, the dedicated PMT shall review and provide a
comprehensive control system which will comprise of:
 Work progress status (schedule, progress and productivity)
 Area of concern, remedial measured
 Evaluate the project on regular basis, the quantity of work completed compared with the
planned activities.
 Adapt the level of resources for accelerating the performance of each activity, as required.
 Assess the duration of on-going activities and remaining activities.
 Implement corrective action options to recover the schedule, where necessary.
9.2 Contractor Cost Control Plan
Followings are the key objectives for the Cost Control function:
 Contract price breakdown / cost breakdown
 Commitment Control
 Expenditure
 Variance and changes
 Forecast / Estimate to complete
 Control and monitor all the above
Monthly Cost Report shall be prepared with the following information to be included in the report:
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 30 of 39

 A narrative summary of the project's current financial situation with details of any disputes
and intended actions by either party.
 A variation status with values of variations issued, agreed, disagreed, proposed, withdrawn,
completed with the current status of variations.
 A contract status advising current forecast of final contract value containing lump-sums,
measured works and variations as noted previously.
 Variance between forecast final account and approved contract value.

10 QA/QC PLAN
10.1 Introduction
This section describes the quality plan and the related activities that are required to achieve the
project quality objectives of the project. The intent of this quality plan is to provide QA/QC
expectations of the project and to the project QA/QC activities.
The Project Management Team (PMT) and other support department that are involved in this
project are responsible for the quality of their work and the work performed by their sub-
contractors and suppliers. This responsibility includes execution of quality control activities.
Project Management Team shall be characterized by quality throughout all levels of the project.
Quality is defined as agreed specifications, expectations, needs and objectives relative to the
area or product in question being fulfilled. This shall include schedule, cost and documentation.
Quality is also applicable to both external deliveries, inclusive of intermediate products and
services provided internally on the project. Subsequently, COMPANY shall receive products
and services in accordance with specified requirements and commonly accepted engineering
standards and principles.
Details on specific engineering and quality procedures that apply to the project are found in
various work procedures and manuals and in the Integrated Business Management Manual.
Specific quality procedural requirements are contained in the contract exhibits and/or project
quality plan, as appropriate.
The Project Management Team shall maintain a project quality plan enabling it to achieve its
goals and deliver agreed quality in an efficient and systematic manner.

10.2 Project Quality Objectives


The Project Quality Objectives are:
 To ensure that the project is designed, fabricated, installed and operate as per the Company
contract requirements.
 To comply with all applicable laws, codes, standards, specifications and regulations.
 To meet COMPANY safety, health and environmental commitments.
 To minimize inefficiencies resulting from rejects, rework and scrap.
 To execute the project as per the PEP and PQP requirements.

10.3 Project Quality Assurance Requirements


PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 31 of 39

The Project Management Team shall utilize the Project Quality Plan as a management tool to
ensure compliance with the project requirements.
The Project Management Team and its personnel are responsible for the quality and for:
 Availability of and familiarization with contract requirements and work input, inclusive of
statutory requirements.
 Planning of work, including objectives, methods, final conclusion and presentation,
organization, personnel, equipment, schedule and budget.
 Execution of work in accordance with plans and requirements.
 Identification of needs for quality improvement to products processes systems and tools and
active participation in the development and the implementation of solutions supporting this.
 The sub-contractors in this project are also responsible for co-operating and coordinating
their work with other sub-contractors of the project in order to achieve the project goals.
This will be obtained through:
 Continuity of key engineering personnel in the project phase.
 Active participation of fabrication, installation, procurement and installation personnel in the
engineering design and planning activities.
 Project meetings.
 Interfacing of document distribution between sub-contractors.

10.4 Responsibility
The Project Management Team is responsible for the implementation of the Project Quality
Plan.
The QA Engineer is responsible for monitoring the PQP implementation by conducting PQP
audits. These audits shall be conducted according to the PQP audit schedules. Where required,
the QA/QC Engineer shall ensure and oversee the internal audits conducted by the sub-
contractors or suppliers.
All personnel involved in the project shall carry out their work in conformance with the
procedures and instructions given or referred by the Project Quality Plan. The PMT and its
project personnel are responsible for the compliance to the Project Quality Plan and the
Integrated Business Management System.
The Project Manager shall ensure that all the applicable documents, codes, standards,
specifications, drawings, etc. are accessible to all members of the project team as specified in
the Project Document Control Procedure.
All documents transmitted to COMPANY from CONTRACTOR shall be via transmittals and
shall be controlled by a document distribution register for proof of distribution and or
acceptance.

10.5 Approach of Managing the Project Quality Plan


PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 32 of 39

The PMT is responsible to ensure that the Company’s Quality Assurance requirement for the
project is fully complied with. To ensure this project meets the project objectives and QA
requirements, CONTRACTOR and its sub-contractors shall work together with the same
philosophies towards the same objectives.
The following approach of managing PQP will be adopted:
 COMPANY project resources and CONTRACTOR QA/QC resources in a prioritized manner
to continually respond to areas of quality concern.
 Both CONTRACTOR and its sub-contractors to foster a proactive approach to project
management and QA awareness.
Work proactively with the sub-contractors to:
 Communicate the CONTRACTOR QA/QC requirements/expectations to the sub-
contractors and ensure the communication is effective.
 Ensure the sub-contractors provide adequate, qualified and experienced QA/QC personnel.
 Ensure the sub-contractors develop and implement an effective.QA Program
 To perform PQP audits on the project execution to ensure compliance to the work
procedures and to improve the work processes

11 INTERFACE PLAN
Interfaces and parties involved include, but shall not necessarily be limited to, the following:
 COMPANY Project Management Team (PMT)
 COMPANY Safety and Operation team
 COMPANY appointed PJIT
 CONTRACTOR external groups, subcontractors, suppliers/ vendors and the like
CONTRACTOR shall cooperate with COMPANY for the management and coordination of all external
and internal interfaces associated with performance of the Work.
CONTRACTOR shall be responsible for interfacing with all parties involved in the Work and for
ensuring that all interface issues associated with COMPANY appointed parties are formally
coordinated through COMPANY. Interface issues shall be coordinated in a prompt and efficient
manner.

11.1 Communications
All formal notices and relations/communications regarding contractual matters between
COMPANY and Bidder shall be through COMPANY Representative acting on behalf of
COMPANY.
All correspondence on engineering matters shall be addressed to COMPANY’s Representative.
All correspondence between COMPANY and BIDDER, other than the transmittal of documents
covered in the Document Control in section 12 below shall be by typed letter or facsimile and
shall be sequentially numbered. The format for correspondence and numbering shall be agreed
with COMPANY.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 33 of 39

All correspondence shall be addressed to COMPANY's Representative or these persons to whom


his authority has been delegated in accordance with in the CONTRACT. Only properly numbered
and addressed correspondence will be considered to have contractual validity.
The subject title of all e-mails sent to Company in relation to this project shall be addressed in the
following manner:
Project No –Contact Person– EMAIL SUBJECT

12 DOCUMENT MANAGEMENT PLAN


12.1 Introduction
Document Control Centre will be set up in CONTRACTOR’s office in Jakarta as the central focal
point for receiving, distributing and referencing all the project documents and this location will
control the flow of the documents and records between the respective parties involved in the
project.
During final stages of completion, the “As-built” dossier will be prepared by CONTRACTOR with
some assistance from its Survey Sub-contractor. Control and distribution of all documents shall
be executed by means of transmittals or by the distribution matrix.
12.2 Objective of the DCC
The objective of the Document Control Centre shall be but not limited to:
 To keep strict control of all relevant documents for the project and to ensure that
CONTRACTOR and COMPANY will receive a complete and updated set of final
documentation for their project.
 To centralize all documentation and filing systems to ensure the upkeep and
confidentiality of the documents.
 To reduce duplication of filing systems between all Managers/Engineers.
 To ensure all parties have the latest revisions of drawings specification and necessary
information.
 To simplify co-ordination of work between various departments and other organization units.
 To assist with the easy reference for all departments and organization units involved.
 To co-ordinate all the various completed documents for final hand over to
CONTRACTOR.
12.3 Documents
Basically, for this project, DCC will co-ordinate two (2) groups of documents as follows:
COMPANY’s Documents
 Detailed Design Package
 DEP’s
 Specifications
 Procedures
 Contract Documents
CONTRACTOR Documents
 Project Specific Procedures/Plans
 Sub-contractors Procedure /Plans
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 34 of 39

 Technical Queries
 As installed information for installation work
 Pre commissioning Reports and Acceptance Certificates
12.4 Project Close-Out Documentation
The CONTRACTOR will provide as a minimum the following documentation:
 Master Document Index
 Design Report including design documentation (AFC issue of design reports and drawings),
back-up calculations, all engineering analyses with explanation of the theories and
assumptions used in computer programs, specifications, bills of material, updating of
COMPANY drawings, etc.
All documents to be provided by CONTRACTOR in the Final Documentation shall be original
where available. CONTRACTOR shall submit the documentation in the form of PDF format and
electronic source file for hand-over purpose. Electronic data shall be presented on CD-ROM (2
copies) with complete electronic index or register.
Final Documentation shall be presented in the form of manual or dossiers in accordance with
COMPANY specification. CONTRACTOR shall provide one (1) original and one (1) hardcopy of
manuals or dossiers. Dossiers and manual required by COMPANY shall include but not be limited
to the following:
 Engineering Dossiers such as drawings, procedures, specifications, design calculation,
MTOs, etc.
 Construction and Installation Manual
 Quality Assurance Record Book (As-Built)
 Operating Dossier
 Maintenance Dossier
 As-Built Drawings
 3D Models
 Supplier Vendor Documents
 Close Out Report

13 ENVIRONMENT, HEALTH AND SAFETY PLAN


13.1 HSE Plan
A HSE Plan will be developed to enhance the HSE aspects of the projects, and instill greater HSE
awareness to all employees as well as CONTRACTOR organizational units, thereby minimizing
the possibility of any accident occurrence throughout the execution of the project.
HSE plan shall be used by the CONTRACTOR Project Manager and HSE Manager to monitor all
project HSE activities in every stage of the project.
13.2 Project HSE Objectives
Followings are the main objectives of the HSE Plan:
 Ensure all sub-contractors comply with COMPANY and CONTRACTOR HSE policies
and guidelines and form a uniform approach in this matter.
 Ensure that the work is duly carried out by qualified and competent personnel only.
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 35 of 39

 Monitoring and inducing of high safety awareness among all employees and
sub- contractor employees.
 Adherence to the Project HSE Plan is strictly maintained.
13.3 Project Target
Target for HSE Plan is Zero LTA and complying with the Safety target set by COMPANY. This
target and objectives shall be reviewed every six months by the CONTRACTOR Project Manager
and the Managers or Heads of Department.
13.4 Safety Inspections and Audits
13.4.1 Surveillance and Inspection
Line supervisors and HSE personnel will conduct safety inspections at every work site during the
course of the project, to pre-determined schedule to ensure:
 Work areas are free of accident hazards.
 Equipment used in adequate and of approved type.
 Personnel are working according to safe working procedures
The procedures of the inspections will be dependent upon job categories and individual unit’s
requirements. Findings from the inspections shall be compiled by the relevant supervisors with
copies passed on to the CONTRACTOR HSE Manager.
13.4.2 HSE Management Audits
Audits will be conducted periodically by recognized HSE Consultant based on the requirements of
the overall and individual unit’s HSE Plan. Findings of the audits will be discussed during the
monthly management project meeting for recommendations and furtheraction plans.

13.5 Environmental Program


13.5.1 Hazardous Material Control
All materials classified hazardous, shall have specific handling, storing, transporting and
disposing guideline made available by each organization unit to secure the safety and health of
employees involved and the preservation of the environment.
13.5.2 Housekeeping
Housekeeping activities shall be an important part of the individual organization units HSE
program and shall include:
 Housekeeping responsibilities clearly defined and personnel made aware of
responsibilities.
 Housekeeping activities are regularly executed and closely monitored.
 Waste from work areas is properly disposed off through the correct means.
 Housekeeping audits are regularly carried out to maintain good housekeeping standards.
13.6 HSE Statistics
HSE statistics will be established to evaluate the performance of the project on a weekly basis
Statistics shall include accident/incident rated together with the following information:
 Exposure hours
 Fatality
PRODUCE WATER POLISHING UNIT
FACILITY PROJECT

Rev: 0 Date : 20.11.2017


Doc. No :
BID-QCA-PP-001
PROJECT EXECUTION PLAN Page 36 of 39

 Lost Time Injuries (including permanent disability)


 Medical Treatment and First Aid
 Property Damage
 Fire or Explosion
 Near Misses
Accident rates shall be calculated based on two hundred thousand man-hours. This statistic and
the follow–up action plan shall be discussed in details during the regular unit’s HSE meetings and
displayed at each organizationunit on notice boards for the employee’s reference.

13.7 Work Permits


13.7.1 Hot Work
Any work on a live production platform involving potential sources of ignition requires a “HOT
WORK PERMIT”. No hot work shall be carried out until the working area has been designated
“GAS FREE”.
13.7.2 Isolations
Certain isolation permits are required when working on high voltage “live” electrical
equipment.

14 PROJECT EXECUTION STRATEGY


14.1 HSE Management
Utilize the best incident prevention tools available (COMPANY’s Loss Prevention System or any
other hazard management processes as applicable).
Continue and improve upon the HSE successes, best practices and initiatives introduced from
previous years.
14.2 Positive Involvement by Company
Solicit COMPANY’s positive involvements to ensure compliance with specifications, early
identification of applicable requirements, reduces approval cycle process time and eliminate
rework during execution.
14.3 Cost Management
Implement execution strategies that take advantage of synergies offered by the simultaneous
award of the transportation and installation contracts by COMPANY. Develop accurate budget
and implement real time and effective cost tracking methodology.

You might also like