Customer Proprietary Network Information: Compliance Manual and Operating Procedures Postrack Technologies, Inc
Customer Proprietary Network Information: Compliance Manual and Operating Procedures Postrack Technologies, Inc
Customer Proprietary Network Information: Compliance Manual and Operating Procedures Postrack Technologies, Inc
Information
Customer Proprietary Network Information (CPNI): Information that relates to the quantity,
technical configuration, type, destination, location, and amount of use of a telecommunications
service or interconnected voip service subscribed to by any customer of a telecommunications
carrier, and that is made available to the carrier by the customer solely by virtue of the carrier-
customer relationship; and Information contained in the bills pertaining to telephone exchange
service or telephone toll service received by a customer of a carrier. CPNI does not include
subscriber list information.
Customer Premises Equipment: Equipment employed on the premises of a person (other than
a carrier) to originate, route, or terminate telecommunications.
Local Exchange Carrier: Any person engaged in the provision of telephone exchange service or
exchange access. Such term does not include a person insofar as such person is engaged in the
Opt-In Approval: A method for obtaining customer consent to use, disclose, or permit access to
the customer's CPNI. This approval method requires that the carrier obtain the customer's
affirmative, express consent allowing the requested CPNI usage, disclosure, or access after the
customer is provided appropriate notification of the carrier's request.
Opt-Out Approval: A method for obtaining customer consent to use, disclose, or permit access
to the customer's CPNI. Under this approval method, a customer is deemed to have consented
to the use, disclosure, or access to the customer's CPNI if the customer has failed to object
thereto within the prescribed waiting period, after the customer is provided appropriate
notification of the carrier's request for consent.
Subscriber List Information: Any information (1) identifying the listed names of a carrier's
subscribers and the subscribers' telephone numbers, addresses, or primary advertising
classifications (as such classifications are assigned at the time of the establishment of such
service), or any combination of such listed names, numbers, addresses, or classifications; and
(2) that the carrier or an affiliate has published, caused to be published, or accepted for
publication in any directory format.
Telecommunications service: The offering of telecommunications for a fee directly to the public,
or to such classes of users as to be effectively available directly to the public, regardless of the
facilities used.
Interconnected VoIp Service: The offering of a service that (1) enables real-time, two-way voice
communications; (2) requires a broadband connection from user’s location; (3) requires internet
protocol-compatible customer premise equipment (CPE); and (4) permits users generally to
receive calls that originate on the public switched telephone network and terminate calls to the
public switched telephone network (as defined in 47 C.F.R. 9.3).
The FCC's regulations, 47 CFR 64.2009, require the Company to implement a system to clearly
establish the status of a customer's CPNI approval prior to the use of CPNI, and to train its
personnel as to when they are, and are not, authorized to use CPNI, and to have an express
All employees are required to follow the policies and procedures specified in this Manual. Any
questions regarding compliance with applicable law and this Manual should be referred to
Donald Heidrich, CEO (815) 768-2065 or Tony Brncich, SR VP of Telecom (815) 768-
2069.
Any violation of, or departure from, the policies and procedures in this Manual shall be reported
immediately to one or both of the above individuals.
2. Services necessary to, or used in, the provision of the telecommunications service or
interconnected voip service, including the publishing of directories.
B. The Company cannot use, disclose or permit access to CPNI to identify or track
customers that call competing service providers. Thus, the Company may not use local
service CPNI to track all customers that call its local service competitors.
C. The Company may use, disclose, or permit access to CPNI for the purpose of providing
or marketing service offerings among the categories of service (i.e., local,
interexchange, and CMRS) to which the customer already subscribes from the Company,
without customer approval.
D. The Company may use, disclose, or permit access to CPNI, without customer approval,
as described below:
2. CMRS providers may use, disclose, or permit access to CPNI for the purpose of
conducting research on the health effects of CMRS.
3. To market services formerly known as adjunct-to-basic services, such as, but not
limited to, speed dialing, computer-provided directory assistance, call monitoring,
call tracing, call locking, call return, repeat dialing, call tracking, call waiting, caller
I.D., call forwarding, and Centrex features.
4. For the provision of customer premises equipment and call answering, voice mail or
messaging, voice storage and retrieval services, fax store and forward, and protocol
conversion.
5. To protect the rights or property of the carrier, or to protect users of those services
and other carriers from fraudulent, abusive, or unlawful use of, or subscription to,
such services.
7. Provide call location information concerning the user of a commercial mobile service
in emergency situations.
1. If the Company relies on oral approval, it bears the burden of demonstrating that
such approval has been given in compliance with the FCC's regulations.
1. The Company may utilize the Opt-out or Opt-in method to obtain approval to use its
customer's individually identifiable CPNI for the purpose of marketing
communications-related services to that customer.
2. The Company may also utilize the Opt-out or Opt-in method to obtain approval to
disclose its customer's individually identifiable CPNI, for the purpose of marketing
communications-related services to that customer, to its agents, to its affiliates that
provide communications-related services, and to its joint venture partners and
independent contractors.
i. Require that the independent contractor or joint venture partner use the CPNI
only for the purpose of marketing or providing the communications-related
services for which the Company has provided the CPNI;
ii. Disallow the independent contractor or joint venture partner from using,
allowing access to, or disclosing the CPNI to any other party, unless required
to make such disclosure under force of law; and
iii. Require that the independent contractor or joint venture partner have
appropriate protections in place to ensure the ongoing confidentiality of
consumers' CPNI.
2. The Company must maintain records of the notification, whether oral, written or
electronic, for at least one year.
4. If written notification is provided, the notice must be clearly legible, use sufficiently
large type, and be placed in an area so as to be readily apparent to a customer.
5. If any portion of a notification is translated into another language, then all portions
of the notification must be translated into that language.
6. The Company may state in the notification that the customer's approval to use CPNI
may enhance the carrier's ability to offer products and services tailored to the
customer's needs. The Company also may state in the notification that it may be
compelled to disclose CPNI to any person upon affirmative written request by the
customer.
7. A carrier may not include in the notification any statement attempting to encourage
a customer to freeze third-party access to CPNI.
The Company must provide notification to obtain Opt-out approval through electronic or
written methods, but not by oral communication (except for one-time use of CPNI, as
discussed in VI.E., below). The contents of any such notification must comply with the
requirements of VI.A.3., above.
1. The Company must wait a 30-day minimum period of time after giving customers
notice and an opportunity to opt-out before assuming customer approval to use,
2. If the Company uses the Opt-out mechanism, it must provide notices to its
customers every two years.
3. Use of E-mail: If the Company uses e-mail to provide Opt-out notices, it must
comply with the following additional requirements:
i. The Company must have express, verifiable, prior approval from consumers to
send notices via e-mail regarding their service in general, or CPNI in
particular;
ii. Customers must be able to reply directly to e-mails containing CPNI notices in
order to opt-out.
iii. Opt-out e-mail notices that are returned to the Company as undeliverable
must be sent to the customer in another form before the Company may
consider the customer to have received notice; and
iv. The subject line of the e-mail must clearly and accurately identify the subject
matter of the e-mail.
v. The Company must make available to every customer a method to opt-out
that is of no additional cost to the customer and that is available 24 hours a
day, seven days a week. The Company may satisfy this requirement through a
combination of methods, so long as all customers have the ability to opt-out
at no cost and are able to effectuate that choice whenever they choose.
The Company may provide notification to obtain Opt-in approval through oral, written,
or electronic methods. The contents of any such notification must comply with the
requirements described in §VI.A.3., above.
1. The Company may use oral notice to obtain limited, onetime use of CPNI for inbound
and outbound customer telephone contacts for the duration of the call, regardless of
whether carriers use Opt-out or Opt-in approval based on the nature of the contact.
i. The Company need not advise customers that if they have opted-out
previously, no action is needed to maintain the Opt-out election.
ii. The Company need not advise customers that it may share CPNI with its
affiliate(s) or third parties and need not name those entities, if the limited
CPNI usage will not result in use by, or disclosure to, an affiliate or third
party.
iii. Carriers need not disclose the means by which a customer can deny or
withdraw future access to CPNI, so long as carriers explain to customers
that the scope of the approval the carrier seeks is limited to one-time use.
iv. Carriers may omit disclosure of the precise steps a customer must take in
order to grant or deny access to CPNI, as long as the carrier clearly
communicates that the customer can deny access to his CPNI for the call.
F. Except for use and disclosure of CPNI that is permitted without customer approval as
discussed above, and except for the purpose of marketing communications-related
services to a customer, the Company may only use, disclose, or permit access to a
customer’s individually identifiable CPNI subject to opt-in approval.
1. Training of Company personnel will include review of this Manual by all new
employees and all existing employees who have not previously done so.
3. Company personnel will make no decisions regarding CPNI without first consulting
one of the following individuals:
Donald Heidrich
Tony Brncich
The Company's personnel must obtain supervisory approval from a person listed
above regarding any proposed use of CPNI.
4. In deciding whether the contemplated use of the CPNI is proper, the individual(s)
listed in the previous paragraph will consult this manual, applicable FCC regulations
or Compliance Guide, and, if necessary, legal counsel.
6. The person(s) listed in VII.A.3. above will also ensure that the Company enters into
confidentiality agreements, as necessary, with any joint venture partners or
independent contractors to whom it discloses or provides access to CPNI.
7. Any improper use of CPNI will result in disciplinary action in accordance with
established Company disciplinary policies. Any improper use shall be treated as a
serious offense, and may result in suspension or termination of employment in
appropriate cases. Any company personnel making improper use of CPNI will
undergo additional training to ensure future compliance.
8. The Company will provide written notice within five business days to the FCC of any
instance where the Opt-out mechanisms do not work properly, to such a degree that
consumers' inability to opt-out is more than an anomaly.
i. The notice will be in the form of a letter, and will include the Company's
name, a description of the Opt-out mechanism(s) used, the problem(s)
experienced, the remedy proposed and when it will be/was implemented,
whether the relevant state commission(s) has been notified and whether it
has taken any action, a copy of the notice provided to customers, and
contact information.
ii. The Company must submit the notice even if the Company offers other
methods by which consumers may opt-out.
10. The Company will review these procedures on a continuing basis to ensure
compliance with all FCC regulations, and will revise these procedures as needed to
reflect any subsequent revisions to the applicable Rules and Regulations addressing
CPNI.
B. Recordkeeping
1. The Company will maintain records of its own sales and marketing campaigns that
use CPNI in files clearly identified as such. These records include a description of
each campaign, the specific CPNI that was used in the campaign, and the products
and services that were offered as a part of the campaign. The Company will
maintain these records in its offices for a minimum of one year.
3. The Company will maintain records of all instances where it disclose or provides
CPNI to third parties, or where third parties are allowed access to CPNI, in files
clearly identified as such. These records will include a description of each campaign,
the specific CPNI that was used in the campaign, and the products and services that
were offered as a part of the campaign. The Company maintains these records in its
offices for a minimum of one year.
4. The Company's policy is to maintain records of customer approval for use of CPNI,
as well as notices required by the FCC's regulations, for a minimum of one year. The
Company maintains records of customer approval and disapproval for use of CPNI in
a readily-available location that is consulted on an as-needed basis.
5. The Company will maintain separate files in which it will retain any court orders
respecting CPNI.
Roderick D. Hill, CFO signs this Certificate of Compliance in accordance with § 222 of the
Telecommunications Act of 1996, as amended, 47 USC 222, and 47 CFR 64.2009, on behalf of
PosTrack Technologies, Inc. (Company) . This Certificate of Compliance addresses the
requirement of 47 CFR 64.2009 that the Company provide both a Certificate of Compliance and
a "statement accompanying the certificate" to explain how its operating procedures ensure
compliance with 47 CFR 64.2001- .2009.
1. I am the CFO of the Company. My business address is 150 North Scott Street,
Joliet, IL 60432.
3. The Company has established a system by which the status of a customer's approval for
use of CPNI, as defined in 47 USC 222(h) (1), can be clearly established prior to the use
of CPNI. The Company relies on the involvement of its high-level management to ensure
that no use of CPNI is made until a full review of applicable law has occurred.
4. The Company trains its personnel regarding when they are authorized to use CPNI, as
well as when they are not authorized to use CPNI. However, Company personnel make
no decisions regarding CPNI without first consulting with Donald Heidrich, CEO or
Tony Brncich, the Company's SVP of Telecom. The Company has an express
disciplinary process in place for personnel who make unauthorized use of CPNI.
5. The Company's policy is to maintain records of its own sales and marketing campaigns
that use CPNI. The Company likewise maintains records of its affiliates' sales and
marketing campaigns that use CPNI. The Company also maintains records of all
instances where CPNI was disclosed or provided to third parties, or where third parties
were allowed access to CPNI. These records include a description of each campaign, the
specific CPNI that was used in the campaign, and the products and services that were
offered as a part of the campaign. The Company maintains these records in its offices
for a minimum of one year.
8. Further, both Donald and Tony personally oversee the use of Opt-in, Opt-out, or any
other approval requirements, or notice requirements (such as notification to the
customer of the right to restrict use of, disclosure of, and access to CPNI), contained in
the FCC's regulations. They also review all notices required by the FCC regulations for
compliance therewith.
9. Donald and Tony also ensure that the Company enters into confidentiality agreements,
as necessary, with any joint venture partners or independent contractors to whom it
discloses or provides access to CPNI.
10. The Company's policy is to maintain records of customer approval for use of CPNI, as
well as notices required by the FCC's regulations, for a minimum of one year. The
Company maintains records of customer approval and disapproval for use of CPNI in a
readily-available location that is consulted on an as-needed basis.
___________________________
CFO
Date: ___________________________
Employee Verification
Employee Name:___________________________
Date:______________
I have reviewed the Company's Customer Proprietary Network Information Compliance Manual
and Operating Procedures and agree to comply with the procedures set forth therein.
________________________________________________
Employee Signature
Under Federal law, telephone companies have a duty to protect this information. As a customer,
you have the right at any time to restrict the use of CPNI for marketing purposes. This is
considered an "Opt-Out" approach. Your approval to use CPNI may enhance the Company's
ability to offer products and services tailored to your needs.
The Company proposes to use your CPNI to [Specified is: (1) the information that will be used,
(2) the specific entities that will receive the CPNI, (3) the purposes for which CPNI will be used]
If you wish to opt-out, you should take the following steps: [Opt-out procedure list.]
Your decision to opt-out will not affect the provision of any services to which you subscribe. The
company does not and will not sell or offer such information to any third party, except as
permitted under Federal Communications Commission regulations. Once you opt-out, you will
remain on this list until your request otherwise.
If the Company does not receive an opt-out from you prior to the expiration of the 30-day
period following the Company's sending of this notice to you, it will assume that you approve of
its proposed use of your CPNI.