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l\.epublíc of the ~f)ílíppíneg

' 1Jllepartment of ~butatton
DepED Complex, Meralco Avenue, Pasig City 01 !OUf.ATIOH

JUN O 12009
DepED ORDER
· No. 54 , s. 2009

REVISED GUIDELINESGOVERNINGPARENTS-TEACHERSASSOCIATIONS
(PTAs)ATTHE SCHOOLLEVEL

To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services/Centers and Heads of Units
Regional Directors
Schools Division/City Superintendents
Public Schools District Supervisors
Heads, Public Elementary and Secondary Schools

I. General Policy

1. Every elementary and secondary school shall organize a

Parents-Teachers Association (PTA) for the purpose of
providing a forum for the discussion of issues and their
solutions related to the total school program and to ensure the
full cooperation of parents in the efficient implementation of
such program.

Every PTA shall provide mechanisms to ensure proper •

coordination with the members of the community, provide an

avenue for discussing relevant concerns and provide assistance
and support to the school for the promotion of their common
interest. Standingcommittees may be created within the PTA ·
organization to coordinate with community members. Regular
fora may be conducted with local government units, civic
organizations and other stakeholders to foster unity and
cooperation.

2. As an organization operating in the school, the PTA shall

adhere to all existing policies and implementing guidelines
issued or hereinafter may be issued by the Department of
Education.

The PTA shall serve as support group and as a significant

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partner of the school whose relationship shall be defined by
cooperative and open dialogue to promote the welfare of the
students.

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II. Organization of PTAs at the School Level

l. Membership in a PTAis limited to parents, or in their absence

the guardian, of duly enrolled students, and teachers in a
given school.

For this purpose, a guardian is hereby defined as any of the

following: a) an individual authorized by the biological
parent/ s to whom the care and custody of the student has
been entrusted; b) a relative of the student within the fourth
degree of consanguinity or affinity provided that said relative
has the care and custody over the child; c) an individual
appointed by a competent court as the legal guardian of the
student; or d) in case of an orphan, the individual/institution
who has the care and custody of the student.

A teacher-member refers to homeroom advisers, subject

teachers, and non-teaching personnel.

2. Within fifteen (15) days from the start of the school year the
Homeroom Adviser and the Parents/Guardians shall organize
the Homeroom PTA with the approval of the School Head.

3. The elected presidents of the Homeroom PTAs and their

respective Homeroom Advisers shall elect the Board of
Directors within thirty (30) days from the start of the school
year. The Board of Directors shall immediately elect from
among themselves the executive officers of the PTA on the
same day of their election to the Board.

4. The official name of the PTA shall bear the name of the school
(example: Parents-Teachers Association of Rizal High School
or Rizal High School Parents-Teachers Association).

5. For representation in the Local School Board and other

purposes, the schools' PTAs within a municipality or city or
province shall federate and select from among the elected
Presidents their respective officers. The president-elect shall
sit as representative of the Federation to the said Local School
Board.

III. General Assembly

1. The General Assembly shall be composed of all parents of

enrolled students of the school, Board of Directors and Officers
of the PTA, School Head, Homeroom Advisers, Subject­
Teachers, and Non-Teaching Personnel.

2. The General Assembly shall be convened by the PTA Board of

Directors immediately after the PTA has been organized. The
General Assembly shall be convened as may be necessary but

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in no case less than twice a year. The Board shall coordinate

with the School Head as to time, venue and other details of the
General Assembly.

3. The General Assembly shall be a venue for presentation and

discussion of the PTA's programs, projects, financial
statements, reports and other matters.

4. The General Assembly may invite or consult with other

members of the community such as local government officials
and civic organizations to solicit their support or active
participation in school activities.

IV. Board of Directors and Officers

I. The administration of the affairs and management of activities

of the PTA is vested with the Board of Directors and its officers
in accordance with these guidelines or their respective
Constitution and By-Laws, if any, which shall adhere to the
following:

a. The Board of Directors shall be composed of fifteen

(15) members who shall elect from among themselves
the association's executive officers; namely:
President, Vice-President, Secretary, Treasurer,
Auditor, or other equivalent positions, who shall
oversee the day-to-day activities of the associations;

b. Parent-members shall cornprise two-thirds (2/3) and

teacher-members one-third (1/3) of the Board of
Directors;

Co A teacher-member cannot hold any position in the

PTA except as a member of the Board of Directors or
as Secretary;

d. The School Head shall not serve as a member of the

Board of Directors but as adviser to the PTA;

e. The term of office of the Board of Directors and its

Officers shall be one (1) year from the date of
election. In no case shall a PTABoard Director serve
for more than two (2) consecutive terms;

f. In case of vacancy in the Board of Directors as a

result of expulsion, resignation or death, the vacancy
shall be filled, for the unexpired term of the office,
by a majority vote of the Board of Directors from
among the Presidents of Homeroom PTAsin a special
meeting called for such purpose.

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 g. Among the committees tha.t may be formed to handle
specific activities of the Pf As are: a) Committee on
Finance; b) Committee on Programs and Projects; e)
Audit Committee; d) Election Committee; e}
Grievance Committee; f) Ways and Means
Committee; g) Committee on External and
Community Affairs;

h. The heads of the committees shall preferably come

from the Board of Directors, Homeroom Presidents
and Homeroom Advisers; and

i. The PfA may or may not be incorporated with the

Securities and Exchange Commission (SEC). If
incorporated, the registered entity shall, as far as
practicable, be used in the organization of the PfA by
the elected Board of Directors. In any event, the
formal notification bv .. the elected Board of Directors
· outlined below and the issuance of the Certificate of
Recognition by the School Head shall be the
operat.ive act to recognize the PfA.

V. Recognition and Monitoring of PTAs

1. There shall be only one PI'A that will operate in a school which
shall be recognized by the School Head upon formal
notification: in writing by the elected Board of Directors. The
recognition shall be valid for one year from the date of election.

2. Together with the forma! notificatìon in writing, the elected

Board of Directors shall submit Oaths of Office of the Board of
Directors and Officers (Enclosure No. 1) including a list of
directors and officers.

3. A Division Pf A Affairs Committee shall be created in the

Division Office to be composed of the following:

Chairperson - Schools Division Superintendent

Members - Assistant Schools Division Superintendent
Division Administrative Officer
Division Education Supervisor (In-Charge
of PTA)
Division PESPA President (Elementary)
or Division NAPSSI1I President (Secondary)
President of the Division Federation of PfA
President of the Division Federation of SSG

4. The Division PfA Affairs Committee shall monitor the activities

of the PI'As and their compliance with reports and other
requirem.ents, arbitrate disputes and settle matters that may

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be submitted to it for resolution especially on PTA

representation issue.

VI. Privileges of Recognized PTAs

l. A PTA is authorized to collect voluntary contributions from

parents/guardian-members once it has been duly recognized
and given a Certificate of Recognition by the School Head
(Enclosure No. 2). Such collections, however, shall be subject
to pertinent issuances of the DepED and/ or existing pertinent
ordinances of the local government unit concerned, if any.

2. In addition, a duly recognized PTA shall have the following

privileges:

a. The use of any available space within the school

premises as its office or headquarters, provided, that
costs pertinent to electricity, water and other utilities
shall be for the account of the PTA; provided
however, that should the school need such space,
the PTA shall so vacate the space immediately. The
maintenance and improvement of the office shall be
in accordance with the School Improvement Plan;

The DepED may allow the PTA to construct a

building or structure within the school premises for
its office, provided however, that the PTA shall
donate such building or structure and other
permanent fixtures to the school. Any improvement
made on such building, structure or fixture that
cannot be removed from such building or structure
without causing damage thereto shall be deemed the
property of the school. A written agreement shall be
executed before the improvement or construction. A
Deed of Donation shall also be executed by and
between the PTA and the school im.mediately after
the completion of the improvement or construction;

b. Representation in the School Governing Council;

c. Authorization to u.ndertake fund-raising activities to

support the school's academic and co-curricular
programs, projects and activities subject to pertinent
DepED guidelines;

d. Participation in the school's inspection and

acceptance committee and as an observer in the
school's procurement activities subject to the
provisions of R.A. No. 9184; and

e. Collaboration in relevant school activities.

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VII. Activities

All PTA activities within the school premises or which

involve the school, its personnel or students shall be with prior
consultation and approval of the School Head.

VIII. Financial Matters

l. Policy on Collection.of ContJ.-ibutions

Cognizant of the need of an organization for adequate funds

to sustain its operations, a duly recognized PTA may collect
voluntary financial contributions from members and outside
sources to enable it to fund and sustain its operation and the
implementation of its programs and projects exclusively for the
benefit of the students and the school where it operates. The
PTA's programs and projects shall be in line with the School
Improvement Plan (SIP).

Such collections shall be made by the PTA subject to the

following conditions:

a. The contributions should be a reasonable amount as

may be determined by the PTABoard of Directors;

b. Non-payment of the contributions by the parent­

member shall not be a basis for non-admission or
non-issuance of clearanceís] to the child by the
school concerned;

c. The contributions shall be collected by the PTA

Treasurer on a per parent-member basis regardless
of the number of their children in school;

d. No collection of PTA contributions shall be done

during the enrollment period; and

e. No teacher or any school personnel shall be involved

in such collection activities.

If collection of the School Publications Fee, Supreme Student

Government (SSG) Developmental Fund and other club
membership fees and contributions is coursed through the PTA
as requested by the concerned organization, the amount
collected shall be remitted immediately to the school, SSG or
other student organizations concerned on the day it was
collected. The pertinent organization shall deposit the funds
with a reputable bank on the next banking day under the

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organization's account. No service fee shall be charged against

any student organization by the PTA.

Non-compliance or any violation of the aforementioned

conditions shall be a ground for the cancellation of the PTA's
recognition and/or the filing of appropriate charges as the case
may be.

2. Safekeeping of Funds

All collections of contributions or proceeds of fundraising

activities shall be deposited in a reputable banking institution
as determined by the Board of Directors. The PTA's Treasurer
or a duly authorized representative shall undertake the
collection and shall issue official receipts/ acknowledgement
receipts.

In no case shall any school official or personnel be entrusted

with the safekeeping and disbursement of collections made by
the PTA. All disbursements of funds shall be in accordance
with generally accepted accounting and auditing rules and
regulations.

All disbursements shall be accompanied by appropriate

resolutions indicating thereof the purposes for which such
disbursements are made.

No cash advances shall be allowed without valid liquidation of

previous cash advances.

3. Financial Statement Report

The books of accounts and other financial records of the PTA

shall be made available for inepection by the School Head
and/or the Division PTAAffairs Committee at any time.

An Annual Financial Statement signed jointly by the PTA

President, Treasurer and Auditor shall be submitted to the
School Head not later than thirty (30) days after the last day of
classes. Such financial statement shall be audited by an
external and independent auditor, posted in the PTA Bulletin
Board, and presented to the General Assembly during the next
school year.

The PTA shall also submit to the School Head not later than
November 30, a mid-school year financial statement report
ending October 30 duly audited and signed by the members of
the PTA'saudit committee.

Failure to submit such financial statement report shall be a

ground for the cancellation of the recognition of the PTAby the

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 Division PTA Affairs Committee upon the recommendation of
the School Head.

4. Transparency and Accountability

For purposes of transparency and accountability, all

documents pertaining to the operations of the PT A shall be
open to public examination.

PT A are required to install a PT A Bulleting Board outside of its

office where announcements, approved resolutions, required
reports and financial statements shall be posted.

IX. Prohibited Activities and Sanctions

l. PTAs are prohibited from:

a. Interfering in the academic and

administrative
management and operations of the school, and of the
DepED, in general;

b. Engaging in any partisan political activity within

school premises;

c. Operating a canteen/school supplies store, or being

a concessionaire thereof inside the school or nearby
premises, or offering these services to the school as
its client either directly or indirectly;

d. Selling insurance, pre-need plans or similar schemes

or programs to students and/ or their parents; and

e. Such other acts or circumstances analogous to the

.foregoing.

2. PTA Officers and members of the Board of Directors are

prohibited from collecting salaries, honoraria, emoluments or
other forms of compensation from any of the funds collected or
received by the PTA.

3. PTAs shall have no right to disburse, or charge any fees as

service fees or percentages against the amount collected
pertinent to the School Publication Fee, Supreme Student
Government (SSG) Development.al Fund and other club
membership fees and contributions.

4. In no case shall a PTA or any of its officers or members of the

Board of Directors call upon students and teachers for
purposes of investigation or disciplinary action ..

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5. The recognition of any PTA shall be cancelled by the Division

PTA Affairs Committee upon the recommendation of the School
Head concerned for any violation of trie above-mentioned
.· .prohibited activities and these Guidelines.

Thereafter, the School Head may call for a special election to

replace the Board of Directors of the PTA whose recognition
was cancelled.. Criminal, civil and/ or administrative actions
may be taken against any member or officer of the Board of the
PTA who may appear responsible for failure to submit the
necessary annual financial statements or for failure to account
the funds of the PTA.

X. Transitory Provision

Existing and duly recogn.ized PTCAs and its Federations

shall no· longer be given recognition effective School Year 2009-
2010. They shall cease operation at the end of School Year 2008-
2009 and given until June 30, 2009 to dissolve, wind up their
activities, submit their financial reports and turn-over all
documents to the School Heads and Schools Division
Superintendents, respectively.

XI. Repealing Clause

All existing DepED Memoranda, Orders and other

administrative issuances of similar nature which are inconsistent
with this Order are hereby deemed repealed and superseded
accordingly.

Strict implementation of this Order is directed.

Encls.: As stated
Reference: DepED Order: No. 23, s. 2003
Allotment: 1- -(D.O. 50-97)
To be indicated in the Perpetual Index
under the following subjects:

FlJNDS SOCIETY or ASSOCIATIONS

POLICY STUDENTS
SCHOOLS TEACHERS
R-Maricar /DO-Revise Guidelines PTA
06-01-09

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· Enclosure 1 to DepED Order No. 54, s. 2009

GENERAI, PAif ft;NTS-TEACIJERS ASSOCIATION

OF SCHOOL

OATH OF OFFICE

I, of
-----------------• having been elected as
member of the Board of Directors and/or to the position of
_______ , do hereby solemnly swear that I will faithfully
discharge, to the best of my ability, the duties of my present
position; that I have read and clearly understood, and I will abide
by, the guidelines governing the Parents-Teachers Association
and such issuances by the Department of Education; that I will
obey all legal orders promulgated by duly constituted
authorities; and that I impose this obligation upon my self
voluntarily, without mental reservation or purpose of evasion.

So help me God.

Signature

Administering Officer
Enclosure 2 to DepED Order No. 54, s. 2009

Republic of the Philippines

DEPARTMENT OF EDUCATION
Region _
Division of ----------
School
------------

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" • • ' " • • ' • • • • • ( \ •• " ' ' •" • • •, : ' ~• • '• , • I , • •. • • .• I • •' • • , " ,• , " •" • • • " • " •

By virtue of the authority vested in me as School Head,

I, for and in behalf of School, upon
submission of the requirements of DepED Order No. 54, s. 2009,
hereby recognize the Parents-Teachers Association of
-------------- School and its· elected Board of
Directors and Officers as the duly-constituted organization of
parents and teachers for School Year .

This recognition carries with it all the rights and privileges

of a duly-recognized Parents-Teachers Association as provided
under DepED Order No. 54, s. 2009 and in such other issuances.

Given this day of 200 - at

--------' Philippines.

School Head