1.

Introduction

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 1.1Introduction to system
The software project is initiated by the client needs. In the beginning, these needs
are in the minds of various people in the client organization. The requirement analyst has
to identify the requirements by talking to these people and understanding their needs. For
such systems, the requirements problem is complicated by the fact that the needs and
requirements of the system many not to be known even to the user-they have to be
visualized and created. Hence, identifying requirements necessarily involves specifying
what some people have in their minds. When inputs from multiple people are to be
gathered, as is often the case, these inputs are likely to be inconsistent as well.

Electronic Shop Management System helps Electronic showrooms owners

and management staff by producing different kind of financial and Inventory tracking
reports etc. This software is able to manage all electronic Goods i.e
 LCD/LED TV’s
 Radio, DVD Players.
 Fridge.
 DTH Services.
 AC , Mixer.
 Home Theatre’s etc.
 In this software ,shop owner can manage the data of customers and buyers. Also
transaction information and government charges etc.
This Software Requirements Specification provides a complete description of
all the functions and specifications of the Electronic shop management system.
This Software Package allows to view the details of the sales and purchase
details. It contain the information of the stocks and complaints.
Customer, Products, Billing Generation: Automate the current manual bill
generation system and maintain the searchable customer, products database and product
invoice, maintain the data security, user rights. Report Generation: A Report Generation
system will be developed forthe user and management of eBilling and Invoicing System.
This system will have both details and summary type reports for analysis the sales
volume, sales trend, and available stock.

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 1.2 Existing system

 Due to manual transaction the details of the customer becomes redundant.

 Sometimes the important information is lost when the files are misplaced.
 The situation becomes mess & the reputation of the bureau also goes down.
 It also becomes difficult to find perfect matching couples which leads to unsatisfied
customers.
 The long duration of transaction leads to wastage of time.The records of payment of
customer and availability of Electronic accessories in the register.The records of
payment of customer and availability of Laptop accessories in the register.
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  In the register each page is maintained for individual customer. There are number of
daily activities carried out by organization and for ach activity or the process, it’s
difficult to maintain records manually.

 To existing system is time consuming and very complex almost in every job like
make an invoice, keep records of payments, pending orders etc.

1.3 NeedoF system

Electronic Shop Management System is useful for to store record with its detail

information. So need of the Electronic Shop Management System is as follows:

To increase the efficiency of Electronic Shop System.

To maintain the records of Electronic Shop System.

Save the shopkeeper time.

Reduce the paperwork.

Increase profit.

Use of advanced technologies.

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 1.4 Scope of system

The main purpose for creating this application is to automate the all-electronic devices of
the Electronic Shop. This application allows
storing the details of purchasing, sales & stocks.
This application will reduce the manual operation required to
maintain all the records of purchasing and sales. This application allows
searching a number of items available in stocks and also generates sales andpurchasing
reports.
Hence, its main intension to computerize the electronic shop. Since, it will be used as
offline project.

We have converted the manual Electronic Shop Management system into computerize
System.

 To Improve the performance of the system.

 It is user friendly.

 System with minimal paper work required, due to which Reduction of cost.

 Reports , which will help the management to take quick decision

 Increased speed of processing.

 Easier implementation of security methodology .

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  This system is customized and powerful enough to answer specialized

 requirements of the user.

1.5 Objectives of system

An objective doing this project is to enhance my knowledge in the field of paperless

electronic shop management System. Technology using VB as a language. Some of the
client requirement and objectives of this site is as under:

The purpose & aim of this system are

» It is time saving system.

» Faster &more powerful calculation than the paper work/book register.

» It is time reduced from half hours to millisecond.

» It is more reliable.

» It is less required for manpower.

» It is minimum maintenance.

» It is results produced by a system are very accurate.

» Reduction of more paper work.

» Itfindoutsearching of data easily.

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 » It is available for more storage capacity.

» Provide to fastely execution.

» It is reduction of error to any data,calculation,reports etc.

» Users are very easy handle to this system.

2.Analysis
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 2.1 Feasibilty Study

Information Gathering

As already discussed above this is the user to Jewellery system. During

data gathering phase of this web system reference of many existing shop sites. Evaluate
forms distribution to specify what details required from the system and to whom the
forms are distributed.

Observe users who are using this system and find out the some insight basic problem
areas.

If the analysis is sensitive to the needs and fears of the user, this technique can prove to
be the most important in the data collection phase.

System Feasibility :-

A feasibility study is conducted top select the best system that meets
performance requirement. This identification description. The system required
performance is define by a statement of constraints, the identification of specific system
objective and a description of outputs.

 Technical Feasibility
As the existing system is manual it can support the proposed system to the full extent.
Operation of the proposed application will require a new hardware since the existing
system is manual.

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  Economic Feasibility
Since the organization has a good financial background and enough amounts of funds
there will be no problem in developing a new System and maintaining it. Thus the new
system will definitely prove to be economically.

 Operational Feasibility
The operating staff needs to provide training on new proposed system with the various
processes and the application. The proposed system is also going to provide similar
outputs, so there is no resistance from the operational staff. Therefore,the proposed
system is operational feasible.

i. Economical-

Hardware’s used in project are –p4 processor 1.8 MHz, 256 MB RAM.80
GB hard disk. The proposed system is economically feasible because the cost involved in
purchasing that hardware and the software are within approachable. The personal cost
like salaries of employees hired are also nominal, because working in this system need
not required a highly qualified professional. The operating environment costs are
marginal. The less time involved also helped in it’s economically feasibility.

ii. Technical-

This hardware were already available on the existing computer. System

the software like Microsoft Access , Visual Basic 6.0, MS-Word and operating system
used the were already installed on the existing. So no additional hardware and software
required to purchase and it is technically feasible.

iii. Behavioral-

This project is based on Offline that’s why most of the shopkeeper who
want the paperless work can easily adopted the system because user has become very
easy to use this system. Hence it is always appreciated by the shopkeeper.

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 2.2 Fact Finding Technique

To study the entire process of electronic shopmanagement a few of the fact finding
techniques were used. They are listed as below:

Interview:

Interview of some of the staff members were taken in order to know the existing
system.
Mr.PravinWaghmare the owner of elctronicshop calmly explain the entire
procedure followed for elctronicshop.They provided us the complete knowledge of
all the inputs received from different suppliers and other shops, the processing done
and the reports submitted.

Document Study:

The documents and registers maintained by “SanviElctronics”. The documents

studied are listed below:

1. Purchase order.
2. Sales order.
3. Bills.

Observation:

To study the actual process of elctronicmanagement. The entire day was

invested to observe the activities and the procedure followed

All the above mentioned methods have proved to be very helpful in order to gain a
lot of knowledge about the entire process followed by the “SanviElctronics”.

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 2.3 SystemRequirements

Electronic Shop Management System requirement are functional and non functional
requirements. Electronic Shop ManagementSystem software requirement depend on
thoroughly. The user requirement is statement, in a natural language.

Hardware Interfaces

There are certain logically characteristics between the software product and
hardware components of the talkies management system. Like this product based on
Visual Basic 6.0, so hardware must be supportive with the Visual Basic 6.0 though this is
project so there must also available all hardware which supportive to computer facilities.
Visual Basic platform is collection of database of talkies management system, which
required large amount of physical memory for running smoothly.

There is list of some hardware which is used in this project:

 Hardware Interfaces:

Processor : Intel® Pentium or above.

RAM : 256 MB or higher.
Hard Disk : 20 GB or higher.

 Software Interfaces:

Operating system : Windows XP or higher.

Front End : Microsoft Visual Basic 6.0
Back End : Microsoft Access 2007.

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 3.System Design

3.1 EntityRelationship Diagram (ERD)

s-name
D-name D-wt
S_id s-add Pur-date

ELECTRONIC SHOP MANAGEMENT SYSTEM Page 12 Maintain in

 M Provide M
Supplier Item Purity

Email_id M I_Id
Mob_no

Available Item

Sale

L-charges
D-name

M
Invoice no

vat M

To

Cust_name Mob_no
Cust_name
L_id
1 takes 1
address
Customer Loan
Cust-id
M
L_amt Interest
Mobil e no Total

Pay

Total_amt
M Design_wt

Bill
Invoice_no
Design_name
Cust_name
Mob_no

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 3.2Data Flow Diagram (D.F.D)

Context Level

0.0
Enter SupplierSupplier Detail
Supplier Electronic Supplier

Shop
Electronic Item Prepare stock
Management Item
Item
System
Customer DetailGenerate Bill
Customer Customer

Customer ________
Customer _________

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First Level

1 2 3 4 5

Maintain Purchase Sale Maintain Report

Sale Item
SupplierPurchaseSale Detail Item Customer
to customer Generate
Item
Detail Detail

Supplier Available Item

Second Level
1.1 1.2 1.3

Check the Demand Maintain

Available
Current Item Details To Purchase Details Item

Detail Supplier Detail

Available Item

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 2.1 2.2 2.3

Show Item Show Item Sale To

To Item Details Detail Sales Customer

Customer

Sale Item

3.1 3.2 3.3

Enter Enter

Customer Customer Details Item Generate Bill

Detail Detail

Customer

4.1 4.2 4.3

Enter Enter

Customer Customer Details Loan Generate Loan

Detail Detail

Customer

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 3.3 Data Dictionary

Table design

 Table Name:-Customer Details

Field Name Data Type Constraints Description
C_ id Number Primary Key Customer id
C_name Text Not Null Customer name
C_Address Text Not Null Customer Address
Mobile no Text Not Null Mobile number
Email_id Text Not Null Email id
Gender Text Not Null Gender
ID Proof Text Not Null Customer ID Proof
ID Number Text Not Null Customer ID
Number

Table Name:-Supplier Details

Field Name Data Type Constraints Description
S_ id Number Primary Key Supplier id
S_name Text Not Null Supplier name
S_Address Text Not Null Supplier Address
Mobile no Text Not Null Mobile number
Product Text Not Null Product Name
Email_id Text Not Null Email id

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  Table Name:-Customer Bill

Field Name Data Type Constraints Description

B_ID Number Primary Key Bill ID
B_Date Date/Time Not Null Bill Date
C_ID Number Not Null Customer ID
C_Name Text Not Null Customer Name
Discount Number Not Null Discount On Product
VAT Number Not Null VAT 12%
Total Number Not Null Total Amount

 Table Name:-Empoyee

Field Name Data Type Constraints Description

E_ID Number Primary Key Employee ID
E_Name Text Not Null Employee Name
Address Text Not Null Employee Address
Designation Text Not Null Employee
Designation
Contact Text Not Null Employee Mobile
Number
Email Text Not Null Employee Email ID
Gender Text Not Null Employee Gender
Date Date/Time Not Null Employee Joining
Date
ID_Proof Text Not Null Employee ID Proof
ID_Number Text Not Null Employee ID
Number

 Table Name:-Stock
Field Name Data Type Constraints Description

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P_ID Number Not Null Product ID
P_Name Text Not Null Product Name
C_Name Text Not Null Company Name
Quantity Number Not Null Pruduct Quantity

 Table Name:- Product/Item

Field Name Data Type Constraint Description

I_ID Number Primary Key Product ID
I_Name Text Not Null Product Name
Company_Name Text Not Null Company Name
Size Text Not Null Product Size

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 4.Form design

4.1 Screen shots

Splash Form Screen:-

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Login Form Screen:-

MDI Form Screen:-

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Customer Details Screen:-

Supplier Details Screen:-

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Stock Entry Screen:-

Available Item Screen:-

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Customer Bill Form Screen:-

Loan Form Screen:-

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Set Rate for Purchase Item Screen:-

Set Rate for Sale Item Screen:-

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Accesseries Screen:

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About us Screen:

Logout screen:

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 4.2 Data Reports
Customer Details Report:-
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Employee Details Report:-

Supplier Details Report:-

Individual Customer Details Report:-

Individual Employee Details Report:-

Individual Supplier Details Report:-

Customer Bill Report:-

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 5.Testing

5.1 SystemTesting

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 Once the coding complete, we began program testing with the intent of finding
the errors and checking whether the conditions, requirements, specifications and more
importantly the purpose of the system have been fulfilled or not.

 Black box testing:-

Black box testing involves only the functional testing of the components for
certain input values, and it doesn’t involve code testing
It also called as “Behavioral testing”.

 White Box Testing:-

White box testing involves the complete knowledge of internal structure of
source code can be used to find the number of test cases required to guarantee
to given level of test coverage.
It is error base testing.
It also called as “Glassbox testing”.

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 6.Advantages and

limitations

6.1 Advantages
 Reduce efficiency and increase good will.
 Give desired and occurrence results.
 Reduce drawbacks of manual working.

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  Increase profitability.
 Secure provide data/results from unauthorized persons.

Hence the computerization of the system is necessary which produces result more
correctly and in short time. This product supports security to entire system to keep it
away from unauthorized

6.2 Limitations
There is nothing perfect in the world, so this software is not exception. There is
some limitation of this software as following:

 This software is used for only small jewellery system.

 Any external person is not handling this software without any guidance.
 This software can not able to calculate the profit or loss of shopkeeper.

About the Project Problem

 Technical problem :-
Setup problem.
Corrupt data problem.
Coding Problem.
 Loose information collects the programmer.
 No advance information related to VB.

7.Future Requirements
The electronic shopmanagement is a system which is useful for the shopkeeper to
maintain his/her shop transactions.

In this system some future facilities are as follows:

 Online order system.

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  Online payment of system.
 The online buying & selling can be possible.
 Use of advanced technologies for security like CCTV.
 Online advertising.

8.Conclusion
As far as above developed system is concerned. I tried to make the system as user
friendly as possible where the user can handle the

systemvery comfortably.

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 During detail designing, the package was designed in to module,
so itis easy to understand the system during maintenance, designing of forms was taken
care such that the data entry by the agent is convenient, similar to input document to use
the system the user need not know the software’s used to develop the system. I have tried
my based to make the system as convenient and easy to use, such that a person with least
knowledge of computer can also use the system and thus make his job simpler and error
free.
Maintain of database and preparations of various documents like customer details,
purchase order, suppliers, stock etc.”Laptop Shop management systems” are providing
various facilities to users and easily maintain the data.

User Friendly and Satisfy the Customer Requirement.

System Can Be Is Used Universally.

Attractive Layout for Each Form.

Provide better Security measure to database.

Above project will really help to overcome the problems which occurs while hard copy
handling (papers). Through following facilities benefits are achieved:

Security of data.

Easy accessing of data.

Report generation to management

Time saving.

Paperless work.

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 9.Bibliography
Secondary Sources

We referred the following books for the development our project:

VISUAL BASIC 6.0 COMPLETE (BPB PUBLICATIONS)

DATABASE SYSTEM CONCEPTS (KORTH & SILBERSCHATZ)
VISUAL BASIC 6.0 USER MANUAL.

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