Microsoft Teams

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The Teams Program Screen Keyboard Shortcuts

General
New Chat button List Pane Command Box Content Pane Go to Search ................... Ctrl + E
Start a New Chat ............. Ctrl + N
Show Commands ............ Ctrl + /
Show Keyboard
Shortcuts ........................ Ctrl + .
Goto ............................... Ctrl + G
Help ................................ F1
Settings .......................... Ctrl + ,
Zoom In .......................... Ctrl + =
Zoom Out ....................... Ctrl + -
App Bar
Navigation
Activity ............................ Ctrl + 1
Chat ............................... Ctrl + 2
Teams............................. Ctrl + 3
Calendar ......................... Ctrl + 4
Calls ............................... Ctrl + 5
Files ................................ Ctrl + 6
Compose Box
Messaging
Go to Compose box ........ C
Getting Started Chats Expand Compose box ..... Ctrl + Shift + X
Send from Expanded
Sign In: Enter your email address in the Sign In Start a New Chat: Click the New Chat button at Compose Box ................. Ctrl + Enter
field, then click Sign In. Enter your password in the top of the Teams window. Start typing the
Attach file ........................ Ctrl + O
the Password field, then click Sign In. name of the person you want to chat with, then
select their name from the search results. Enter a New Line ......................... Shift + Enter
Sign Out: Click your account icon in the upper-right, message in the Compose box, then click Send .
then select Sign Out. Meetings and Calls
Resume a Recent Chat: Click the Chat button on
Set Your Status: Click your account icon in the the App bar. Click the Recent tab at the top of the Accept Video Call ............ Ctrl + Shift + A
upper-right, click your current status, then select a List pane, then select a contact from the Recent Accept Audio Call ............ Ctrl + Shift + S
new status from the menu. list.
Decline Call ..................... Ctrl + Shift + D
Available Online and available Start a Chat with a Contact: Click the Chat button Start Audio Call ............... Ctrl + Shift + C
Busy On a call, in a on the App bar. Click the Contacts tab at the top Start Video Call ............... Ctrl + Shift + U
of the List pane, then select a contact from the
meeting, or otherwise Toggle Mute .................... Ctrl + Shift + M
Contacts list.
busy
Toggle Video ................... Ctrl + Shift + O
Do Not Online, but does not Start a Group Chat: Click the New Chat button
Toggle Fullscreen ............ Ctrl + Shift + F
Disturb want to be disturbed at the top of the Teams window. Start typing a
person’s name, then select their name from the Toggle Background Blur .. Ctrl + Shift + P
Be Right Will return shorty search results. Start typing another name, then
Back select another contact from the search results. Calendar
Repeat until you have all the contacts you want.
Appear Currently away from Schedule a Meeting ......... Alt + Shift + N
Away computer or idle Format Text: Click the Format button below the Go to Current Time.......... Alt + .
Compose box. Select the text you want to format,
Set a Status Message: Click your account icon in Previous Day/Week ......... Ctrl + Alt + 
then use the formatting options available. Click the
the upper-right, then select Set Status More Options ••• button to access additional Next Day/Week ............... Ctrl + Alt + →
Message. Enter a message into the text field, then formatting options. View Day ......................... Ctrl + Alt + 1
click the Clear status message after list arrow
and select when the message should expire. Click View Workweek............... Ctrl + Alt + 2
Done. View Week ...................... Ctrl + Alt + 3

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Chats Teams Meetings
Send Important and Urgent Messages: Click the React to a Message: Hover your mouse over a View Meeting Notes: View the team channel
Set Delivery Options button, then select message in a team channel, then click a that a meeting took place in, then click the
Important or Urgent. reaction from the menu that appears. Meeting Notes tab.
• Important messages will be marked with a
symbol. Save a Message: Hover your mouse over a Record a Meeting: While in a meeting, click the
• Urgent messages will be marked with a message in a team channel, click the More More Actions ••• button on the controls toolbar
symbol and will repeatedly notify the recipient Options ••• button, then select Save this and select Start Recording. Click the More
until the message is read. message. Actions ••• button again and select Stop
Recording when you’re finished.
Insert an Emoji: Click the Emoji button and View Saved Messages: Click your account icon
select an emoji from the menu. in the upper-right, then select Saved. Click a View a Meeting Recording: View the team
saved message to view it. channel that a meeting took place in, locate the
Insert a GIF: Click the GIF button, then meeting in the Content pane, then click the
search for a GIF. Select a GIF from the search Create a New Channel: Hover your mouse over recording.
results. a team in the List pane, click the More Options
••• button, then select Add channel. Give Toggle Camera in a Meeting: While in a
Insert a Sticker: Click the Sticker button, the channel a name and description, then click meeting, click the Camera button on the
select a sticker category or search for a sticker, Add. controls toolbar to turn it on or off.
then click a sticker.
View a Channel File Library: While viewing a Toggle Microphone in a Meeting: While in a
Invite People to a Group Chat: Click the Add team channel, click the Files tab. meeting, click the Microphone button on the
People button at the top of a chat screen. controls toolbar to turn it on or off.
Start typing a person’s name, then select their Upload a File to a Library: While viewing a file
name from the search results. Choose how library, click the Upload button, select a file, Blur the Camera Background: While in a
much of the conversation they’ll be allowed to then click Open. meeting or call, click the More Actions •••
see, then click the Add button. button on the controls toolbar and select Blur
Create a New File in a Library: While viewing a My Background.
Pin a Chat to the Top of the List Pane: Hover file library, click the New button, select a file
your mouse over a chat in the List pane, click type, then enter a file name and click Create. Change Audio and Video Devices: While in a
the More Options ••• button, then select meeting or call, click the More Actions •••
Pin. Share a Link to a Library: While viewing a file button on the controls toolbar and select Show
library, click the Get Link button, select Device Settings. Click the list arrows for audio
Mute a Chat’s Notifications: Hover your mouse whether you want a Teams link or a devices and the camera to select from available
over a chat in the List pane, click the More SharePoint link, then click the Copy button. devices.
Options ••• button, then select
Mute. Meetings Share Your Screen: While in a meeting or call,
click the Share Screen button on the
Share a File: Click the Attach File button Schedule a Meeting: Click the Calendar button controls toolbar. Select your whole screen, a
below the Compose box, select a file source, on the App bar, then click the New meeting specific window, or a PowerPoint presentation
select a file, click Open, then click Send. button. Enter a meeting’s name, date, and time, from the screen sharing pane. Click the Stop
then choose a location or team channel. Click Sharing button when you’re done.
Teams Schedule.
Calls
Join a Team: Click the Teams button on the Join a Meeting from a Channel: View the team
App bar, then click Join or create a team. channel the meeting is taking place in, locate Make a Call: Click the Calls button on the App
Select a public team, search for a team, or enter the meeting in the Content pane, then click a bar. Use the number pad (if your organization
a team code in the Enter code field. Click a meeting’s Join Now button. Or, click the supports it) to dial a number, then click the Call
team’s Join Team button. meeting to view its details and then click the button; or click Contacts in the List pane and
Join button. click a contact’s Call button.
Create a Team: Click the Teams button on the
App bar, then click Join or create a team. Join a Meeting from the Calendar: Click the Answer a Call: When someone calls you, a
Click the Create Team button, then click Build Calendar button on the App bar, click a notification will appear.
a team from scratch. Select a privacy level, meeting, then click the Join button. • Click to answer as a video call.
enter a team name and description, then click • Click to answer as an audio call.
Create. Add team members by searching for View a Meeting Conversation: While in a • Click to decline the call.
their names and selecting them from the search meeting, click the Show Conversation
results, click Add, then click Close. button on the controls toolbar. Place a Call on Hold: While on a call, click the
More Actions ••• button on the controls toolbar
View a Team Channel: Click the Teams button Show Meeting Participants: While in a meeting,
and select Hold. Click the Resume button
on the App bar, then click a team channel in the click the Show Participants button on the when you can return to the call.
List pane. controls toolbar to display the People pane.
Transfer a Call: While on a call, click the More
Start a Channel Conversation: Enter a message Mute a Meeting Participant: While the meeting’s Actions ••• button on the controls toolbar and
in the Team channel’s Compose box, then click People pane is displayed, click a participant’s
select Transfer. Start typing the name of who
Send . More Options ••• button and select Mute
you want to transfer the call to, then select their
Participant.
name from the search results and click
Reply to a Channel Conversation: Click a Transfer.
conversation’s Reply button, then enter a Take Meeting Notes: While in a meeting, click
message and click Send . the More Actions ••• button on the controls Check Your Voicemail: Click the Calls button
toolbar and select Show Meeting Notes.
on the App bar and click Voicemail in the List
pane. Click a voicemail message to play it.

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