BESTLINK COLLEGE OF THE PHILIPPINES

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BESTLINK COLLEGE OF THE PHILIPPINES

1071 Brgy Kaligayahan, Quirino Highway, Novaliches, Quezon City

COLLEGE OF COMPUTER STUDIES

Patient Care System

A Project Proposal

Presented to:

The Faculty of Information Technology Department

Bestlink College of the Philippines

Novaliches, Quezon City

In Partial Fulfillment

Of the Requirement for the Subject

Project Study 2 (PS2)

Submitted by:

Cainto, Mary Jane T.

Luna, Desserie C.

Mocorro, Janwill A.

Vasquez, Eajay P.

Velez, Lemar Q.

January 2021

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CERTIFICATION
This Project Study entitled PATIENT CARE SYSTEM: ORDER
MANAGEMENT, MEDICATION MANAGEMENT, BIRTH
REGISTRATION, DEATH REGISTRATION, IDENTITY AND ACCESS
MANAGEMENT prepared and submitted by CAINTO, MARY JANE T.,
LUNA,DESSERIE C., MOCCORO, JANWILL A., VASQUEZ, EAJAY P.,
VELEZ, LEMAR Q. in partial fulfillment of the requirements for the
degree BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY has
been examined and recommended for Oral Examination.
MR.
APPROVAL
Approval by the Panel on Oral Examination on ________
2021 with the grade of _____.
Mr.
Chairman
Mr. Mr.
Member Member

MR. ROMMEL CONSTANTINO

Program
Head, College

ROSICAR E. ESCOBAR, Ph. D

Dean, College
of Computer

Passed the Comprehensive Project Study 1 Defense: February 2020

Passed the Comprehensive Project Study 2 Defense: January 2021

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CERTIFICATION OF ORIGINALITY

This is to certify that the research work presented in this

Project Studies entitled PATIENT CARE SYSTEM: ORDER
MANAGEMENT, MEDICATION MANAGEMENT, BIRTH
REGISTRATION, DEATH REGISTRATION, IDENTITY AND ACCESS
MANAGEMENT for the degree Bachelor of Science in
Information Technology at the Bestlink College of the Philippines
embodies the result of original and scholarly work carried out by
the undersigned. This Project Study does not contain words or
ideas for the published sources nor written works that have
been accepted as basis for the award of a degree from any
higher education institution, expect where proper referencing
and acknowledgement were made.

CAINTO, MARY JANE T.

LUNA, DESSERIE C.
MOCCORO, JANWILL A.
VASQUEZ, EAJAY P.
VELEZ, LEMAR Q.

Researchers
January 2021

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ABSTRACT

Introduction
In our project “Hospital Management System” simply
defined as the systematic flow which deals in Hospital has been
proposed to be implemented to replace the manual system. This
Project has a subsystem called Patient Care which can manage
the information of the patient. It has a different level of activities
with designated modules. Those are Order Management,
Medication Management,Birth Registration, Death Registration,
Identity & Access Management.
Methodology
The method that the researcher’s user is Agile Scrum
Methodology. In this method, our documentation composed of
Four sprints where the project is accomplished within the given
time frame
Results
The conducted research by the development team innovate,
implement, and evaluate on the following four sub modules. First one
is the Identity & Access Management which responsible for the
subsystem that are connected to our modules for their authentication
or login task. Second is the Order Management, it generates future
strategy that effectively in a company and business analyzation by
collecting data from connected departments. Third is the Medication
Managementthat manages and generates department reports within
the company, it is connected to Order Management with the
submodule to make sure that the best real time visual report outcome
for the company. Fourth Birth and Death Registration that manage

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records of registered from connected to medical records and data
management.
Discussion
The purpose of this study focuses on providing user login
authentication, generating order reports, provide medication
schedule and providing certificates that are used in different
industries. The Identity and Access Management to have a good login
authentication and record and track the user login history. The Order
Management is a method for collecting order data and request it to
Pharmacy that will help the user to request faster. The Medication
Management is responsible of generating and collecting prescription
repords that needed to provided accurate schedule of medication od
medicine. The Birth and Death Registration are to ensure the record
of the patient are registered and settled with efficiency, accuracy, and
accountability to the satisfaction of both staff and relatives.

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ACKNOWLEDGEMENT

The researchers would like to express their profound gratitude to

the following people for their valuable contribution that helped in the
completion of this study:
Dr. Mary M. Vicente, President of Bestlink College of the
Philippines, we extend our gratitude for the guidance and providing us
quality education and making us a god-fearing student.
Dr. Charlie I. Cariño, Executive Vice President of Bestlink College
of the Philippines, we extend our gratitude for the efforts in making
the schooling a second home for the students who’s eager to learn
and gain knowledge.
Engr. Doni T Lleno, Vice President for Administration, we extend
our gratitude for building a strong foundation.
Dr. Thelma Villaluna, OIC for Research, Bestlink College of the
Philippines, we extend our gratitude for giving us the proper
education to enhance the skill we have and use it to be a better
student with a degree.
Dr. Rosicar Escober, Dean of College of Computer Studies Bestlink
College of the Philippines, for providing us the needed equipment’s
and giving us the basic knowledge about programming, we extend our
warmest thanks and will keep learning new things.
Mr. Enrico Penida, Instructor of the Project Study, to our
Professor, who shared and continuously sharing his knowledge and
keep molding us into a better individual.

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Table of Content
Title Page
Certification and Approval Sheet .…………………………………………….2
Certification of Originality ………………………………………………….….…3
Abstract ...………………………………………………………………………….…….4
Acknowledgement ..………………………………………………………….……..6
Table of Contents ..………………………………………………………….……….7
Project Background ..………………………………………………………………..9
Project Charter ……………………………………………………………………….10
Vision ……………………………………………………………………………………..11
Objectives ……………………………………………………………..……………….11
Project Size Estimate ………………………………………………………………12
Project Complex Estimate ………………………………………………………13
Scope ……………………………………………………………………………………..13
Organizational Chart ………………………………………………………………14
Resources ……………………………………………………………………………….15
Approach and Methodology …………………………………………………..16
Priorities …………………………………………………………………………………17
Assumption and Constraits …………………………………………………….18
Risk and Management ……………………………………………………………19
Sign Off ………………………………………………………………………………….21
Project Plan ……………………………………………………………………..…….22
System Architecture………………………………………………………………..20
Data Architecture …………………………………………………………………..32
Sequence Diagram ………………………………………………………………….33
Technology Architecture.………………………………………………………..35
Product Backlogs (User Stories)………………………………………………37
Product Backlogs (EIS Information Security) ..…………………………58
Product Backlogs (EIS Standards) …………………………………………..60

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UI/UX (ICON, COLOR, ETC.) …………………………………………………….63
Messages ……………………………………………………………………………….66
Database ………………………………………………………………………………..67
Product Backlogs (EIS Integration) ………………………………………….74
Product Backlogs (Analytics) …………………………………………………..76
Application System Analytics ………………………………………………….77
EIS Analytics ……………………………………………………………………………79
Product Backlos (Sprint Tabel) ………………………………………………..80
Information Security …………………………………………………………….102
EIS Standards ……………………………………………………………………….103
EIS Integration ………………………………………………………………………105
Analytics ……………………………………………………………………………….106
Sprint Burn-down Chart ……………………………………………………….107
Sprint Burn-down Output …………………………………………………….119
Application System User Manual ………………………………………….121

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1.0 PROJECT BACKGROUND
Hospital Management System is a computerized system
designed and programmed to deal with day to day operations
taking place. The program can look after inpatients, outpatients,
records, database treatments, status illness, billings in the
pharmacy and labs. It also maintains hospital information such
as ward id, doctors in charge and department administering. The
purpose of the project is to computerize the Front Office
Management of Hospital to develop software which is user
friendly, simple, fast, and cost – effective. It deals with the
collection of patient’s information, diagnosis details, etc.
Traditionally, it was done manually. The project outlines all the
process followed to come up with the software that is from
analysis to testing the system. Hospital currently uses a manual
system for the management and maintenance of critical
information. The current systems require numerous paper forms,
with data stores spreads throughout the hospital management
infrastructure. Often information is incomplete, or does not follow
management standard. Forms are often lost in transit between
departments requiring a comprehensive auditing process to
ensure that no vital information is lost. Multiple copies of the
same information exist in the hospital and may lead to
inconsistencies in data in various data stores. Project
Description Hospital Management System is powerful, flexible,
and easy to use and is designed and developed to deliver real
conceivable benefits to hospitals and clinics and more
importantly it is backed by reliable and dependable. Hospital
Management System is designed for multi-specialty hospitals, to
cover a wide range of hospital administration and management
processes. It is an integrated end-to-end Hospital Management
System that provides relevant information across the hospital to
support effective decision making for patient care, hospital
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administration and critical financial accounting, in a seamless
flow. Hospital Management System is a software product suite
designed to improve the quality and management of clinical care
and hospital health care management in the areas of clinical
process analysis and activity-based costing. Hospital
Management System enables you to develop your organization
and improve its effectiveness and quality of work. Managing the
key processes efficiently is critical to the success of the hospital
helps you manage your processes.

1.1 PROJECT CHARTER

Identity and Access Management is a process by the
authorize person can access where the transaction through
online about the user identity and access from record. It is also a
strategy to ensure that the procedure will become easier and
faster transaction to monitor each user activity.
Order management is a monitoring process for medicinal
record to be used and the other additional for patient needed. It
defines all the pharmaceutical needs associated with each
patient’s. It includes a requesting and performing tests or
consultations, scheduling all requested actions and it also
creating and capturing the order.
Medication Management is a patient help service to
manage their medications, so they can take prescribed medicine
and avoid the adverse effects associated with incorrect
medication administration. It influences patient outcomes,
patient experience and cost. It sits on a unique intersection of
metrics that affect patient care and reimbursement in the value
based payment world.
Birth Registration is the process by which new born babies
will be recorded to provide the first legal process and generally
required for the babies to obtain a birth certificate and has a
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result of any other legal documents and rights. The registration
are usually provided by and accomplished in the hospital where
the birth has taken place, and also by the midwives who’s in
charge by deliver babies in various places.
Death Registration is the process by giving off a medical
practitioner certifying the deceased state of the person such as
the registrar of vital statistics that declares the cause of death,
time and location of the deceased person. It is necessary to
have a death registration so that we can compile an accurate,
complete vital for pinpointing the disease and injuries that are
cutting lives short.

1.1.1 VISION
To develop a competent and dependable Hospital
Management System that will fully meet the patient’s needs and
improve employee’s productivity at the same time. Promote that
advancement in technology and automation of systems will
improve and uphold hospitals credibility.

1.1.2 OBJECTIVES
IDENTITY AND ACCESS MANAGEMENT
a. To create a system that will give user secure access medical
documents, record and other files.
b. To create a system that will view user records.
c. To create a system that will view user activity.
ORDER MANAGEMENT
a. To create a system that will manage the medication orders of
the inpatient.
b. To create a system that will monitor for the additional
needs of the patient.
c. To create a system that will organize the medicine
consume of the patient.
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d. To create a system that will separate the unused
medicine of the patient.
MEDICATION MANAGEMENT
a. To create a system that will view medication schedule.
b. To create a system that will avoid drug definition errors.
c. To create a system that will monitor medication transaction in
one section.
BIRTH REGISTRATION
a. To create a system that will keep accurate records for new
born child.
b. To create a system that will provide first legal
recognition of the child.
c. To create a system that will obtain birth certificate as a
result of other legal documents and rights
DEATH REGISTRATION
a. To create a system that will keep confidential information of
the person.
b. To create a system that will issue a document by a
medical practitioner certifying the deceased state of the
person.
c. To create a system that will give the accurate record of
the death patient.

1.1.3 PROJECT SIZE ESTIMATE

The development team need to scope the time and
effort needed to successfully deliver the quality software
products and assess the risk associated with such
estimates as a function of project scope and variation.
The feasibility of delivering working software per such
estimates based on team’s firm’s and industry past
experience.

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1.1.4 PROJECT COMPLEX ESTIMATE
Birth Registration is connected to medical records and
data management that the information of legal parent of the
child is needed to know. It is also to keep records that the newly
born babies officially registered and sending details to medical
records.
Death Registration is connected to in medical records
and data management to check the details of the deceased
person. To be recorded the cause of death, time of death,
location, the person in charge and the other confidential
information of the person.
Identity and Access Management is connected to
human resources IV, order management, medication
management, birth registration and death registration. It will
make easier for the user in charge to know about they duties
and responsibilities.
Order Management is connected to inpatient
management that will keep the list of the patient information and
prescription that needed to order from pharmacy. It is also help
the user to organize the record properly.
Medication Management is connected to order
management to track the patient data and medicine needs
prescribed by the doctor in charge and to manage the time
schedule of medication.

1.1.5 SCOPE
Birth Registration is the process by which a new born
child is recorded and to provides the first legal process and
generally required for the child to obtain a birth certificate and
has a result any other legal documents and rights.
Death Registration is the process by giving off a medical
practitioner certifying the deceased state of the person such as
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a registrar of vital statistics that declares the cause of death,
time of death and location.
Identity and Access Management is a viewing
transaction of each user to order management, medication
management, birth registration and death registration, this
relevant way process can help user to have convenient
exchanging procedure.
Order Management it is a monitoring process of
prescription in patient record and handles a multiple order and
updating reports from time to time which will transact through by
connecting to pharmacy.
Medication Management it is a checking medication
details and monitoring drug to drug interactions and provides the
ability to access patient health records without the constraints of
place and time.

1.1.6 ORGANIZATIONAL CHART

NAME AND CONTACT

ROLE RESPONSIBILITIES
INFORMATION
Project Owner Mr. Rommel Constantino a. Provide strategic
direction and
guidance
b. Approve changes to
scope
c. Make business
approach decisions
for the project
d. Participate in key
activities
e. Make resources
available

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f. Approve work
product, address
issues and approve
changes requests
a. Report to and
receive directions
from sponsors
b. Manage, review and
prioritize projects
Scrum Master Luna, Desserie C.
work plans
c. Provide status
reports
d. Manage project
team
a. Participate in project
Cainto, Mary Jane T. activities, including
Mocorro, Janwill A. planning,
Development Team
Vasquez, Eajay P. implementation of
Velez, Lemar Q. deliverables and
quality control
a. Invest in the project
b. Concern in the
Bestlink College of the
Sponsor project business
Philippines
c. Own a share in the
project
Table 1.1 Project Organizations

1.1.7 RESOURCES
The Resources needed are a development team which
includes a scrum master that facilitates the development team
and manage the process of every modules and how the
information is exchange, business analyst is the one who
analyze the business process and assessing the business

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integration, system analyst is a person who analyze the design
of the system, programmer is the one who write code and create
the physical interface of a system and data analyst is
responsible for documenting the creation of a system and also
equipment’s which includes laptops, MySQL, Word, PowerPoint
and PHP and a server. The research is done by using Google
for the keywords needed to complete the documentation and
searching source codes needed for the system.

1.1.8 APPROACH AND METHODOLOGY

Figure 1.1 Agile Methodology Cycle

The Agile Scrum Methodology is method to create a
software project. It has series of sprints which every sprint has a
multiple tasks with restricted time duration to develop a
functional system.

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Brainstorm the development teams identify the highest-
level processes and then the sub-processes within each high
level process.
Design after the initial planning and ideation, the product
manager and the designer will begin to engage with the
development team. Throughout the program, visual and
interaction design is iterative- just like software architecture.
Development describes an approach to software
development under which requirements and solutions evolve
through collaboration effort of self-organizing and cross-
functional teams and their customers/end-users.

1.1.9 PRIORITIES
The scrum team set 4 levels of priorities. The proponents
set the Order Management as Level 1, Medication Management
as level 2, Identity and Access Management as level 3, Birth
and Death Registration as a level 4.

1.1.10 ASSUMPTION AND CONSTRAITS

BIRTH REGISTRATION
Assumption
a. The system it will be able to secure the birth record of the
child.
b. The system it will be able to manage the number of child
registered.
Constraints
a. The system will not be able to secure the birth record of the
child.
b. The system will not be able to manage the number of child
registered.
IDENTITY AND ACCESS MANAGEMENT
Assumption

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a. The system it will be able to track the information updates
about the patient.
b. The system it will be able to monitor the medication of the
patient.
Constraints
a. The system will not be able to track the information updates
about the patient.
b. The system will not be able to monitor the medication of the
patient.
ORDER MANAGEMENT
Assumption
a. The system it will be able to manage the patient medicine
needs order.
b. The system it will be able to monitor update from medical
department.
Constraints
a. The system will not be able to manage the patient medicine
needs order.
b. The system will not be able to monitor update from medical
department.
MEDICATION MANAGEMENT
Assumption
a. The system it will be able to track the medical record for
medication purpose.
b. The system it will be able to prescribe the time schedule for
medication of the patient.
Constraints
a. The system will not be able to track the medical record for
medication purpose.
b. The system will not be able to prescribe the time schedule for
medication of the patient.
DEATH REGISTRATION
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Assumption
a. The system it will be able to secure the deceased patient
record.
b. The system it will be able to manage the number of deceased
registered.
Constraints
a. The system will be able to secure the deceased patient
record.
b. The system will be able to manage the number of deceased
registered.

1.1.11 RISK AND ISSUES

RISK FACTOR PROBABILIT IMPACT RISK MANAGEMENT

Y (H-M-L) (H-M-L) ACTION

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a. Make the system

portable and device ready
without data interference
and changes.
b. Pull links for quick
responses so that service
desk can access, search,
and filter to avoid the time
wasted waiting for a
TECHNICAL RISK MEDIUM HIGH
response to a simple
issue.
c. Emerging network
technologies and intent-
based networking promise
to improve service and
streamline operations.
d. Don't let the transition
process throw a wrench
into existing activities.
a. Prevent hardware
without sacrificing quality
to make the system
economic and cost
FINANCIAL RISK MEDIUM LARGE
efficient.
b. Having your own
personal emergency fund
for system.

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a. Create a straight-
forward data interaction
PROCESS RISK LARGE HIGH between systems to lessen
travel time which may
cause data manipulation.

a. Securing adequate
verification processes and
adding ways to
authenticate, preventing
unauthorized access.
b. Secure computers,
servers and wireless
networks.
c. Use data backups that
SECURITY RISK HIGH HIGH
include off-site or remote
storage.
d. Providing a secure site
through a secure socket
layer certificate, backing
up data, authentication to
protect your online
systems against external
and internal threats
Table 1.1 Risk and Issues

1.1.12 SIGN OFF

Consider a monthly Maintenance to keep the system
safety standards and conduct seminars to get some ideas on
how the system works. Place a User’s Experts that can handle
the actual system and consider one-on-one meetings for your

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most important stakeholders, such as the CEO, who hold the
funds but probably don’t want the details. Save the details for
the people who care and have something to say about them.
The following services are provided after the system is
deployed.
Training this will help future users through this training
and will help them understand more of the system.
Seminars this will give the future users an idea and brief
explanation on how they will use the system through seminars.
User Manual this will help give steps and explanations
on how the system will work when a user uses the system.
Maintenance this will help maintain the systems
efficiency and consistency and prevent and lessen the bugs that
infiltrate the system.
Video Presentation this will give users a presentation
on what and how the system will work as the presentation
explains the summary of all the needed facts.

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