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Memorandum: of of

The memorandum instructs MLGOOs in MIMAROPA to undertake field testing of the SUBAYBAYAN project monitoring system in 5 municipalities per province. It provides details on the proposed field testing activities and schedule in July 2018. An instructional guide is attached to provide C/MLGOO users guidance on registering for and navigating the system, encoding project profiles and details, uploading images, and reporting on project progress and financial accomplishments.

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dan neri
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116 views6 pages

Memorandum: of of

The memorandum instructs MLGOOs in MIMAROPA to undertake field testing of the SUBAYBAYAN project monitoring system in 5 municipalities per province. It provides details on the proposed field testing activities and schedule in July 2018. An instructional guide is attached to provide C/MLGOO users guidance on registering for and navigating the system, encoding project profiles and details, uploading images, and reporting on project progress and financial accomplishments.

Uploaded by

dan neri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DILG

Republic of the Philippines


Department of the Interior and Local Government
MIMAROPA Region

MEMORANDUM
TO : ALL PROVIilCIAL DIRECTORS AND CONCERNED HLGOOS

SUB]ECT : FIELD TESTING OF.SUBAYBAYAN"

DATE : JUI{E 28, 2018

Relative to the attached Memorandum dated lune 20, 2018 from Usec.
Panadero pertaining to the conduct of field testing of "SUBAYBAYAN", the
MLGOOS of the following LGUs shall undertake the said activity, to wit:

Oriental l,landoro Romblon ilarlnduque


1. Naujan 1. Looc 1. Buenavista
2. Pola 2. San Agustin 2. Gasan
3. San Teodoro 3. San Andres 3. Boac
4. Victoria 4. Cajidiocan 4. Torrijos
5. Gloria 5. Alcantara 5. Mogpog

Occidental llindoro Palawan


1. San Jose 1. Coron
2. Magsaysay 2. Rizal
3. Sablayan 3. Busuanga
4. Calintaan 4. San Vicente
5. Paluan 5. Sofronio Espaffola

Kindly take note of the proposed activities and schedule in the attached
Memorandum. Also attached is a four-paged instructional guide for the
concerned MLGOOS for the conduct of the field testing.

For your information and appropriate action

RIDA M DIJAN, DPA, CE SO III


+' Regi onal Director,flUd

PDHU:2OrS062S-202
FlilD: LFS: ,r'lOAA

'Matino, Mahusay at Maaasahan"


822 Quezon Ave., Brgy. Paligsahan, Quezon City
Telephone Number 995.78.3r .995.77.25 (TF)
www. mimaropa.dilg.gov. ph . dilgm,maroDa !tgr-narl com
Republic of tll€ Philippines
Departngnt of tle lntlrl'or and Locrl Gouamrncnt
DILeMPOLCOI, C€nbr. EDSA co.rBr Orrzon Averxr, Ou€zon City
w!.rv.diE.go\,. Ph

OFFICE OF THE UNDERSECRETARY FOR LOCAL GOVERNMENT

MEITIORANDUT'

TO ALL REGIONAL DIRECTORS

SUBJECT FIELD TESTING OF "SUBAYBAYAN"

OATE 20 JUNE 2018

This is with reference to the SUBAYBAYAN, the projec{ performance monitonng qlstem for
Locally-funded Projecis (LFPs) administered by the ffice of Project Development Services
(OPDS), this Departmenl. ln anticipation of its launching and full implementation. may we
solicit your support to conduct "field testing" of the lsTMsdeveloped system in your area of
jurisdiction.

We propose that the field testing be conduded in five (5) municipalities per province in your
respeclive region. Please note the challenges that may be obsen€d during the t6{ing and
send your feedback to the OPDS thru email address: caflores@dilq. qov. oh.

Hereunder are the proposed activities and schedule:


1 .
Simultaneous conduct of field tesling: July 2€, 2018
2. Submission of feedbacks to OPDS : July 13, 2018

Attached is a four-paged instructional guide for our C/MLGOOS, the encoders ofthe system

For slrict compliance.

AUSTERE A PANADERO
U ndersecretary for Local Govemment

Mauno, Mahusay, llaaasahan


SUBAYBAYAN INSTRUCTION GUIDE FOR C/MIGOO USER

I. REGISTRATION

1. LoB to htto://intra net.d ilq.qov. oh/


Don't have an account? Sign up!
2. For new users, click the to proceed to the re8istration page. F;ll-
in the required de12il5 thsn 6li6t @.
3. After signing-up, check your reBistered email address for a confirnation message and follow
the instruction/link to activate your DILG lntranet account.
4. lnform and coordinate with your respective Regional lnformation Technology Officer for
proper user assignment.
5. Login to your account by entering your username and password- You will then b€ redirected
to the DllG INTRANET main page.

II. SUBAYBAYANNAVIGATION

1. To navigate to the SubayBAYAN main page, click found on My Applications


panel on the left.
B Pror.crs
2. To see the list of all projects monitored by the concemed C/MLGOO, click found
on the menu bar at the left.
3. To speed-up the process of searching the project, you may select combinations of search
filter options.
4. To view the comptete project profit", .ti.r @.
III. PROJECT PROFITE

1. To encode additional project details, click Fill-in the

additional project details then .li.k @ ,o sar"

Note: Additionol Nojed detoils will be volidoted by the Prcvinciol Wcer, apprcved by the Regionot
Oflicer, ond vetted by the Administmtor. Encoded incorrect detoils will be returned to the
City/Municipolv Olficer lor revision.

IV. PROJECT IMAGES

1. To view and upload project images, click

2. To upload an image, click @.no Browse-..


for the image to be uploaded. Fill-in the
[email protected]".
details of the image then

3. To delete an uploaded im .ti.t G@ and confirm.


"g",

1
V. PROGRESS REPORTS

A. Milestones

1. To encode milestones of the project, click Fill-in the details

of the milestones of the project then click @ to save the encoded milestones.
IlLtmr s{art oata rhldr O& f9Fv5lgr.lE
FS.;PP PR€PANAT|oIII 201&0&01 20rE-06{2 $brnitt d e 2018{&19161526

B. Physical Accomplishments

1. After saving the milestones of the proiect, an option to add major activities and physical
accomplishments will become available.
2. To add a physical accomplishment of a major activity of a project, click

. Choose the maior activity and fill-in the necessary details


tn".ti.t@ to save

MAJOR ACTTVITIES

Dr.l qu.ntitY F+.'rqtlirte Appr@'.1


Des.riptiofl unit Qu.ntity a.(ornplirhhest t @.lrpli# tLtut Rem.rls

PeGentaSe % 100 0 tto aaao{lrplEimanB yaL


@
@
@
C. FinancialAccomplishments

1. To create a financial obligation, click . Fill-in the details of

the obligation then.li.k @ to."r".

BLIGATIONS,.

tunount obtiB:ted D.tc obtig.t d A9pmv-al Strtus Remarts

Php 1,8894A-88000 (p0c0o-00 (, rE!r.


GI
2. To update or edit an obligation, cti.t E@ found on the Financiat Accomplishment -
Obligations Panel of the Project profile.

3. To delete an obllg.tion, .li.k EE found on the Financial Accomplishment panel -


Obligations Panel of the Project profile.

2
4. To create a disbursement based on the financial obligation, click

fitFin the details of the disburs€men1, thgn 61;s1 @ 16


save

DISBURSEMENTS - r,. ij J;siL^€a rr:r' ;r .:i,.r,r i-rE Re t, -

Tranch€ lio Amo{nt Olsburr€d Date Disburscd Approvaltlrtur Remrrts

r Php 941974/ail0oo o@{XlS @ upa*

2 E l,Pdotc

5 To update or edit a disburement, cr"r @ gornd on the Financial Accomplishment


-
Disbursements Panel of the Project Profile.

6 To delete a disbursern"nl, .1;.1 EE


found on the Financial Accomplishment -
Disbursements Panel of the Proiect Profile.
7. To create liquidation based on the disbursement, click fi ,

in the details of the liquidation, then .ti.k @E to


=u".
8. To update or edit a liquidation, .g,.1 @ round on the Financial Accomplishment -
Liquidations Panel of the Project Profile.

LtQUTDATIONS.-,-r Jdaac, c5:+r :e';eaih,

Uquldrted D.!a t lqoldaed Ae9ror.l Status nemerks


^lnount
Php G00(mo (xxtGoo Clu*a.
a O.l€lc

9. To delete a liquidation, click EE fornd on the Financial Accomplishment - Liquidations


Panel of the Project Profile.

Note: Milestones, Mojot Activities ond its physicol Accomplishments, Finonciol Accomplishments such
os Obligotions, DisbuRements & Liquidotions will be vdlidoted by the prcvinciol Oflicer, opproved by
the Regionol Oflicer, ond Vetted by the Administrotot- Encded incorrect detoils will be returned to the
City/Municipolity Officer lot rcvision.

VI. GOOD/MATERIAI PROCURED

1. To add a good/material procured, click . Fill-in the details of


the procurement th"n .ll.k @ to ,"r"
VII. PROJECT MAPPING

3
1. To create map overlays which will be displayed on the pro,ect profile, click

. Choose from a variety of options


Folypn {Dro.ar.r.te &kl(oor<tr.tr
to add detaits to the map then ctick @ ,o
save the map overlay. Add as many overlay ob.iects to the map as necessary.

List ot Overlays

E
?
I 0166 d cr 5to rocde o

Go gle

2 To update or edit a map overlay, cli.l @ gornd on the map overlays panel. update

the desired detait. o, .ti.k GE to detete a 6sEit, g6sn 61;61 @ 16 s6yg.

VIII. CHANGES IN IMPLEMENTATION

1. To add changes in the implementation ofthe p click


Create
Fill-in the details of the change order then click to save.

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