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Week3-Name Ranges (Useful)

This week focused on working with Excel's named ranges which make formulas easier to understand and pave the way for better automation. Key tools for working with named ranges include the Name Manager for creating, viewing, modifying, and deleting defined names, and Data Validation for creating drop down lists using named ranges. Formulas can reference named ranges in different styles like relative, absolute, or mixed references to control how the references update when copied.

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shek
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37 views1 page

Week3-Name Ranges (Useful)

This week focused on working with Excel's named ranges which make formulas easier to understand and pave the way for better automation. Key tools for working with named ranges include the Name Manager for creating, viewing, modifying, and deleting defined names, and Data Validation for creating drop down lists using named ranges. Formulas can reference named ranges in different styles like relative, absolute, or mixed references to control how the references update when copied.

Uploaded by

shek
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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WEEK 3 — NAMED RANGES

The focus this week has been on working with Excel’s named ranges which make our formulas easier to create and understand and pave the way for
better automation. We also had a look at using Data Validation to create drop down lists. Here is a quick reference guide.

TOOLS RULES FOR NAMING RANGES


• Up to 255 characters long
Use the name box to quickly name a range
that does not have a label or consists of • Must start with a letter or an _
multiple columns and rows. • Can contain letters, numbers, _, and .
Use Create from Selection to very quickly • Must not contain spaces
name a range or several ranges using the • Must be unique within scope
labels in the workbook. • Must not be a cell reference
Use Define Name to create a name where you
need to specify scope. SHORTCUTS
Use the Name Manager to create, view,
Name Manager
modify, and delete defined names.
Cycle the formula
Once you have defined some names you can F4 F4
reference style
use this to help include names in formulas. F3 F3 Paste Names
Ctrl+F3 Open Name Manager
Data Validation allows you to specify rules for
what values are allowed in a cell. Named Ctrl+Shift+F3 ⌘+Shift+F3 Create from Selection
ranges are useful if you have a list of values. Open Define Name
⌘+F3
dialog

FORMULA REFERENCE STYLES


BENEFITS OF NAMED RANGES
Column relative Column absolute • They can make formulas easier to
understand and create
① A1 — both column and row ④ $A1 — column will remain • Behave like absolute references
Row relative
will change when copied fixed and row will change
• Help with automation
③ A$1 — row will remain fixed ② $A$1 — both column and
Row absolute
and column will change row will remain fixed
Pressing F4 will cycle through ①→②→③→④→①.

Course 1 Quick Reference Guide

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