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Introduction To Computer (ITC) : Objective: To Familiar About The MS-Excel Application of MS - Office

The document provides instructions for a lab on familiarizing with the MS Excel application, including entering text and numbers, formatting cells and columns, working with long text that exceeds cell widths, moving between worksheets, and saving and closing the Excel file. Students are tasked with creating a time table, result sheet for 30 students using functions like SUM, MIN, MAX, AVERAGE, IF and including a chart, and a pivot table sheet.

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Arham Ashraf
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117 views6 pages

Introduction To Computer (ITC) : Objective: To Familiar About The MS-Excel Application of MS - Office

The document provides instructions for a lab on familiarizing with the MS Excel application, including entering text and numbers, formatting cells and columns, working with long text that exceeds cell widths, moving between worksheets, and saving and closing the Excel file. Students are tasked with creating a time table, result sheet for 30 students using functions like SUM, MIN, MAX, AVERAGE, IF and including a chart, and a pivot table sheet.

Uploaded by

Arham Ashraf
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Introduction to Computer (ITC)

BSEL/BSES.1-111A and BSCV.2-HS-105 Technologies

LAB No. 04

1. Objective:
To familiar about the MS- Excel application of MS- Office.
2. Theory
Microsoft Excel is an electronic spreadsheet that runs on a personal computer. You can use
it to organize your data into rows and columns. You can also use it to perform
mathematical calculations quickly. Excel is a massive application with 1000s of features
and 100s of ribbon (menu) commands. It is very easy to get lost once you open Excel. So
one of the basic survival skills is to understand how to navigate Excel and access the
features you are looking for.
Microsoft Excel is a program that provides worksheets comprised of rows and columns.
Textual data can be stored in the workbook similarly to a Microsoft Word table, but the
power of Excel is its ability to perform simple to complicated mathematical calculations.
When you are ready to create some math formulas

3. Procedure
a) To begin, open Microsoft Word. Your screen will look like the one shown here.
Introduction to Computer (ITC)
BSEL/BSES.1-111A and BSCV.2-HS-105 Technologies

There are 5 important areas in the screen.

 Quick Access Toolbar: This is a place where all the important tools can be placed.
When you start Excel for the very first time, it has only 3 icons (Save, Undo, Redo).
But you can add any feature of Excel to to Quick Access Toolbar so that you can
easily access it from anywhere (hence the name).
 Ribbon: Ribbon is like an expanded menu. It depicts all the features of Excel in
easy to understand form. Since Excel has 1000s of features, they are grouped in to
several ribbons. The most important ribbons are – Home, Insert, Formulas, Page
Layout & Data.
 Formula Bar: This is where any calculations or formulas you write will appear.
You will understand the relevance of it once you start building formulas.
 Spreadsheet Grid: This is where all your numbers, data, charts & drawings will
go. Each Excel file can contain several sheets. But the spreadsheet grid shows few
rows & columns of active spreadsheet. To see more rows or columns you can use
the scroll bars to the left or at bottom. If you want to access other sheets, just click
on the sheet name (or use the shortcut CTRL+ Page Up or CTRL+ Page Down).
 Status bar: This tells us what is going on with Excel at any time. You can tell if
Excel is busy calculating a formula, creating a pivot report or recording a macro by
just looking at the status bar. The status bar also shows quick summaries of selected
cells (count, sum, average, minimum or maximum values). You can change this by
right clicking on it and choosing which summaries to show.

b) Entering Text
Introduction to Computer (ITC)
BSEL/BSES.1-111A and BSCV.2-HS-105 Technologies

First you place the cursor in the cell in which you would like to enter data, type the data,
and then press Enter.

1. Place the cursor in cell A1.


2. Type John Jordan. Note that the word Ready on the Status bar changes to Enter.
3. The Backspace key erases one character at a time. Erase "Jordan" by pressing the
backspace key until Jordan is erased.
4. Press Enter. The name "John" should appear in cell A1.

c) Working with Long Text


Whenever you type text that is too long to fit into a cell, Microsoft Excel attempts to
display all of the text. It will left- align the text regardless of the alignment that has been
assigned to it, and it will borrow space from the blank cells to the right. However, a long
text entry will never write over cells that already contain entries� instead, the cells that
contain entries will cut off the long text. Do the following exercise to see how this works.

1. Move the cursor to cell A6.


2. Type Now is the time for all good men to go to the aid of their army.
3. Press Enter.
4. Note that everything that does not fit into cell A6 spills over into the adjacent cell.
Introduction to Computer (ITC)
BSEL/BSES.1-111A and BSCV.2-HS-105 Technologies

5. Move the cursor to cell B6.


6. Type TEST. 
7. Press Enter.
8. Note: The entry in cell A6 is cut off.
9. Move the cursor to cell A6.
10. Look at the Formula bar. The text is still in the cell.

d) Changing a Single Column Width


Earlier we increased the column width of every column on the worksheet. You can also
increase individual column widths. If you increase the column width, you will be able to
see the long text.

1. Make sure the cursor is anywhere under column A.


2. Point to Format, which is located on the Menu bar.
3. Click the left mouse button.
4. Press the down arrow key until Column is highlighted.
5. Press Enter. Width is highlighted.
6. Press Enter.
7. Type 55 in the column width field.
8. Click on OK.

Column A is now set to a width of 55. You should now be able to see all of the text.

Alternate Method:

You can also change the column width using the cursor.

1. Place the cursor on the line between the B and C column headings. The cursor should
look like the one displayed here, with two arrows.
Introduction to Computer (ITC)
BSEL/BSES.1-111A and BSCV.2-HS-105 Technologies

2. Move your mouse to the right while holding down the left mouse button. The width
indicator will appear on the screen.

3. Release the left mouse button when the width indicator shows approximately 40.

e) Moving to a New Worksheet


In Microsoft Excel, each workbook is made up of several worksheets. Before moving to the
next topic, move to a new worksheet.
Click on Sheet2, which is located in the lower left corner of the screen.

f) Saving Your File and Closing Microsoft Excel


This is the end of Lesson Two. Save your file and close Microsoft Excel.

 Click on File, which is located on the Menu bar.


 Press the down arrow key until Save is highlighted.
 Press Enter.
 Type lesson2.xls in the filename field.
Introduction to Computer (ITC)
BSEL/BSES.1-111A and BSCV.2-HS-105 Technologies

 Click on Save.
 Click on File, which is located on the Menu bar.
 Press the down arrow key until Exit is highlighted.
 Press Enter.

Lab Task:

1) Make time table in Excel sheet.


2) Make result sheet of 30 students by using some functions which are “Sum”, “Min”,
“Mix”, “Average” and “IF” and also make its chart.
Notice:
Information must contain in sheet S.No, Student Name, ID No., English, Mathematics,
Computer science, Total Marks, Marks Obtained, Minimum marks, Maximum marks,
Average and Grade.
3) Make a sheet that contains of pivot table.

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