Request For Bid (RFB) : Cisco Meraki Security Appliances and Network Switches

Request for Bid (RFB)
Cisco Meraki Security Appliances and Network Switches
Request for Bid No: RFB-7945

Issued Date: February 3, 2021
Submission Deadline Date: February 18, 2021, 2:00 p.m. CST
saskbuilds.ca | sasktenders.ca
Request for Bid #
TABLE OF CONTENTS
PART 1 - INVITATION AND SUBMISSION INSTRUCTIONS ......................................................................1

1.1 Invitation to Proponents ..................................................................................................................... 1
1.2 RFB Contact ......................................................................................................................................... 1
1.3 Type of Agreement for Deliverables ................................................................................................... 1
1.4 RFB Timetable ..................................................................................................................................... 2
1.5 Submissions......................................................................................................................................... 2
PART 2 - EVALUATION AND NEGOTIATION..........................................................................................4
2.1 Stages of Evaluation and Negotiation ................................................................................................. 4
2.2 Stage I –Requirements ........................................................................................................................ 4
2.3 Stage II – Written Evaluation .............................................................................................................. 4
2.4 Stage III – Ranking and Negotiations .................................................................................................. 4
PART 3 - TERMS AND CONDITIONS OF THE RFB PROCESS .................................................................... 6
3.1 General Information and Instructions ................................................................................................ 6
3.2 Communication after Issuance of RFB ................................................................................................ 7
3.3 Notification and Debriefing................................................................................................................. 8
3.4 Conflict of Interest and Prohibited Conduct ....................................................................................... 8
3.5 Confidential Information................................................................................................................... 10
3.6 Procurement Process Non-binding ................................................................................................... 10
3.7 Governing Law and Interpretation.................................................................................................... 11
Request for Bid # 7945 Page 1 of 20
PART 1 - INVITATION AND SUBMISSION INSTRUCTIONS

1.1 Invitation to Proponents
This Request for Bid (RFB) is an invitation by the Government of Saskatchewan (GOS) to prospective
Proponents to provide Submissions for the provision of Cisco Meraki security appliances and network
switches, as further described in the RFB Particulars (Appendix A).
The current Cisco Meraki MX appliances are no longer supported and no longer fit the needs of the
business area. The products acquired with this procurement will replace the existing equipment. This
new equipment must be Cisco to be compatible with the existing network. Replacement of any other
network components is not in the scope of this competition.
1.2 RFB Contact

Direct any questions regarding this competition to:
[email protected]
Attention: Brent Hetterley RFB 7945
Proponents and their representatives are not permitted to contact any employees, officers, agents,
elected or appointed officials or other representatives of GOS, other than the RFB Contact, concerning
matters regarding this RFB. Failure to adhere to this rule may result in the disqualification of the
Proponent and the rejection of the Proponent’s Submission.
Inquiries and their responses may be posted on the website sasktenders.ca at the sole discretion of the
GOS, without revealing the source of the inquiry.
1.3 Type of Agreement for Deliverables

The selected Proponent will be requested to enter into direct negotiations to finalize a purchase order
Agreement with GOS for the provision of the Deliverables. GOS expects the terms and conditions set out
in the Form of Agreement in Appendix C to be included in the final negotiated Agreement with the
selected Proponent. Proponents choosing to participate in this RFB process should be prepared to
accept those terms and conditions, subject to changes that may be mutually agreed upon in the
negotiation process. It is GOS’s intention to enter into an Agreement with one Proponent.
1.4 RFB Timetable

Issue Date of RFB February 3, 2021
Deadline for Questions February 5, 2021
Deadline for Issuing Addenda February 10, 2021
Submission Deadline February 18, 2021 @ 2:00 p.m. CST
Rectification Period Three (3) days after receipt
Anticipated Ranking of Proponents February 22, 2021
Contract Negotiation Period TBD
Anticipated Execution of Agreement February 25, 2021
The RFB timetable is tentative only, and may be changed by GOS at any time.
1.5 Submissions
1.5.1 Submissions
Proponents must submit by email.
The GOS does not assume any responsibility for delayed or rejected Submissions. Proponents
acknowledge that all risks associated with Submissions are their sole responsibility, and that late
Submissions, regardless of the reason, will be rejected.
If there are multiple Submissions received from a Proponent, the last email copy submitted will prevail.
The Submission Deadline is outlined in Section 1.4 – RFB Timetable.
Submissions by email:
One (1) electronic copy in .pdf, .doc or .docx, excel format, which includes the RFB reference number
and closing date, are to be forwarded to:
[email protected]
The subject line of the email should contain the competition reference number and competition title.
One (1) email, including attachments, should not be larger than 25MB or it may not be successfully
transmitted. It is recommended to send one (1) email, however, if sending multiple emails, provide
clear instructions on how the Submission is intended to be integrated.
Executable file formats such as .exe will not be accepted. The preferred file formats are .pdf, .doc,
.docx, .xls and .xlsx.
The received time in the recipient’s email inbox will be the recorded date and time of Submission. The
GOS will provide confirmation of email receipt to Proponents via an automatic email message. If no
confirmation email is received, please contact 306-787-6871.
Prior to closing, GOS will maintain confidentiality of email Submissions subject to the GOS officials
opening an email for the purpose of identification. In the event that one (1) or more files cannot be
opened (e.g. are corrupted), the Proponent will not have an opportunity to resend such files after
closing.
For more information, refer to the document Guidelines for Proponent Submissions via Email on
SaskTenders.
1.5.2 Submissions to be Received on Time

Submissions must be received at the email address set out above on or before the Submission Deadline.
Submissions received after the Submission Deadline will not be accepted.
Onus and responsibility rests solely with the Proponent to submit its Submission to the exact email
address indicated in this RFB on or before the Submission Deadline. GOS does not accept any
responsibility for Submissions submitted to any other email address by the Proponent or its delivery
agents. Proponents are advised to make Submissions well before the deadline. Proponents making
Submissions near the deadline do so at their own risk.
1.5.3 Amendment of Submissions

Proponents may amend their Submissions prior to the Submission Deadline by submitting the
amendment to the email address set out above. Any amendment should clearly indicate the RFB title
and number, and which part of the Submission the amendment is intended to amend or replace.
1.5.4 Withdrawal of Submissions

At any time prior to the execution of a written Agreement for provision of the Deliverables, a Proponent
may withdraw a Submission. To withdraw a Submission, a notice of withdrawal must be received by the
RFB Contact and should be signed by an authorized representative of the Proponent. GOS is under no
obligation to return withdrawn Submissions.
[End of Part 1]
PART 2 - EVALUATION AND NEGOTIATION

2.1 Stages of Evaluation and Negotiation
GOS will conduct the evaluation of Submissions and negotiations in the following stages:
2.2 Stage I –Requirements

GOS will review Submission components for administrative deficiencies and compliance with mandatory
requirements:
Administrative Deficiencies
GOS may at its discretion offer a rectification process to all Proponents to correct administrative
deficiencies in their Submissions. Proponents may be notified of any administrative deficiencies and be
provided with a specific time period to address any administrative deficiencies. Proponents failing to
respond within the stated time period (Section 1.4) will be assessed on the initial Submission or
eliminated from the process at GOS’s discretion.
This process is not intended to address omissions or changes to the substantive aspects of Submissions
but may include failure to submit forms or information that are not evaluated as part of the rated
criteria.
Mandatory Requirements
GOS will review to determine which Submissions comply with all of the mandatory requirements. If a
Submission fails to satisfy any mandatory requirement, the GOS will not evaluate such Submissions
further.
GOS may eliminate mandatory requirements unmet by all Proponents.
2.3 Stage II – Written Evaluation

GOS will evaluate each qualified Submission on the basis of the rated criteria as set out in Appendix A.
The term “requirement” (or similar term used in this RFB) is used for convenience only and is not
intended to imply that any Submission that does not exactly match or meet such a “requirement” will
necessarily be disqualified. Instead, as part of the evaluation process, Proponents goods and services
will be evaluated based on the extent to which, and how well, they are able to satisfy the intent, fit for
purpose and substance of the “requirements” or “specifications” contained in this RFB.
2.3.1 Pricing
Scoring of the submitted pricing will be in accordance with the price evaluation set out in Appendix A.
2.4 Stage III – Ranking and Negotiations

2.4.1 Ranking of Proponents
All scores from previous stages will be added together and the Proponents will be ranked based on their
total scores.
2.4.2 Negotiation Process

Any negotiations will be subject to the process rules contained in the Terms and Conditions of the RFB
Process (Part 3) and will not constitute a legally binding offer to enter into an Agreement on the part of
GOS or the Proponent and there will be no legally binding relationship created with any Proponent prior
to the execution of a written Agreement. The terms and conditions in the Form of Agreement in
Appendix C are intended to be included in the final negotiated Agreement with the selected
Proponent(s). Negotiations may include requests by GOS for supplementary information from the
Proponent to verify, clarify or supplement the information provided in its Submission or to confirm the
conclusions reached in the evaluation, and may include requests by GOS for improved pricing or
performance terms from the Proponent.
2.4.3 Time Period for Negotiations

GOS intends to conclude negotiations and finalize the Agreement with the top-ranked Proponent(s). A
Proponent invited to enter into direct negotiations should therefore be prepared to provide requested
information in a timely fashion and to conduct its negotiations expeditiously.
2.4.4 Failure to Enter into Agreement

The GOS may at any time at its sole discretion, discontinue negotiations with the top-ranked
Proponent(s) and may invite the next-best-ranked Proponent to enter into negotiations. This process
will continue until an Agreement is finalized, until there are no more Proponents remaining that are
eligible for negotiations or until GOS elects to cancel the RFB process.
[End of Part 2]
PART 3 - TERMS AND CONDITIONS OF THE RFB PROCESS

3.1 General Information and Instructions
3.1.1 Proponents to Follow Instructions
Proponents should structure their Submissions in accordance with the instructions in this RFB. Where
information is requested in this RFB, any response made in a Submission should reference the applicable
section numbers of this RFB.
3.1.2 Submissions in English

All Submissions are to be in English only.
3.1.3 No Incorporation by Reference

The entire content of the Proponent’s Submission should be submitted in a fixed form, and the content
of websites or other external documents referred to in the Proponent’s Submission, but not attached,
may not be considered to form part of its Submission. If Proponents wish to reference websites or
external documents, they should obtain the approval of the RFB Contact prior to the Submission Date.
Proponents are responsible for ensuring that all external content that is referenced is accurate, and are
to provide notice to GOS of any changes that may arise after Submission. GOS may, at any time, require
a Proponent to provide a hard copy of some or all of the external content referenced.
3.1.4 References and Past Performance

In the evaluation process, GOS may consider information provided by the Proponent’s references and
may also consider information independently obtained by GOS about the Proponent or its Submission in
the course of GOS’s own due diligence, including any previous dealings or experience, if any, with a
Proponent. GOS may contact any of the Proponent’s customers who GOS believes may be able to
provide information about the Proponent that would be pertinent to this RFB.
3.1.5 Information in RFB Only an Estimate

GOS and its advisers make no representation, warranty or guarantee as to the accuracy of the
information contained in this RFB or issued by way of addenda. Any quantities shown or data contained
in this RFB or provided by way of addenda are estimates only and are for the sole purpose of indicating
to Proponents the general scale and scope of the Deliverables. It is the Proponent’s responsibility to
obtain all the information necessary to prepare a Submission in response to this RFB.
3.1.6 Proponents to Bear Their Own Costs

The Proponent will bear all costs associated with or incurred in the preparation and presentation of its
Submission, including, if applicable, costs incurred for interviews or demonstrations.
3.1.7 Submission to be Retained by GOS

GOS will not return the Submission or any accompanying documentation submitted by a Proponent.
3.1.8 Trade Agreements

Proponents should note that procurements falling within the scope of Chapter 5 of the Canadian Free
Trade Agreement (CFTA) and/or the New West Partnership Trade Agreement (NWPTA) and/or the
Canada-European Union (EU) Comprehensive Economic and Trade Agreement (CETA) and/or the
Agreement on Government Procurement are subject to those trade agreements, but that the rights and
obligations of the parties will be governed by the specific terms of this RFB.
3.1.9 No Guarantee of Volume of Work or Exclusivity of Agreement

GOS makes no guarantee of the value or volume of work to be assigned to the Successful Supplier(s).
The Agreement to be negotiated with the selected Proponent(s) will not be an exclusive Agreement for
the provision of the described Deliverables. GOS may contract with others for goods and services the
same as or similar to the Deliverables or may obtain such goods and services internally.
3.1.10 Evaluation Committee

Evaluation of Submissions will be by a committee formed by the GOS, which may include employees,
consultants and contractors of the GOS.
3.2 Communication after Issuance of RFB

3.2.1 Proponents to Review RFB
Proponents should promptly examine all of the documents comprising this RFB, and should direct
questions in writing or seek additional information to the RFB Contact on or before the Deadline for
Questions. No such communications are to be directed to anyone other than the RFB Contact. GOS is
under no obligation to provide additional information, and GOS is not responsible for any information
provided by or obtained from any source other than the RFB Contact. It is the responsibility of the
Proponent to seek clarification from the RFB Contact on any matter it considers to be unclear. GOS is
not responsible for any misunderstanding on the part of the Proponent concerning this RFB or its
process.
3.2.2 All New Information to Proponents by Way of Addenda

This RFB may be amended only by addendum in accordance with this section. If GOS, for any reason,
determines that it is necessary to provide additional information relating to this RFB, such information
will be communicated to all Proponents by addendum. Any information obtained in a method other
than an addendum should not be relied upon. Each addendum forms an integral part of this RFB and
may contain important information, including significant changes to this RFB. Proponents are
responsible for obtaining all addenda issued by GOS.
3.2.3 Post-Deadline Addenda and Extension of Submission Deadline

If GOS determines that it is necessary to issue an addendum after the Deadline for Issuing Addenda, GOS
may extend the Submission Deadline for a reasonable period of time.
3.2.4 Verify, Clarify and Supplement

When evaluating Submissions, GOS may at its sole discretion request further information from the
Proponent or third parties in order to verify, clarify or supplement the information provided in a
Submission. The response received by GOS shall, if accepted by GOS, form an integral part of the
Proponent’s Submission.
GOS may consider information independently obtained by GOS about the Proponent or its Submission in
the course of GOS’s own due diligence, including any previous dealings or experience by it or others, if
any, with a Proponent.
3.2.5 Time Disputes

In the event of a dispute regarding time, GOS’s time clock will govern.
3.3 Notification and Debriefing

3.3.1 Notification to Other Proponents
Once the ranking of Proponents is complete all Proponents will be notified of the outcome.
The following information will be revealed and posted on SaskTenders:
the Successful Supplier’s name and location;

the date of award; and
award amount.
3.3.2 Debriefing
Proponents who provide a Submission may request a debriefing after receipt of a notification of the
outcome of the procurement process. All requests must be made in writing to the RFB Contact within
thirty (30) calendar days of notification. The intent of the debriefing information session is to aid the
Proponent in presenting a better Submission in subsequent procurement opportunities.
3.4 Conflict of Interest and Prohibited Conduct

3.4.1 Conflict of Interest
GOS may disqualify a Proponent, or take any other action it deems appropriate in its sole discretion, for
any conduct, situation or circumstances, determined by GOS, in its sole and absolute discretion, to
constitute a Conflict of Interest.
For the purposes of this RFB, “Conflict of Interest” includes any situation or circumstance where, in
relation to a GOS procurement competition, a participating Proponent has an unfair advantage, a
perception of an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair
advantage, including:
(a) having, or having access to, information in the preparation of its Submission that is not available to
other Proponents, but such does not include information a Proponent may have obtained in the
past performance of a contract with a public entity, including GOS, that is not related to the
creation, implementation or evaluation of this or a related procurement competition;
(b) communicating with any person with a view to influencing preferred treatment in this procurement
competition (including but not limited to the lobbying of decision makers involved in this
procurement competition); or
engaging in conduct that compromises, or could be seen to compromise, the integrity of the open
and competitive procurement competition or renders that competition non-competitive, less
competitive, or unfair.
All Proponents should advise GOS in writing whether it has any actual, potential or perceived Conflict of
Interest, and if so, the nature of each Conflict of Interest. A Proponent may, in the sole discretion of
GOS, be disqualified from this RFB process if a Proponent is found to have a Conflict of Interest.
3.4.2 Disqualification for Prohibited Conduct

GOS may disqualify a Proponent, rescind an invitation to negotiate, terminate an Agreement
subsequently entered into, or take such other action it may deem appropriate if GOS, in its sole and
absolute discretion, determines that the Proponent has engaged in any conduct prohibited by this RFB.
3.4.3 Prohibited Proponent Communications

Proponents should not engage in any communications that could constitute a Conflict of Interest.
3.4.4 Proponent Not to Communicate with Media

Proponents should not at any time directly or indirectly communicate with the media in relation to this
RFB or any Agreement entered into pursuant to this RFB without first obtaining the written permission
of the RFB Contact.
3.4.5 No Lobbying
Proponents should not, in relation to this RFB or the evaluation and selection process, engage directly or
indirectly in any form of political or other lobbying whatsoever to influence the selection of the
Successful Supplier(s).
3.4.6 Employee Submissions

The GOS employees (as a Proponent or a proposed resource) may be ineligible to enter into an
Agreement.
3.4.7 Illegal or Unethical Conduct

Proponents are not to engage in any illegal business practices, including activities such as bid-rigging,
price-fixing, bribery, fraud, coercion or collusion. Proponents are not to engage in any unethical conduct,
including lobbying, as described above, or other inappropriate communications; offering gifts to any
employees, officers, agents, elected or appointed officials or other representatives of GOS;
deceitfulness; providing Submissions containing misrepresentations or other misleading or inaccurate
information; or any other conduct that compromises or may be seen to compromise the competitive
process provided for in this RFB.
3.4.8 Past Performance or Past Conduct

GOS may prohibit a Proponent from participating in this or future procurement processes based on past
performance or based on inappropriate conduct in a prior procurement process, including but not
limited to the following:
(a) illegal or unethical conduct as described above;
(b) the refusal of the Proponent to honour its submitted pricing or other commitments;
(c) any conduct, situation or circumstance determined by GOS, in its sole and absolute discretion, to
have constituted an undisclosed Conflict of Interest; or
(d) as otherwise outlined in the CFTA.
3.5 Confidential Information

3.5.1 Confidential Information of GOS
All information provided by or obtained from GOS in any form in connection with this RFB either before
or after the issuance of this RFB:
(a) is the sole property of GOS and must be treated as confidential;
(b) is not to be used for any purpose other than replying to this RFB and the performance of any
subsequent Agreement for the Deliverables;
(c) is not to be disclosed without prior written authorization from GOS; and
(d) must be returned by the Proponent to GOS immediately upon the request of GOS.
3.5.2 Confidential Information of Proponent

Submissions will be accepted in confidence, as they contain financial, commercial, scientific, technical
and/or labour relations information, except as may be otherwise provided herein. The confidentiality of
such information will be maintained by GOS, except as otherwise required by law or by order of a court
or tribunal, or by regulatory order of the Government of Saskatchewan, including but not limited to, the
Crown Investment Corporation of Saskatchewan and other agencies or ministries of GOS including its
boards, commissions or panels. Proponents are particularly advised that GOS is subject to legal
requirements that may require disclosure of Submission information including, without limitation, under
The Freedom of Information and Protection of Privacy Act (Saskatchewan). Notwithstanding the
foregoing, GOS reporting requirements may result in the public disclosure of the Agreement to the
Successful Supplier(s).
Proponents are advised that their Submissions will, as necessary, be disclosed, on a confidential basis, to
advisers retained by GOS, and/or to Crown corporations (as defined in The Crown Corporations Act,
1993) and Government of Saskatchewan agencies or ministries, including its boards, commissions or
panels, to advise or assist with the RFB process, including the evaluation of Submissions. If a Proponent
has any questions about the collection and use of personal information pursuant to this RFB, questions
are to be submitted to the RFB Contact.
3.6 Procurement Process Non-binding

3.6.1 No Contract A and No Claims
This procurement process is not intended to create and will not create a formal, legally binding bidding
process and will instead be governed by the law applicable to commercial negotiations. For greater
certainty and without limitation:
(a) this RFB will not give rise to any Contract A - based tendering law duties or any other legal
obligations arising out of any process contract or collateral contract; and
(b) neither the Proponent nor GOS will have the right to make any claims (in contract, tort, or
otherwise) against the other with respect to the award of a contract, failure to award a contract or
failure to honour a Submission provided in response to this RFB.
3.6.2 No Contract until Execution of Written Agreement

This RFB process is intended to identify prospective Proponents for the purposes of negotiating
potential Agreements. No legal relationship or obligation regarding the procurement of any good or
service will be created between a Proponent and GOS by this RFB process. A legal relationship will not
arise until the successful negotiation and execution of a written Agreement.
3.6.3 Non-Binding Price Estimates

While the pricing information provided in Submissions will be non-binding prior to the execution of a
written Agreement, such information will be assessed during the evaluation of the Submissions and the
ranking of the Proponents. Any inaccurate, misleading or incomplete information, including withdrawn
or altered pricing, could adversely impact any such evaluation or ranking or the decision of GOS to enter
into an Agreement for the Deliverables.
3.6.4 Effect of this RFB

This RFB process does not in any way restrict or limit GOS’s pre-existing rights to engage in commercial
negotiations with any Proponent or to procure the Deliverables from any Proponent through any other
process. Without limiting the generality of the foregoing, GOS may:
(a) choose whether to evaluate any Submission;

(b) modify this RFB or RFB process, including any technical, commercial or contractual terms;
(c) re-issue this RFB, either in the same form, or with modifications;
(d) begin or end negotiations with any Proponent for some or all of the Deliverables;
(e) reject any Submission;
(f) abandon its plans to obtain any of the Deliverables;
(g) invite anyone (including any Proponent) to give it an offer to provide some or all of the Deliverables
under any terms.
(h) at any time before executing the Agreement, GOS may do the following:
i. require the Proponent to submit further information not requested in this RFB to verify the
Proponent’s ability to perform the Deliverables, including financial data, references to support
assertions of past relevant experience, information about the Deliverables, and proof of the
Proponent’s legal capacity to perform the Agreement.;
ii. inspect the Proponent’s equipment and facilities that will be used to perform the Agreement to
verify the Proponent’s technical or commercial capacity to perform the Agreement; and
(i) cancel the RFB process without liability at any time.
3.7 Governing Law and Interpretation

These Terms and Conditions of the RFB Process (Part 3):
(a) are intended to be interpreted broadly and independently (with no particular provision intended to
limit the scope of any other provision);
(b) are non-exhaustive and must not be construed as intending to limit the pre-existing rights of the
parties to engage in pre-contractual discussions in accordance with the common law governing
direct commercial negotiations; and
(c) are to be governed by and construed in accordance with the laws of the Province of Saskatchewan
and the federal laws of Canada applicable therein.
[End of Part 3]
APPENDIX A - RFB PARTICULARS

A. THE DELIVERABLES
The Ministry requires the following equipment:
Description Quantity
Cisco Meraki MX68 with 3year advanced security license 20

Cisco Meraki MX100 with 3year advanced security license 2
Cisco Meraki MS120-8 LP with 3year enterprise security license 6
Cisco Meraki MS125-24P with 3year enterprise security license 3
B. BACKGROUND
Current Meraki MX appliances are end of support and no longer fitting the needs of the business.
B.1 MATERIAL DISCLOSURES

Replacement of any other network equipment is out of scope of this competition.
C. MANDATORY REQUIREMENTS
C.1 Delivery of equipment by March 29, 2021.
C.2 Must be authorized Cisco Reseller/Channel Partner.
D. RATED CRITERIA
The following is an overview of the Rated Criteria categories and the associated weightings for the RFB.
Rated Criteria Category Weighting (Points)
Delivery Date 25
Community Benefits 25
Subtotal 50
Pricing 100
Total Points 150
Proposals that receive less than 65% of the points in any of the above categories or of the total points
available may not proceed to the next stage of the evaluation process. The Evaluation Team will
determine how many Proposals, if any, will be short-listed.
Any Proposal ranked at the lower-end of the scale in any of the criteria may be rejected.
E. SUBMISSION GUIDELINES
To ensure your Submission is considered for evaluation it should comprise all of Appendix B, which is to
include the following:
• Requirements – Each Submission should include a completed Submission form.
• Pricing Form - Each Submission should include a Pricing Form, or a document containing the
information requested by the Pricing Form, completed in accordance with the instructions
contained in the form.
• Proponent Information - Each Submission should include a Proponent Information form, or a
document containing the information requested by the Proponent Information form, completed
and signed by an authorized representative of the Proponent.
APPENDIX B - SUBMISSION FORM

A. REQUIREMENTS
Response
Will there be
Details/Questions compliance Details of Deviations and/or
with the details of requirements
requirement? requested
Yes No
MANDATORY REQUIREMENTS
1 Confirm equipment will be delivered
prior to March 29, 2021
2 Must be authorized Cisco
Reseller/Channel Partner
RATED CRITERIA
Specifications
1 Delivery Date
2 Community Benefits
Proponent to Provide Details
Delivery/Installation/Price
1 Delivery and prices quoted should be
Delivered Duty Paid (DDP) unloaded to
Court Technology Unit, Basement, 2425
Victoria Ave, Regina, SK.
Do not deliver via skid/pallet as loading
dock is not available
Proponent to Provide Details
Community Benefits
1 Briefly describe how you propose to
maximize local community benefits
through means such as local and/or
Indigenous employment or labour within
the Province of Saskatchewan.
B. PRICING
B.1 Instructions on How to Complete Pricing Form
(a) Rates must be provided in Canadian funds, inclusive of all applicable duties and taxes except for
applicable sales taxes.
(b) Prices quoted should be Delivered Duty Paid (DDP) unloaded.
B.2 Pricing Form
Item Quantity Unit of Description Unit Price Extended

# Measure ($) Price ($)
1 20 Cisco Meraki MX68 with 3year advanced security

license
2 2 Cisco Meraki MX100 with 3year advanced security

license
3 6 Cisco Meraki MS120-8 LP with 3year enterprise

security license
4 3 Cisco Meraki MS125-24P with 3year enterprise

security license
Subtotal
Freight (if applicable)
PST (if applicable)
Total
B.3 Supplementary Terms
Taxes
• If applicable, Provincial Sales Taxes will be resolved at time of payment.
• Any goods and/or services mentioned in this RFB are being purchased by the GOS with crown
funds and therefore are not subject to the Goods and Services Tax (GST).
• Goods and/or services will be subject to Saskatchewan Provincial Sales Tax (PST).
Price
• Submissions should show unit costs less all discounts and taxes unless otherwise required, with
all unit prices extended and totaled. In case of a mathematical error, the unit price shall govern.
• If the supply point originates in Saskatchewan, the freight or delivery charges are not taxable if
the charges are shown separately (if applicable).
• The GOS reserves the right to give Saskatchewan Proponents preference for any awards made
under this competition, if the value is under $10,000 CAD.
C. PROPONENT INFORMATION
Please fill out the following form, naming one person to be the Proponent’s contact for the RFB
process and for any clarifications or communication that might be necessary.
Full Legal Name of Proponent:
Any Other Relevant Name Under
which Proponent Carries on
Business:
Street Address:
City, Province/State:
Postal Code:
Phone Number:
Fax Number:
Company Website (if any):
Proponent Contact
Name and Title:
Proponent Contact Phone:
Proponent Contact Fax:
Proponent Contact Email:
The Proponent acknowledges the RFB process will be governed by the terms and conditions of the RFB,
and that, among other things, such terms and conditions confirm that this procurement process does
not constitute a formal, legally binding bidding process (and for greater certainty, does not give rise to a
Contract A bidding process contract), and that no legal relationship or obligation regarding the
procurement of any good or service will be created between GOS and the Proponent unless and until
GOS and the Proponent execute a written Agreement for the Deliverables.
________________________________ ________________________________
Signature of Proponent Representative Title of Proponent Representative
________________________________ ________________________________
Name of Proponent Representative Date
APPENDIX C - TERMS AND CONDITIONS
The terms and conditions of the resulting Agreement are posted separately on SaskTenders.
APPENDIX D - DEFINITIONS
Throughout this RFB, the following definitions apply:

“Agreement” means the written contract or standing offer between the top-ranked Proponent and Her
Majesty to provide the Deliverables contemplated by this RFB.
“Client” (referring to ministry) means Her Majesty the Queen in the right of the Province of
Saskatchewan, as represented by the Ministry of Justice.
“Desirable” ‘Rated’ “Should” means requirements that may have a degree of importance to be
objectives of this RFB and may be rated.
“Deliverables” means the functions, duties, tasks and responsibilities to be provided by the Proponent
as described in this RFB.
“Delivered Duty Paid” refers to a transaction where the seller pays for the total costs associated with
transporting goods and is fully responsible for the goods until they are received and transferred to the
buyer. This includes paying for costs, export and import duties, insurance and any other expenses
incurred during shipping of the goods. The risks and charges are with the seller of the goods until
delivery is made in the buyer’s country at an agreed-upon location.
“Entity” refers to the Government of Saskatchewan, the province or ministries are used for
administrative purposes and mean Her Majesty the Queen in Right of the Province of Saskatchewan, as
represented by the Minister of the Ministry of Justice.
“Evaluation Team” means the individuals who will evaluate the Submissions on behalf of the
Government of Saskatchewan.
“GST” means Goods and Services Tax (currently at 5%).
“Mandatory” means requirements that are imperative and must be met in order for the Submission to
receive consideration.
“RFB” means Request for Bid.
”PST” means Saskatchewan Provincial Sales Tax (currently 6%).
“Proponent” means an individual or a company that provides, or intends to provide, a Submission in
response to this RFB.
“Procurement Services” means the Purchasing Branch under The Purchasing Act, 2004.
Saskatchewan Time” means Local Saskatchewan Time as verified by the time clock located at 1855
Victoria Avenue, Regina, SK.
“Submission” means bid, proposal or document provided by a Proponent in response to the RFB.
“Successful Supplier” means the organization responding to this RFB who is determined to be successful
in this competition and has signed an Agreement.

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Request for Bid (RFB)

Cisco Meraki Security Appliances and Network Switches

Request for Bid No: RFB-7945

PART 1 - INVITATION AND SUBMISSION INSTRUCTIONS ......................................................................1

PART 1 - INVITATION AND SUBMISSION INSTRUCTIONS

1.2 RFB Contact

1.3 Type of Agreement for Deliverables

1.4 RFB Timetable

1.5.2 Submissions to be Received on Time

1.5.3 Amendment of Submissions

1.5.4 Withdrawal of Submissions

PART 2 - EVALUATION AND NEGOTIATION

2.2 Stage I –Requirements

2.3 Stage II – Written Evaluation

2.4 Stage III – Ranking and Negotiations

2.4.2 Negotiation Process

2.4.3 Time Period for Negotiations

2.4.4 Failure to Enter into Agreement

PART 3 - TERMS AND CONDITIONS OF THE RFB PROCESS

3.1.2 Submissions in English

3.1.3 No Incorporation by Reference

3.1.4 References and Past Performance

3.1.5 Information in RFB Only an Estimate

3.1.6 Proponents to Bear Their Own Costs

3.1.7 Submission to be Retained by GOS

3.1.8 Trade Agreements

3.1.9 No Guarantee of Volume of Work or Exclusivity of Agreement

3.1.10 Evaluation Committee

3.2 Communication after Issuance of RFB

3.2.2 All New Information to Proponents by Way of Addenda

3.2.3 Post-Deadline Addenda and Extension of Submission Deadline

3.2.4 Verify, Clarify and Supplement

3.2.5 Time Disputes

3.3 Notification and Debriefing

the Successful Supplier’s name and location;

3.4 Conflict of Interest and Prohibited Conduct

3.4.2 Disqualification for Prohibited Conduct

3.4.3 Prohibited Proponent Communications

3.4.4 Proponent Not to Communicate with Media

3.4.6 Employee Submissions

3.4.7 Illegal or Unethical Conduct

3.4.8 Past Performance or Past Conduct

3.5 Confidential Information

3.5.2 Confidential Information of Proponent

3.6 Procurement Process Non-binding

3.6.2 No Contract until Execution of Written Agreement

3.6.3 Non-Binding Price Estimates

3.6.4 Effect of this RFB

(a) choose whether to evaluate any Submission;

3.7 Governing Law and Interpretation

APPENDIX A - RFB PARTICULARS

Cisco Meraki MX68 with 3year advanced security license 20

B.1 MATERIAL DISCLOSURES

APPENDIX B - SUBMISSION FORM

B.2 Pricing Form

Item Quantity Unit of Description Unit Price Extended

1 20 Cisco Meraki MX68 with 3year advanced security

2 2 Cisco Meraki MX100 with 3year advanced security

3 6 Cisco Meraki MS120-8 LP with 3year enterprise