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Manager: User Guide

This document provides a user guide for managers on how to use the Learning@Work system. It includes sections on navigation and permissions, an overview of the My Team dashboard, how to assign learning and a proxy user, running and scheduling reports, and contact information for help. The guide explains how managers can view team member course status, assign trainings with deadlines, and access reporting features to manage their team's training.

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Raman Bhardwaj
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
174 views

Manager: User Guide

This document provides a user guide for managers on how to use the Learning@Work system. It includes sections on navigation and permissions, an overview of the My Team dashboard, how to assign learning and a proxy user, running and scheduling reports, and contact information for help. The guide explains how managers can view team member course status, assign trainings with deadlines, and access reporting features to manage their team's training.

Uploaded by

Raman Bhardwaj
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 9

MANAGER

User Guide

hr.uconn.edu/learningatwork
8SGDWHG: July 201
Table of Contents
Introduction ................................................................................................................................... 1
Navigation and Permissions ......................................................................................................... 1
Log in Instructions ..................................................................................................................... 2
Log out Instructions ................................................................................................................... 2
Home Menu Overview ............................................................................................................... 2
My Team – Dashboard Overview ................................................................................................. 3
Assign Learning ......................................................................................................................... 3
Assign a Proxy User .................................................................................................................. 4
Reporting / Analytics ..................................................................................................................... 4
Run Ad-Hoc Reports ................................................................................................................. 4
Schedule Reports Sent via Email .............................................................................................. 4
Help Contact ................................................................................................................................. 5
Introduction

Learning@Work, using the Saba Learning Management System, is a University-wide system


developed in partnership with UConn Health. The system is used to launch, track and manage
training and development opportunities for UConn employees through a cloud-based environment
accessible anytime, anywhere.
Offering ease and convenience, the online system provides accurate and timely information
regarding training requirements. Learning@Work is a one-stop-shop for enrolling in courses,
tracking completion of learning experiences and fulfilling regulatory compliance requirements in
a self-service environment.

Learning@Work is designed to help you manage your team’s training. The primary tasks you
will perform in the system as a manager are:

 View your Team Members’ course status


 Run reports through Analytics
 Assign trainings to team members’ with completion deadlines
 Assign someone as your proxy when you plan to be on vacation or otherwise unavailable

Navigation and Permissions


All users are assigned basic permissions to access their training plan, transcript and UConn
courses available for registration. Managers have access to their team’s learning via the My
Team dashboard. In addition, Instructors and Session Administrators have additional access to
Instructor and Analytics (see the Instructor User Guide for more information)

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Log in Instructions
Internal UConn Users:
Log in with NetID and NetID Password at: https://uconn-storrs.sabacloud.com

Non UConn Users (including Instruction consultants and affiliates):


Contact [email protected] for log in assistance.

Log out Instructions

1. Click on the arrow next to your name in the top right corner.
2. Click Sign out.

Home Menu Overview

Lists courses you are registered for as a learner as well as


Home Page
recent courses you completed as a learner.

My Plan View Interactive Learner dashboard with filtering options.

Area divided into sections, which are located on the grey bar:
Team Overview – Listing of all direct reports with training
My Team
plan summary
Analytics – Reporting

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My Team – Dashboard Overview

Managers are granted access to the Team Dashboard. The dashboard view provides a high level
overview of your teams learning information. Team members with up-to-date training plans will
display a green checkmark with a note: On Target. If a team member has any items outstanding
or overdue, you will see a red exclamation mark and note which reads: Requires your attention.
Click on the activities to see the specifics (e.g. Upcoming Activities, Overdue Activities, etc.). Unit
level managers and above have access to their direct reports as well as the department
managers’ teams.

Assign Learning
1. Navigate to Admin > My Team
2. Click Assign learning under Team Actions on the right.
3. Click Add to Plan (assign course and allow learner to select date of session). Note: Register
will assign a specific session date to the user and the user cannot change the date if there
are conflicts.)
4. Search catalog for course name.
5. Click Select date under Due date column (when adding to plan).
6. Click Select in the Action column.
7. Click the Next button.
8. Search for learner’s name and click the Select button.
9. Click the Next button.
10. Click Add to Plan button.
11. Confirmation will display and an email is sent to the learner.
12. Click the Close button.

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Assign a Proxy User
Designate someone to act on your behalf. Proxy can be used temporarily (e.g. to cover time out
of the office) or remain as a proxy for a longer period of time. Proxies can be added and
removed as needed.

1. Navigate to the Home page.


2. Click the arrow to the right of your name (top right corner).
3. Click Proxy Settings in the drop down menu.
4. Click the Add New Proxy button.
5. Click the search icon to search by name.
6. Select the user by clicking the check box next to applicable name.
7. Enter the Start Date and End Date, or select dates using the calendar lookup icon.
8. Select the roles that the proxy can access.
9. Click the Save button.

Reporting / Analytics

Reports are available to run ad-hoc and set schedule via email. Note: Reports may be limited at
initial Go Live and will build as needed.

Run Ad-Hoc Reports


1. Navigate to My Team > Analytics
2. Click on the name of the report.
3. Enter specific criteria (if applicable).
4. View report on screen or click Download in upper right (follow prompts to complete
download).
5. Click x in upper right of reports window to close report.

Schedule Reports Sent via Email


1. Navigate to Admin > Analytics
2. Filter by Category: Storrs and locate report.
3. Click the Schedule button.
4. Click Add New Schedule in top right corner.
5. Select Schedule and Filters criteria.
6. Click the Save button.

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Help Contact
Additional information is available at: http://hr.uconn.edu/learningatwork/
For assistance, contact the HR Customer Service team at [email protected] or (860) 486-3034.

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