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com
Chapter 3

SHORT AND LONG QUESTIONS

Q.1 Expldin office automation system.
Ans: Office Automation System (OAS):
Office Automat;on refers to modern technology used to create, store.
process and comm unicate informatio:1 for accomplishing basic tasks performed in
offices. The system that facilitates office automation is known as Office Automation
System ( OAS }.
Advantages Office Automation System (OAS):
Office Automation System consists of computer hardware, software and
m;;twork The software used for cff1ce automation consis ts of word-processin g,
spre.:iast;eet. database ;-nanagfi ment. presentation. graphics , electronic mail and
v;deo confere:nc,ng software. Ott,ce automation software allows users to create
letters, reports, spreadsheets. graphs, manipulate images and send email to or
receive er,1ail from users on the network
Office automation software heips in improving productivity and saving money
and human efiorts.
Microsoft Office:
The most comr. ,only used office auto:nation software is Microsoft Office. It is
an offa-:9 ::.u;te of ap ;::>1:c.ii1or,s. It cor.sists of MS Word, MS Exce!, MS Access, MS
Power?oint a:1::J �,iS Outlook. Ii was first announced by Bill Gates on 1 August 1988.
Its 13tcst ve1siun is Microsoft Office 2016 released on 22 September, 2015.
Examples of office automation software:
Some other examples of office automation software are Apache Open
Office, Libre Office and Neo Office. All of these are based on Open Office office
suite. These can be freely downloaded and installed on Windows, Linux and MacOS
operating s ystems.
Q.2 List the advantages of office automation software.
Ans: Acivantages of Office Automation Software:
The common office automation software is Microsoft Office. tt is productivity
sofl\\'&re for Vvindcws operating system. It includes word processing, spreadsheet.
pr€-SE:,1taiion . uaiab:ise and e-mail communication programs. These programs
i:;rovide fac1ii!ies that are commoniy re quired to run an office or business.
Q.3 explain the installation of office automation software.
Ans: In:.tallation of Office Auton,ation Software:
Steps to Install Microsoft Office 2010 Software:
The following are the steps to install Microsoft Office 201 O software.
1. Run _ the installation program.
2. E nter the Product Key and click Continue button as shown in Fig.

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Chapter 3

Enter your Product Key

'

Need to find your Product Key?

Your Product Key Is 25 characters and is typfcalfy found in your

product packaging. If you cannot find yQur Product Key, did<
the 'Learn rnOfe about Product Keys and see examples" link.

- - - - - -- ···- _J ,�.n,,� I

Screen for entering Product Key

3. Read the Microsoft Software License Terms shown in Fig., check the box to
accept the terms of agreement and click Continue.
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J� Reed the Microsoft Software License Terms

ro Q)l'ltrl.A: ,a., rrw.•t �"Qt !he �ffS of tt• 1Jqeeni:'1'1t. Jf yc:u do not ffar'lt tD acu;:t C!"'C
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M.ICROSOFT SOFTWARE t..lCENSE TERMS
MICROSOFT OFFJCE 2010 DESKTOP A"PUCATION SOFTWARE [j
Be-iow are rh,ee Jeperate $t(.$ of license terms. Onty one :!alet opphes to you.
To determin. wtu<':h been• te<m& appty to you dwKi the lanst de9,gnntl0fl
pr ,nted elthe< on yo.,r prooua key,,,,,., thq p,oduct '"""" on yo.,r
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f you noed .....ianoe finding your l<oen,,. type, pi<,49<> QO ro:
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1l. RITAD. LICENSE TeRMS.
lfh•se 11<:&f'\M terrr.s l)r• on ogreement �"" M10060fl Co1porclt10t1 (or
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Microsoft Software License Terms

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Chapter 3

4. Click Install Now button shown 1n Fig, to start the installation.

• ��1,0tt Off

�\ Choose the installation you want

�"J:,
?least- moose yo..:r prefe:1ed t-;P<' of M.o-osoft. O(f1Ce Prote.ssion�I PltJii 1010
1n!.t411.t.non below.

U129rade j

Screen to choose preferred type of installation

5. Progress bar indicating how much installation has progressed will appear as
shown in Fig. This may take several minutes to complete.
--
'I Miaosolt Olfn�Pu 2010

�J Installation Progress

Progress bar indicating Installation progress

6. Click the Close button shown in Fig. to exit the installation program

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,, �1-•,a • !� 11• ,.l'" •r f, ,I ,1 �

Than'< you for 11'\stalllng MKr08C>ft Offioe Proless..o,o! ?!us 2010. To \!Be af'l Otf1at
progrtm, open th� Stz:rt menJ, f10d the Microsott Offico folder, arid c!1ck th� progrnm
,con.

Complete your Office experience

• Store and share your documents online
• Get free pro:iuct updates, help, and training

Con!ltlue Qnllne

-·-'
· ____ .J .,.....,
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Screen Indicating that installation has completed

Do You Know?-
Microsoft Office 2010 cannot be installed on a computer on which Windows
XP operating system is installed.

Do You Know?.
The first version of Microsoft Word was released in 1983 for DOS and first
Windows version was released in 1989.

Q.4 Describe the steps for opening the MS Word program.

Ans: Opening the MS Word Program:
The following are the steps for opening the MS Word program.
1. Turn on the computer and click Start button.
2. Click All Programs.
J. Click Microsoft Office to display the submenu. The submenu contains all
the programs included in Microsoft Office software.
4. Click Microsoft Word 2010 to open the Word program shown in Fig.

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Chapter 3

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Q.S List the main components of Word window.
Ans: Main components of Word window:
The main components of 1Nord window consist of Quick Access Toolbar,
Ribbon, HorizontaWertical Scroll bars and Status bar as shown in Fig.
Quiolc ooeA. t.oolbar
Filw tab
Title bar Vcnical
Ribbon Scroll bar Hwlp

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Chapter 3

Q.6 List the functions of quick access toolbar.

I
Ans: Quick Access Toolbar:

lli]1 Q � • .
CJ I•a
Quick Access Toolbar is located at the top left corner of Word window II
provides easy access to commonly used Save, Undo and Redo commands. If the
user clicks the down arrow at the right side, Word will display a list of commands
that can be quickly added to or removed from the Quick Access Toolbar.
Q.7 Highlight the functions and nine types of tabs in the ribbon.
Ans: Ribbon:
Ribbon is located below the title bar of the Word window. Ribbon consists of
tabs, groups and commands as shown in Fig. It provides access to the commands
that are performed while working on a document.
There are nine types of tabs in the ribbon which are File, Home, Insert, Page
Layout, References, Mailings, Review. View and Add-Ins. Home tab is the most
commonly used tab. To display any of these tabs just click on it.
Tabs

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Ribbon
Q.8 Highlight the functions of horizontal and vertical scroll bars.
Ans: Horizontal and Vertical Scroll Bars:
Vertical scroll bar is located at the right edge of the docu_ ment window. It is
used to scroll down or up the document that is too large to fit in the document
window. Horizontal scroll bar appears automatically at the bottom of the document
window if a document is too wide to fit in the document window.
Q.9 Highlight the functions status bar.
Ans: Status Bar:
Status bar is· located at the bottom of the document window above the
Windows taskbar It presents information about the document such as current page,
total number of pages in the document, number of words in the document, etc.
It also provides controls for viewing the document in different layouts. The
right edge of status bar presents zoom in and zoom out bar. Zoom in is used to get
close-up view of document and zoom out is used to view more of the page at a
reduced size.
Q.10 Highlight the steps to create a new document.
Ans: Steps to create a new document:
Creating a New Document:
The following are the steps to create a new document.
1. Click the File tab.

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2. Click New in the pull-down menu as shown in Fig.

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3. Select Blank document which is below Available Templates. User can
also start a new document by selecting a template.
4. Click Create. A new blank document will appear another way to start a new
blank document is press Ctrl+N on the keyboard. Ctrl+N means keep
pressing the Ctrl key while pressing the N key.
Q.11 Highlight the steps to opening a document.
Ans: Opening a Document:
1. Click the File tab.
2. ClickO

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Open dialog box

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3. Select the document and click Open.

If the user has recently opened the document that he wants to open then he
can follow the steps given below.
1. Click File tab.
2. Click Recent.
3. Select the document from the Recent Document list
Q.12 Highlight the steps to save a document.
Ans: Saving a Document:
1. Click File tab.
2. Click Save or Save As.
3. Select the folder where the document is to be saved as shown in Fig.

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4. Give a file name to your document.
5. Click Save.

iiii Save icon.

Save As opti9n is used when changes have been made in an existing
file and the user wants to save the new version of the document with a different
file. name.
Another way to save a document 1s, click the Save icon on the Quick Access
Tootbar and give the new document a file name.
Q.13 Highlight the steps to print a document.
Ans: Printing a Document:
The following are the steps to print a document.

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1. Click the File tab.

2. Select Print.
3. in Fig, if required and �lie � Print.
Change the print settings shown··-- -
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Q.14 Explain the process of inserting and editing text.
Ans: Inserting and Editing Text:
To insert text in a document, type it using the keyboard. The text will appear
at the insertion point. When typing a paragraph, there is no need to press the Enter
key at the end of the line. When the user reaches the right margin, Word will
automatically position the insertion point at the beginning of the ne)('I line
The user should only press the Enter key when he wants to end a line of
text, start a new paragraph or insert a blank line. Shortcut keys for cursor movement
are shown in Table.
Shortcut keys for cursor movement
Cursor Movement Shortcut Key
Beginning of the line Home
End of line End
Top of the document Ctrl + Home
End of document Ctrl + End
. .
Q.15 Explain mouse commands for selecting items/text .
Ans: Selecting Text:
To move or copy words, sentences or paragraphs to another location in the
document, first select the text and then use cut-and-paste or copy-and-paste
technique.
Commands shown in Table are used for selecting various items in a
document with mouse

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Mouse commands for selecting items

Item to Select Mouse Command
Characters Drao through characters
Single word Double-click the word
Words Drag through words
Press and hold down Ctrl key and click anywhere in the
Sentence
sentence
Move the mouse pointer to the left of the line until it
Line
changes to a riQht-pointing arrow and then sinofe click
Move the mouse pointer to the left of the paragraph until it
Paragraph
chanQes to a riqht-pointinQ arrow and then Double-click
Entire Move the mouse pointer to the left of the document until it
document changes to a right-pointing arrow and then triple-click
Click at the beginning of the text to be selected Move the
Block of text mouse pointer to the end of the selection and hold down
Shift key and then click or drag through the text.
Graphic Click the graphic

Tip
To search text in a document, press Ctrl+F, type the search text in the box
and press Enter
Q.16 Explain the steps to copy or move the first two sentences of the
paragraph.
Ans: Copying and Moving Text:
The following are the steps to copy or move the first two sentences of the
.. ,. ..
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paragra h shown in Fi
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1. Select the text that is to be copied or moved as shown in Fig.

10
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Chapter 3

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2. Click Copy or Cut in the Clipboard group of Home tab as shown above.
3. Position the mouse pointer at the location where you want to copy or move
the text.
4. Click Paste in the Clipboard group. Copied text is shown in Fig.

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Text copied at the end of paragraph after leaving one blank line
Q.17 Describe the method for copying and moving text using shortcut
keys.
Ans: There is another method for copying and moving text using shortcut keys.
The steps for this are given below.

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Select the text

1. Press Ctrl+C for copying or Ctrl+X for moving text.
2. Pos1t;on the mouse pointer to the location where you want to copy or move
the text
3. Press Ctrl+V for pasting the text.
Q.18 Describe the method for copying and moving text using shortcut
keys.
Ans: There is a third method for copying and moving text. The following are the
steps for this method.

:=
1. ---���ct_the te:xt_as shown in ___F�
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2. Right click anywhere inside the selected text to display the shortcut menu.
3. Click Copy or Move in the shortcut menu.
4. Move the mouse pointer where you want to copy or move the text.
5. Right click and then click Paste in the shortcut menu.
Deleting Text:
To delete tex.t. select the text using any of the methods described earlier and
then press Delete key.
Q.19 Highlight minimize/maximize of ribbon.
Ans: Minimize/Maximize Ribbon:
To mirnrn,ze the Ribbon for more screen space, click the arrow in the
upper-right corner of the Ribbon as shown in Fig. When Ribbon is minimized,
click on a tab to display it. The Ribbon wilt disappear again when it is not in
use. To maximize the Ribbon. click the arrow again.

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CJ � Arrow to Minimize/Maximize Ribbon

Minimizing or maximizing Ribbon

Q.20 Explain the steps to insert symbols or special characters in
documents.
Ans: Inserting Symbols:
Th e following are the steps to insert symbols or special characters in
documents.
1. Click Insert tab.
2. Cilek Symbol which is at t he right end of ribbon A group of symbols will be
displayed as shown in Fig.
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... WordArt • {31 Datt a Timt
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Inserting symbols In document

J. Click the symbol that is t o be inserted in document. The symbols will be
� . .... .
inserted in the document as shown in Fig.
---
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Displaying of more symbols:

T o display more symbols, click More Symbols in the Symbol menu. A
new dialog box will open with tw o tabs. Symbols and Special Characters as
show n in Fig. Now, select the symbol and click the Insert button.

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Chapter 3

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Symbol dialog box

Q.21 Explain the steps to insert built-in equation.
Ans: Inserting Equation:
Word allows user to insert common mathematical equations or build up his
own equati ons using a library of symbols. •
The following are the steps to insert built-In equation.
1. Click Insert tab.
2. Click Equation button on the Symbols group.
3. Select the type of eauation vou want to insert as shown in Fi l.
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Inserting equation

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To following steps allow the user to insert his/her own equation.

1. Cli ck Insert tab.
2. Click rr button on the Symbols group. This will open the Design tab shown
in Fig. that allows inserting common mathematical equations or build
equation using a library of math symbols
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Design tab for inserting equation

Q.22 Explain the steps of page formatting for the entire page.
Ans: Page Formatting:
Page formatting refers to formatting that affects the entire page such as
changing page orientation, margins, page numbering, header and footer, etc.
Page formatting commands:
Page formatting commands are included in the Page Layout tab on the
Ribbon. These are in the Themes, Page Setup and Page Background groups as
shown ,n Fi
Hoo,c Insert Pog• UIJOUI
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Page Layout tab
Commonly used page formatting commands:
Commonly used page formatting commands include changing theme,
margins, orientation. page size and background
Q.23 Explain that Themes change the overall appearance of the entire
document.
Ans: Document Theme:
Themes change the overall appearance of the entire document
including colors, fonts and effects.
The following are the steps to apply a theme.
1. Click the Page Layout tab.
2. Click the Themes button in the Themes group.
3. Select a theme to apply f�,m the menu shown in Fig. If the user does not like
the selected theme, he can �·elect another one. To remove a theme from the
document select Office theme.

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Chapter 3

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Applying a theme to a document

Q.24 Explain the steps to set page margins.
Ans: Page Margins:
Page Margins refer to the amount of blank space that appears at the top,
bottom, left and right edges of a document
The following are the steps to set margins.
1. Click the Page Layout tab.
2. Click Margins button.
3. Select margins from the menu that appears as shown in Fig.

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Setting page margins

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Q.25 Explain the steps to apply a page orientation.

Ans: Page Orientation:
Page orientation refers to the way rectangular page is oriented for viewing.
Types of page orientations:
There are two types of page orientations which are portrait and landscape.
Portrait orientation:
In portrait orientation, the height of display is greater than width.
Landscape orientation:
In landscape orientation, the width of display is greater than height.
The following are the steps to apply a page orientation.
1. Click Page Layout tab.
2. Click Orientation button in the Page Setup group.
3. Select Portrait or Landscape orientation as shown in Fig.
li)ll,j'*)• "I•
lld•rcna• . ..........

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&.. nds.c.ap•

Applying page orientation

Q.26 Explain the steps to set page size.
Ans: Page Size:
Page size refers to the height and width of page.
The following are the steps to set page size.
1. Click Pag·e Layout tab.
2. Click Size button in the Page Setup group.
J. Select a page size from the menu shown in Fig.
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Selecting a page· size

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Q.27 Explain the page background.

Ans: Page Background:
The Background group has three items to set for the document which
include Watermark, Page Color a nd Page Borders.
Watermark: Watermark inserts dim text behind the content of the page.
Page Color: Page Color sets the page backgrou nd color.
Page Borders: Page Borders option inserts or changes the border around the page
Q.28 Highlight the steps to set watermark.
Ans: Steps to set watermark:
The following are the steps to set watermark
1. Click Page Layout tab.
2. Click Watermark command in the Page Background group.
3. Click Custom Watermark from the menu shown i n Fig. User can also select

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Creating a watermark
4. Type the text for watermark as shown in Fig.
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Dialog box to create watermark

s. Click Apply and then click Close to close the dialog box.

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Q.29 Highlight the steps to set page color.

Ans: Steps to set page color:
The following are the steps to set page color
1. Click Page Layout tab.
2. Click the Page Color command

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3. Sele_�_.e�e501Qr from the _l!)_enu.sho_w:n !_n_fl9..:____________ _

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Setting a page color
Q.30 Highlight the steps to set page border.
Ans: Steps to set page border:
The following are the steps to set page border.
1. Click Page Layout tab.
2. Click the Page Borders command in Page Background group.
3. Select a page border style from the Borders and Shading dialog box shown

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Selecting a page border style

19
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Q.31 Explain the steps for inserting page numbers in documents.

Ans: Inserting Page Numbers:
The following are the steps for inserting page numbers in documents.
1. Click the Insert tab
2. Click Page Number in the Header & Footer group. A drop-down menu will
appear
3. Move the mouse pointer on Top of Page or Bottom of Page command
This will open a submenu as shown in Fig.

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Inserting page number at the bottom of page
4. Select an option from the submenu. Page number will be inserted in the
document and Design tab will appear on the Ribbon.
s. Set the value for Header from Top or Footer from Bottom in the Position
group of Design tab if required.
6. Click the Close Header and Footer button on t_he Design tab.
Q.32 Explain the steps for inserting a picture in documents.
Ans: Inserting and Positioning Picture:
The following are the steps for inserting a picture in a document.
1. Place the ·cursor where to insert the picture.
2. Click Insert tab.
3. Click Picture command in Illustrations group. The Insert Picture dialog
box will appear as shown in Fig.

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Chapter 3

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4. Browse and select the picture file to insert and click Insert button.
Q.33 Highlight the steps for positioning picture on page.
Ans: Positioning Picture within a Page:
The following are the steps for positioning picture on page.
1 .. Click the picture that is to be positioned. Fonnat tab will appear on the
screen.
2. Click Position command on the Arrange group.

- .. .,
3. Select a position from the menu. Top right corner is selected for positioning
the picture in Fig.
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Positioning a picture within a page

4. Picture positioned at top right corner of page is shown in Fig.

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.
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Picture positioned at top right corner of page

a
Do you Know?
If you want to change the page number format, click Insert tab then click
Page Number and select Format Page Numbers
Q.34 Define WordArt.
Ans: WordArt:
WordArt is a text modifying feature in Word to create decorative effects such
as shadow. colors, outlines, 3D effects. changing shape of text, etc. as shown in
Fig. It,, ,1,0 PO" "'o WoroArt .
.
COMMii

Text created with WordArt

Q.35 Highlight the steps to Insert WordArt In a document.
Ans: Insert WordArt in a document:
The following are the steps to insert WordArt in a document.
1. Click the Insert tab.
2. Click WordArt in the Text group.
3. Select character style from the drop-down menu shown in Fig. Format tab
will appear on the Ribbon.

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Inserting WordArt
4. Type the text in the text box shown in Fig.

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Entering text in WordArt

5. Click Text Effects command in the WordArt Styles group
6. Move the mouse pointer over Transform and select a text effect from the
submenu as shown in Fig.

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Chapter 3

-..

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Applying text effect

Q.36 Define Table, Cell and Dimension of the table.
Ans: Table: A table consists of rows and columns.
Cell: The intersection of a row and a column is called a cell. Text is entered in the cells
Dimension of the table:
Before inserting a table in a document, user should know the number of rows
and columns required. This is c alled the dimension of the table.
· User can easily add more rows or columns as required. In table dimension, the
first number is the number of columns and the second number is the number of rows.
For example, a 5x4 (five by four) table means it has 5 columns and 4 rows.
Q.37 Highlight the steps for inserting a Sx4 table.
Ans: Inserting Table in a Document:
The following are the steps for inserting a 5x4 table.
1. Click Insert tab.
2. Click Table command in the Tables rou as shown in Fi
••
- -=- - - =-::-:_.;;:-=--== '-'='-=-----------------'c.%j
t. "� . ., . ._... __ •

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Inserting a 5 x 4 table In a document

24
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3, Position the mouse pointer on the cell in the fourth row and fifth cqlumn and.
click. A blank table consisting of 4 rows and 5 columns will be inserted in the
document
4.
.. Now, user can enter data in the cells. A 5 x 4 table with data is shown in Fig
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Data entered In a 5 x 4 table

Q.38 Highlight the steps for adding and deleting rows or columns.
Ans: Adding and Deleting Rows or Columns:
The following are the steps for adding and deleting rows or columns.
1. To insert a row, click in the cell below or above which a blank row is to be
inserted To insert a column, click in the cell to the right or left of which a
blank column is to be inserted. Design and Layout tabs will appear on the
Ribbon.
2. Click the Layout tab.
3. Click the command in the Rows & Columns group shown in Fig, to insert a
row or column.
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Adding or deleting rows and columns

25
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If you want to delete a row or column click the Delete command in the Rows
& Columns group. Select the Delete Rows or Delete Columns from the drop-down
menu. User can also delete the entire table by selecting Delete Table.
User can delete multiple rows or columns by selecting them by dragging and
then clicking the Delete command.
Q.39 Explain the steps for resizing row or columns.
Ans: Resizing Rows and Columns:
Following are the steps for resizing row or columns.
1. Click in any cell of row or column to change the height or width.
2.
·- C�ick Layout tab as shown in �ig_ _. __________

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Resizing row and column size

3. Resize row height or column width in the Cell Size group.
To resize multiple rows or columns, first select multiple rows or columns.

-- - .. -... - - .. -�·- -
Last three rows of table are selected for resizing in Fig (a).Table after resizing the
last three rows IS shown 1n FiQ (bl
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(b) Table after resizing the last three rows

26
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Chapter 3

Q.40 Highlight the steps for adding or changing border lines and
shading.
Ans: Adding or Changing Border lines and Shading:
The following are the steps for adding or changing border lines and shading.
1. Select the cells
2. Click the Design tab.
3. Open the Border drop-down menu in the Table Styles group and select a
border as shown in Fi

!� ......___

I:;:--_-
; .........�
w---� .....
-­
---
� .... i::,....., ...

:'\· oi..--o.. .....

·z -"'-
�
gf _,_
0 ..,.,,..... �

----
Changing border lines of a table
4. For shading, open the Shading drop-down menu in the Table Styles group
and select a shading color as shown in Fig.

- r.;;;-i
I .
-I
llli..-U:.::.:

-- .
� -- -- - -
i:Z:.:.i
�

-<-.
••I• • • • •• I • • . . I .

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D 11oc-

·------- · ---------------__]
-
Selecting a shading color for a table

27
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Chapter 3

Q.41 Explain the steps for merging or splitting.

Ans: Merging and Splitting Cells:
1. Select the cells for merging or splitting.
2. Click the Layout tab.
3. Click Mer e Cells command in the Mer

Selecting cells for merging

Table after merging the selected cells is shown in Fig. For splitting cells, click

.'.
the Spilt Cells command in the same group and enter required values in the Split
Cells dialog box and click OK.
..
-�------------"I I-._'
... ,::A: 0 ti I , /x
.._ - -- ...._ ....... - .... ll!p

i a---�:._
� i 1 J 1ill ��� --e-s :
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.......... ..........
_'.l��'l
·� . ...... � ... .:.a.• ·
on. ( -
-

' '.

iiiii

Table after merging two cells

Q.42 Explain the steps for changing margins.
Ans: Steps for changing margins:
The following are the steps for changing margins.
1. Click Page Layout tab.
2. Click Margins in the Page Setup grour

28
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Chapter 3

3, Select margins from the drop-down menu as shown in Fig. or click Custom
Margins and set the required margins in the Margins tab of Page Setup
dialog box.

J�
O "'

l[n YJ �cr�i � B,�

fl::) Un• I
._..,J�S Ontn.�tlon S�t Col�l'llnt
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Changing margins
4. Click OK.
A page with Normal margins and Narrow margins is shown in Fig.

-..... ---'_.,.._
-__ .......·-�i's
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.......
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..... it?.
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-=- - ----
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c-:: ....
=-........ ...,..._��
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(a) (b)
(a) Page with Normal margins (b) Page with Narrow Margins

29
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Chapter 3

Q.43 Define Spreadsheet. What are the advantages of Spreadsheet?

Ans: Spreadsheet:
A spreadsheet is a grid of rows and columns in which user enters numbers
and text. Spreadsheet programs are powerful multtpurpose calculators. capable of
everything from adding two plus two to solving problems that involve complicated
calculations
Advantages of Spreadsheet:
Spreadsheet is used to store, organize, calculate and present numerical data
in an easily understandable format.
Spreadsheet programs allow user to organize data, perform calculations,
draw graphs of numeric data and develop professional looking reports.
Microsoft Excel:
A common spreadsheet program is Microsoft Excel. It is a part of Microsoft
Office 2010software. Therefore, use of Microsoft Excel 2010 will be explained.
Q.44 Write the steps to open the Excel program.
Ans: Opening the Microsoft Excel Program:
The following are the steps to open the Excel program.
1. Turn on the computer and click Start button.
2. Click All Programs.
3. Click Microsoft Office to display the submenu. •
4. Click Microsoft Excel 201 O to open the Excel program. The opening screen
of Excel will a ear as shown in Fi

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For:au4&r

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Opening screen of Microsoft Excel

30
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Chapter 3

Do yot1 Kt1ow!_ •
Microsoft was founded by Bill Gates and Paul Alfen in Aµril, 1975.
Q.45 Differentiate between Cells, cell's address and active cell or current
cell.
Ans: Cells:
The boxes formed by the intersection of individual rows and columns: are
known as cells.
Cell's address:
Cells are identified by the combination of their column 1.,tter and row number.
For example, the sixth cell in the third column is known as cell C6. This is known as
cen·s address
Active cell or current cell:
At any momer.J user is positioned in a single cell knowr. c1s active cell or

1-·------
current c.�I:. Ac!Jve cell has dark border as s·hown in Fig. When ir.e user enters ciata,
it goes in this cell. --------
--- ·------

-- - - -
AcanCdl COWIIIII
' A.d4rtli Hudiin1

.... .. ..
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Opening screen or'Mlcrosoft Excel
Q.46 Write the slgnlfkanc.e of Excel Workbook.
Ans: · Excel Workbook:
Wl)eo usor starts Excel, it c.reates a new blank we- kbock, called Sook 1. A
workbook contains ,heels;, each of which is calle,j a work.heel. Exe(!! opens 8
workbook with three wor1tsheet1 as shown in Fig

31
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Chapter 3

ISheet Tabsl
'
23 \1 "-
24
•I '\.
LS
,.-.-.-->ii Sheetl ,'siieet2
.
·' Sheet3 .,- l":I /
Rudy I

Sheets of F.xcel workbook

Do you Know?
Tip: You can iename a worksheet. For this, right click the sheet tab of the
· W..)rksheet that you want to rename, select Rename· in the shortcut m.enu, type a
name and press EntE:r.
Q.47 Write the size of.spreadsheet.
Ans: Size of Spreadsheet:
E:ach worksheet in a workbook has 16,384 columns and 1,048,576 rows.
Work area 1s like a movable window. The user can m0ve the window sideways to
view additional columns as well as up and down-to view additional rows.
Q.48 Write the steps to fill a series of numbers from 1 to 7 in a
spreadsheet.
Ans: Filling Columns and Rows:
Troe foliowing are the steµs to fill a series of numbers from 1 to 7.
1. Erit"!r 1 in cell A 1 and 2 in cell A2 below :t.
2. Select t11e two cells, posit:on the mo1.,se pointer on the fill handle at the
bottom r•pht c0rPcr ..ind drag it downwaros through A7.
3, The ceils will be fil:ed with series from 1 to 7.
4- You can open the drop-down menu at the bottom right corner as shown in
Fig, and select another option.
- IT1
• __ _!_I---· •
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·----·-·
'I

--- -- ··---- ·--- .'··-······ ----.

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Filling a series In cells in rows

Cells are filled with odd numbers in Fig, by entering 15 in cell A3 and 17 in
cell 83 and then dragging the fill handle to ceil F3.

32
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Chapter 3

Al • ,.
,.
1.5

-·
� II C 0
E__,__;___._ -- • - ----<.-.c.. f G II

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1.5 I i I

_16 ______ _ _________ L___

_ Filling cells with odd numbors In columns
Q.49 Explain the graphical representation of data in a spreadsheet.
Ans: Graphical Representation of Data:
A chart is used to represent data graphically. Charts nre very helpful in

- -
explanation and representation of data. A commonly used chart 1s the coiumn chart.

�,
_Therefore • creation of this chart will be desc�ib"'d for the worksh"ct shown in Fig.

1
C
A D I B I I I E I F I G I
1 MARGAUACOMPUTERSYSTEMS
l Computffl
.
�Haff Yearly Sale-of· laptop
- . -
3
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' 20
Jan Feb May Jun
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- Toshiba 23 25
14 22 27 23 .,

55
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. '
7 �II 52 58 10 58 69
a HP - ..41
I

37 55 45 31 51
Half yearly sale ot laptop computers
Q .50 Explain the graphical representation or data In a �proadsheet.
Ans: Creating a Column Chart:
The following are tho steps for crea�ng a column chart.
1. Select the cell range (source data) as shown in r:g, that you want to
represent in tho column chart.

33
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Chapter 3

-------
.111 A 8 C 0 E F G
1 MARGAUA COMPUTER SYSTEMS
2 IWf. Yearly Slla of uptop Computm-

-,
3 I

Jin Feb Apr Jun

'
Mar May
14 22 21 23 20
23 28 25 31 26 40
52 58 70 58 65 6'
41 37 55 45 3S 51
9
'----= ___ I . - --
Selected cell range for column chart
2. Cljck lns�rt tab.
3. In the Charts group, open the drop�:lowrPmenu of Column command.
4. Select a chart from the menu. For example, the chart on the top left corner of
menu The· chart shown in Fig, will appear. on the screen.
.
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Column chart
Q.51 Explain the steps to give titles to the chart and horizontal and
vertical axis to make It more meaningful.
Ans: Following are th� steps to give titles to the"chart and horizontal and vertical
axis to make it more meaningful.

34
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Chapter 3

1. Click anywhere in the chart to make the Chart Tool tabs appear in the
Ribbon.
2. Click Layout tab as shown in Fig.

::: . �: be:_ oft

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[k]��lkii]@il��5JI�
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Layout tab of Chart Tools

3. Click Chart Title in Labels group and seiect Above Chart.
4. Type the chart title in the text box.
5.

-·---·�=�1
Click the Axis Titles command, select Primary Horizontal Axis Title 3nd
se!ect Title Below Axis.
6. Type the horizontal axis title in the text box. In the same way give a title to
the vertical axis. ;:,c resulting chart is shown in Fig.
! ZI �">· "'·I•
Fflfi Ho-c tnM'f't .,... � roo.-,..._1 0,.4., "-- 111-

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Tip
To select a predefined chart style, click. the chart that you want to format.
This will display Chart Tools. On the Design lab, in the Chart Style group, select
the chart style.

Tip
To only print the chart in a worksheet. click anywhere in the chart and give
the print command

35
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Chapter 3

Q.52 El3borate the Filtering of Data in Microsoft Excel.

Ans: Filtering Data:
Filtering data means disp laying only the information that the user needs
based on a condition. For_ example, user could filter a list of students for
viewing l.'1ho belong to a particular class. User could also filter a list of people
whose ages are above 30.
Q.53 Write the steps to filter a list of students who belong to class IX.B
among the different clas!;es by using Microsoft Excel
Ans: The following are the steps to tiltE:r a list of students who belong to class IX. B,
1. Select the.!� : �?u_war�t tS)_fil'.e� - ��I\Jding �� � ��a_sl;:_!_!_oy.,
_ _ c!S__ �hown in Fig.
-- - -

�
· --Al...A-----=:• :!:•=
. 8 -=-=�========::i
/. Student Name
C E 0
l Student N3me dass Tel No A&e
u - -11
--
rr.lr llyas IX-A 4571630
6788733 l
1
Fayyai Khan IX-C
4 Muham� t.Xman IX·B 60� 15
5 ave<! All IX-C S4098n
6 Tahir MQhmood IX-8 2201874
7 RehanAlvl IX·A
'.' 7899034
8 Khalid Soh,11 IX-8 80074-U
9 BIiai S..eed IX-8 7841455

�-------�--------'----'-----'
D�ta !:elected for filtering
2. Select the Data tab on the Ribbon.
3. Click the Filter command in the Sort and Filter group
4. Drop-down arrow:, w_ill appear in the header cf each column.
S. Click the dro9-down arrow for class columri. The filter menu will appear as
shown 1n F:g__ --··-
-�_c ·-'-'--:1=-.:.:.3n,��t_
C
N�·
..t!_
1
--·-;-·-- •i-
Student Nome
e
Oau
-
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Selecting filter condition

36
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Chapter 3

6. Uncheck the boxes next to (Select All). IX.A and IX,C

7. Check the box next to IX.8.
8. Click OK. Only the information of students who belong to class IX.B wi'I be
displayed. The other data will be temporarily hidden .
. Steps to clear the filter:
The following are the steps to clear the filter.
1. Click the drop-down arrow in the Class column.
2. Click Clear Filter From "Class".
3. Click Filter Command in tt-,e Ribbon.
Q.54 Define Data Validi9tion Microsoft Excel.
Ans: Data Validation:
Data validation is used to control !he values or the type of data that user
enters into a cell.
Q.55 Write the steps that will defir,e criteria for entries in class columr.
of student ·,·�rksheet to IX.A, IX.B and DCC by using I Dat,1
Validation command.
Ans: The following steps will define criteria for entries in class column of studer.t
worksheet tp l�.A. IX.8 and IXC If the user enters any othe; data. an error
message will appear
1. Create a list of vaiid entries in the worKsneet that contains th� data IX A.
IX.B and IX.C.
2. Select all the cells in Clas:; columns w1thcut !he column header.

i:l liil .,. l" ·I• _....,..,,_. '"-"'""be�

3. Click the Data tab on the Ribbon ·as shown in Fig

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11
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--� �
'"
� f .
... ':., '. :=·,;. . .•
._
---,----;,-
'
:••• •.:: •.•.• :•• :!.- . ·---:
' • •.-: .:: :: .:: ... :.-:-.:- :.-.- --�· . -
.Using Data Validation command

37
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Chapter 3

4. Chck Data Validation command in the Data Tools group. Data Validation
dialog box shown in Fig, will appear.

V.'holtruobct
[,Odmol

Text�
c........

La-.., I ac Jl.ewo,J
Data Validation dialog box
5. Click tl,e drop-down arrow below Allow heading and select List.
6. Click the button on the right side below Sour_ce.
7. Select the cell range that contains the list of valid entries and click Close.
8. Click OK to apply validation.
Q.56 Write the steps to restrict data entries in the age column to ages
between 13 to 17 by using data validation command.
Ans: As another example, restr\ct data entries in the Age column to agell between
13 to 17. •
1. Select all the cells in Age column without the column headf\f
2. Click Data tab on the Ribbon.
3. Click' Data Validation command in tt,e Data Tools group. Data Validation
dialog box will appear.
4. Click the drop-down arrow below Allow.
s. Select Whole number from the menu as shown in Fio.
0.-.. V.tid.litioft -.-u,_...4
� . .,·---.o•...,.-\._,..,__,
-4 !. • "' •
__
'?1.-1l..a
-•. ··,-;-; � -t.;. 4..
., .-.>.,_..-0:__
"'-,,1..J.- •

l�ii....
71 frlM r!r!(w..i.t7
¥--"'-

i.:f-:::-�-=:;_____,_I....•I � � b.lri
;;i.i.,

[u

......owv-dw91• .. -ca...,.,._ .. ia,,g,,

• ac )LCW111.J
Data Validation dialog box

38
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Chapter 3

6. Enter 13 for the minimum value and 17 for the maximum value.
7. Click OK to apply validation.
Q.57 Write the steps to unlock cells In Microsoft Excel.
Ans: Unlocking Cells:
Generally the user would not like to prevent changes to the entire worksheet
The user may want to allow other users to make changes in worksheet data but
prevent changes to titles and formulas. For this, unlock the cells in which data
editing is to be allowed.
The following are the steps to unlock ceJls:
1. If your worksheet is protectl!d, click the Unprotect Sheet command in the
Changes group on the Review tab.
2. Select the cells you want to unlock.
3. Press Ctrl+1 to open the Format Cells dialog box and click the Protection
tab as shown in Fig.
�Call ,,
I.ii

_, I _,_, ,. Jf!!-!!'iJI .

___
�.__,
��

i.--.••lw"ll--•
,.....,.. ...tffocllrlll,-,_,,,,._..__,�-o.-

L ·C.
J I. c.na. l
Format Cells dialog box
4. Click the Locked check lx>x to remove its check mark and click OK.
5. Protect the worksheet as explained earlier.
Q .58 Explain the Condltion11t Formatting in Microsoft Excel.
Ans: Conditional Formatting:
Excel provides commands to apply formatting to one or more cells based on
the value of the cell. This is known as conditional formatting.
User can apply one or more rules to cells such as if the value in the cell is
less than 33 then color the cell red. Toe advantage of applying such rules is that the
user can ea-sily view which ceHs have value less than 33.
The following steps will ·color the text red with light red background in cells
that have value less than 33 in the worksheet shown in Pi<L ----
' -• "
a:_- �- ,.�-•,__.rt=f/J,,_c
A I C l D I E I F I 0 I
I Sludtlll,_. IIIIIIIS � Pl1f Oltfll . � � Ill
�AtlllAhiafd--
3��
:i
D
·--».-..•�·--r---
� � •·-�
JO...-C
4 AUHtidtf
�--Allbls
22 .
4' e -
•-r:55--Sl42·--fl---,.
3651 .i JS
r-
��"
L��-l- n M:-:-o�--.
Result sheet of students

39
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Chapter 3

1. Select the cells _to which you want to apply conditional formatting.
2. Click Home tab on the Ribbon.
3 Click Conditional Fonnatting command in Styles group to open the drop-
down menu and select Highlight Cells Rules as shown in Fig.

W 11 :- � lm J::•
kwN (et �·urtt Otir'I� fotMt II
"''"" • S¥<1 • • • • I Q Clol Less than
� .--../I/command

. �--
:;i
.:"jd �"'" - • sE -/
� ·-- • � l•"--

ii !lot> ...
ll c..� . � '"""t...

[El p,oS. • lij1a1111i11�

jj jjo,,-­
Gj,--
--<Ill]
l> ""' ......

@ -�
......
�· ..,...
......�v--
Conditional Formatting
4. · Select Less Than in the suomenu.
5. Enter 33 and select Light Red Fill with Dark Red Text in Less Than dialog
box to view the failing marks in red color with light red backgrounrl as shown

�="=41=3S
in Fig.
r=====
4 A I C D E f 6 H

=l4=12_ij-=:·.i:-=(5-=
I nlNMlf,__MIIM_(Offl!I Pl,y Clwm __ f.re lklil 151
2 Af?IIAhmtd i 42 SS 50 41 l1 80 47

4 Alillllder _ L22_3!_43_M __ 51___ 44 __ �3

3 Jlffdlhln I 47" �=31••

6
5 Wlltffl Abbas
HoumanAi
46
[
C3 36 SS
3\
52 61 5a

Worksheet after conditional formatting

3'

6. Click OK to api,ly the formatting.

Q.59 Write the Introduction to Inpage Urdu Editor.
Ans: Introduction to Inp�ge Urdu Editor:
lnpage is widely used Urdu language editor introduced in 1994. It runs on
Windows operating system and it is used for creating documents in Urdu/Arabic
languages, etc.
lnpage provides all the standard formatting and editing tools available in word
processors used for creating documents in English. It is easy to learn and use.
lnpage allows user to create wicie variety of documents such as letters, reports,
books, magazines, newspapers and brochures in Urdu. Urdu word pr-xessing is now
available in MS Word. That option may be used.

40
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Chapter 3

Q.60 Write the steps for opening the Inpage program.

Ans: Opening the Inpage Program:
The following are the steps for opening the lnpage program.
1. Turn on the computer and click Start button.
2. Click All Programs.
3. Click lnpage 2009 Professional to display the submenu.
4. Click lnpage 2009 ss shown in Fig.3-94. The opening screen of lnpage will
appear as shown in Fi }_--'-9-'-5._______.,......
J; HP
Ji IDM •
•
D .,..,.-=-------I
jj lnP 2008 .....,....,.,.,

Uftiin•t
.. lnP•gc lC09 P,.fas.ioNI
Jj Mai.l'\'teftMCC

J;---
... Mw:1"-Clft Off•<•
j; ___ .,......
� (Wonl

. .....

Opening lnpage Program

Menu Bu

..
Paragraph
Align
To� Bar

Doctnent Window
Graphical
Shapes
Tool Bu

Opening Screen of lnpage Urdu Editor

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Chapter 3

Q.61 Write the steps for creating a new document in Inpage.

Ans: Creating a New Document In Inpage:
1. Click the File tab.
2.

--
Click New in the pull-down menu as shown in Fig (a).
3. · F.19 (b)
.,,..
New Document window WI II appear ass t-i own 1n
I:
•. ..
.'... .., ,. ,.
l>o<>,mont . ... .-,.,/;, , ........,,
.... •.... ....L-.-. �., �---�·-·
> • -�
--
f.Po00
,iiiM4f4uA.:.J
.
-w_,.
J1v- � �1 OK I
I
LIit
'wldlh: 1i,c- Ritt 112;,..,. . era,
Hoiltl Im- Tap; 112.1.. I ::13 ..__, I
.._ J1=.1-n
-0.-
l�
--·- r1,1r � !
D�Sidod
OIi Ila,,

�� r .LAI loRq,c F�F'og,,

p._ 11 3 r. R.i,Holaft s.,..,o.,.. I

(a:, file tab (b) New Document window
4. Set the Page, Margins and Columns setting and click OK.
5. Now, type the text ,n Urdu.
Q.62 Write the steps for Selecting a Keyboard Layout in lnpage.
Ans: Selecting a Keyboard Layout:
1. Click Edit to open the Edit pull-down menu.
2. Click Preferences to cpen the submenu and select Keyboard Preferencn·
as shown in Fig

,.. c-x
,_
...
a.i.c
,-s.--..
, Cb'+Y
O ,1·c,.._

--------·
c.. Doi
SoloclAI ·a..•
Cllt•f

1,. .....
Son4Toloa
.... lof-
Ledl-
»-y(. fJ

,,._
o.t.-,11-- .... o.i

�---
-�-·-....
•
o.c......
,,,, ri

t,,,, ,•·c.
... ,u
0,1+,U
'11
-,.£"'*-.

�----··---·---
Selecting a keyboard layout

42
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Chapter 3

3. Selecta keyboard frorn the Keyboard Preferences window shown in Fig (a),
and click OK. User can aiso view the keyboard layout as shown in Fig (b), by
clicking the view option
I Keybo,rd Prrference:s r�I

Ke;,bo«d: IManoi� 3 QI(

I
Ir Monct� Kl!)'board ('few)
I Cara! I
Enable Srd-,i r Enable Pu;htu Hee> I

(a) Keyboard Preference dialog box to select a keyboard

Monotyp� I(� (V- Only)

.···-- .'
Phonetic Keyboard (V- Only)
·-·- �I
)

'"
<.i :,ol&.�· -.,. . < 1:> ... 111•:T
�-���---,.,--� --,r--r.·__.;�--.,---r.---.--.---,��-
- � 1@, 11 1•�
• � 1 I 2 I' 3 ,.- 4 I" 5 0 6 ' 'f '7 �- 8 ,\ 9 • 0 4 · J • ' j , ' ._
,

u,ip li_is..,, o s� 1Gt_HtlJ_,.;,-...tL_r, :",-

Loci< e I� <fd � .;,O.J"h. tk .tJI :J .. ! , r I Eru<·
Lill
/ /
__
IZ .> � J IC <!.I I .t,; B .t, �M I 1< f
Srjt jl · 1-
z.
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t, ..Y n U m.
• .
0
.__
r "'-, ; - .,
SI-it
_.
{ii)
(ti) Keyboard layout of (1) Monotype and (ii) Ph,:111etlc Kfybuard
Q.63 Write the steps for Opening a Document In Inpage.
Ans: Opening a Document:
1. Click the File tab.
2. Click Open. The Open Document dialog box shown in Fig. will appear.

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Chapter 3

n
ca Open Oo-<:ument · .,.• ..,.,..,w-,,,.--�.,,;-.r· ,_,.Hr- --:-.�-,,""'
.-;...·-: ,..·,"'"'!9.(!.r,-�:)�:.· r.,.....
='
,., , �: ·�·�.......
Looi<., I • �ap 3 .. a. ct nm- ,.
•
. "'
J IUV1¥
J.-il� fold t"J

: I
Oowr,lo,ds - Shortcut
Shorkut
I.HKB

_J
J -
Q�aid S.id.inp
I !NP F,1.
-----
10.5 �8

.___0pen
___ , ;

.:.l __
c.-.c.
__...#,
) I'
Open Document dialog box.
3. Seiect the doc;ument

--,--:..._.,.,.... ·-
4. Click Open
··--- ... . - .
- is.. shown in......Fig,, .
----
An Urdu document prepared in lnpage
-· program
-�
-,·-·__ ··�
uog,,..,.. .w.- Hae - ..... .
:::i lili)r,..-7....," Uf
.,..
.., �'r••--
.:JI•-•
•a ..., ..� .""',,..,
.:J[:"Sr- ·]!Al
� - ... . - .
�jL('i.ti

"-v.it-;f.•..,, f.f..t &,c-Sr 1 -;.J.,,,,:j_,.,;r-t.i�./l,[,fvt. ,,;,.,,v,,?-'"'..tr1,S-Pil.

..,
. ';f-,
. . ,. r. r - if. - - �- 'if..
.,,, �. 61 L�IJ,uJ- )? tlJJ,;.J,?,;....h./�;,, �1,J_,1, �A., "--..J.1(1 1).7<-�<-/. r

u _ifvf;;.J'T' r..,c...:),,.J<-J,,,,(1
-;-

�..... l--,iAG•.... 1,1r<;-'·�->S..:,,r,, "' trjtvfJ.,-.. Jf

,_,,,1Jf r,,,,,i,/..:.,,..; t., rs..10r A.s:'. I.{.,_ r_r-=-"'Au,� ,,_:zv(..;,..:,¥..J�� r,..;r:
,..,.. \,,L.(tL.d;,J..ti:/U � ,.J.;(J. ..,L-=- �.1.1 ..:�;.t '-rJ'{J/.'-v,,�A,,VHL
1

-�.iL-
--·
Urdu document
Q.64 Write the steps for Saving a Document in Inpage.
Ans: Saving a Document:
1. Click File tab.
2. Select Save· or Save as. Save Document As dialog box shown in Fig. will
appear.
3. Select the folder where document is to be saved.
4, Give a file n�me to the document.
5. Click Save.

44
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Chapter 3

.. , . .
••• •.,
-- .
.;._. ,.!:�. I
. - .....
• .. _, .,-

..

•
,.. ,-: �ji!!liiffi�.1,...... _________
!l!J,j

Save Document As dialog box

Q.65. Write the ·steps for Copying or. Moving Text in In page.
Ans: Copying or Moving Text:
1. Select the text to copy or move by dragging the mouse pointer. The selected
text will be highlighted.
2. Click.Edi!_��en the Edit pull-down menu as shown in Fi
'='.,.="::. -,,...7",,#�. ·==�==�=================='======2

-·--
r.;a.-:..
...-I!!] __ _
1-:=; ,.,,.__ ... ---

-- ...,
·---
_
_-·...
..

'
--
.... ,.,_
... ha.cl

.......
CW-""P. ...." r.'-'"-''T' �v)S,..,11rt-"l-Nv,11"f' U'Jr.,IJ
.1.v ru,,i/1(..J;../"'

l'. - .__---......
--- ::_,_:U,J, i,.AJl,_,,,'f &,�lJ-v.:( �,..[� 1.� �,,AfLJi
iJ,. • �,.t1,;1t.4 -�.:;J..,L��....,,,:��·+v�l.<;..v,..tJLi;.Jr,
It __._____._.L _________,_,
·-.I'--
• Text selected for copying
3. Select Copy or Cut
4. Position the mouse pointer at the locction where the text is to be copied or
moved.
s. Open the Edit menu and click Paste.

45
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Chapter 3

...-:-�:::.,.-:-:-. ,---------------------------
----r.ci-,._.,:,;-'=--c,-�� ---
� ,. ---·--·--- ... _ .....�. _...- ......... ·····--··
..... :!.- .__ .._.
.. �

J,._(. t;,tJ;-,ii&kl•?.,;r.,.Jl;;,..,,,1.1[,f..n,i}",,N?.:"',._(..1,.f�1 .
.f
,;,f,1c...,iJ,;, i,,,J'-=-
J.JAk-i./LvA(i.f....�,_./4--vlt-,.t...,_
.,,.JIU .;f..,d.lif.., \_t..:,1.,J._.,,"'r'.:,,"'-'J..J,�¼,vi.JV'f' r.
. 7.vt.J.o.:¥J.A'...-tv,t.; .,,yl'c.,)S,,...,,,,r1r �i.A0,� trJr.,d)'
L,... �"v' T.,,t,w.,.:.,\>4 b�J;/"1( .1/41y r+..,,,)\[L /:
•�,._(.,;1LI\-�•-";J.ivL.=. V.u.A..l�-l, •-...-vtrJ./4:-vr'tA�-.J>"

•V>lk-i..T<-v,.;,..(,:,: <-t..../.c...v/C,U::...., i.f .tWr·��.;

.,:),,J'._,,,,r:,,,,,.,s..JLL .:. i,,s,�i.f,J...- r.v.1Af,J,_ ,iJ.:.. i,,.Y-=-
_ ..1_ .___ . __.. __ -· _ .... LtJ1A-
oocument after copying the text
Note: Th e sh ortcut commands Ctrl+C, Ctrl+X and Ctrl+V can also be used for
Copy, Cu t and Paste respectively.
Q.66 Write the steps to delete text in Inpage.
Ans: Deleting Text:
To delete text, select the text as shown in Fig, by dragging the mouse

..
poi��!n�th=e:.n,r::p:...re=s=.cs ttie_pele!�!�
- �---:------------.- Ii•«•

..... - - --.... -
:--m -··-
r._-.. · ..,.- ..- --.!JftllJi- -
- � ��� . .

�.;,,.(..,. tv<.. .,. 1r"i.Af'....,,;1iy>-(,}w.,.....,. (.(Jr�<!'.

'
t.,__,.,,, r,.,,,1=i �..w\-trJ;:<.f.,._ �u,
���;J1,,��
.
1,-li�,l.c..,vt,("'-/,
.

[
�f,-'-fi

Text selected for deletion

46
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Chapter 3

. -.... . ...-....... -··-- - -- --· -·· -·--·· -- . ···--- -··----· -- -- -- .. __ ... -· -··::;;::;r:.iiill

J,.-r.,. t..i....,.. 1-,.,;s,..,.i, r�,.,;s.,,.,....,, rfJ;.fi'A-Jr·

J' r..,,,/..;ri /;,,.JJ.,,,r i.J'.<..('.,-1+ .,_n;-SL/� c :r.,, '-1 :
.;/l,( . .,_,.;;:i.,.L .,_ �..,,;:.!•+J�J/� -v,-t.,(av1/L...
-4' jt,',-1 .,<..[oL.J�

..

�- £4·1fiW.0,5001 --�
·J

. -l'":#?iiii!ii :ifcfi lflfin'lb¼ �

kQ}lj
Document after deleting the text
Q.67 Write the steps for Changing Language in Inpage.
Ans: Changing Language:
The following are the steps for changing to English language.
1. Click Language in Menu Bar as shown in Fig.
Lenguage Menu

-
" [i]

!L jL(',tG'(The Quaid Said) I

I
'
J'V:bJtLl('l1J;,vtr.,;e_if�/1,f,fvt,.;,,1J,;=-'J
/;:J..fJ�,,J..:.-l,1J'..:.-iu,1k-if;__t1xi.f�'-�'-!:
�f U, _JifNT f..t d,.>J<- "'''('/1Jli)J....»IL.:,, 1 '•

.,. 7.v ru,-'If...;;'I'T'r. v�l-- r i}J,,..,.,, �ry-1•vNv,

•,
t.,...,,,,,,.,. t,,,,J..::.Ji b,tJ/�(i�c..('-;,-r_ f.­

•-:�v!.:Jt). �.J;J..,L !,,.,,,..1.\t'-f-v�v1-

I -.!Ji
!
....... ·-· -·---- -·-··----------- -·-·- -----.--·-·
Changing language

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Chapter 3

2. Cl,ck Toggle Language.

3. Perfcrrn the same steps to return back :c: U•du !yo,ng
Q.68 Explain formatting text cornmands in Inpag�.
Ans: Formatting Text:
Seiect the tex1 and apply the appropr!ate comma:1as given ,,1 Fig (a) Text
w1tt1 different formatt;ng 1s shown m Fig (b)
Foar T�
Urdu Font T� English Bold

Tel11 ColOI'

•
{a) Text l'orrnattint TvfJI.<
,� ;;� . .,5-,.,.�-
..... ,.. _ ..._..,.. ..... i...,.,r ..._. .._
3r4:r:;;---=- • �-Lit• t�f .......,.,.,._
- ---

� �.�
IJ:.._
I
.:Jlltj�
•-'---���
I' ,----------·-------:-,
(Toir" lcnl 1a 2AJ µjL('1J'f
(Tu;,, ,.,.u.. 14) µ)�tur

(Text .. �, lo,,!) �6 � & � �

' •
.:-'· -.
;.- ,J�
,,,..
·r .

I:..s'
I
'.
'
I�

''
'
-
I ! .=:
f

iL. ' .. ! .._

lb) Formatted tt- ,I

48
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Chapter 3

- EXERCISE
Ql. Select the best answer for the following MCQs.
I. Which of the following software is used for creating professional
documents?
A Spreadsheet Software B Word processor
C Typing Tutor D Both A and B
ii. Which of the following tab of Word Ribbon contains Clipboard
group?
A. Page Layout 8 Insert
C File D Home
iii. By default how many tabs are there in Word Ribbon?
A 7 B 8 C. 9 D 10
iv. What is used for creating decorative effects in Word?
A Paragraph formatting B. Text formatting
C Page formatting D. WordArt
v. Which of the following tab contains the commands for creating
charts in Excel?
A Home B Formulas
C Insert D Data
vi. Which of the following co.mmand in Excel allows the user to view
only certain data in a worksheet based on a condition?
A Data val1da11on B. Data filtering
C Condttlonal formatting D Data manipulation
vii. Which of the following command in Excel restricts user from
entering wrong data in cells of a worksheet?
A Data vahdat1on B. Data Filtering
C Concittional formatting D Data manipulalion
viii. Which of the following command is used to apply formatting to one
or more cells based on the value of the cell?
A Data validation B Data filtenng
C Cor'd1t1onal formatting D. Data manipulation
ix. Which of the following shortcut keys are used tor pasting selected
text?
A Ctri•C B
C C!rl•V D
x. Which of the fCJllowing command is used in Word to select the
entire document?
A Oouble-cl1ck B Tnple -.:lick
C Ctrl+Single click D Shift +S;-1g!e click
A nswers
i.B ii. D iii. C iv. 0 v.C
vi. B vii. A viii. C ix. C x.B

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Q2. Write short answers of the following questions.

i. What Is a word processor? Write some advantages of it over a
typewriter.
Ans: Word Processing:
Word processing refers tc the use of computer to create edit format and
print doc\.n'.ents
Word Processor;
Word · processor 1s con)puter application software ,hat ,s u,-,ed for the
creat1or� of d1Herent types of documents on computer
Word processor 1s a commonly used applicalion of computer ·�·vord processor
allows user to delete. modify and rearrange document without retyping any of the
ex1st1ng text
Microsoft Word:
A common word processing program used is M1crv,;oft \Nord It is a. part of
Microsoft Office softw ... v Microsoft Office contains word processing. record­
keip1ng sp1eadsheet and presentation software
Advantages of-using a word processing program over a Typewriter:
i. I/Ve can delete mistakes ii. Spell-check

"'·
iii. Different fonts i-.: Different sizes
v. Different color Pictures
vii. \��e can save viii. VVe can email rt
ix. ·,,;ve don t r,a ,e w r:iove so,netn1ng to sta11 ...,e
All t11ese things cannot be done on a typ, .voter
Word processing system has th;, r1<'. ,mtage of redu-::.ng time required to
prepare documents It p1 ov1des feature� ,c ,;reate appealing professional documents.
With word process,. ig progra(11s u�s· can cre-:1te many types· of documents such as
letters. reports resumes. newsle"-�. �- memos. flyers, etc
ii. Name any three types of documents which <".an be prepares in
Word.
Ans: With word. pro,'.?s.s1ng programs. user can create many types of documents
such as lettP's. reports. resumes. newsletters. memos flyers. etc
iii. Differentiate between page break and section break. ·
Ans: Page Brea�: ·
A page break ts a marker that tells Word program that the contents which
follow a·,e to appear on a new page Word automatically inserts a page break when
the user reaches the end of a page Page break is inserted in document when user
war'.s to aad a ne·11 page to the document
Section Breaks:
A seot1on break also inserts a new page but rt allows the user to change the
pJge format without having any effect on the formatting of the previous pages
F o, exarnpie sect·, ·n b, eak can be used to break a d�::urnt;>nl into sections
having d:fferent header and footer for each ctfapter of a book
Steps for inserting page break and section break:
The following are the steps for 1nsert1ng pag� break and section break.
1. Click the Page Layout tab
2. Cl,ck the Breaks icon to open the drop-down rvet1u shown in Fig.

2
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Chapter 3

P,ge Bru.llS

LJ 1'�
Marx tht point •t whim ont pagt rnds
•17). and tht nu! pa9r bte,ins.
I I

I
!::oJumn
lndicatr Iha! 1hr ltd following lht column
bfut wi• bt9in In 1hr ntxt colW!ln.

!txt W�ppin9

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pa11t1. such 11 capt,ontrxt from bodytrxt.

_Mc:tP�
"'srrt 11tction bfuk and start 1hr ntw
ltdion on tilt nut plgr.
..
Breaks drop - down menu
3. To insert a page break click the first option under the Page Breaks heading
and to insert a s,�ction break click the first option under the Section Breaks
heading.
iv. Why header and footer are important in a Word doci,ment?
Ans: Header:
Header refers to information that appears_ at the top of a page
Footer:
Footer refers ·to information that appears at the bottom of a page.

Htadtr Footer Pagt,

• • Nunrbtt•
Header & Footer
Importance of header and footer:
The type of information that may appear in the header or footer includes book title,
document title. chapter number and title. page number, company name. etc.
Steps for inserting header or footer:
The following are the steps for inserting header or footer.
1. Click the ln&ert tab
2. Click the Header or Footer 1n the Header & Footer group shown above to
open the drop-down mj!nu.
3. Select a predesigned header. or footer from the drop-down menu shown in
Fig. ,

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Chapter 3

A.:: � ,,.,,.,.,., '"'

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in theI Ribbonas
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Entering mf urmaliou in header
4. Type the information ,n the header or footer
5. Afier entering the information click Close Header and Footer in the Design
tab
To edit the information in the header or fo�:er Double-c!1ck anywhere on the
header or footer and make the changes

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Chapter 3

v. What is the purpose of control buttons in Word window?

A11s: Control Buttons: 1-lDIxi
Every window has a set of three control buttons that appear in a row on the
right side of the title bar . These are the Minimize, Maximize/Restore and close
buttons GI:::I xi_ If you point at one of these buttons. a control menu appears
telling you tr.e action that can be taken on clicking it
Minimize button:
You can minimize a window from the view by clicking the Minimize button
GJ when currently it is not required bu.I must remain running.
Maximize button:
You can Maximize !fl windmv by clicking the maximize button that enlarges
the window to fill the entire screen.
Restore button:
VVhen a VVindow is maximized, a Restore button @ appears in its place.
With the Restore button you can return the W1ndew·to its original size.
Close button:
A window has an associated button having its name with an icon on the
taskbar. You can close a window by clicking the Close button G.
v,. Why hyperlinks are created in Word document?
Ans: You can add hyperlinks to your document that give your readers instant
access to information in another part of the same document.
The hyperlink can be text or graphics By using hyperlinks, you can provide
1nformauon io your readers without repeating the same information ·on different
pages
To add hnks that jucnp from one part of a document to another part of the
same document. mark the destination and then add a link to it.
OR (Second Answer)
A hyperhnk is basically a location address inserted into a document that links
to another object or location. An obJect can be a Word file, an HTML web page, an
image, sound file. video or other digital file. ,
The address can also link to a location within the original document, allowing
the reader to jump to different sections of the document.
Hyperlinks are chckable and take a user to the target locati.on or object.
Using Hyperlink:
Hyperlink is text in a Web page or document that links to another Web page
or another place in the same document when the user cltcks on it.
The following are the steps to create a Hyperlink.
1. Select ihe text that is to be displayed as Hyperlink as shown in Fig. ·

5
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Chapter 3

---------------·-·-··· ··--·· -- -···

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·
2. Click the Insert tab
3. Click Hyperlink in the Links roup as shown in Fi
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4. Click OK.
There is also an easy way to create a Hyperlink to Web page Type
the
Hyperlink text and press Spacebar or Enter key.
Hyperlink appears in blue color and_ underlined. To open the
Web page,
position the mouse pointer over the Hyperlink and press the Ctrl key while
clicking
the mouse button.
The text format of Hyperlink can be formatted fb regular text, that is.
it should
not be in blue color or underlined. To remove the text format of Hype_rlink,
Right-click
the Hyperlink and select Remove Hyperlink from the shortcut menu.

6
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Chapter 3

vii. Name any three areas of application of Excel.

Ans: Excel allows us to perform calculations (like a calculator) and man[pulate text
(like a word processor).
1) Pivot Tables.
PivotTables summarise large amounts of Excel data from a database that 1s
formatted where the first row contains headifl{ls and the other rows contain
categories or values.
2) Conditional Formatting:
Conditional formatting helps users to quickly focus on important aspects of a
spreadsheet or to highlight errors and to identify important patterns in data.
3) sorting and Filt:ering:
Sorting and filtering your data will save you time and make y:)ur spreadsheet
more effective.
4) Ba9ic Math:
We can type the calculation you want to perform directly into the cell or tho
formula bar and when you press Enter the answer will show in the cell.
5) Mixed Type Charts:
Mixed type or combo (combination) charts combine two styles of charts,
such as Excel's column chart .and line chart. This format can be· helpful for
displaying two different types of information or a range of values tha1 varies greatly.
viii. Differentiate between retative and absoktte cell addresSing in
Excel.
Ans: Relative Cell Addressing:
In Excel. cell addresses included in a formula or function are relative cell
addresses. Relative cell address means when a formula is copied to other cells, the
cell references in the formula change to reflect the formula's new location.
Explanation:
To understanq_,-elative addre�sin��sid�r the work�he�_shown in Fig.
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• Enter the formula =B5+C5+D5 in cell ES to calculate the total number of
Acer laplop computers sold in the first quarter.

7
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Chapter 3

• Copy the formula in cell E6.

• The formula in cell E6 becomes =86+C6+D8 as shown in Fig.
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Copying formula to another cell •

• The cell references have automatically changed based on the relative
position of row and columns because relative cell addressing is used in
formula in cell ES
• Similarly the formula will become =87+C7+07 in cell E7 and in cell E8 it will
become =88+C8+08. This is what is required 1n this wori<sheet.
Absolute Cell Addressing:
User can address a panicular cell location no matter where the formula
appearo.. by using absolute cell address. Absolute cell addressing keeps a cell
reference constant when copying a formula or function. Absolute cell addresses
begin with a doUa, sign in the formula. soch as =$C$5 + $D$5.
In the worksheet of Fig (a). sales tax is calculated as 6% for software items.
Abiolute cell addressing is used for the cell C3 in the formula =C6.$C$3 in cell D6
for calculating sales tax because it should not change when the formula will be
copied to cells 07, D8 and 09 as shown in Fi b).

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8
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Chapter 3

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ix. What are the advantages of protecting an Excel worksheet?
Ans: Protecting an Excel Worksheet:
Sometimes the data in your worksheets contain important· ,:,formation that
you may not want others to edit or delete. Frirtunately you can protect sensitive
mformat,on in elements down to the cell level in Excel.
When a worksheet Is protected, other users can only view the information in
it but changes cannot be made.
Steps to protect a worksheet:
,
T!1e following are the steps to protect a worksheet.
1. Click Review tab in the Ribbon.
2. Cilek Protect Sheet command in the Changes group
3. Enter a password and click OK.
4. Re-enter password to confirm and click OK.
x. How graphical representation of spreadsheet data can be helpful in
business.
Ans: A chart Is used to represent data graphically. Charts are very helpful in
explanation and representation of data. A common1y used chart is the column chart.
Excel allows business users to unlock the potential of their data, by using
formulas across a grid of cells Data is inserted into 1nd1vidual cells in rows or
columns allowing it to be sorted an·d filtered. and then displayed In a visu<'!I
presentation.
Using pie charts, graphs and clustered columns adds. mea'ling to data.
which otherwise may just exist as row after row of numbers These visualisations
can add extra emphasis to business reports and persuasive marketing material
Q3. Write long answers of the following questions.
i. Which shortcut keys are used in Word to move cursor to the
beginning of line, end of line, top of the document and end of the
document?
Ans: Shortcut keys for cursor movement are shown in Table.

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Chapter 3

Shortcut keys for c:ursor movement

Cursor Movement Shortcut Key
Bey1f'mng of the line Home
f:nd of line 'End
Top of the document Ctr!+ Home
End of document Ctrl + End
11. Write the mouse commands used for selecting various items is a
Word document such as single word, sentence, paragraph, etc.
Ans:
Item to Select Mouse Command
Sinale word Double-click the word
Press and hold down Ctr! key and click anywhere in the
Sentence
sentence
Move the mouse pointer to the left of the paragraph until
Paragraph 11 changes to a right-oointino arrow and then Double-click
Ill. Explain text and paragraph formatting in Word.
Ans: Text Formatting:
Formatting text means changing the font type, size, style, color and effects of
text.
Changing the Font Type and Size of Text:
Open the Home tab and click the arrow on the right side of the currently
selected font type as shown In Fig. and choose another font type. To change
the font size. click the arrow on the right side of the font size and select a font
size from the drop-down list or type a new font size. To change the font type or
size o f existing text, select the text and ttien make the changes.
Foot Font Size
Homt [ lnsei Plge Layout l Rtferencts Mailings
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vt
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Changing font type and font size
Changing Font Styles and Effects:·
T11e following are 11,e steps for changing font styles and effects \
1. Click the Home tab.
2. Click the dialog box launcher on the lower-right corner of the Font group.
This will ooen the Font dialog box shown in Fig Now, the user can change
font style$ and effects of text
•

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Chapter 3

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:=:-;:�-:�
Some changes that are available in the Font dialog box can be made
directly from the Font group in Home tab.
Steps to clear the text formatting:
The followin are the steps to clear the text fcrrnattl{19"- _____
· al"' '" ' --- .. . -;i

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Style dialog box

11
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Chapter 3

1. Select the text you want to clear the formatting.

2. Click the Home tab.
3. Open the Styles dialog box and select Clear all as shown in Fig.
Paragraph Formatting:
Paragraph formatting refers to change of format of text of paragraph'such as
font size. color. line ipacing, alignment etc. Paragraph formatting tools are provided
1n the Paragraph group of Horne tab and Page Layout tab.
• Changing Paragraph Alignment and Indenting:
Paragraph alignment refers to the appearance of lines in a paragraph in
relation to left or right margins. Left align is the default setting for paragraph
alignment.
Paragraph indentation refers to the distance of paragraph from left margin.
Select the paragraph. to change the alignment and then select an alignment
from the Paragraph group on Home tab as shown in Fig. "

----�-,-�
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-
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Align left Center

Paragraph alignment and indenting

Align left: It will align the text to the left margin.
Center: It will center the text within the left and right margins.
Align right: It will align the text to the right margin
Justify: It will align the text both to the right and left margins
To increase paragraph indent. click the Increase Indent button shown in
F19. in the Paragraph group on Home tab. To decrease the paragraph indent, click
the Decrease Indent button. Increasing indentation will move the paragraph to the
right side by one tab position Decreasing indentation will move the paragraph to the
left side by one tab position.
• Changing Spacing between Paragraphs and lines:
The following are the steps for changing spacing between paragraphs and
lines
1. Sefect the paragraph or paragraphs
2. Click Home tab
3. Open the Paragraph dialog box shown in Fig, by clicking the small arrow at
the bottom right corner of the Paragraph group
4. Make the required changes
S. Click OK to apply the changes.

www.c1assno1es.xyz 12
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Chapter 3

Per1gr1ph '
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Paragraph dialog box
Iv. Oe,crioo the Paste Special command used in Excel ..
Ans: Paste Special:
Excel copies all the information in the selected range of cells when you paste
data.
Excel's Paste Special command allows many other options while pasting
cells such as paste only formats of selected cells without contents or paste contents'
without formulas
Steps describe the use of Paste Special command:
The following steps describe the use of Paste Special command.
1. Select the cell range to paste.
2. Open the Paste drop-down menu in Clipboard group of Home tab and
select Paste Special as shown in Fig. Paste Special dialog box will open.

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Chapter 3
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3. Select an option from the Paste Special dialog box shown i'l Fig. and click
OK. ·-
P..1-Speciel ,..��

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Commonly used options of Paste Special dialog box:
Commonly used options of Paste Special dialog box arc explai�ed
below.
AJI: Used to paste all the informat ion in the selected cell range This is same as
normal paste command.
fOf'fflufU: Used to paste text, numbers and formulas without formatting.
The formula in cell 06 in the worKs�eet shown in FiQ. is formatted.

14
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Chapter 3

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All except borders: Used to paste all the information in the selected range without
copying any borders if used:
v. Describe how functions are used in Excel with examples.
Ans: Working with Functions in Excel:
Functions are built-In formulas in Excel that allow user to easily perform
common calculations on data. Functions can be entered in a worksheet using
keyboard, Insert Function command or AutoSum drop-down menu.
• Using Keyboard to Find Average:
The following are the steps to calculate average sale for Acf::r laptop
computer during the first quarter using the AVERAGE function.

15
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Chapter 3

1. Select cell E5 where the result will appear.

2. Type'"' av to display the Formula AutoComplete list_ as sh�wn in Hg .

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Calculating average
3. Point to AVERAGE function and Double-click.
4. Select the range B5:D5 to insert it as argument to the AVERAGE fur.r.:,cn.
5. Press Enter key.
• Using Insert Function command to Find the Highest Value:
The following are the steps to find the high0st value.
1. Select cell 811 where the answer will appear.
2. Click Insert Function command shown in Fig. Insert Function dia:og bcx
will be displayed.
Insert Function
/ command
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16
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Chapter 3

3. Select MAX in the function list and click OK.

4. Type BS:88 in the Number 1 text box of Function Arguments dialog box
and click OK.
• Using AutoSum Drop-down Menu to Find the Lowest Value:
The following are the steps to find the lowest value in the range 85:88 using
AutoSum drop-down menu.
1. Select cell 812 where the answer will appear.
2. Click Formulas tab
3. Open the AutoSum drop-down menu in the Function Library group as
shown in Fig. and select Min.

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Using AutoSum command
4. Type the range 85:B8 and press Enter.
vi. Describe how formulas are used In Excel with examples.
Ans: Working with Formulas in Excel:
A formula is an expression that performs calculations. It consists of
operators. constants and cell addresses. The standard operators used in Excel
formulas are given in Table.
Arithmetic operators used'ln Excel
Arithmetic O0eratlon Excel Ooerator
Addition +
Subtraction .
Multiplication *
Division I
Exponent A

17
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Chapter 3

All the Excel formulas begin with equal sign (=) just like functior.s For
example, to multiply two numbers 4 and 7, the formula will be =4·7. User (an
also use cell addresses in formulas such as =(A4+B4)/5. Th,s formulp w:11 fir":
add the contents of cell A4 and B4 and then divide the sum by 5.
Examples:
Following are the steps to calculate the total number of laptop computer sale
for the months of January, February and March in the worksheet shown ,n F,g.
1. Click cell B9 where the answer will appear.
2. Type the formula =BS+B6+87+88 as_::1own in£� :..._?�ress Enter.
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Using formula to find sum
3. To calculate the total number of laptop computers sold in the months of
February and March copy the formula from cell B9 to C9 and 09.
4. Click the cell 89, point to the fill handle and drag it through cell D9.
The user can also calculate the total number of laptop computers sold in
January by performing the following steps
1. Click cell 89.
2. Click Formulas tab.
J. Double-click the AutoSum command in the Function Library group
Excef Automatically Recala,lates Formula Results:
Whenever the user changes the value in a cell, the result of the formula in
which that value is used will be automatically updated. This feature known as
automatic recalculaUon is one of the main advantages that spreadsheets have
over calculators.

Lab Activities
Activity 1:
Type the following text and apply the commands given at the end.
Computer Ethics:
Computer ethics ls concerned with the moral guidelines for the
ethical use of computer technology. It emerged with the invention of

18
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Chapter 3

computer. rt specifies what is right and what Is wrong when using

computer technology. The following are some important points of
computer ethics.
Computer c;hould not be used to harm other people
Computer should not be used to commit any type of crime
Computer users should not create computer virus
a. Center the title and make it hold
b. Apply font size 16 to the title
c. Justify the paragraph
d. Underline and bold the words "Computer ethics" in the paragraph
e. Apply italics and bold to the words "computer technology w
f. Apply bullets to the last three lines
Activity 2:
Create weekly timetable of your class in Word and give title to it
using Worc!Art.
Activity 1:
Activity 3:
Create the following worksheet in Excel and calculate sum and
averaae usinq formulas.
Expenses of 1st Quarter
S.No. Expense Jan Feb Mar Total Averaae
1. Sa!arv 87000 102400 113800
2. Rent 2500 2500 2500
,_____--
3.
4.
Utilities
Transoort
3250
7830
3500
6885
3080
8940 .
---5.
Activity 4:
Miscellaneous 4500 6708 7740

Create a column chart for expenses in the months of January,

February and March for the above worksheet.
A ctivity !:i:
Create the following worksheet in Excel and enter marks in the
subject columns in the range O to 75. Restrict data entries in the
subject columns to the specified range using data validation
- S.No.
command.
Student Name Mathematics Physics Computer Chemistrv
1. Abrar Nabl
..
2. Mumtaz Akbar
3. Muhammad Bilal
4. Javed Akhtar
5. Afzal
6. Muslim Kh,m
Activity 6:
Write a leave application in Urdu using the Inpage Urdu editor

19