WRITESHOP ON THE

FORMULATION OF TRAINING
POLICIES
CONCEPT NOTE

Office of Civil Defense

National Disaster Risk Reduction and Management Council
Camp General Emilio Aguinaldo
Quezon City
OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

“WRITESHOP ON THE FORMULATION OF

TRAINING POLICIES”

I. RATIONALE
I. BACKGROUND

The Office of Civil Defense (OCD) as stipulated in the Republic Act 10121, is
mandated to strengthen its human resource development in disaster risk
reduction management through competence building and enhancement
initiatives. This function brought out the creation of the Education and Training
Division (ETD) as indicated in Section 13.3 of the Letter of Implementation
No. 19 of Malacañang on the Organization of the Department of National
Defense.

With the Organizational Structure and Staffing Pattern (OSSP) leading to its
final phase of implementation, the Department of Budget and Management
(DBM) based on their Memorandum for the President dated 24 July 2015
has recommended the elevation of the ETD to a service level unit known as
the Capability Building and Training Service (CBTS). This is parallel to the
National Disaster Risk Reduction and Management Framework (NDRRMF) –
Preparedness Thematic Area that is geared to effectively and efficiently lead
the continuous capability development towards the reduction of vulnerabilities
and risks to hazards and manage the consequences of disasters.

In preparation to the transition from ETD to CBTS, it is deemed necessary to

update the existing training policies in line to the new functional statements
indicated in the approved OSSP of OCD. The review and enhancement of the
OCD training policies will provide general value and potential challenges in
the system to improve its processes and procedures.

Hence, the OCD through the ETD in its effort of fulfilling its goals and
functions will be conducting a Writeshop on the Formulation of Training
Policies to develop specific guidance towards implementing standard
procedures and strategies that will provide a more effective and efficient
implementation of plans and programs for capacity building.
OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

II. OBJECTIVES
II. OBJECTIVES

GENERAL OBJECTIVE:
To develop specific guidance in the implementing standard procedures and
strategies in Disaster Risk Reduction-Climate Change Adaptation capacity
development.

SPECIFIC OBJECTIVES:
1. To identify policy agenda based on training gap analysis;
2. To review / enhance the existing training policies of the Office of Civil
Defense Education and Training Division; and
3. To develop training policies consistent to the mandate of the Capacity
Building and Training Service.

III. METHODOLOGIES

1. Plenary
2. Lecturettes
3. Workshop

IV. VENUE

TBA
Preferably in Metro Manila

V. DATES

MAY
SUN MON TUES WED THURS FRI SAT
22 23 24 25 26 27 28
Arrival Conduct of training Departure
OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

VI. PARTICIPANTS

A total of thirty (30) participants are targeted to be part of this workshop. The
attendees shall be coming from the following OCD Offices:

A. Regional Office Training Coordinators / Officers

1. Region I – Ilocos
2. Region II – Cagayan Valley
3. Region III – Central Luzon
4. Region IV-A – CALABARZON
5. Region IV-B – MIMAROPA
6. Region V – Bicol
7. Region VI – Western Visayas
8. Region VII – Central Visayas
9. Region VIII – Eastern Visayas
10. Region IX – Zamboanga Peninsula
11. Region X – Northern Mindanao
12. Region XI – Davao
13. Region XII – SOCCSKSARGEN
14. Region XIII – CARAGA
15. Cordillera Administrative Region
16. National Capital Region
17. Autonomous Region for Muslim Mindanao
18. Region XVIII – Negros Island Region

B. Central Offices with training programs

1. Education and Training Division
2. Plans and Programs Division
3. National Disaster Risk Reduction and Management Service
4. Operations Division
5. Human Resource Management and Development Division
6. Installation and Logistics Division
7. Public Affairs Office
8. Communications, Electronics and Information Systems Division

VII. TRAINING SCHEDULE

DATE / TIME ACTIVITY

DAY 0:
ARRIVAL OF PARTICIPANTS
OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

DATE / TIME ACTIVITY

DAY 1:
I. Safety Briefing
II. Short Opening and Administrative Orientation
III. Photo Opportunity
IV. Workshop Overview and Mechanics:
Plenary  Overview on the OCD existing Organizational
Structure
 Presentation of the Organizational Structure and
Staffing Pattern (OSSP)
 Presentation of ETD and CBTS Roles and Functions
Basic Concept, Theories and Principles in Policy
Development
 Definition of Terms
- Policy
Lecturette
- Guidelines
- Protocols
 Principles in Policy Development
 Policy Development Process
Policy Agenda Development
Mechanics of the Workshop:
 Gap Analysis
Workshop I
o Pre-Training
o During Training
o Post Training
V. Presentation of Workshop I Outputs
Plenary VI. Synthesis of Day 1
VII. PIE of Facilitators
DAY 2:
Plenary Recapitulation
Revisiting / Reviewing OCD Policies
Mechanics of the Workshop:
 Training Monitoring and Evaluation Tools
 Regular Submission of Training Reports and
Database of Graduates
 Monthly Report on the Utilization of Funds
Workshop II
 APB Development Training Guidelines
 Guidelines on the Grant of Honoraria to Lecturers,
Resource Persons, Coordinators and Facilitators
 Policy on Seeking Clearance Before AOR
 Training Reporting and Certification of Training
Graduates
VIII. Presentation of Workshop II Outputs
Plenary
IX. Synthesis of Workshop II
Policy Formulation / Development
 Policy Design
Lecturette
 Policy Content
 Stakeholders Analysis
OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

DATE / TIME ACTIVITY

X. Synthesis of Day 2
Plenary
XI. PIE of Facilitators
DAY 3-5:
Plenary Recapitulation
Policy Formulation / Development
 Conduct of Training
 Submission of Training Plan
Workshop III  Training Evaluation Tools
 Grant of Honorarium
 Submission of After Activity and Training Reports
 Provision of Technical Assistance
XII. Daily Synthesis of Outputs
Plenary XIII. Presentation and Finalization of Workshop III Outputs
XIV. Synthesis and Way Forward of Writeshop
CLOSING CEREMONY
DEPARTURE OF C.O. AND SOME REGIONAL PARTICIPANTS
DAY 6: DEPARTURE OF REGIONAL PARTICIPANTS

VIII. ADMINISTRATIVE MATTERS

FUNDING ARRANGEMENT

The budget of the said writeshop shall be taken on two different OCD fund sources:
a) APB 2016 Funds Unit Final Output: Disaster Risk Reduction Management
Services specifically on the Program/Actvity/Project: Formulation of One Training
Policy Agenda; and b) DRRM Fund 2015.

Breakdown of Program of Expenditure is as follows:

PARTICULARS SUB TOTAL (PHP)

Accommodation 192,500.00
Meals 151,300.00
Cell-cards for the Secretariat 300.00
Office Supplies 11,233.00
Computer Supplies 12,575.00
Transportation Supplies 8,000.00
Coordination Meeting (Preparatory and Post) 6,000.00
TOTAL PROPOSED BUDGET 381,908.00
 OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

The following is the summary table of Source of Fund:

PROGRAM/ACTIVITIES/PROJECTS (PAPS) BUDGET

Formulation of Training Policy Agenda* Php 286,148.00
DRRM Fund 2015 Php 95,760.00
TOTAL Php 381,908.00
* Budget indicated excludes allocated funds for the activities: “Presentation of the Draft
Training Agenda”, amounting to Php 3,000.00 and the “Hiring of Policy Specialist”,
amounting to Php 150,000.00.

COURSE MATERIALS

PARTICULARS
Nomenclature / Item Unit Price Qty Unit Total per Item
Copy Paper A4 Php 180.00 4 reams = Php 720.00
Cartolina (Assorted colors) Php 15.00 60 pcs = Php 900.00
Certificate Holder 2 slots (1 Certificate:
Php 150.00 30 pcs = Php 4,500.00
1 photo slot)
Parchment Paper Php 111.00 1 pack = Php 111.00
Expanding Envelop Legal with String Php 14.00 30 pcs = Php 420.00
Ballpoint pen Php 15.00 30 pcs = Php 450.00
ID Holder and Jacket Php 15.00 30 pcs = Php 450.00
Masking Tape Php 94.00 2 pcs = Php 188.00
Flip Chart Php 394.00 1 roll = Php 394.00
Permanent Marker, bullet type (black) Php 40.00 4 pcs = Php 160.00
Permanent Marker, bullet type (blue) Php 40.00 4 pcs = Php 160.00
Permanent Marker, bullet type (red) Php 40.00 4 pcs = Php 160.00
Whiteboard Marker Pen (black) Php 60.00 4 pcs = Php 240.00
Whiteboard Marker Pen (blue) Php 60.00 4 pcs = Php 240.00
Whiteboard Marker Pen (red) Php 60.00 4 pcs = Php 240.00
Notebook Php 50.00 30 pcs = Php 1500.00
Photo paper 20s Php 200.00 2 packs = Php 400.00
Samsung Toner 105L Php 3,575.00 1 pc = Php 3,575.00
Flashdrive 16G Php 300.00 30 pc = Php 9,000.00
TOTAL Php 23,808.00

ACCOMMODATIONS
The accommodations for the participants are arranged within Metro Manila.

ATTIRE
Participants are required dress in casual attire throughout the course.

CONTACT PERSON
Please contact our ETD staff, Ms. HANNAH ESCAMILLA, TS I, for more details:
 912-4832 / 421-1926
 [email protected]
OFFICE OF CIVIL DEFENSE-NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

IX. EXPECTED OUTPUT

The main output of the activity is the developed Training Policies and
Guidelines consistent to the mandate of the CBTS of the Office of Civil
Defense.

Prepared by:

HANNAH GRACE A. ESCAMILLA, RN

Training Specialist, Education and Training Division

Recommending Approval by:

SUSANA G. JUANGCO, RN, MPH

Chief, Education and Training Division