Preparation of Papers in Two Column Format for

ISEC 2018
One Author
Institution, [email protected]

If multiple authors from the same institution

First Author and Second Author
University of Virginia, firstauthor, [email protected]

Example:
Gabrielle Doe, James Johns, and Amanda Smith
University of Virginia, gd, jj, [email protected]

or multiple authors from multiple institutions

First Author, Second Author, and Third Author
[email protected], [email protected], [email protected]

Abstract - All papers must include an abstract and a set features. We suggest you use this document as your guide
of index terms. The Abstract and Index Terms text must and simply cut and paste your text over the material in
be 10 point Times New Roman, fully justified and this document. If you MUST use Google docs, focus on
contained within one paragraph. Begin the Abstract your content and when that’s set, cut and paste it into
with the word Abstract - in Times New Roman italic. this template.
The entire Abstract should be in bold. Do not indent.
Use a standard dash after the word “Abstract.” Do not OVERALL FORMAT SPECIFICATIONS
cite references or use abbreviations in the abstract. It All papers must use the following layout:
should be approximately 200 - 275 words.
 8 1/2” x 11” paper size
Index Terms - About four, placed in alphabetical order, key
 Portrait Orientation
words or phrases that are separated by commas (e.g.,
 Two-column format for the body of the
Camera-ready, FIE format, Preparation of papers, Two-
document
column format). Italic for the label “Index Terms”;
otherwise, regular font.  Top margin: 0.75”
 Bottom margin: 1.0”
PAGE LAYOUT  Left and right margins: 0.75”
 Spacing between columns: 0.20”
These instructions serve as a template for Microsoft Word
 Column width: 3.4”
(Office 2013 used), and give you the basic guidelines for
 Indents - first paragraph of section - none
preparing camera-ready papers. Please follow the
instructions provided in these guidelines carefully to ensure  Indents - all other paragraphs - .25”
legibility and uniformity. The guidelines are designed to  Header and Footers 0.5 inches
reduce the amount of white space and maximize the amount
of text that can be placed on one page. Please do not use Set all these values using the “FILE” Menu. Select the
LaTex. Page Setup – Margins tab option and click on portrait
Follow these instructions to help you use this template orientation option. The above margin dimensions can then
more easily. When you use this file, select “Print Layout” be inserted into the Page Setup Window. Now select the
from the “View” menu (View | Print Layout), which will Paper tab and click on the paper size and select the letter
allow you to see the two-column format. You may then type paper size. Next, select the Page Setup – Layout tab and set
over sections by using the cut and paste commands listed the Header and Footer to 0.5 inches. To set the column
under the Edit menu (Edit | Paste) into this document and/or width, click anywhere in the document within the two
by using the markup styles. Finally, enable “Show” column format, then Select the Columns for the Format
(paragraph mark icon) so you can see the various formatting menu. Click on the Equal Column Width and set the
spacing. Make sure you also apply these changes to “This email id should have the address extenstion (e.g.,
Section.” @virginia.edu). For multiple authors from multiple
When formatting your document, make consistent use institutions list the author names under the title, then list
of punctuation marks and spelling. Either American or the author emails under their names. Additional
British formatting is acceptable, but it must be consistent, information for multiple authors can be added to the
not a mix. For example, Author Information section at the end of the paper.
 Putting all commas and periods either inside  Have two 10 point blank lines between the title
(American) or outside (British) of quotation marks portion of the paper and the paper’s body.
 Use of single/double quotes, e.g. 'service
center' (British) rather than “service center” (American). PAPER BODY FORMAT
 Spellings such as grey and disc (British) vs. I. Column Format Instructions
gray and disk (American).
The title and author data is in one-column format, while the
PAPER TITLE AND AUTHOR DATA rest of the paper is in two-column format. To accomplish
this, most word processors have a section break that is
The title and author data is in a one-column format, while installed to separate the one and two-column format. For
the rest of the paper is in a two-column format. To example, in Word, under the Insert menu select Breaks –
accomplish this, a continuous section break is used. There Continuous.
are two ways to setup this format: 1) Use this template as a After you enter the title and author information enter a
guide or 2) make your own. If you wish to make your own, few blank lines and then insert a Continuous section break.
it is suggested that you open a new document and begin by Now you must define this section to be in two-column
inserting the title and author information in the standard one- format. To do this in Word, under the “Format” menu select
column format. Please adhere to the following style “Columns.” This option will open the Columns window. It
guidelines: has an input box for the number of columns. Enter 2 and
 Paper title: This information should be placed then set the spacing to 0.2” and select equal column widths.
at the top of the first page in 24 point, Times New If you have the margin widths set correctly, the width of the
Roman in Title case, and centered. This style is defined column should display as 3.40”. If it does not, go to the
under the style menu of this document as “TITLE.” It is “File” menu and select “Page Setup - Margins.” This will
NOT bold. open the “Page Setup” window that will allow you to set the
 Insert a 11 point blank line between the Title top and bottom margins to 1” and the right and left margins
and the Author listing. to 0.75.”
 Author listing: 11 point, Times New Roman,
centered. This style is defined under the style menu of II. Font and Spacing Instructions
this document as “Author.” Include only the author Use the full justify option for your paragraphs, and use two-
names in the author listing. Use the full first name for columns for all text. The two columns must always exhibit
the authors. If an author is submitting more than one equal lengths and you should try to fill your last page as
paper please provide the same name on both papers. Be much as possible. To obtain such results, you are free to
consistent as the name you provide on the paper will be adjust the figure sizes provided this does not compromise
what is used to create the author index for the their clarity. Use one line of space between text and section
proceedings. headings. Use one line of space between text and captions,
 Author Affiliation: 10 point, Times New equations, and tables. Use the spelling and grammar
Roman, centered under the author name. This style is checkers. Do not use the “hyphenation” feature in Word.
defined under the style menu of this document as Please use the following font and alignment instructions:
“Affiliations.” List the institution and email address. If  Text: Use the style “First Paragraph” for the
the email address becomes a live link, you must disable first paragraph in each section, and “Text” for
it. (If the email address turns blue, that means the succeeding paragraphs in the section. 10 point, Times
hyperlink is active. To remove: right click on the New Roman, full justified, single space, no blank lines
address and select Edit Hyperlink and then Remove or other space between the paragraphs. Indents - first
Link.) There are 3 basic types of setups possible: One paragraph of section - none; all other paragraphs - .25”.
author, multiple authors from the same institution, and Follow the examples shown in this document. DO NOT
multiple authors from multiple institutions. If the paper USE SPACES TO INDENT YOUR PARAGRAPHS.
has one author use the affiliation layout as shown at the Times New Roman is not a proportional font.
top of this document where all the author information is  Section Headings: 10 point, Times New
listed under the paper title. For multiple authors, from Roman, bold, centered, use SMALL CAPS with paragraph
the same institution, list the common university, then spacing of 8 points above and 8 points below. For
list the email addresses at the end in the same order as example, “Page Layout” on page one of this document
the authors appear in the Author Listing. ONLY the last is a Section Heading (this style is defined under the
 style menu of this document as “Section Headings”).  Graphics should be inserted into the
To convert the text to small caps, click on Format, Font. manuscript file by clicking on “Insert – Photo – Picture
This will open the “Font Window” where you can select From File.” This means you must save every graphics as
the Small Cap option. If a section heading is at the top a separate file. Do not use cut and paste to insert
of a column, set the “above” spacing in the paragraph graphics.
window to 0 points. See “Copyright” and “References”  Do not link to a graphic. When inserting
on p. 3. figures or tables be sure you insert the figure and not
 Section Sub-headings: 10 point, Times New just a link to the figure. The best way to make sure you
Roman, italic, left justified, with spacing of 6 points are doing this correctly is to save your paper, then open
above and below. For example, “Font and Spacing the file on a different machine and make sure all your
Instructions” on this page is a Section Sub Heading (this figures are correct. If you insert the link instead of the
style is defined under the style menu of this document figure or table, a box with a big red x will appear in the
as “Subheading”). For multiple levels of subheadings, location where the table or figure is supposed to be
use Ia and Iai, for example. located.
 Bullets: 10 point, Times New Roman, left  DO NOT use text boxes for forcing in a
justify and indent the text 0.25.” Insert a blank line table or figure that needs the full width of the paper.
after the bullet list but not before, follow the examples  DO NOT use text boxes for captions.
in this document (this style is defined under the style
menu of this document as “Bullets”). TABLE I
POINT SIZES AND TYPE STYLES
FIGURES, TABLES, AND EQUATIONS Points Type of Text Type Styles
8 Table text
All figures and tables must fit either one or two-column 10 Figure and Table Headings UPPERCASE
width, 3.4” or 7” wide respectively. It is suggested that you 8 Figure and Table Captions SMALL CAPS
use one-column figures and tables whenever possible. If 8 Footnote
8 Reference list
your table or figure will not fit into one column, then insert a 10 Abstract Bold
continuous section break before and after the table or figure, 10 Index Terms
as described above and define it as one-column. To make 10 Section Titles SMALL CAPS, BOLD
the paper read easier, you may want to position any table or 10 Main Text and Equations
10 Subheadings Italic, Left justified
figure that requires the full width of the paper either at the 10 Author email
bottom of the page or the top of a new page. 11 Author name
Do not abbreviate “Table” or “Figure.” Use Roman 24 Title Title Case
numerals FOR BOTH. Use the following format guidelines
for figures and tables:
 Figure and table headings: 10 point, Times
New Roman UPPERCASE, centered. Place below the
figure and above the Table (this style is defined under
the style menu of this document as “Figure Heading”).
Use Roman numerals. FIGURE I
 Leave one blank line above and below each LOGO OF THE INSTITUTE FOR ELECTRICAL AND ELECTRONICS ENGINEERS
Table or Figure.
 Figure and table captions: 8 point, Times Number equations consecutively with equation numbers
New Roman, SMALL CAPS, centered. Place below the in parentheses flush with the right margin, as in (1). This is
figure or table headings (this style is defined under the best achieved by using a right tab. DO NOT USE SPACES
style menu of this document as “Figure Caption”). to position your equations.
Make sure you use title case.
 Table text: 8 point, Times New Roman, (this 2jk u/z = 2u/x2 + k2 (n2 - 2) u (1)
style is defined under the style menu of this document
as “Table text”) Refer to “(1),” not “Eq. (1)” or “Equation (1),” except at
the beginning of a sentence: “Equation (1) is….”
Table I and Figure I below illustrates proper Table and Make sure you use only the “Symbol Font” for all your
Figure formatting. Avoid placing figures and tables before symbols, or embed all your different symbol fonts within the
their first mention in the text. IEEE has the following rules file when you save the document.
for inserting graphics as figures:
HEADERS AND FOOTERS
 The manuscript’s graphics should have
resolutions of 600 dpi for monochrome, 300 dpi for Authors do not add header and footer information.
grayscale, and 300 dpi for color. The Publications Chair will add the standard IEEE
 headers and footers as part of preparing the papers for You MUST receive any client approvals of your paper
publication. as soon as possible to avoid proprietary/IP issues that could
prevent your paper from being presented at ISEC.
PAPER LENGTH LIMIT
PRESENT TO PUBLISH
ISEC has a hard limit of 8 pages per full paper,
and 4 pages per WIP paper. Papers cannot exceed You MUST present your paper at ISEC for it to be included
this length. Authors CANNOT alter margins, in the proceedings submitted for archival in IEEE Xplore.
paragraph spacing, or font sizes to make longer You cannot have a non-author present your paper.
papers fit this limit. Papers longer than 8 pages will be
returned to the authors for rewriting. IN TEXT REFERENCES

TEMPLATE USE All material from any research resource must be

accompanied by a bracketed in-text reference. This
DO NOT ALTER THE TEMPLATE. Authors reference must correspond to its end-text full bibliographic
who change margins and font sizes, do not use the information in the References section. Failure to properly
requested figure and table title formats, do not use the reference all resource material used in a paper leaves the
requested reference format, or otherwise do not use the paper’s author open to charges of plagiarism.
template will have their paper returned to them for Follow these specifications for in-text references:
correction.  Bracket all in-text references: for example, [1].
Formatting reminders: the first paragraph in a  In text references must be numbered sequentially in
section or subsection is not indented; subsequent the text, beginning with [1] for the first reference. In
paragraphs are first line indented at .25”. Section other words, the first source from which you quote,
headers have spacing of single with 8 pt before and paraphrase or use information must be referenced in
after. Subsection headers have spacing of single with 6 your paper as [1]. The next source from which your
pt before and after. Don’t have spaces between quote, paraphrase or use information must be [2]. If in
paragraphs. later in your paper, you use information from the same
Other formatting issues that will result in your source and same page as [1], then your in-text reference
paper being sent back to you to re-edit include having number will again be [1].
tables breaking over columns, (sub) headings being  Do not say “Ref. [3]” or “reference [3].” Simply use the
separated from the related text over column or page bracketed number thusly: [3].
breaks, the use of hard returns (the enter key) to force a  For material summarized from several sources, use the
column or page break (use Insert, Break, then either appropriate bracketed numbers, for example [3]-[5].
Page or Column).  Bracketed reference numbers should appear after the
ACKNOWLEDGMENT quotation marks on an in-text quote, but before the final
punctuation of the quote. For example, “Here’s the
The preferred spelling of the word “acknowledgment” in quote” [3]. Bracketed references for paraphrases or
American English is without an “e” after the “g.” Use the summaries should appear after the paraphrase or
singular heading even if you have many acknowledgments. summary, but before the final punctuation of the
Please put the sponsor acknowledgments in this section. Do sentence or passage. For example, Here’s the
not use a footnote on the first page. paraphrased material [4].

IEEE STANDARDS: NO LIVE LINKS AND USE EMBEDDED REFERENCES

FONTS
Place references in a separate References section at the end
Do not have live links (URLs) in your paper. Remove the of the paper. Number the references sequentially by order of
link (right click, edit hyperlink, remove link) and then the appearance, not alphabetically. List up to three authors’
http:\\or https:\\ term. All fonts must be embedded. names in a reference; replace the others by “et al.”
Embedding typically occurs during the creation of a PDF.  Reference text: 8 point, Times New Roman,
IEEE requires PDF version 1.7. full justified, hanging .25”, no space between the
references, tab between right bracket and the start of the
COPYRIGHT FORM reference
ISEC uses the IEEE electronic copyright form. EDAS will [1] “Today in Science History: Engineering Quotes.” 2012.
provide a link to the form when you upload your final paper. todayinsci.com/QuotationsCategories/E_Cat/Engineering-
You MUST sign the copyright over to IEEE to have your Quotations.htm. Web. Accessed: April 9, 2012.
paper included in the proceedings. [2] Donohue, Susan K. and Richards, Larry G. October 2011. “P-12
Engineering Education: Using Engineering Teaching Kits to Address
Student Misconceptions in Science.” Proceedings of the 41st Frontiers
in Education Conference, Rapid City, SD, pp. F2A-1 – F2A-3.
[3] Dweck, Carol S. 2006. Mindset: The New Psychology of Success, Achievement: Impact of Psychological Factors on Education. New
New York: Random House, Inc. York: Elsevier Science, pp. 37 – 60.
[4] Kaplan, Avi and Maehr, Martin L. June 2007. “The Contributions and
Prospects of Goal Orientation Theory.” Educational Psychology AUTHOR INFORMATION
Review 19(2), pp. 141 – 184.
[5] Dweck, Carol S. “Messages That Motivate: How Praise Molds An example: Jane Smith, Professor, Department of
Students’ Beliefs, Motivation, and Performance (In Surprising Electrical and Computer Engineering, Big State University.
Ways).” In Aronson, Joshua (ed.), 2006, Improving Academic