Work Breakdown Structure

Subtask 2.3
Create memory &
advice stations

Subtask 2.4
Set up stations at
party
 Work Breakdown Structure Dictionary

Work Package ID: 1.1 Work Package ID: 1.2

\
Work Package Name: Create Friends Guest List Work Package Name: Create Family Guest List
Work Package Description: A guest list of all friends that Mali Work Package Description: A guest list of all family members that
wants to invite will be compiled. This list will feature names, the Mom wants to invite will be compiled. This list will feature names,
number of guests in each party, and an email address or phone the number of guests in each party, and an email address or phone
number to send the invites to. Mali will have the input of family number to send the invites to. Mom will have the input of family
members to help her. members to help her.
Assigned To: Mali Group/Dep.: N/A Assigned To: Mom Group/Dep.: N/A
Date Assigned: Nov. 8 Date Due: Nov. 11th Date Assigned: Nov. 8 Date Due: Nov. 11th
Estimated Cost: $0 Resources Assigned: Family Estimated Cost: $0 Resources Assigned: Family
assistance assistance
Deliverables: Written guest list Assumptions: Mali already knows Deliverables: Written guest list Assumptions: Mom already
who she wants to invite knows who she wants to invite
Work Package ID: 1.3 Work Package ID: 1.4
Work Package Name: Create Invitation on Evite Work Package Name: Send Evite invitation to guest lists
Work Package Description: An online invitation that can be sent to Work Package Description: The emails and phone numbers for each
email addresses and phone numbers will be created. This invitation guest will be added to the invitation. One point of contact will be
will be themed according to one of the templates on the Evite used for every family or household. The invitation will be sent to all
website and all party information (date, time, address, notes, etc.) guests on both the friends and family lists.
will be included on the website.
Assigned To: Mom Group/Dep.: N/A Assigned To: Mom Group/Dep.: N/A
Date Assigned: Nov. 8 Date Due: Nov. 12th Date Assigned: Nov. 8 Date Due: Nov. 12th
Estimated Cost: $0 Resources Assigned: Evite Estimated Cost: $0 Resources Assigned: Guest lists
website and login information and Evite invitation
Deliverables: Unsent and Assumptions: Mom knows what Deliverables: Sent and Assumptions: All points of
completed Invitation template Mali will want to use. completed invitation contact will be available for each
Work Package ID: 2.1 Work Package ID: 2.2 guest.
Work Package Name: Purchase Supplies for 3 Stations Work Package Name: Find Places For Stations In House
Work Package Description: The box of pens, Polaroid film and Work Package Description: Each station will have a designated
Polaroid book for photos will be purchased before the party. These place in the house where it is set up on the day of the party. The
items will be used for the three memory and advice stations to be stations will be placed in the living room and dining room areas and
set out for guests at the party. each far enough apart to ensure that there is little-to-no crowding.
The stations will be clearly visible and accessible as well.
Assigned To: Mom Group/Dep.: N/A Assigned To: Katelyn Group/Dep.: Set-Up Team
Date Assigned: Nov. 8 Date Due: Nov. 16th Date Assigned: Nov. 8 Date Due: Nov. 21st
Estimated Cost: $25 Resources Assigned: Written list Estimated Cost: $0 Resources Assigned: Living room
of items to be purchased and dining room spaces
Deliverables: Pens, Polaroid film, Assumptions: All materials will Deliverables: Three open spaces Assumptions: There will be enough
Polaroid book be available in stores. for stations within the house room to host both guests & stations.
Work Package ID: 2.3 Work Package ID: 2.4
Work Package Name: Create Memory & Advice Papers Work Package Name: Set up Stations at Party
Work Package Description: Two stacks of papers will be designed Work Package Description: Each station will be set up with the
on a Word document, printed out, and cut into smaller pieces. The necessary materials in their designated section. Two stations will
memory cards will ask "What is your favorite memory with Mali?"
have pens, a basket, and a stack of small papers that either ask for
and the advice cards will say "Give Mali some advice for being an
a favorite memory or for a piece of advice. The third station will
adult!"
have a Polaroid camera, extra film, and a book to put the photos in.
Assigned To: Mom Group/Dep.: N/A
Date Assigned: Nov. 8 Date Due: Nov. 18 Assigned To: Katelyn & Madelena Group/Dep.: Set-Up Team
Estimated Cost: $0 Resources Assigned: Computer, Date Assigned: Nov. 8 Date Due: Nov. 21st
printer, scissors, list of questions Estimated Cost: $0 Resources Assigned: Designated
Deliverables: One stack of Assumptions: We will only need
spaces, stations materials
memory papers and one stack of 50 of each kind of paper Deliverables: Three fully set-up Assumptions: All materials will be
advice papers stations in their designated spots accounted for on day of party.
Work Package ID: 3.1 Work Package ID: 3.2
Work Package Name: Purchase food, drinks, ice, & party décor. Work Package Name: Create banner with "Friends" design
Work Package Description: The food, drinks, and ice will be Work Package Description: A banner will be created that says "The
purchased at a grocery store according to what Mali wants at the One Where Mali Graduated" and is decorated in the party's color
party. The party décor will be purchased at a dollar store according scheme. It will be handmade on a piece of posterboard and written
to the color scheme for the party. Tablecloths, streamers, balloons, with Sharpies. The lettering will be according to the theme of the
and scotch tape will make up the decor supplies. "Friends" TV show.
Assigned To: Mom Group/Dep.: N/A Assigned To: Mali Group/Dep.: N/A
Date Assigned: Nov. 8 Date Due: Nov. 16th Date Assigned: Nov. 8 Date Due: Nov. 18th
Estimated Cost: $70 Resources Assigned: Designated Estimated Cost: $5 Resources Assigned: Sharpies,
spaces, stations materials posterboard
Deliverables: All food, drinks, Assumptions: All materials will be Deliverables: One banner Assumptions: The handwriting will
ice, and party décor from list available in stores. look professional.
Work Package ID: 3.3 Work Package ID: 3.4
Work Package Name: Set up Food and Drinks Work Package Name: Set up Party Décor
Work Package Description: Two stations will be set up in the Work Package Description: The house will be decorated with
kitchen: one for snacks and one for drinks. The vegetable and fruit streamers, balloons, and the "Friends" banner. Most of the
trays and chips and dips will be laid out on the counters and the decorations will be in the living room, kitchen, and backyard, but a
drinks will be placed in coolers by the cabinets. One cooler will have few balloons will be placed in the front yard as well. The banner
water and another will have soft drinks. will be placed in the living room on the main wall.
Assigned To: Madelena & Dad Group/Dep.: Set-Up Team Assigned To: Madelena & Dad Group/Dep.: Set-Up Team
Date Assigned: Nov. 8 Date Due: Nov. 21st Date Assigned: Nov. 8 Date Due: Nov. 21st
Estimated Cost: $0 Resources Assigned: Purchased Estimated Cost: $0 Resources Assigned: Party décor
food & drinks, coolers and banner
Deliverables: 2 coolers with ice Assumptions: There will be Deliverables: Fully-decorated Assumptions: There will be
and drinks & a food display adequate space for food and drinks. nterior and exterior adequate time to put up décor.
Work Package ID: 4.1 Work Package ID: 4.2
Work Package Name: Create Schedule for Arriving Guests Work Package Name: Add Chairs to Seating Areas
Work Package Description: A staggered schedule will be made that Work Package Description: Extra chairs will added to the living
separates the times when friends and family come in order to room and dining room to provide more seating for guests. These
make more room inside the house for guests. Friends will be chairs will be metal and folding and will come from the garage.
scheduled to arrive at 12pm and family members will be invited to
arrive at 2pm.
Assigned To: Mom Group/Dep.: N/A Assigned To: Dad Group/Dep.: Set-Up Team
Date Assigned: Nov. 8 Date Due: Nov. 11 Date Assigned: Nov. 8 Date Due: Nov. 21st
Estimated Cost: $0 Resources Assigned: Family input Estimated Cost: $0 Resources Assigned: Folding
metal chairs
Deliverables: An announcement Assumptions: Each guest will arrive Deliverables: Extra seating in the Assumptions: We will have set out
of when guests should arrive at the correct time to make room. living room and dining room enough seats for all guests.
Work Package ID: 4.3
Work Package Name: Rearrange Outdoor Chairs
Work Package Description: Outdoor chairs will be rearranged into
sections where groups of people can sit in the backyard. There will
be two sections with clusters of metal chairs: one in the patio
section by the door and another on the patio by the side wall.

Assigned To: Dad Group/Dep.: Set-Up Team

Date Assigned: Nov. 8 Date Due: Nov. 21st
Estimated Cost: $0 Resources Assigned: Outdoor
metal chairs
Deliverables: Seating clusters on Assumptions: Guests may not use
the backyard patio. the outdoor chairs.
 Responsibility Assignment Matrix

Project Team Members Other Stakeholders

WBS Element
Mali Mom Dad Katelyn Madelena Project Manager
1.1: Create Friends Guest List R S
1.2: Create Family Guest List R
1.3: Create Invitation on Evite A R C
1.4: Send Invitation to Guests R N

2.1: Purchase Station Supplies R N

2.2: Find Space for Stations S R S
2.3: Create Station Papers R A
2.4: Set Up Stations R S S

3.1: Purchase Party Supplies R

3.2: Create "Friends" Banner R N N
3.3: Set Up Food & Drinks S R N
3.4: Set Up Party Décor R S N

4.1: Create Guest Schedule R S

4.2: Add Chairs to Seating Areas R S
4.3: Rearrange Outdoor Chairs R S

Key: R=Responsible, S=Support Required, C=Must Be Consulted, N=Must Be Notified, A=Approval Required

Milestones and Deliverables

• Family and friends guest lists created: November 11

o Deliverable: Two guest lists for friends and family

• Invitation sent out to all guests: November 11

o Deliverable: One completed and delivered Evite invitation

• Arriving guest schedule created: November 11

o Deliverable: One announcement for guests about when to arrive at party

• Party décor and supplies purchased: November 16

o Deliverable: All materials purchased and located within kitchen

• Stations set up in designated spaces with supplies: November 21

 o Deliverable: Three stations fully set-up in their designated areas

• All supplies, décor, and chairs set up: November 21

o Deliverable: An interior and exterior that is fully-decorated with party décor and

food and drink stations

Task Dependencies

The primary task dependencies in this project are the materials being purchased and

created on time, since these materials are needed to be able to set up for the party on the 21st.

Mom needs to factor in time to be able to purchase all supplies from multiple stores by the

deadline, and Mali needs to allow herself time to create the sign and try again if she makes a

mistake that she can’t correct on the first try. We also need to have Mali agree to the color

scheme, food, and drinks before we begin the process, because it will cost time to purchase new

materials and to recreate the banner if she decides to change her mind at any point during the

process.

Critical Path Tasks

If I were to create a schedule based on the Critical Path Method, I would mark the

creation of the guest lists, the delivery of the invitation, purchase of party supplies, and set-up of

party décor, supplies, and stations as critical tasks. The guest lists have to be created first because

Mali and Mom have to be sure about who they want to invite before they can create and send the

invitations, and they need time to compile all the necessary phone numbers and email addresses

so these guests receive the invitation. I chose the delivery of the invitation as another critical task

because the invitation needs to be sent out in time for people to respond and mark the event on

their calendars, as this is the polite expectation for social events. It is critical to purchase the

party materials before the event because Katelyn and Dad need time to assess where each station,
cooler, and tray will go in order to set up for the party. Since the stations, refreshments, and

decorations are what transform our house into a celebration venue, the set-up task is critical to

have done before the guests arrive, as this also places less pressure on Mali and allows all team

members to enjoy the event!