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Activity 1 Mail Merge

This document provides instructions for conducting a mail merge in Microsoft Word. [1] It describes opening Word, selecting the Mailings tab, and choosing Letters to allow personalizing letters sent to a group. [2] It explains typing the body of the letter and setting up a mailing list data source from Excel, Outlook, Access, or an address list. [3] The steps include linking the mailing list, adding personalized content like address blocks and greeting lines pulled from the data source, and saving the completed document.

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1K views3 pages

Activity 1 Mail Merge

This document provides instructions for conducting a mail merge in Microsoft Word. [1] It describes opening Word, selecting the Mailings tab, and choosing Letters to allow personalizing letters sent to a group. [2] It explains typing the body of the letter and setting up a mailing list data source from Excel, Outlook, Access, or an address list. [3] The steps include linking the mailing list, adding personalized content like address blocks and greeting lines pulled from the data source, and saving the completed document.

Uploaded by

Posionous Substances
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Activity 1 – Mail Merge

Getting Started:

1. Opening Microsoft Word Program. (Click Start button, type Word and
click OK.
2. On the Mailings tab, click Start Mail Merge,
and then select Letters. This will allow you
to sent letters to a group of people and
personalize, the result of the letter that each
person receives.

3. In Word, type the body of the letter (example follows) that you want to
send to everyone.

4. Set Mailing List - The mailing list is your data source. It can be a n Excel
spreadsheet, a directory of Outlook contacts, and Access database, or an
Office address list. It contains the record that Word uses to pull information
from to build your letter. In this activity we will focus on MS-Access
database.
5. Link your mailing list to your
main document.
• On the Mailings tab, in
the Start Mail Merge
group, choose Select
recipients, and then
click Type New List
and create new list
(input atleast 10
recipients and click OK
and Save.
• In the Mail Merge
Recipients dialog box,
you can make any
changes if needed, and
then click OK.

6. Adding personalized content to letter.


• Click Mailings tab, in the Write & Fields group, click Address
Block.

• In the Insert Address


Block dialog box, select
a format for the
recipient’s name that you
want to will appear in the
letter and choose OK.
Note: To view how an address will appear in the letter,
under Preview Results group in the Mailings tab,
choose Preview Results. Choose Next or Previous
record button to move through records in your data
source.

• In the Write & Insert group, click Greeting Line >


select format that you want to use and click OK.

7. Finally, save your document in your storage devices. You may


take a pic or screenshot your monitor screen and upload it on
our course portal.

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