MS Office Excel 2007 Training

1. Excel 2007 Screen Overview

2. Using the Ribbon

3. Hands-On Exercise
a. Creating a new Workbook
1.Run MS Excel 2007
b. Enter the data
1.Go to cell C2 and enter the region name North
2.In cells C3 to C5 enter the remaining region names
3.Go to cell D1 and enter the month; in this case March
4.In cells E1 to G1 enter the remaining months
5.Enter the numbers for each region and month
c. Creating Formulas
1.Enter in C6 and H6 Total
2.From the Home Tab, go to cell D6. Click on the Sigma ∑ symbol (Sum Function)
3.The range of cells above D6 are selected and shows a formula; press Enter.
4.The cell shows the total for that column
5.Repeat this process for the cells E6, F6 and G6
6.Go to H2 and do the same process. This time it adds the row.
 MS Office Excel 2007 Training
7.Repeat this process for the cells H3, H4, H5 and H6.
8.You should have a complete table
d. Formatting the table
1.Select the range of cells D2 to H6
2.From the Styles group select Cell Styles
3.Under Title and Headings section select 40%-Accent3
4.Select from C1 to C6
5.Again from the Styles group select Cell Styles
6.Under Title and Headings section select Accent2
7.Select from D1 to H1
8.Repeat the above process and apply the Accent2 Style
9.Select from D1 to H6 and center all the data
e. Creating a Spreadsheet Heading
1.Click the View Tab
2.From the Workbook Views group select Page Layout
3.The spreadsheet shows the rulers and a Header section
4.Click on the “Click to add Header” section
5.Type the Spreadsheet Heading “HBU Admissions Report”
6.Click on cell B2
f. Inserting a Chart
1.Click the Insert Tab
2.Select from C1 to G5 (do not include the totals)
3.From the Charts group select Column
4.From the 3-D Column section select the first format (3-D Clustered Columns)
5.Drag and center the chart below the table
6.Make sure the chart is selected
7.Notice that you are now in the Design Tab for the Chart Tools
8.Select the Layout Tab of this Chart Tools section
9.From the Labels group, click on Chart Title
10. Select the Above Chart position
11. Click on the chart title, delete its content and replace it with “Admissions Report”
12. From the Labels group, click Axis Titles
13. Select Primary Horizontal Axis Title and select Title Below Axis
14. Click on the x-axis or horizontal axis and replace it with “Month”
15. Again, from the Labels group, click Axis Titles
16. Select Primary Vertical Axis Title and select Rotated Title
17. Again, click on the y-axis or vertical axis and replace it with “Students”
18. Click on cell B30 and enter your name here; click Enter
g. Saving your Workbook
1.Make sure you are in the Home Tab
2.Click the Office Button and select Save As (the default file format is Excel Workbook)
3.In the Save As dialog box name the workbook “Excel Exercise”
4.Click Save
h. Printing
1.Print the document (Office Button and select Print)
2.Sign the printout and submit before leaving the training session
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The Excel 2007 Screen Keyboard Shortcuts
Quick Access Too bar Title bar Close button
Office Button Formula Bar General
Open a Workbook <Ctrl> + <O>
Create New <Ctrl> + <N>
Ribbon Save a Workbook <Ctrl> + <S>
Print a Workbook <Ctrl> + <P>
Name Close a Workbook <Ctrl> + <W>
box
Help <F1>
Active cell Columns Run Spelling Check <F7>
(currently in cell A1)

Navigation:
Rows
Move Between Cells <↑>, <↓>,
Scroll
bars <←>, <→>
Go One Cell to <Tab>
the Right
Go One Cell to <Shift> +
the Left <Tab>

Status bar Worksheet tabs

View buttons
Down One Cell <Enter>
Zoom slider
Up One Cell <Shift> +
The Fundamentals <Enter>

The Office Button, located in the upper left-hand corner of • To Create a New Workbook: Click the Up One Screen <Page Up>
the program window, replaces the File menu found in Office Button, select New, and click Down One Screen <Page Down>
previous versions of Microsoft Excel. The Office Button menu Create, or press <Ctrl> + <N>.
contains basic file management commands, including New, • To Open a Workbook: Click the Office To Cell A1 <Ctrl> +
Open, Save, Print and Close. Button and select Open, or press <Ctrl> + <Home>
<O>. To Last Cell with Data <Ctrl> + <End>
Office Button
• To Save a Workbook: Click the Save Open Go To <F5>
button on the Quick Access Toolbar, or Dialog Box
press <Ctrl> + <S>.
• To Save a Workbook with a Different
Name: Click the Office Button, select Editing
Save As, and enter a new name for the Cut <Ctrl> + <X>
presentation.
Copy <Ctrl> + <C>
• To Preview a Workbook: Click the Office
Button, point to Print, and select Print Paste <Ctrl> + <V>
Preview. Undo <Ctrl> + <Z>
• To Print a Workbook: Click the Office
Redo <Ctrl> + <Y>
Button and select Print, or press <Ctrl> +
<P>. Find <Ctrl> + <F>
• To Quick Print: Click the Office Button, Replace <Ctrl> + <H>
point to Print, and select Quick Print.
Select All <Ctrl> + <A>
• To Undo: Click the Undo button on
the Quick Access Toolbar or press <Ctrl> +
<Z>. Formatting
• To Close a Workbook: Click the Bold <Ctrl> + <B>
Close button or press <Ctrl> + <W>. Italics <Ctrl> + <I>
• To Get Help: Press <F1> to open the Help
window. Type your question and press Underline <Ctrl> + <U>
<Enter>. Open Format Cells <Ctrl> + <E>
• To Exit Excel: Click the Office Button Dialog Box
and click Exit Excel.
Customizable Computer Training Excel Quick Reference © 2008 CustomGuide 
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Editing
Tab

Dialog Box Launcher Group

• To Edit a Cell’s Contents: Select the cell, click the Formula Bar, edit the cell • To Paste Special: Cut or copy the cell(s), select the destination cell(s), click
contents, and press <Enter> when you’re finished. the Paste button list arrow in the Clipboard group on the Home tab, and select
Paste Special. Select an option and click OK.
• To Clear a Cell’s Contents: Select the cell(s) and press the <Delete> key.
• To Insert a Column or Row: Right-click the selected row or column
• To Cut or Copy Data: Select cell(s) and click the Cut or Copy button
heading(s) to the right of the column or below the row you want to insert and
in the Clipboard group on the Home tab.
select Insert from the contextual menu.
• To Paste Data: Select the destination cell(s) and click the Paste button in • To Delete a Column or Row: Select the row or column heading(s) and either
the Clipboard group on the Home tab. right-click them and select Delete from the contextual menu, or click the
• To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of Delete button in the Cells group on the Home tab.
the selected cell(s), then drag to the destination cell(s). • To Insert a Comment: Select the cell where you want to insert a comment
• To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to and click the Review tab on the Ribbon. Click the New Comment button in
move or copy, position the pointer over any border of the selected cell(s), then the Comments group. Type a comment, then click outside the comment text
drag to the destination cells. To copy, old down <Ctrl> key while dragging. box. Point to the cell to view the comment.

Formatting
• To Format Text: Use the commands in the Font group on the Home tab, or • To Adjust Column Width: Drag the right border of the column header.
click the Dialog Box Launcher in the Font group to open the Font dialog box. Double-click the border to AutoFit the row according to its contents.

• To Format Values: Use the commands in the Number group on the Home • To Adjust Row Height: Drag the bottom border of the row header. Double-
tab, or click the Dialog Box Launcher in the Number group to open the click the border to AutoFit the row according to its contents.
Format Cells dialog box. • To Add Cell Borders: Select the cell(s), click the Border button list arrow in
the Font group on the Home tab, and select a border type.
• To Copy Formatting with the Format Painter: Select the cell(s) with the
formatting you want to copy and click the Format Painter button in the • To Add Cell Shading: Select the cell(s), click the Fill Color button list arrow
Clipboard group on the Home tab. Then, select the cell(s) you want to apply in the Font group on the Home tab, and select a fill color.
the copied formatting to. • To Apply a Document Theme: Click the Page Layout tab on the Ribbon,
• To Change Cell Alignment: Select the cell(s) and click the appropriate click the Themes button in the Themes group, and select a theme from the
gallery.
alignment button ( Align Left, Center, Align Right) in the

Alignment group on the Home tab.

• To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
the Header & Footer button in the Text group. Enter header text.

Formulas and Functions Workbook Management

• To Total a Cell Range: Click the cell where you want to insert the total and • To Add a New Worksheet: Click the Insert Worksheet tab next to the sheet
click the Sum button in the Editing group on the Home tab. Verify the selected tabs at the bottom of the program screen.
cell range and click the Sum button again. • To Delete a Worksheet: Select the sheet want to delete, click the Delete
button in the Cells group on the Home tab, and select Delete Sheet. Or, right-
• To Enter a Formula: Select the cell where you want to insert the formula, click the sheet tab and select Delete from the contextual menu.
press <=>, and enter the formula using values, cell references, operators, and
• To Rename a Worksheet: Double-click the sheet tab, enter a new name for
functions. Press <Enter> when you’re finished.
the worksheet, and press <Enter>.
• To Insert a Function: Select the cell where you want to enter the function • To Split a Window: Drag either the vertical or horizontal split bar (located
and click the Insert Function button on the Formula Bar. near the scroll bars) onto the worksheet.
• To Reference a Cell in a Formula: Type the cell reference (for example, B5) • To Freeze Panes: Place the cell pointer where you want to freeze the
in the formula or click the cell you want to reference. window, click the View tab on the Ribbon, click the Freeze Panes button in
• To Create an Absolute Cell Reference: Precede the cell references with a $ the Window group, and select an option from the list.
sign or press <F4> after selecting a cell range to make it absolute. • To Select a Print Area: Select the cell range you want to print, click the Page
• To Use Several Operators or Cell Ranges: Enclose the part of a formula Layout tab on the Ribbon, click the Print Area button in the Page Setup
you want to calculate first in parentheses. group, and select Set Print Area.
• To Adjust Page Margins, Orientation, Size, and Breaks: Click the Page
Charts Layout tab on the Ribbon and use the commands in the Page Layout group,
or click the Dialog Box Launcher in the Page Setup group to open the Page
• To Create a Chart: Select the cell range that contains the data you want to Setup dialog box.
chart and click the Insert tab on the Ribbon. Click a chart type button in the • To Protect or Share a Workbook: Click the Review tab on the Ribbon and
Charts group and select the chart you want to use from the list. use the commands in the Changes group.
Customizable Computer Training Excel Quick Reference © 2008 CustomGuide 
9 Assessments  9 Courseware  9 Online Learning  www.customguide.com | Phone 888.903.2432