CATALOGING POLICY

STATEMENTS
AND
RDA GUIDELINES FOR
PHILIPPINE LIBRARIES
National Committee on Resource Description and Access (NCRDA)

A Joint Project of the

National Library of the Philippines (NLP)
Philippine Association of Academic/Research Librarians, Inc. (PAARL)
National Commission for Culture and the Arts - National Committee on Library
and Information Services (NCCA-NCLIS)

Manila, 2014
Philippine Copyright ©2014

ISBN 978-971-556-048-1

Published by the National Library of the Philippines, Philippine Association of Academic/Research

Librarians, Inc. and National Commission for Culture and the Arts

Editors: Christine M. Abrigo, Ana Maria B. Fresnido, Mila M. Ramos

Compilers: Ana Maria B. Fresnido, Ruben P. Marasigan, Corazon M. Nera,

Susan O. Pador, Mila M. Ramos, Rodolfo Y. Tarlit

Project Coordinator: Sharon Maria S. Esposo-Betan

Layout Artist: John Lerry S. Turgo

Logo or handout used by permission of the Co-Publishers for RDA (American Library Association,
Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals).

The National Library of the Philippines CIP Data

Recommended entry:
National Committee on Resource Description and Access (Philippines).
Cataloging policy statements and RDA guidelines for Philippine
libraries / National Committee on Resource Description and Access
(NCRDA) ; a joint project of the National Library of the Philippines (NLP),
Philippine Association of Academic/Research Librarians, Inc. (PAARL),
National Commission for Culture and the Arts-National Committee on Library
and Information Services (NCCA-NCLIS). -- Manila : National Library of the
Philippines ; Philippine Association of Academic/Research Librarians, Inc. ;
National Commission for Culture and the Arts-National Committee on Library
and Information Services, 2014.
p. ; cm.
ISBN 978-971-556-048-1

1. Resource description and access. 2. Descriptive cataloging --

Standards. I. National Library of the Philippines II. Philippine Association of
Academic/Research Librarians, Inc. III. National Commission for Culture and the
Arts - National Committee on Library and Information Services. IV. Title.

025.32 Z694.15.R47 2014 P420140274

 Funds for the RDA Training, Public Consultation and Publication of the Policy Statements and
workbook were provided by the National Commission for Culture and the Arts - National
Committee for Library and Information Service (NCCA-NCLIS), under the leadership of:

Executive Council 2014-2016 2011-2013

Head Marilou P. Tadlip (Visayas) Antonio M. Santos (NCR)

Vice- Head Nora Fe H. Alajar (Mindanao) Marilou P. Tadlip (Visayas)

Secretary Jonavie S. Quiambao (Luzon) Jonavie S. Quiambao (Luzon)

Assistant Secretary Rina H. Diaron (Luzon) Benhur A. Asid (Mindanao)
Members Teresita C. Moran (NCR) TeresitaC.Moran (NCR)
Prudenciana C. Cruz (NCR) Fr. Paul M. De Vera (NCR)
Enrique T. Cayaban (Luzon) Yolanda E. Jacinto (NCR)
Florita C. Cabato (Visayas) Enrique T.Cayaban (Luzon)
Federico S. Billones (Visayas) Namnama L. Lopez (Luzon)
Ma. Teresa P. Baylon (Mind- Florita C. Cabato (Visayas)
anao) Federico S. Billones (Visayas)
Fe G. Diaz (Mindanao) Nora Fe H. Alajar (Mindanao)
Lilia F. Echiverri (Institutional) Ma. Teresa P. Baylon (Mindanao)
Susan Fetalco (Institutional)

2012-2014 PAARL Executive Boards Responsible for

RDA Training and Public Consultations in the Philippines

Executive 2014 2013 2012

Board
President Sharon Maria S. Esposo-Betan Sonny Boy T. Manalo Sonia M. Gementiza
Vice-President Christine M. Abrigo Marian S. Ramos-Eclevia Sonny Boy T. Manalo
Secretary Michelle A. Esteban Olivia R. Aler Carolyn R. De Jesus
Treasurer Rosalinda P. Robles Ma. Cecilia D. Lobo Ma. Cecilia D. Lobo
Auditor Enrique M. Gungon, Jr Sonia Lourdes L. David Sonia Lourdes L. David
PRO Maribel A. Estepa Ma. Theresa B. Villanueva Marian S. Ramos-Eclevia
Directors Angela Maria S. Llantino Carolyn R. De Jesus Olivia R. Aler
Cielito DR. Santos Teresita G. Hernandez- Calma Frank L. Miranda
Purita P. Uson Jorge Erwin A. Rada Ma. Theresa B. Villanueva
Ex-Officio Sonny Boy T. Manalo Sonia M. Gementiza Roderick B. Ramos

ii
 National Library of the Philippines

MESSAGE

On behalf of the staff of the National Library of the Philippines (NLP), it is with great pleasure and
honor to greet with felicitations the librarians, libraries and other stakeholders who are in the forefront of
making this workbook a success. This in part fulfills one of the inveterate goals of the NLP—becoming the
spearhead organization of library services in the country, and in other parts of the world.

The Resource Description and Access (RDA) is a standard for descriptive cataloging that was initially
launched in 2010. In 2012, the Library of Congress announced that it will fully implement this standard by
2013 to replace the Anglo-American Cataloging Rules 2 (AACR2) which has not been updated since the late
80’s. However, as early as 2011, the NLP had plans to shift to RDA. And this was not inclusive to the NLP only
but was made to cascade to other libraries in the Philippines as well, particularly our public libraries.

As such, in 2012, through a grant from the National Commission for Culture and the Arts (NCCA),
various experts in the field of library science, particularly in cataloging, convened in the NLP’s first salon on
RDA entitled, “What now for RDA in the Philippines?” The focus of this Salon was to provide a venue and
share information on the RDA among relevant stakeholders, to examine the implications and impact of the
transition to RDA on users, and; to consider and reflect on the timetable for the implementation of RDA in
the Philippines. It was also on this occasion when we constituted a National Committee—the National Com-
mittee on RDA or NCRDA to devise a Plan of Action that would address the necessary education and training
of Filipino librarians on RDA and related matters.

Everything else fell into place from then on. For various conferences and seminars, we inculcated
the role of the NLP in the promotion and realization of a transition to RDA. We also invited Ms. Barbara
Tillett, the head proponent in the creation of the RDA toolkit, as the resource speaker for our first “Train the
Trainors” program which aimed to train the heads of cataloguing units of various libraries throughout the
country so that they will be able to cascade this training to their fellow catalogers.

Once again, we would like to thank everyone who has made this project a success and in the future,
if ever there comes an occasion like this again, the NLP will pave the way for library and information services
in the country and spearhead these services to other parts of the world.

God Bless us All!

ANTONIO M. SANTOS
Director

iii
 National Commission for Culture and the Arts (NCCA)
National Commission on Libraries and Information Science (NCLIS)

MESSAGE

On behalf of the Executive Council of the National Committee on Libraries and

Information Services under the National Commission for Culture and the Arts (NCCA),
warmest congratulations to the Philippine Association of Academic and Research
Libraries (PAARL) for its successful implementation of the NCLIS-Committee initiated
project on the Resource Description and Access (RDA) Policy and Action Plan for
Philippine Libraries. The recently concluded country-wide Public Consultation is a noteworthy
follow-through to ensure that the proposed standards have wide acceptance for
implementation by stakeholders, primarily the professional librarians and library
educators.

This RDA Workbook, the capstone of the PAARL project will truly be a useful
management manual for continuing training and development of catalogers as well as an
instructional guide for library school faculty. To the management team of PAARL under
the able leadership of President Sharon Esposo-Betan and the esteemed group of RDA
mentors, here’s to a job well-done! NCCA-NCLIS is pleased with its engagement with
PAARL on this venture.

ALL THE BEST!

MARILOU PALICTE-TADLIP, Ed.D.

Head, NCCA-NCLIS

iv
 Philippine Association of Academic/Research Librarians, Inc.

MESSAGE

PAARL has been exceptionally busy this year. One of the organization’s biggest
projects is the continuation of the increased awareness of Resolution No. 4, Series of
2012, prescribing the adoption of the International Cataloging Principles and Resource
Description and Access (RDA) as the official cataloging standard for Philippine libraries.

It has come a long way since its inception in 2006, by then Chair of the Professional
Regulation Commission - Professional Regulatory Board for Librarians (PRC-PRBFL), Prof.
Corazon M. Nera.

With the partnership and support of the National Library of the Philippines (NLP),
the National Committee on RDA (NCRDA), and the National Commission for Culture and
the Arts - National Committee on Library and Information Services (NCAA-NCLIS), PAARL
was able to conduct several trainings, conferences and public consultations across the
country to help more librarians, archivists, and interested individuals learn more about
RDA. The seminars also functioned as a venue for the attendees to voice their concerns
and suggestions for the improvement of RDA implementation.

Today, we are closer to achieving the goal of not just keeping librarians, catalogers,
LIS educators and archivists updated, but we are also close to coming up with a finalized
National RDA Policy Statement and Workbook that will be used as a baseline tool. It has
been a long time since the last publication of a Filipiniana cataloging material.

I am grateful for the privilege of being part of this endeavor, and being able to
contribute to something as historical as this.

SHARON MARIA S. ESPOSO-BETAN

President

v
 FOREWORD
Cataloging in the past and present library environment has been regarded as a highly
technical operation that facilitates the searching, identifying, selecting and obtaining sources of
information. It is governed by a set of rules that aims to standardize the bibliographic description
of resources and the ways of accessing them.

Cataloging rules, however, cannot be static; they must be allowed to respond to changing needs.
This is shown by the series of cataloging codes that were developed since the middle of the 19th
century. Each new code sought to improve the scope of the previous ones.

Resource Description and Access (RDA) is the latest cataloging code developed and published in
June 2010 by a Joint Steering Committee composed of seven library groups, namely, the American
Library Association, U.S. Library of Congress, British Library, Canadian Library Association, Library
and Archives Canada, National Library of Australia, and the Chartered Institute of Library and
Information Professionals (CILIP). It is designed for the online environment since it covers rules
not only for cataloging print and non-print materials but also digital resources. It offers new
cataloging guidelines not covered by the previous codes, particularly the Anglo American
Cataloging Rules, 2nd edition (AACR2).

The Cataloging Policy Statements and RDA Guidelines for Philippine Libraries is the result of
several activities that led to the adoption of RDA as a cataloging standard in the Philippines. It
is a joint project of the National Library of the Philippines (NLP), the Philippine Association of
Academic/Research Librarians, Inc. (PAARL), and the National Committee on Resource
Description and Access (NCRDA) funded by the National Commission for Culture and the Arts - National
Committee on Library and Information Services (NCCA-NCLIS).

The RDA guidelines for Philippine libraries consist of three parts: Part I covers the Cataloging
Policy Statements; Part II contains the RDA Workbook for Philippine Libraries; and Part III provides
some examples of RDA bibliographic and authority records. It also includes a glossary and four
appendices.

The workbook is a simplified and condensed version of the basic RDA guidelines. It contains the
following: Chapter 1 – Sources of Information, Capitalization and Abbreviations; Chapter 2 –
Recording Attributes of Manifestations and Items; Chapter 3 – Identifying Works and Expres-
sions; Chapter 4 – Recording Attributes of Persons, Families and Corporate Bodies; Chapter 5 –
Recording Relationships; and Chapter 6 – Recording RDA Elements Using the MARC Format. Most
of the examples are presented in MARC 21 format since this is the most common display format
used by a majority of integrated library systems in the Philippines.

The RDA Workbook for Philippine Libraries is not designed as a substitute to the RDA Toolkit; it is
designed to supplement the RDA guidelines with local interpretations and examples focusing on
Filipiniana resources. NCRDA hopes that this guide would be helpful and valuable to the Filipino
catalogers, students and teachers of cataloging courses.

RUBEN P. MARASIGAN
Chair, NCRDA

vi
TABLE OF CONTENTS
Resource Description and Access (RDA) : background, features, and 1
local initiatives – Mila M. Ramos
Part I. Cataloging Policy Statements for Philippine Libraries – 14
Mila M. Ramos

Part II. RDA Workbook for Philippine Libraries

Chapter 1. General Guidelines – 18
Ana Maria B. Fresnido and Mila M. Ramos

Chapter 2. Recording Attributes of Manifestations and Items – 20

Rodolfo Y. Tarlit and Susan O. Pador

Chapter 3. Identifying works and expressions – 36

Ana Maria B. Fresnido

Chapter 4. Recording Attributes of Persons, Families, and Corporate 58

Bodies – Ruben P. Marasigan

Chapter 5. Recording Relationships – Corazon M. Nera 83

Chapter 6. Recording RDA Elements Using the MARC Format – 87
Corazon M. Nera

Part III. Examples of RDA Bibliographic and Authority Records 108

Glossary 119
References 129

Appendix 1. Content Types

Appendix 2. Media Types

Appendix 3. Carrier Types

Appendix 4. BFL Resolution no. 04, series of 2012

vii
RESOURCE DESCRIPTION AND
ACCESS (RDA)
Background, Basic Features, and Local Initiatives

Resource Description and Access (RDA) is the new cataloging standard to replace the
second edition of the Anglo-American Cataloging Rules (AACR2). For many years, since its
publication in 1978, AACR2 has served as the “Bible” for catalogers. The last revision for
this tool came out in 2005 yet and with the many changes taking place in the information
world, it can no longer cope with the modern cataloger’s needs. Some of the complaints
mentioned by catalogers are shown in Table 1.
Table 1. Catalogers’ Complaints Regarding AACR2

• Complexity • strong library bias

• lacking in logical structure • Anglo-American bias
• no provision for digital resources • came before the Internet and
metadata
• hierarchical relationships are missing • not enough support for collocation
• published before FRBR (Functional Requirements for
Bibliographic Records)

The lack of guidelines for dealing with digital materials, the predominant format of
information sources nowadays, leave catalogers in the dark. With these obstacles, he is
unable to deal with electronic resources effectively.

Background of RDA

On account of the inadequacies and the difficulties encountered in applying AACR2 rules,
the clamor for its revision became urgent. Cataloging experts were convened at the
International Conference on the Principles & Future Development of AACR held in
Toronto, Canada in 1997. The objective was to produce a third edition of AACR.In this
conference, discussions focused on how rapid changes in the information
environment have taken place with the advent of the Internet. There was an obvious need to
develop new conceptual models that would improve cataloging and the presentation of
bibliographic information for ease in access by users. A Joint Steering Committee for the
Revision of AACR2, consisting of cataloging experts from major countries of the world,
was formed.

In 2002 work began on a draft revision of AACR2 then called AACR3. However, by April

1
2005, the plan changed as the initial draft of AACR3 was met with unfavorable reactions
from catalogingrulemakers and users around the world. There were more revisions to the
rules than the core number of rules itself, which warranted a new publication instead of
a revision.

Eventually, a new set of cataloging rules was developed, which was named Resource
Description and Access (RDA) to emphasize the two important tasks of description and
access. Final publication in online and print formats took place in June 2010. However,
concerns about RDA were raised by the Library of Congress Working Group on the
Future of Bibliographic Control, who agreed to make a joint decision on whether or not to
implement RDA based on the results of a test of both RDA and RDA Toolkit. Among the
testers were catalogers from the Library of Congress (LC), the National Library of Medicine
(NLM), and the National Agricultural Library (NAL) , the broader U.S. library community
plus volunteer testers worldwide. The goal of the tests was to ensure the operational,
technical, and economic feasibility of RDA.

In June of 2011, test results affirmed the implementation of RDA subject to improvements
recommended by the testers. In the United States, the initial date of implementation
was set in January 2013 but this was moved to March 31, 2013 for further testing and the
incorporation of major improvements suggested.

The content of RDA is developed in a collaborative process led by a Joint Steering

Committee (JSC), consisting of representatives from: the American Library
Association; US Library of Congress; Canadian Library Association; British Library; Library and
Archives Canada; National Library of Australia; and CILIP (Chartered Institute of Library and
Information Professionals)(RDA toolkit, 2013).

RDA is published in two formats: the RDA Toolkit and the RDA print version, which is
a reproduction of the electronic RDA Toolkit (Figure1). These are published jointly
by the American Library Association, the Canadian Library Association, and the
Chartered Institute of Library and Information Professionals in the UK (CILIP).Day-to-day
management and development of the RDA Tool kit is the responsibility of ALA
Publishing.

A 30-day free trial is offered to prospective users via the RDA web site at http://www.rda-
toolkit.org/trial. This is a good way to evaluate the kit before placing a subscription. For
pricing information, please go to http://www.rdatoolkit.org/pricing

2
 Figure 1. The 2 formats of RDA

Rationale behind RDA

With the rapid evolution in information technology (IT), many changes are taking place
in the information world that compels catalogers to use a better cataloging tool such
as RDA. Library catalogs and cataloging are major areas that need to evolve and to
undergo changes for efficient and timely access to information. AACR2 is no longer able
to deal with formats other than books. Libraries have a new breed of users with different
expectations, who prefer search engines or mobile apps rather than online public access
catalogs (OPACs). Multiple metadata standards are now available for use not only in the
field of Library and Information Science but in other fields as well. RDA is designed for the
online environment, hence, it is expected to boost the position of libraries as information
providers in the digital age.

Features of RDA

RDA gives guidelines for identifying and recording data in bibliographic and authority
records. The rules are compatible with the web environment. It is an online tool, which
allows:
• “Jumping in” via keyword searches
• Going directly to elements from Table of Contents (ToC) pane
• Following hyperlinks (e.g. from AACR2 rules to RDA rules and vice versa)

Duplication of content is necessary to serve catalogers who will arrive at specific sections
via different ways or hyperlinks.

RDA focuses primarily on resource discovery by users. It carries a set of instructions to

guide the recording of data which will enable the user to Find, Identify, Select, and Obtain
the information being sought.
3
 Figure 2. RDA facilitates Resource Discovery

RDA is user- and task-focused;

facilitates resource discovery

Cataloger Find
User I
Select and
Obtain

The following tasks, which are involved in resource discovery, are facilitated by RDA:

Find – This task enables users to conduct searches and to get search hits or
results when entering a search term in the search box, just like when using a search
engine

Identify – In this task, the user evaluates search results to identify those that he can
really use, i.e., to confirm relevance of works to topic sought

Select – This task involves final selection of what items to use from those identified
in step 2 (e.g. only recent ones; or those written in a language understandable to
the user)

Obtain – This task finally enables the user to gain access, to get hold of (purchase or
borrow), or link to e-resources on the web and to use the resources

RDA rules guide the cataloger in recording data to provide access points for digital
resources. Relationships between different manifestations of works are clearly identified
and recorded.

RDA is a content standard; not a display standard like AACR2. The latter has Appendix D
for International Standard Bibliographic Description (ISBD) and Appendix E AACR2 style
display. It is not an encoding standard as it allows users to adopt whatever schema or data
structure they prefer, e.g. MARC 21, Dublin core, etc. RDA provides instructions on what
data to record and not how to record them.

RDA is somehow based on AACR2 but not only that. It has built upon various
internationally established principles, conceptual models, and standards developed
by the International Federation of Library Associations and Institutions (IFLA), namely:
Functional Requirements for Bibliographic Records (FRBR) and Functional Requirements
for Authority Data (FRAD), which provide the underlying conceptual models (entities,

4
relationships, attributes) and user tasks for RDA ; the International Cataloguing Principles
(ICP), which update the ‘Paris Principles’ on which AACR was based; and the International
Standard for Bibliographic Description (ISBD), which provides one view of how RDA-based
data can be presented.

For more information on RDA see the JSC website at http://www.rda-jsc.org/rda.html.

Structure of RDA

The organization of RDA is very different from AACR2. Instead of separate chapters
for classes of materials, such as books, cartographic materials, printed music, etc., the
new tool is organized around the goals or tasks to help users “identify” and “relate” the
resources they need from Library collections. There are general instructions applying to
all resources with specific instructions for characteristics unique to certain categories of
resources.

The identifying elements for the item being cataloged are dealt with separately in each
chapter The RDA toolkit enables the cataloger to view the instructions needed together.
In addition to providing instructions on what identifying elements are needed, there are
guidelines of how to assemble those elements to create authorized access points, or what
AACR2 calls headings, in bibliographic and authority records.

Contents of the RDA Toolkit

The RDA Toolkit contains:

• RDA instructions that are searchable and browsable

• AACR2 Rule Number Search (linkage) of RDA instructions through the Advanced
Search menu.
• Workflows and other procedural documentation created by subscribers and can
be shared within an organization or with the entire community of subscribers.
• Mappings of RDA to different schemas, including MARC 21.Two views of RDA
content—by table of contents and by element set
• Full text of AACR2
• Library of Congress Policy Statements (LCPS)
• What is needed to evaluate and implement RDA: to make cataloging decisions,
to facilitate access, and to make bibliographic data visible on the Web.

5
 Figure 3. Outline of the RDA Toolkit

The appendices to the RDA Toolkit carry instructions on the following:

A: Capitalization
B: Abbreviations
C: Initial Articles
D: Record Syntaxes for Descriptive Data
E: Record Syntaxes for Access Point Control
F: Additional Instructions on Names of Persons
G: Titles of Nobility, Terms of Rank, Etc.
H: Dates in the Christian Calendar
I: Relationship Designators: Relationships between a Resource and Persons,
Families, and Corporate Bodies Associated with the Resource
J: Relationship Designators: Relationships between Works, Expressions,
Manifestations, and Items
L. Relationship Designators: Relationships between Concepts, Objects, Events, and
Places

Added features are the Glossary, Index, and RDA Update History.

Some Examples of Differences between AACR2 and RDA

1. Terminology

Some examples of differences in terms used are given on Table 2.

6
 Table 2. Some Differences between AACR2 and RDA terminologies

AACR2 RDA
Catalog an “item” Catalog a “resource”
Heading Access point
Main entry Primary access point
Added entry Secondary access point
Author, composer, compiler, etc. Creator
Uniform title 1. Preferred title (+ other data to dif-
ferentiate)
2. Conventional collective title

See reference Variant access point

See also reference Authorized access point for related entry
Physical description Carrier description
GMD (General Material Designation) Content type, Media type, Carrier type

2. Recording of Misspelled terms

Inaccuracies in the spelling of words on the titles are dealt with differently by AACR2
and RDA and these are shown on Table 3.

Table 3. Recording inacccuracies in the title of a resource

Example: A book with the title: Hope for the Filipino Entreprenure
AACR2 RDA
AACR2 uses the Latin adverb “sic”, enclosed RDA requires inaccuracies to be recorded as
in square brackets to indicate mistyped or they appear in the source. An additional tag
misspelled words that appear on the source 246 is used to indicate the correct title.
page. Sic means “sic erat scriptum” in Latin
or “thus was it written“ in English. AACR2
instructs the cataloger to record the mis-
pelled word with the Latin abbreviation [sic]
immediately following it, to show that the
word appears that way on the resource.
245 $aHope for the Filipino entreprenure[sic] 245 $aHope for the Filipino entreprenure
246 $iCorrected title: Hope for the
Filipino entrepreneur

7
3. Statement of responsibility for resources written by more than three (3) authors

Table 4. Recording Data for Resources with Four or More Authors

Example :

Filipino 2: pagbasa at pagsulat sa masining na pananaliksik sa antas tersaryo

Cynthia B. Cruz

Diosa N. Morong

Michelle F. Fondozo

Amor D. Garalde

AACR2 RDA
AACR2 instructs the cataloger RDA Option 1 RDA Option 2
to record only the first named
author and the phrase [et al.] Record only the first-named Record all the authors’ names.
in square brackets. author followed by the
phrase “and three others”
or “and five others”, etc.
depending on the number
of authors

245 00 $aFilipino 2: 245 00 $aFilipino 2: 245 00 $aFilipino 2:$bpagbasa at

$bpagbasa at $bpagbasa at pagsulat sa masining na
pagsulat sa pagsulat sa pananaliksik sa antas
masining na masining na tersaryo /$cCynthia B.
pananaliksik sa pananaliksik sa Cruz, Diosa N.
antas tersaryo antas tersaryo Morong,Michelle F.
/$cCynthia B. Cruz /$cCynthia B. Cruz Fondozo,
[et al.] [and three others] and Amor D. Garalde

4. Use of Abbreviations in the edition statement, imprint, and description fields

AACR2 uses abbreviations a lot. RDA uses abbreviations minimally, i.e., only when
terms are abbreviated in the main source of information.

8
 Table 5. Examples of Differences between AACR2 and RDA
in the Use of Abbreviations

AACR2 RDA
AACR2 allows the use of abbreviations in RDA does not recommend the use of
the edition statement, imprint, and abbreviations but these may be used
description fields only if they are found on the main
source of information on the resource
itself
250 $a2nd ed.., rev. & enl. 250 $aSecond edition, revised & en-
larged
250 $a3rd ed. 250 $aThird edition
260 $aDiliman, Q.C. 260 $aDiliman, Quezon City
300 $a203 p.:$billus. 300 $a203 pages :$billustrations

5. Parts of the Bible

AACR2 prescribes the use of the abbreviations O.T. for Old Testament or N.T. for
New Testament) as main subdivisions of the Bible. In RDA, individual books and
groups of books of the Bible are recorded as a subdivision of Bible, rather than as a
subdivision of O.T. or N.T.

Examples:

AACR2 RDA
Bible. O.T. Bible. Old Testament
Bible. N.T. Bible. New Testament
Bible. O.T.Job Bible. Job
Bible. N.T. Acts of the Apostles Bible. Acts of the Apostles

6. General Material Designation (GMD)

AACR2 gives a (GMD) right after the title for non-print materials. For example: for
an audiodisc entitled “Carmen”, differences in recording data are given below:

AACR2 :

100 1 $aBizet, Georges, $d1828-1875

245 10 $aCarmen $h[audiorecording

RDA:

For the same audiodisc, RDA did away with GMD as shown
onFigure 4.

9
 Figure 4. New tags to replace GMD in an RDA record

Example of an RDA record showing the
fields that replaced GMD No GMD given

100 1 Bizet, Georges, ? d 1838-1875, ? e composer.

240 1 0 Carmen. ? l Swedish
245 1 0 Carmen : ? b Stockholm 1954 / ? c Georges Bizet ; text by Henri
Meilhac & Ludovic Halévy Mérimée ; original version
translated and revised by Axel Strindberg.
264 1 [Sweden] : ? b Bluebell, ? c [2008]
264 4 ? c ? 2008
300 2 audio discs (137 min.) : ? b digital, CD audio, mono ; ? c 4 3/4 in.
306 010800 ? a 010839 Three new tags:
336 performed music ? 2 rdacontent Content type
337 audio ? 2 rdamedia Media type
338 audio disc ? 2 rdacarrier Carrier type
546 Sung in Swedish.

This is an RDA record showing how the GMD was removed and replaced by 3 tags: 336,
337, and 338. In our example, the audiodisc entitled Carmen would have performed
music as the content type, audio as the media type, and audiodisc as the carrier type.

Other examples of differences between AACR2 and RDA may be consulted at http://www.
loc.gov/catdir/cpso/RDAtest/rdaexamples.html.The List of changes to AACR2 instructions
are available on the JSC website.

What Paved the Way for the Adoption of RDA in Local Libraries?

Several factors led to the adoption of RDA in the Philippines. Local libraries need to be
at par with counterparts in advanced countries to facilitate exchange of cataloging data.
Also, there is the urgency of the need to transform AACR-based cataloguing to RDA-based
cataloguing for reasons cited earlier. AACR2 is no longer relevant to cataloging of digital
resources.

The BFL Initiative

The Professional Regulatory Board for Librarians (BFL) issued Resolution no. 04,
Series of 2012, entitled: “Prescription and Adoption of International Cataloging Principles
and Resource Description and Access (RDA) as the Technical Standards for Organizing
Resources, Items, and Objects for Philippine Libraries”. This paved the way for the
adoption of RDA as a cataloging standard in Philippine libraries.

10
The 1st Salon on RDA

The Director of the National Library of the Philippines, Atty. Antonio M. Santos,
spearheaded the first Salon on RDA, which was held on July 23, 2012 at the National
Library. The general objective was to harmonize, streamline, and simplify knowledge on
matters pertaining to RDA. The specific objectives were:

• to provide a venue and to share knowledge on RDA;

• to examine the impact of RDA on local catalogers;
• to come up with a timetable for the implementation of RDA in the Philippines

A National Committee on RDA (NCRDA) was created during the 1st Salon on RDA.

Composition of the National Committee on RDA (NCRDA)

Chair: Ruben P. Marasigan, Retired PNU Professor

Co-Chairs: Corazon M. Nera, former BFL Chair
Rodolfo Y. Tarlit, Retired UP Diliman University Librarian

Members: Helen C. De Castro - Adamson University

Geraldine De Leon - Adamson University
Bernadette Velasco - Adamson University
Ana Maria Fresnido - De La Salle University - Manila
Annabelle Aliwalas - De La Salle University - Manila
Sonia M. Gementiza - DeLa Salle University - Dasmariñas
Estrella S. Majuelo - University of Santo Tomas
Narcelita Lane T. Olamit - University of Santo Tomas
Susan O. Pador - Ateneo de Manila University
Teresita C. Moran - Far Eastern University
Jacquelyn Joy L. Llave - Far Eastern University
Mila M. Ramos - Former BFL Member, Cataloging Consul-
tant

Secretariat: Arlene S. de Castro

(National Library of the Philippines Danilo Fernandez
Staff) Romnick Henry M. Gayanilo
Chona F. San Pedro
Narissa C. Young

11
NCCA-NCLIS/PAARL/NCRDA Collaboration in Capacity Building for RDA Readiness

A Training the Trainors Workshop was organized at the De La Salle University

Learning Commons on April 3-5, 2013 with no less than Dr. Barbara Tillett, Chair of the
Joint Steering Committee for the Development of RDA, as resource person. More than
60 participants committed themselves to echo the RDA training in their respective
institutions via a Memorandum of Agreement.

Three Training Workshops on RDA were conducted to reach out to Librarians in the 3
major islands of the country: Lyceum of Cavite in Luzon, Montebello Villa Hotel, Cebu
City in the Visayas, and Grand Men Sheng Hotel, Davao City in Mindanao. NCRDA experts
served as resource persons in the training workshops organized by PAARL. A good number
of local librarians received training and have since started using RDA in their respective
libraries in mid-2013.

Formulating the National Cataloging Policy Statement and RDA Guidelines

(NCPSRG)

Aside from capacity building, one of the major objectives of the NCRDA is to come up
with a national policy statement on cataloging and guidelines on the use of RDA in
Philippine libraries.These were formulated to give local catalogers standards suited to local
situations, which when complied with, will result in uniformity, consistency, and
interoperability of bibliographic data. Standards enable various library systems to
communicate with each other, to share metadata and facilitate the cataloger’s work.
Importing and exporting of data is done seamlessly when standards are followed.

In addition, the NCRDA took the initiative to formulate the NCPSRG to facilitate the
transition from AACR2 to RDA. The members took it upon themselves to examine the
core elements of a bibliographic record and to compare policy statements of major
libraries abroad. The benchmark libraries are: the US Library of Congress, National
Library of Australia, and the Library and Archives, Canada. After long sessions of discussions
and brainstorming, the NCPSRG workbook was developed. The volume contains general
policies and guidelines that cover basic elements in the bibliographic record to be
adopted in local libraries. The NCPSRG is a guide which captures the ESSENCE of the RDA
toolkit and presents the rules to the users in a simpler and easy-to-apply format. It is not
intended to take the place of the RDA Toolkit, which should be consulted by the cataloger
for specific rules.

12
Public Consultations to Create Awareness and to Get Feedback on the
NCPSRG

The final draft was presented in a series of public consultations cum workshops in
early 2014 to create awareness and to solicit feedback from prospective users in Luzon,
Visayas, and Mindanao. The venues selected were Manila, Baguio City, Bacolod City, and
General Santos City. Participation of catalogers from various regions enabled the NCRDA
to improve the tool further and adapt it to the needs of local catalogers. Feedback from
participants were collated and were given due consideration in the revised workbook. The
final version of the NCPSRG is presented in Parts I and II of this publication.

13
Part I
Cataloging Policy Statements for
Philippine Libraries

14
CATALOGING POLICY STATEMENTS
FOR PHILIPPINE LIBRARIES
Policy is defined as “the set of basic principles and associated guidelines, formulated and
enforced by the governing body of an organization, to direct and limit its actions in pursuit
of long-term goals.” (Policy, 2014).

This policy statement, therefore, aims to set forth the general principles and guidelines to
help (not to limit) the cataloger in achieving his/her goal of effectively linking information
with users. As every library is expected to formulate its own cataloging policy, a certain
level of flexibility is allowed, depending on specific needs. IN DOUBTFUL SITUATIONS, THE
CATALOGER’S JUDGMENT WILL PREVAIL.

Included here are general policies that cover basic elements in the bibliographic record.
They are not intended to serve as a substitute for the RDA Toolkit. Specific rules may be
found in the RDA Toolkit or the RDA print. Examples of RDA records may be consulted in
Part 2 of this publication. More examples may be found at RDA web site.

INTRODUCTION

Cataloging is a very vital and critical aspect of Library and Information Science. This
highly technical operation makes the life of an information seeker easier through the
timely production of effective information searching and retrieval tools.

Librarians in the Philippines are committed to the creation and management of searchable
and reliable electronic databases/catalogs, carrying high quality, internationally accepted
bibliographic records, through systematic and effective cataloging and classification.

GENERAL CATALOGING POLICIES

I. Catalogers

A. Catalogers shall possess the competencies necessary in the organization of print,

non-print materials and multimedia.

B. Paraprofessional catalogers shall be skilled in searching, selecting, downloading,

or copying metadata from authoritative sources (databases or library catalogs).

C. Professional catalogers are licensed librarians; they shall be capable of training

paraprofessional catalogers and performing original cataloging of information
resources in a wide variety of formats.

15
 D. All catalogers shall engage in continuing professional development (CPD).

E. Libraries shall have at least one cataloger on the Library’s staff.

F. F.In the absence of a full-time cataloger, outsourcing of cataloging jobs shall be an

option.

II. Standards

A. Catalogers shall be familiar with and shall be capable of utilizing the latest
internationally accepted standards for cataloging such as Resource Description and
Access (RDA), Library of Congress Subject Headings (LCSH), Sear’s List of Subject
Headings, Library of Congress Classification, Dewey Decimal Classification, etc.

B. For copy cataloging, catalogers shall use internationally-recognized authoritative

Online Public Access Catalogs (OPACs), such as those of the Library of Congress,
the British Library, National Library of Australia, Library and Archives Canada, OCLC
WorldCat, the online catalogs of the National Library of the Philippines, and the
top four schools in the country namely Ateneo de Manila University, De La Salle
University, University of Santo Tomas and University of the Philippines, etc. for
copying metadata

C. Consistent access for users shall be provided through authority control.

Catalogers shall refer to standard authority files such as, but not limited to the
Library of Congress Authorities (http://authorities.loc.gov/), Corazon Lim’s
Filipino authors’ names in AACR2 headings, to establish a single preferred form
for personal, corporate and meeting names, uniform and series titles, and subject
and geographic headings.

D. Each Library shall develop and maintain its own Authority Files which embody
derived authority records and those created by local catalogers. Content of
authority records will be determined by policies of individual libraries.

III. Language. The cataloger shall use American English in cataloging library
resources.

16
Part II.
RDA Workbook for Philippine Libraries

17
CHAPTER 1
GENERAL GUIDELINES
A. Sources of Information

1. In general, the whole resource is the preferred source of information.

If information is not available in the resource itself, other sources such as
reference books, flyers, reviews, etc. may be used and should be enclosed in
square brackets.

There are three categories for sources of information:

• The preferred sources for print resources consisting of pages, leaves, sheets,
cards or images thereof (e.g., books, periodicals), are the following: title
page, title sheet, title card (or image thereof). If there is no title page, use as
preferred source any of the following in this order: (1) cover; (2) caption (or
images thereof); (3) masthead; (4) colophon.

• The preferred sources for resources consisting of moving images (e.g. film
reel, videodisc, and MPEG video files (RDA 2.2.2.3), are the title frame or title
screen. Alternatively, the eye-readable label permanently printed on or affixed
to the resource may be used. If there is no title frame/screen, use either the
label bearing the title printed on or affixed to the resource or the embedded
metadata. Information taken from accompanying textual material or container
should be enclosed in square brackets.

• For all other resources not falling under the above two categories, use the
label bearing title permanently printed on or affixed to the resource or the
embedded metadata (information about a digital asset stored inside the
digital file itself, Source: http://damglossary.org) in textual form that contains
the title. Elements taken from outside of the resource must be enclosed in
square brackets.

2. Make tag 5XX note if non-title page source is used as preferred source for title.

B. Capitalization (RDA 1.10.2)

1. Capitalize the first letter of the first word in a title.

18
 2. Capitalize the first letter of other words within titles if these are proper nouns
or if applicable to the language of the resource. Refer to RDA’s Appendix A:
Capitalization.

3. The rule on “Transcribe as you see” or “What you see, is what you get” shall be
followed with discretion. The cataloger’s judgment will prevail.

4. For further information, please refer to RDA Toolkit Appendix A.

C. Abbreviations.

Please refer to RDA Toolkit Appendix B.

19
CHAPTER 2
RECORDING ATTRIBUTES OF
MANIFESTATIONS AND ITEMS
Manifestation is “a physical embodiment of an expression of the work” (RDA). Item refers
to “a single exemplar or instance of a manifestation” (RDA). This chapter shows examples
of RDA rule applications to Filipiniana materials.

A. Title Proper (Core Element) (RDA 2.3.2)

1. Record title proper as it appears on the resource being cataloged. For

capitalization, please refer to Chapter 1.B.

Title page:

FIGHTING SICKNESS: THE NATURAL & HERBAL WAY

Dr. Violeta B. Lopez Gonzaga, Ph.D.
Alpha Publishing Corporation
Bacolod City
2013

100 1# $aGonzaga, Violeta B. Lopez,$eauthor.

245 10 $aFighting sickness :$bthe natural & herbal way /$cDr. Violeta B.
Lopez Gonzaga, Ph.D.
264 #1 $aBacolod City :$bAlpha Publishing Corporation,$c2013.

2. Record other title information, such as subtitles, parallel titles, key titles, collective
titles, etc., if they appear on the same source as the title proper. Use cataloger’s
judgment for doubtful situations.

20
Title page:

The Philippines into the 21st century : future scenarios

for governance, democracy and development, 1998-2025 = Ang Pilipinas
tungo sa ika-21 dantaon : pangkinabukasang mga senaryo para sa
pamamahala, demokrasya at kaunlaran, 1998-2025

Jose V. Abueva
Romeo B. Ocampo
Felipe M. Medalla
Ma. Concepcion P. Alfiler
Ma. Oliva Z. Domingo
Thelma B. Kintanar
And Co-Authors

100 1# $aAbueva, Jose V.,$eauthor.

245 14 $aThe Philippines into the 21st century :$bfuture scenarios for
governance, democracy and development, 1998-2025 = Ang
Pilipinas tungo sa ika-21 dantaon : pangkinabukasang mga se-
naryo para sa pamamahala, demokrasya at kaunlaran, 1998-2025
/$cby Jose V. Abueva, Romeo B. Ocampo, Felipe M. Medalla, Ma.
Concepcion P. Alfiler, Ma. Oliva Z. Domingo, Thelma B. Kintanar
and co-authors.
246 31 $aPilipinas tungo sa ika-21 dantaon.
264 #1 $aQuezon City, Philippines :$bUniversity of the Philippines Press,
$c1998.

Title page:
MAY LAKAD KAMI
NI TATAY
A Trip With My Father
Kuwento ni / Story by
Eugene Y. Evasco

Guhit ni / Illustrations by
Brent Sabas
c2013

21
 100 1# $aEvasco, Eugene Y.,$eauthor.
245 10 $aMay lakad kami ni tatay =$ba trip with my father /$ckuwento
ni = story by Eugene Y. Evasco ; guhit ni = illustrations by Brent
Sabas.
246 31 $aTrip with my father.
264 1# $aQuezon City :$bLG&M,$c©2013.

3. For monographs, errors or misspelled words should be recorded as they appear

on the resource. “[Sic]” or “[i.e.]” should not be used. Record the corrected
title in Tag 246. However, for serials and integrating resources, errors should be
corrected.

Title page:

Semi-precious Gemstones and Exotic Minerals

Which may Serve as Indegenous Raw Materials
for Philippine Jewelry
by
Amable J. Cruz

100 1# $aCruz, Amable J.,$eauthor.

245 10 $aSemi-precious gemstones and exotic minerals which may serve
as indegenous raw materials for Philippine jewelry /$cby Amable
J. Cruz.
246 1# $iCorrected title: $aSemi-precious gemstones and exotic
minerals which may serve as indigenous raw materials for
Philippine jewelry.
264 1# $aManila :$bBureau of Mines and Geo-Sciences,$c1981.

4. Abridge long titles only if they can be shortened without losing essential
information. Use the mark of omission (…) to indicate any omission. Never omit
any of the first five words of the title.

22
 Title page:

Adventist International Institute

of Advanced Studies
Theological Seminary

A DIVINE CALL TO RELATIONSHIP AND A COVENANTAL RENEWAL IN

DEUTERONOMY 28:69-30:20: A SYNTAGMATIC, SYNTACTIC AND TEXT-
LINGUISTIC ANALYSIS

A dissertation presented in partial fulfilment

of the requirements for the degree
DOCTOR OF PHILOSOPHY
by
Emmer Chacon
October 2010

100 1# $aChacon, Emmer,$eauthor.

245 12 $aA divine call to relationship and a covenantal renewal in
Deuteronomy 28:69-30:20 ... /$cby Emmer Chacon.

B. General Material Designation.

The general material designation (GMD) shall no longer be used. Instead, additional
tags (Tag 336 for content type, Tag 337 for media type and Tag 338 for carrier type)
shall be recorded. Please see RDA 11.A.9-11.

C. Language, Script and Diacritical Marks (RDA 8.4)

1. Record elements in American English and in transliterated form for non-Roman

scripted languages.

2. All other languages/scripts must be fully Romanized following the ALA-LC

Romanization Tables: Transliteration Schemes for Non-Roman Scripts (http://
www.loc.gov/catdir/cpso/roman.html)

3. Record transliterated form for non-Roman scripted languages together with the
form found in the original document (if possible)

4. Apply cataloger’s judgment in the use of diacritical marks for works written in
languages other than English.

23
D. Statement of Responsibility (Core Element) (RDA 2.4.2)

1. Transcribe the statement of responsibility in the form in which it appears on the

document being cataloged.

Title page:

Promoting Innovation
Enhancing Competitiveness

An Assessment of the State of Philippine Innovation and

Competitiveness and Recommendation for Improvement

Filemon A. Uriarte, Jr.

Jose P. Tabbada
Alvin B. Culaba

De La Salle University
Publishing House

100 1# $aUriarte, Filemon A., Jr.,$eauthor.

245 10 $aPromoting innovation :$benhancing competitiveness : an
assessment of the state of Philippine innovation and
competitiveness and recommendation for improvement /$c
Filemon A. Uriarte, Jr., Jose P. Tabbada, Alvin B. Culaba.
264 1# $aManila :$bDe La Salle University Publishing House,$c2013.

2. In the statement of responsibility relating to the title, if there are more than
3 persons, families or corporate bodies cited, there are options open to the cataloger:

• Record all authors’ names. This is mandatory for Filipino authors.

• Record the name of the first author, omit all the others, and indicate the
omission by recording the number of omitted names, e.g. Juan Ocampo [and
three others] for a resource with four authors

24
Title page:

Literaturang
PILIPINO
(Tekstong Pangkolehiyo)

Carmelita S. Lorenzo
Rosario U. Mag-atas
Gloria P. San Juan
Corazon P. San Juan
Zenaida S. De Leon
Marianne C. Ortiz
Randy Sagun

National Book Store, 2012

100 1# $aLorenzo, Carmelita S.,$eauthor.

245 10 $aLiteraturang PiIipino :$b(tekstong pangkolehiyo) /$cCarmelita
S. Lorenzo, Rosario U. Mag-atas, Gloria P. San Juan, Corazon P. San
Juan, Zenaida S. De Leon, Marianne C. Ortiz, Randy Sagun
264 1# $aManila :$bNational Book Store,$c2012.

or

100 1# $aLorenzo, Carmelita S.,$eauthor.

245 10 $aLiteraturang PiIipino :$b(tekstong pangkolehiyo) /$cCarmelita
S. Lorenzo [and six others].
264 1# $aManila :$bNational Book Store,$c2012.

25
 Title page:

AMCHAM Directory
American Chamber of Commerce of the Philippines, Inc.

(issued annually)

110 2# $aAmerican Chamber of Commerce of the Philippines.

245 10 $aAMCHAM directory / $c American Chamber of Commerce of
the Philippines.
264 1# $aManila :$bAmerican Chamber of Commerce of the Philippines,
$c1986-

E. Edition Statement (Core Element) (RDA 2.5)

1. Transcribe edition statement as it appears on the resource being cataloged, e.g. 2nd
edition, 3rd edition, or 4th ed., 6th ed., Second edition, Third edition, etc.

2. Conversion or abbreviation of numerals is not prescribed.

Title page:
A revised edition of an Asian bestseller
Remembering
EDSA 1986

(Nine Letters : The Story of the 1986 Filipino Revolution)

Cynthia Sta. Maria Baron and

Melba Morales Suazon

Millet Yraola Yulo

Art and Design

Verso of title page:

Copyright © 2011
By Baron Multimedia
www.baron-multimedia.com
ISBN 978-971-91687-5-1
Jacket information:
2nd edition

26
100 1# $aBaron, Cynthia Sta. Maria,$eauthor.

245 10 $aRemembering EDSA 1986 :$b(nine letters : the story of the

1986 Filipino revolution) /$cCynthia Sta. Maria Baron and Melba
Morales Suazo ; Millet Yraola Yulo, art and design.
250 ## $a[2nd] revised edition.
264 ## $aQuezon City :$bBaron Multimedia,$c2011.
500 ## $aAt head of title: A revised edition of an Asian bestseller.

500 ## $a2nd edition -- Book jacket

Title page:
Conceptual Science
And Beyond 9

K to 12 Edition

Nesjohn L. Abecilla
Daisy B. Badilla
Roselyn M. Desalon
Jigger P. Leonor
Riza Angela P. Olipane
Roldan P. Pineda
Authors

Verso of title page:

Philippine Copyright © 2014
by Brilliant Creations Publishing, Inc.

100 1# $aAbecilla, Nesjohn L.,$eauthor.

245 10 $aConceptual science and beyond 9 /$cNesjohn L. Abecilla,
Daisy B. Badilla, Roselyn M. Desalon, Jigger P. Leonor, Riza Angela
P. Olipane, Roldan P. Pineda, authors.
250 1# $aK to 12 edition.
264 1# $aQuezon City :$bBrilliant Creations Publishing,$c[2014].
264 4#

27
F. Numbering of Serials (Core element) (RDA 2.6)

Transcribe numeric or alphanumeric designation of first and last issues (if applicable)
as found in the resource.

Title page:
CAVITE STATE UNIVERSITY
RESEARCH JOURNAL

Maiden Issue / January – June 2014 ISSN: 2244-064X

Verso of title page:

Editors-in-Chief
Adelfa M. Basaen
Almira G. Magcawas

022 ## $a2244064X
245 00 $aCavite State University research journal.
264 1# $aCavite :$bOffice of the Vice President for Research, Extension,
Continuing Education and Training Services.
362 1# $aJanuary-June 2014-

G. Production Statement (Core Element) (RDA 2.7)

For unpublished materials, only the year of production shall be recorded.

Title page:

BIOLOGICAL PRE-TREATMENT OF RICE STRAW USING Ganodermalucidum

(Leyss. Ex Fr.) Karst. FOR BIOGAS PRODUCTION
BISMARK ELIAS FRANCISCO
A master’s thesis submitted to the faculty of the Institute of Graduate
Studies, Central Luzon State University, Science City of Munoz, Nueva Ecija,
Philippines,
in partial fulfilment of the requirements for the degree
MASTER OF SCIENCE
(Environmental Management)

April 2012

28
 100 1# $aFrancisco, Bismark Elias,$eauthor.
245 10 $aBiological pre-treatment of rice straw using
Ganodermalucidum (Leyss. Ex Fr.) Karst. for biogas production
/$cBismark Elias Francisco.
264 1# $c2012.
300 ## $a71 leaves :$bcolor illustrations.
336 ## $atext $2rdacontent
337 ## $aunmediated $2rdamedia
338 ## $avolume$2rdacarrier
340 ## $dTypescript.
502 ## $aThesis (M.S.) -- Central Luzon State University, 2012.

H. Publication Statement (Core element) (RDA 2.8)

1. Place of publication (RDA 2.8.2)

Transcribe the place of publication in the form in which it appears on the resource
being cataloged.

If more than one place is given, record only the first named place of publication.
However, record all other places mentioned if they are located in the Philippines,
even if they are not named first.

Title page:

KYOTO CSEAS SERIES ON ASIAN STUDIES 12

Center for Southeast Asian Studies, Kyoto University

The
Chinese Question
Ethnicity, Nation, and Region
In and Beyond the Philippines

Caroline S. Hau

NUS PRESS
Singapore

in association with
KYOTO UNIVERSITY PRESS
Japan

29
 Verso of title page
© 2014 Caroline S. Hau
ISBN 978-9971-69792-1 (Paper)

100 1# $aHau, Caroline S.,$eauthor.

245 14 $aThe Chinese question :$bethnicity, nation, and region in and
beyond the Philippines /$cCaroline S. Hau.
264 1# $aSingapore :$bNUS Press,$c[2014].
264 4# $c©2014.

Add the name of the larger jurisdiction (state, province, etc., and/or country) as part
of the local place name if it is considered important for identification or access. For
Philippine publications, record larger jurisdictions as part of the local place names.

If place of publication is not identified, the place of distribution becomes core; if place of
distribution is not identified, then the place of manufacture becomes core.

If place of publication is known but not indicated in the resource, record the place name
enclosed in brackets.

If place of publication cannot be identified, use probable place of publication followed by

a question mark (e.g. [Manila?], [Quezon City?]).

If place of publication cannot be ascertained, use [Place of publication not identified].

No Title page.

Cover title:
Journalism in the elementary school
Romola Ouano Savellon

Verso of Cover title :

JOURNALISM IN THE ELEMENTARY SCHOOLS

First printing 1994
Second printing 1995
Third printing 1996
Fourth printing 1997
Revised edition 2013

30
 100 1# $aSavellon, Romola Ouano,$eauthor.
245 10 $aJournalism in the elementary school /$cRomola Ouano
Savellon.
246 14 $aJournalism in the elementary schools.
250 ## $aRevised edition.
264 #1 $a[Philippines] :$b[Publisher not identified], $c2013.

2. Publisher’s name (Core Element) (RDA 2.8.4)

Transcribe publisher’s name in the form in which it appears on the resource being
cataloged.

If there are more than one publisher, record the first named publisher; disregard all
the others. Only add other publishers if they are located in the Philippines.

If publisher’s name is not identified, the distributor’s name becomes core; if the
distributor’s name is not given, the manufacturer’s name becomes core.

Use [Publisher not identified] where such information is not available.

3. Date of Publication (Core Element) (RDA 2.8.6)

Record date of publication in Arabic numerals (e.g., 2000; 2013).

If the date of publication is not given, supply the date or approximate date of
publication enclosed in square brackets, e.g. [2008]. If date cannot be
approximated, supply a probable year, followed by a question mark (e.g., [2010?]).

If the date of publication is not given, the date of distribution becomes core; if date
of distribution is not available, the copyright date becomes core; if copyright date is
not given, then the date of manufacture becomes core.

If probable date cannot be ascertained, use [Date of publication not identified].

For serials and integrating resources, give dates of first and last issues if it has
ended or has been completed. If dates are not given, supply probable dates. If
dates cannot be approximated, do not record anything in this element. Also, do not
use [Date of publication not identified].

31
4. Copyright Date (Core element) (RDA 2.11)

Add copyright date if different from publication date.

Use copyright date, preceded by the copyright symbol © or the word “copyright”, if
date of publication is not given (e.g., ©2014).

5. Extent (Core Element) (RDA 3.4)

Record extent by giving the number of units (e.g. 3, 155, 189,) and an appropriate
term for type of carrier (e.g. pages, leaves, reels, cards, microfiches, etc.).

Record extent terms in full (e.g., 155 pages; 189 leaves; 3 microfiches).

For unnumbered pages, use the term “unnumbered”. e.g. 59 unnumbered pages.

If number of pages can be approximated, use “approximately (e.g., approximately

100 pages).

If there is an error in pagination, record the number as given, then supply the
correct number preceded by “that is”, not “i.e.” (e.g., 175 that is 157 pages).

6. Illustrations (Core Element) (RDA 7.15)

If the resource carries illustrative content, record illustration or illustrations (RDA

7.15). Record illustration terms in full.

If the illustration is in color, record the presence of color, using an appropriate term.
Do not abbreviate. (RDA 7.17).

300 ## $a71 leaves : $bcolor illustrations.

Record type of illustrative content in place of or in addition to the term illustration

or illustrations if important for identification (e.g. portraits, graphs, maps).

7. Dimensions (RDA 3.5)

For print resources, such as books or monographs, record dimensions in

centimeter. A fraction of a centimeter is counted as one centimetre, (e.g., 37 cm).

32
8. Content Type (RDA 6.9)

Record the type of content (Tag 336) contained in the resource using one or more
of the terms listed in table given in Appendix 1 or at this URL: http://www.loc.gov/
standards/valuelist/rdacontent.html (e.g. text, still image, etc.). Record as many
terms as are applicable to the resource being described.

336 ## $atext$2rdacontent
336 ## $aperformed music$2rdacontent
336 ## $atwo-dimensional moving image$2rdacontent

If the resource being described consists of more than one content type, record only
the content type that applies to a substantial or predominant part of the resource.

9. Media Type (RDA 3.2)

Record media type (Tag 337) using one or more of the terms listed in table in
Appendix 2 at this URL:http://www.loc.gov/standards/valuelist/rdamedia.html
(e.g. audio, computer, video player, unmediated, etc.)

337 ## $aunmediated $2rdamedia

337 ## $aaudio $2rdamedia
337 ## $aprojected $2rdamedia
337 ## $acomputer $2rdamedia

10. Carrier Type (RDA 3.3)

Record the type of carrier (Tag 338) used to convey the content of the resource
being cataloged using one or more terms listed in table in Appendix 3 or at this
URLhttp://www.loc.gov/standards/valuelist/rdacarrier.html (e.g.: card, flipchart,
object, roll, sheet, volume, etc.

338 ## $avolume $2rdacarrier

338 ## $aaudio disc $2rdacarrier
338 ## $afilm reel $2rdacarrier
338 ## $aonline resource $ardacarrier

33
11. Series Statement (Core Element) (RDA 2.12)

If the resource is issued in a series, record the series and/or subseries title as they
appear on the source being cataloged.

Title page:

NIL GUILLEMETTE
Though He Slay Me
GOD TALES FOR YOUNG AND OLD
Volume 27

100 1# $aGuillemette, Nil,$eauthor.

245 10 $aThough he slay me /$cNil Guillemette.
490 1# $aGod tales for young and old ;$vvolume 27

Record the ISSN of the series if it appears within the resource.

Transcribe the numbering of the resource within the series and/or subseries, as
they appear on the resource itself. Do not use abbreviations.

12. Identifier for the Manifestations (Core Element) (RDA 2.15)

Record ISBN, ISSN, ISMN, etc. or other identifiers using internationally accepted
standards.

020 $a9789710186198
022 $a22446613

Record both the identifier for the resource as a whole and the identifiers for
individual parts (RDA 2.15.1.5)

020 $a0415215390 (set)

020 $a0415215404 (volume 1)
020 $a0415215405 (volume 2)

34
13. Acquisition and Access Information (RDA 4.1)

State clearly the restrictions on use, especially for electronic resources (Tag 540)

540 ## $aFor Lyceum of the Philippines staff and students’ use only.
540 ## $aRestricted for scholarly use.

Record the URL by copying from the web site of the resource and pasting it on the
bibliographic record (Tag 856)

245 10 $aJournal of Philippine librarianship

856 40 $ahttp://journals.upd.edu.ph/index.php/jpl

35
CHAPTER 3
IDENTIFYING WORKS AND EXPRESSIONS
This chapter provides general guidelines on choosing and recording the preferred title and
constructing the authorized access point representing a work or an expression.

A. Sources of information

1. Take the title of the work from any source.

2. In determining the title to be used as the preferred title, the following sources of
information can be used:

a. For works created after 1500, choose the best known title published in the
original language as the preferred title.
b. If there is no best known title published in the original language, choose the
title proper of the original edition as the preferred title.
c. For works simultaneously published under different titles, choose as the
preferred title, the title of the resource first received.
d. For works created before 1501, choose as the preferred title, the title
established in modern sources.

B. Title of the Work

1. Scope

A title of the works is a word, character, or group of words and/or characters by

which the work is known and is categorized as (1) preferred title for the work, and
(2) variant title.

2. Recording Titles of Works

In recording the title of a work, apply the guidelines on capitalization, numbers,

accents, spacing of initials and acronyms, and abbreviations in recording a title for
a work.

C. Preferred Title for the Work (Core element) (RDA 6.2.2)

36
1. Scope

The preferred title for the work is the “title or form of title chosen as the basis for
the authorized access point representing that work.” (Source: RDA Toolkit)

2. Choosing the Preferred Title

2.1 Works created after 1500

For works created after 1500, choose the best known title published in
the original language as the preferred title. If there is no best known title
published in the original language, choose the title proper of the original
edition as the preferred title.

2.2 Works created before 1501

For works created before 1501, choose as the preferred title, the title
established in modern reference sources. If modern reference sources
cannot be ascertained, choose in the following order of preference the title
found in: (1) modern editions; (2) early editions.

3. Recording the Preferred Title for a Work

3.1 One Part

Apply the guidelines on capitalization, numbers, accents, spacing of initials

and acronyms, and abbreviations in recording a title for a work.

3.2 Compilation of Works of One Person, Family or Corporate Body

3.2.1 Complete works

For complete works or works presented to be a complete work,

record the conventional title “Works” as the preferred title.

100 1# $aRecto, Claro M.,$d1890-1960.

240 10 $aWorks.$f1990.
$aThe complete works of Claro M. Recto
/$ccompiled and annotated by Isagani R.
Medina and Myrna S. Feliciano.

3.2.2 For complete works or works presented to be a complete work in

single form, record the conventional collective title using any of the
following, as appropriate:

37
 Correspondence
Essays
Novels
Plays
Poems
Prose works
Short stories
Speeches

100 1# $aArcellana, Francisco,$d1946-

240 10 $aShort stories.$f2009.
245 10 $aFavorite Arcellana stories /$cwith an
introduction by Emerenciana Yuvienco
Arcellana.

3.2.3 For a compilation of two or more works but not all works by one
person, family or corporate body, either in single or various forms,
record the preferred title for each of the works.

245 00 $aThe Filipino martyrs :$bstory of the crime of

February 4 1989 /$cRichard Brinsley Sheridan. Emilo
Aguinaldo : first Philippine president, 1898-1901 /
Henri Turot ; translated from the French by Pacifico
A. Castro.
700 12 $aSheridan, Richard Brinsley,$d1751-1816.$tFilipino
martyrs.
700 12 Turot, Henri,$d1865- .$tEmilio Aguinaldo.

D. Variant Title for the Work

1. Scope

A variant title is a title or form of title by which a work is known but is different
from the title or form of title chosen as the preferred title.

2. Recording Variant Titles for Works

In recording variant titles for works, apply the guidelines on capitalization,

numbers, accents, spacing of initials and acronyms, and abbreviations in recording
a title for a work.

3. Alternative Linguistic Form of Title for the Work

Record as variant title for the work the alternative linguistic form of the

38
 preferred title. Alternative linguistic forms may come as a different language form, a
different script, a different spelling, a different transliteration and/or any other
variant forms.

E. Form of Work (Core Element) (RDA 6.3)

1. Scope

A class or genre to which a work belongs

2. Recording form of Work

Record the form of work if there is a change in class or genre and there is a need
to differentiate a work from another work of the same title

Bata, bata— pa’no ka ginawa?

Preferred title for the original novel

Bata, bata— pa’no ka ginawa? (Motion picture)

Preferred title for the motion picture based on the original novel

F. Date of Work (Core Element) (RDA 6.4)

1. Scope

The earliest date associated with the work.

2. Recording date of work

Record the date of work by giving the year or years only to differentiate a work
from another work of the same title.

Darna (Motion picture : 1975)

Preferred title for the motion picture version released in 1975

Darna (Motion picture : 2005)

Preferred title for the motion picture version released in 2005

39
G. Place of Origin of Work (Core Element) (RDA 6.5)

1. Scope

The territorial jurisdiction/place from which a work originated.

2. Recording Place of Origin of Work

Record the place of origin (country or other territorial jurisdiction from which a
work originated) in the form given in authorized access point if there is a need to
differentiate between a work from another work of the same title.

Eat Bulaga (Philippines)

Place of origin of the television program titled Eat Bulaga

Eat Bulaga (Indonesia)

Place of origin of the television program titled Eat Bulaga

H. Other Distinguishing Characteristic of the Work (Core Element) (RDA 6.6)

1. Scope

A characteristic other than form of work, date of work, or place of origin of work
that serves to differentiate a work from another work with the same title.

2. Recording Other Distinguishing Characteristics of Work

Record a characteristic other than form, date, or place of origin of work to

differentiate a work from another work.

Occasional papers (University of the Philippines. Institute of

Asian Studies)
Issuing body of a work entitled Occasional papers

40
I. Date of Expression (Core Element) (RDA 6.6)

1. Scope

The earliest date associated with an expression.

2. Recording date of expression

Record the date of expression by giving the year or years only (using the preferred
calendar by the agency creating the data) unless there is a need to provide a more
specific date to distinguish one expression from another expression.

100 1# $aRecto, Claro M.,$d1890-1960.

240 10 $aWorks.$f1990.
245 14 $aThe complete works of Claro M. Recto / compiled
and annotated by Isagani R. Medina and Myrna S.
Feliciano.

J. Language of Expression (Core Element) (RDA 6.11)

1. Scope

The language in which a work is expressed.

2. Recording Language of Expression

2.1.1. Record the language of the expression using an appropriate term preferred
by the agency creating the data.

100 1# $aRizal, Jose,$d1861-1896.

240 10 $aFilibusterismo.$Filipino.$f1990.
245 10 $aFilibusterismo /$cni Jose Rizal ; isinalin sa wikang
pambansa ni Andrea Amor Tablan, Salud R. Enriquez.

2.1.2. Expressions involving more than one language Record each of the
languages for a single expression of a work involving more than one
language.

41
 100 1# $aRizal, Jose,$d1861-1896.
240 10 $aMi ultimo adios.$f1989.
245 10 $aDr. Jose Rizal’s Mi ultimo adios in foreign and local translations.
700 12 $aRizal, Jose,$d1861-1896.$tMi ultimo adios.$lIndonesian.
700 12 $aRizal, Jose,$d1861-1896.$tMi ultimo adios.$lMalay.
700 12 $aRizal, Jose,$d1861-1896.$tMi ultimo adios.$lCatalan.
700 12 $aRizal, Jose,$d1861-1896.$tMi ultimo adios.$lChinese.

K. Other Distinguishing Characteristic of the Expression (Core Element) (RDA 6.12)

1. Scope

A characteristic other than content type, language of expressions, or date of

expression that serves to differentiate an expression from another expression of
the same work.

2. Recording Other Distinguishing Characteristics of the Expression

Florante at Laura (Mabini’s version)

Resource described as: Mabini’s version of “Florante at Laura” /

with a preface by Carlos Quirino and a new English translation
by Tarrosa Subido

L. Title of a Legal Work (Core Element) (RDA 6.19)

1. Scope

A word, character, or group of words and/or characters by which a legal work is

known.

2. Recording Titles of Legal Works

In recoding title of a legal work, apply the guidelines on capitalization, numbers,

accents, spacing of initials and acronyms, and abbreviations in recording a title of
a legal work.

42
3. Choosing the Preferred Title for a Legal Work

Choose the best known title published in the original language as the preferred
title. If there is no best known title published in the original language, choose the
title proper of the original edition as the preferred title.

Exceptions are compilation of laws and treatises, etc. where the following can be
applied as appropriate:

3.1 Compilations

3.1.1 For a complete or partial compilation of legislative enactments of a

jurisdiction, record the conventional collective title Laws, etc.

110 1# $aPhilippines.
240 10 $aLaws, etc.
245 14 $aVital legal documents in the new society :$ball
general orders, letters of instructions … /$ccompiled
& edited by CBSI, editorial staff.

3.1.2 For a compilation of laws on a particular subject with a citation title,

record the citation title as the preferred title.

110 1# $aPhilippines.
240 10 $aLabor Code.
245 14 $aThe Philippine Labor Code :$bDepartment Order
no. 40-03 series of 2003 : amending the implementing
rules of book V of the Labor Code of the Philippines
and overseas industry, hours of work of hospital
/$c[compiled by Arellano V. Busto].

3.2 Single laws, Etc.

3.1.1 For a single legislative enactment, record as the preferred title any of
the following in this order of preference:

i. The official short title or citation title

ii. An unofficial short title or citation title used in legal literature
iii. The official title of the enactment
iv. Any other official designation (e.g. the number, date)

43
 110 1# $aPhilippines.
240 10 $aSenior Citizen Act 2010.
245 14 $aPrimer on the Expanded Senior Citizen Act of 2010
/$cprepared by Milagros Baetiong ; edited by
Concepcion L. Jardeleza.

3.3 One Treaty, Etc.

3.3.1 For a treaty or other agreement between two or more of any of the
following: (1) national governments; (2) international intergovernmen-
tal bodies; (3) the Holy See; (4) jurisdictions now below the national
level but retaining treaty-making powers, record the conventional title
Treaties, etc. as the preferred title.

3.4 Compilations of Treaties, Etc.

3.4.1 Record Treaties, etc. as the preferred title for compilation of treatises
and/or agreements between one or more parties.

110 1# $aPhilippines.
240 10 $aTreaties, etc.
245 14 $aPhilippine bilateral air agreements /$cPacifico A.
Castro, editor.

3.4.2 For compilation of treatises, etc. identified by a collective name,

record the collective name as the preferred title.

M. Date of Legal Work (Core Element) (RDA 6.20)

1. Scope

The earliest date associated with a legal work.

2. Recording Date of a Legal work

Use the calendar preferred by the agency creating the data in recording the date
of a legal work.

2.1 Date of Promulgation of a Law, Etc. (Core Element) (RDA 6.20.2)

Add the date of promulgation of a law, etc. to the preferred title of a work
when needed to differentiate a work from another work with the same
title.

44
 2.1.1 Scope

The year of promulgation or enforcement of a law, etc.

2.1.2 Recording Date of Promulgation of a Law, Etc.

Record the year in which a law, etc. was promulgated or enforced.

110 1# $aPhilippines.
240 10 $aConstitution.$f1935.
245 14 $aConstitution of the Philippines
/$ccompiled by Central Book Supply,
Inc.

2.2 Date of Signing of a Treaty, Etc. (Core Element) (RDA 6.20.3)

2.2.1 Scope

The date when a treaty, etc. or a protocol to a treaty, etc. was formally
signed.

2.2.2 Recording the date of Signing of a Treaty, Etc.

Record the date as fully as possible in this order: year, name of the
month, number of the day.

110 1# $aPhilippines.
240 10 $aTreaties, etc.$gUnited States.$d1991 August 27.
245 14 $aTreaty of friendship, cooperation and security
between the government of the Republic of the
Philippines and the government of the United
States of America.

N. Other Distinguishing Characteristic of a Legal Work (Core Element) (RDA 6.22)

Add to the preferred title of work when needed to differentiate a work from another
work with the same title.

1. Scope

A characteristic other than form of work, date of work, or place of origin of work
that serves to differentiate a legal work from another work with the same title.

45
 2. Recording Other Distinguishing Characteristics of Legal Works

Record a characteristic other than form, date, or place of origin of work to

differentiate a work from another work following the general guidelines. However,
record Protocols, etc. for separately catalogued protocol, amendment, extension,
or other ancillary to a treaty, etc.

2.1 Signatory to a Treaty, Etc.

2.1.1 Scope

A government or other party that has formally signed a treaty, etc., as

an adherent to its terms and conditions.

2.1.2 Recording Signatory to a Treaty, Etc.

Record the preferred name for the corporate body applying the
guidelines on capitalization, numbers, accents, spacing of initials and
acronyms, hyphens and abbreviations.

110 1# $aPhilippines.
240 10 $aTreaties, etc.$gUnited States.$d1991 August 27.
245 14 $aTreaty of friendship, cooperation and security
between the government of the Republic of the
Philippines and the government of the United States
of America.

O. Title of a Religious Work (Core Element) (RDA 6.23)

1. Scope

A word, character or group of words and/or characters by which a religious work

is known

2. Recording Titles of Religious Work

Record a title of a religious work by applying the guidelines on capitalization,

numbers, accents, spacing of initials and acronyms, hyphens and abbreviations.

3. Preferred Title for a Religious Work (Core element) (RDA 6.23.2.1)

46
3.1 Scope

The title or form of title chosen as the basis for the authorized access point
representing the work.

3.2 Choosing the preferred title

3.2.1 Sacred Scriptures

Choose as the preferred title, the title established in the reference

sources in the language preferred by the agency creating the data.

130 1# $aBible.
245 14 $aThe Bible.

130 1# $aQu’ran.
245 13 $aal-Qurʼān al-karīm.

3.2.2 Apocryphal Books

Choose as the preferred title, the title established in sources in the

language preferred by the agency creating the data.

130 1# $aBook of Jubilees.

245 14 $aThe Book of Jubilees.

3.2.3 Theological Creeds, Confessions of Faith, Etc.

Choose as the preferred title, the title well-established in the language

preferred by the agency creating the data.

3.2.4 Liturgical Works

Choose as the preferred title, the title well-established in the language

preferred by the agency creating the data preceded by the name of
corporate body (if applicable).

47
 110 2# $aChurch of England.
240 10 $aBook of common prayer.
245 10 $aLiturgiae Britannicae, or, The several editions of The book
of common prayer of the Church of England :$bfrom its
compilation to the last revision : together with the liturgy
set forth for the use of the Church of Scotland arranged to
shew their respective variations /$cby William Keeling.

4. Recording the Preferred Titles for Parts of Sacred Scriptures

• Parts of the Bible

4.1 Testaments

Record Old Testament or New Testament, whichever is appropriate, as a sub-

division of the preferred title for the Bible.

130 0# $aBible.$pOld Testament.

130 0# $aBible.$pNew Testament.

4.2 Books

Record the brief citation form of the Authorized Version as a subdivision of

the preferred title for the Bible for books of the Catholic Protestant canon.

130 0# $aBible.$pEzra.

Record also the number after the name as an ordinal number, separating
the name and the number by a comma, if the book is one of a numbered
sequence of the same name.

130 0# $aBible.$pPsalms, VIII.

4.3 Apocrypha

Record Apocrypha as a subdivision to the preferred title for the Bible for the
compilation known as such.

48
 130 0# $aBible.$pApocrypha.

4.3.1 For a single selection commonly identified by its own title, record that
title directly as the preferred title.

130 0# $aTen Commandments.

4.3.2 Two or More Selections

For two or more selections that are encompassed precisely by two

preferred titles, identify each of the selections separately.

Bible. Gospels.
Bible. Acts
Resource described as: The four Gospels and the Acts of the
Apostles

P. Date of Expression of a Religious Work (Core Element) ( 6.24)

1. Scope

The earliest date associated with an expression.

2. Recording Date of Expression of a Religious Work

Record the date of expression using the year of publication.

130 2# $aBible.$pOld Testament.$lPampanga.$f1994.

245 10 $aIng maayap a balita Biblia :|bing Biblia a milikas
king Kapampangan.

For facsimile reproductions, the original expression and the facsimile should be identified
separately by recording an additional authorized access point for the facsimile using the
date of reproduction.

49
 Bible. Old Testament. Pampanga. 1994.
Bible. Old Testament. Pampanga. 2008.

Resource described as: Ing maayap a balita Biblia :$bing Biblia

a milikas king Kapampangan. -- Manila : Philippine Bible Soci-
ety, c2008. Facsimile of 1994 edition.

Q. Other Distinguishing Characteristic of the Expression of a Religious Work

1. Scope

A characteristic other than content type, language of expression, or date of

expression that serves to differentiate an expression of a religious work from
another expression of the same work.

2. Recording Other Distinguishing Characteristics of the Expression of a Religious

Work

2.1 The Bible and Parts of the Bible

2.1.1 Record the brief name of the version only if the resource is in one or
two languages. Do not record the version if the resource is in three or
more languages.

130 2# $aBible.$sAuthorized.

2.1.2 Record the name of the translator using a short form of the translator’s
name if the version is identified by the name of the translator.

One translator – give the short form of the translator’s name

130 2# $aBible.$pObadiah.$sRaabe.

Two translators – hyphenate the names of the two translators

130 2# $aBible.$pHosea.$sAndersen-Freedman.

50
 More than two translators – use the name of the first translator
followed by and others

130 2# $aBible.$pIsaiah.$sWilkin and others.

2.2 Excerpts from the Bible

Record Selections for excerpts from the Bible or from parts of the Bible;
record also in addition to the name of the version of excerpts from a specific
version of the Bible.

130 2# $aBible.$pAuthorized.$kSelections.

R. Constructing Access Points to Represent Works and Expressions

1. Authorized Access Point Representing a Work

1.1 Works Created by One Person, Family or Corporate Body

Construct the authorized access point by combining the authorized

access point for the person, family or corporate body, as applicable, and the
preferred title for the work

100 1# $aRizal, Jose,$d1861-1896.

245 10 $aNoli me tangere.

110 1# $aPhilippines.$bTariff Commission.

245 10 $aAnnual report of the Tariff Commission.

111 1# $aAnnual Philippine Chemistry Congress.

245 10 $aProceedings of the … Annual Philippine Chemistry
Congress.

1.2 Collaborative Works

Construct the authorized access point by combining the authorized access

51
point for the person, family or corporate body with principal responsibility
for the work, as applicable, and the preferred title for the work.

100 1# $aZaide, Gregorio F.,$d1907-1986.

245 10 $aJose Rizal :$bbuhay, mga ginawa at mga sinulat ng
isang henyo, manunulat, siyentipiko at pambansang
bayani /$cGregorio F. Zaide, Sonia M. Zaide.

Exceptions

i. Corporate bodies as creators

For collaborative works that fall in any of the following categories,

where one or more corporate bodies and one or more person or
families are collaboratively responsible, construct the authorized
access point representing the work by combining the authorized
access point representing the corporate body and the preferred title
for the work

• works of an administrative nature dealing with any of the

following aspects of the body itself:

ÊÊ its internal policies, procedures, finances, and/or

operations
ÊÊ its officers, staff, and/or membership (e.g., directories)
ÊÊ its resources (e.g., catalogues, inventories)

• works that record the collective thought of the body (e.g.,

reports of commissions, committees; official statements of
position on external policies, standards)

• works that record hearings conducted by legislative, judicial,

governmental, and other corporate bodies

• works that report the collective activity of

ÊÊ a conference (e.g., proceedings, collected papers)

ÊÊ an expedition (e.g., results of exploration, investigation)
ÊÊ an event (e.g., an exhibition, fair, festival) falling within
the definition of a corporate body

provided that the conference, expedition, or event is named in

52
 the resource being described

• works that result from the collective activity of a performing

group as a whole where the responsibility of the group goes
beyond that of mere performance, execution, etc.

• cartographic works originating with a corporate body other

than a body that is merely responsible for their publication or
distribution

• legal works of the following types:

ÊÊ laws of a political jurisdiction
ÊÊ decrees of a head of state, chief executive, or ruling
executive body
ÊÊ bills and drafts of legislation
ÊÊ administrative regulations, etc.
ÊÊ constitutions, charters, etc.
ÊÊ court rules
ÊÊ charges to juries, indictments, court proceedings, and
court decisions
ÊÊ named individual works of art by two or more artists
acting as a corporate body

ii. Moving image works (motion pictures, videos, video games, etc.)
Construct the authorized access point representing the work using the
preferred title

For works where two or more persons, families, or corporate bodies are
represented as having principal responsibility, construct the authorized
access point representing the work using the first-named persons, families,
or corporate bodies followed by the preferred title.

100 1# $aQuimpo, Susan F.

245 10 $aSubversive lives :$bfamily memoir of the
Marcos years /$cSusan F. Quimpo, Nathan
Gilbert Quimpo ; with David Ryan E. Quimpo,
[and seven others].

For works where principal responsibility is not indicated, construct the

authorized access point representing the work using the first-named
persons, families, or corporate bodies followed by the preferred title.

53
 100 1# $aPangalanan, Raul C.
245 10 $aPrimer on legal issues in reproductive health
/$cRaul C. Pangalanan, Elizabeth Aguiling-Pangalanan,
Herminio Harry L. Roque, Jr., Florin T. Hilbay, authors.

The same rule applies for works showing no consistency in the order in which
the person, families, and corporate bodies are named in the resource.

1.3 Compilation of Works by Different Persons, Families or Corporate Bodies

Construct the authorized access point representing the work using the
preferred title for the compilation.

245 10 $aMga kuwentong ginto, 1925-1935 :$bkatipunan ng

pinakamahuhusay na katha mula sa 1925 hanggang 1935
ng dalawangpung sa sining na ito’y mga kilala o pangu-
nahin /$cpumili at namatnugot, Alejandro G. Abadilla,
Clodualdo del Mundo.

For a compilation lacking a collective title, construct separate access points

for each of the works in the compilation.

245 00 $aThe Filipino martyrs :$bstory of the crime of February 4

1989 /$cRichard Brinsley Sheridan. Emilo Aguinaldo : first
Philippine president, 1898-1901 / Henri Turot ; translated
from the French by Pacifico A. Castro
700 12 $aSheridan, Richard Brinsley,$d1751-1816.$tFilipino
martyrs.
700 12 Turot, Henri,$d1865- .$tEmilio Aguinaldo.

1.4 Adaptation and Revisions

For an adaptation or a revision of an existing work which has substantially

changed in terms of content and nature and that it is now presented as the
work of the person, family or corporate body responsible for the adaptation
or revision, construct the authorized access point representing the new work

54
 by combining the authorized access point for the person, family or corporate
body responsible for the adaptation or revision and the preferred title for the
adaption or revision.

100 1# Olivares, Roger P.

245 10 $aNoli Me Tangere 2 :$b”Where to now, my country?
/$by Roger P. Olivares.

Exception

For adaptations and revisions of compilations of works by different

person, families, or corporate bodies, construct the authorized access point
representing the work using the preferred title for the compilation.

1.5 Commentary, Annotations, Illustrative Content, Etc. Added to a Previously

Existing Work

For a work consisting of a previously existing work with added

commentary, annotations, illustrative content, etc. presented as the work of
the person, family or corporate body responsible for the commentary, etc.,
construct the authorized access point representing the work by combining
the authorized access point representing the person, family, or corporate
body and the preferred title of the commentary.

100 1# $aSantiago, Miriam Defensor,$d1945-

245 10 $aRules of court annotated /$bby Miriam
Defensor Santiago.

1.6 Different Identities for an Individual Responsible for the Work

If an individual responsible for a work has more than one identity responsible
and there is no consistency in how that individual is identified on resources
embodying the work, construct the authorized access point by combining
the most frequently used identity and the preferred title for the work.

55
 100 1# $aBalagtas, Francisco,$d1788-1862.
245 10 $aFlorante at Laura /$cni Francisco Balagtas ; Ponciano
B.P. Pineda, konsultant.
NOT

100 1# $aBaltazar, Francisco,$d1788-1862.

245 10 $aFlorante at Laura /$cni Francisco Balagtas ; Ponciano
B.P. Pineda, konsultant.

1.7 Works of Uncertain or Unknown Origin

If there is uncertainty as to the probable person, family or corporate body

with which a work that has been attributed to, construct the authorized
access point representing the work using the preferred title for the work.

If reference sources indicate that one person, family or corporate body is

responsible for creating the work, construct the authorized access point
representing that person, family, or corporate body followed by the
preferred title for the work.

If the person, family or corporate body responsible for the work is unknown,
or if the work originates from an unnamed group, construct the authorized
access point representing thework using the preferred title for the work.

245 00 $aArimunding-munding :$b107 saknong mula sa

awit at tulang bayan sa daantaong panulaang
Tagalog ng makatang Filipino na di-kilala (o anonimo)
/$ctinipon, pinili at inedit ni Alberto S. Florentino ;
isinalarawan ni Manuel D. Baldemor.

1.8 Addition to Access Points Representing Works

If the access point constructed is the same or similar to an access point

representing a different work, add one or more of the following to
differentiate between works.

• Form of work
• Date of work
• Place of origin of work
• Other distinguishing characteristic of the work

56
S. Authorized Access Point Representing a Part or Parts of Work

1. One part

Construct the authorized access point representing the person, family, or

corporate body responsible for the part, as applicable and the preferred title for
the part.

100 1# $aAruego, Jose M.,$d1902-

245 10 $aPhilippine political law :$bbeing the first part of “Know your
constitution” /$cby Jose M. Aruego.

2. Two or More Parts

Construct the authorized access point representing two or more consecutively

numbered parts of a work identified only by a general term and a number, by
adding the preferred title for the sequence or parts to the authorized access point
representing the whole work.

Construct authorized access points for each of the parts when identifying two or
more unnumbered or non-consecutively numbered parts of a work. An alternative
to this would be to add Selections to the authorized access point representing the
whole work.

T. Authorized Access Point Representing an Expression

Construct the authorized access point representing a particular expression by add-

ing one or more of following as applicable:

• Content type
• Date of the expression
• Language of the expression
• Other distinguishing characteristic of the expression

57
CHAPTER 4
RECORDING ATTRIBUTES OF PERSONS,
FAMILIES, AND CORPORATE BODIES
A. Identifying Persons (RDA 9)

The term person refers to an individual or an individual (either alone or in

collaboration with one or more other individuals). Persons include fictitious entities.

1. Constructing Authorized Access Points for Persons (RDA 9.19)

1.1 The preferred name for the person is the basis for the authorized access point
for persons.

1.2 Choose the form most commonly found as the preferred name if the forms of
the name vary in fullness.

1.3 For variant spellings of a person’s name choose the form found in the first
resource received.

1.4 If the person has changed his or her name, choose the latest name or form of
name as the preferred name.

2. Recording the Preferred Name for Persons (Core element) (RDA 9.2.2.4)

The preferred name for persons is recorded according to the following situations:

2.1 If the surname is represented by an initial only, but the forename is given in
full, record the initial as the first element.

Name on Source:

ANDREW E.
MICHAEL V.

100 1# $aE., Andrew, $eauthor.

700 1# $aV., Michael, $eauthor.

58
2.2 If the name consists of a surname only, treat the word or phrase associated
with the name in reference sources as an integral part of the name.

Name on Source:

Mr. Fu
Doctor Ortiz

100 1# $aE., $aFu, Mr., $eauthor.

700 1# $aOrtiz, Doctor, $eauthor.

2.3 If a married person is identified only by a partner’s name, treat a term of

address as an integral part of the name. Record the term of address as the
last element of the name.

Name on Source:

Mrs. Daniel Romualdez

100 1# $aRomualdez, Daniel, $cMrs., $eauthor.

2.4 Record terms (e.g. Jr., Sr.) and numbers (e.g. III, IV) indicating relationship
following surnames after the forename, preceded by a comma.

Name on Source:

BENIGNO AQUINO, JR.

100 1# $aAquino, Benigno, $cJr., $eauthor.

59
 Name on Source:

TIRSO CRUZ III

100 1# $aCruz, Tirso, $cIII, $eauthor.

2.5 Record a male author’s name containing a surname consisting of two proper
names separated by either a space or a hyphen under the first element of the
compound surname.

Name on Source:

Carmelo Mesa-Lago (male author)

Roberto M. Laude

100 1# $aMesa-Laygo, Carmelo, $eauthor.

700 1# $aLaude, Roberto M., $eauthor.

2.6 Record a hyphenated surname used by a married Filipino woman under the
second element of the compound surname.
Name on Source:

Laurentina Paler-Calmorin
Melchor A. Calmorin

100 1# $aCalmorin, Laurentina Paler, $eauthor.

700 1# $aCalmorin, Melchor A., $eauthor.

2.7 If a surname includes an article or preposition, or a combination of the two,

record as the first element the part most commonly used as the first element
in the person’s language or country of residence or activity.

60
 Name on Source:

RODRIGO DE VILLA (Filipino author)

RICARDO DE VERA (Spanish author)

100 1# $aDe Villa, Rodrigo, $eauthor.

700 1# $aVera, Ricardo de, $eauthor.

2.8 Treat a Roman numeral associated with a given name (as for example, in the
case of popes, royalty, and ecclesiastics) as an integral part of the name.

Name on Source:

Louis XIV

100 1# $aLouis $bXIV, $eauthor.

2.9 Record in direct order a name consisting of a phrase that consists of terms
or forename(s) preceded by words other than a term of address or a title of
position or office.

Name on Source:

PINOY HENYO

100 1# $aPinoy Henyo, $eauthor.

2.10 Record a phrase consisting of a forename(s) preceded by a term of address

under the forename as the first element.

Name on Source:

Mother Teresa

100 1# $aTeresa, Mother, $eauthor.

61
3. Additions to the Preferred Name for Persons

3.1 Record the following core elements and “core if” elements as additions to the
preferred name for persons:

3.1.1 Add the date of birth and/or date of death of a person, if known, after
the preferred name. Record only the year of birth and/or death, if
possible.

Elements on Source:

Luis R. Panganiban
(Date of birth – May 5, 1940)

100 1# $aPanganiban, Luis R., $d1940 - , $eauthor.

Elements on Source:

Nicanor Tolentino
(Year of birth – 1943; Year of death –2000)

100 1# $aTolentino, Nicanor, $d1943-2000, $eauthor.

3.1.2 For a pope, cardinal or other ecclesiastical official whose given name
is recorded as the first element of the preferred name, record the title
after the given name preceded by a comma.

Elements on Source:

POPE BENEDICT XVI

100 1# $aBenedict $bXVI, $cPope, $eauthor.

3.1.3 For other persons of religious vocation, record the title, term of
address, etc. conferred after the preferred name. Add the initials and/
or abbreviations used to denote a Christian religious order if they are
regularly used.

62
 Elements on Source:

Brother Andrew Gonzales, F.S.C.

100 1# $aGonzales, Andrew, $cBrother, F.S.C., $eauthor.

3.2 If a fuller form of a person’s name is known and if the preferred name does
not include all of that fuller form, record as appropriate the fuller form of
name.

Elements on Source:

O. D. Corpuz
(fuller form of name – Onofre D. )

100 1# $aCorpuz, O. D.$q(Onofre D.), $eauthor.

3.3 Record other designation associated with a person other than a title (e.g.
saint or spirit) after the preferred name.

Elements on Source:

Saint Francis of Assisi

100 1# $aFrancis, $cof Assisi, Saint, $eauthor.

Elements on Source:

San Pedro Calungsod

100 1# $aCalungsod, Pedro, $cSaint, $dapproximately

1655-1672, $eauthor.

63
 3.4 Record profession or occupation in which a person works or has worked as an
addition to headings in bibliographic records to differentiate identical or the
same names.

100 1# $aMedina, Mauro L., $d1946- ,$c(Lawyer), $eauthor.

100 1# $aMedina, Mauro L.,$d1946- ,$c(Writer), $eauthor.

4. Creating Authority Records for Persons

Aside from the authorized access point, the following elements concerning per-
sons are recorded only in the authority record: variant access point(s), gender,
place of birth, place of death, country associated with the person, place of resi-
dence, address, affiliation, language of the person, field of activity, and biographi-
cal information.

4.1 The variant access point refers to an alternative to the authorized access point
representing a person. It is recorded in MARC 400 in the authority record.

100 1# $aCalmorin, Laurentina Paler

400 1# $aPaler-Calmorin, Laurentin

100 1# $aTeresa, Mother

400 1# $aBojaxhiu, Agnes Gonxha.

4.2 Record the gender of the person in MARC 375 in the authority record using an
appropriate term such as female, male, not known.

100 1# $aCruz, Loreto, $dl998-

375 ## $amale.

4.3 Record in MARC 370 in the authority record the place in which the person was
born.

64
 100 1# $aFernando, Oscar, $d1956-
370 ## $aSta. Cruz, Laguna, Philippines.

4.4 When applicable, record in MARC 370 in the authority record the place in
which the person died.

100 1# $aCastillo, Luis, $d1935-1990

370 ## $aManila, Philippines.

4.5 Record in MARC 370 in the authority record the country where a person is
identified or associated.

100 1# $aTan, Carlos Sinsuat, $d1960-

370 ## $a Singapore.

4.6 Record the place(s) of residence of a person in MARC 370 in the authority
record, if applicable.

4.7 Record the address of the person in MARC 371 in the authority record.

100 1# $aJose, F. Sionil, $q(Francisco Sionil),$d1924-

370 ## $aManila, Philippines.
371 ## $a531 Padre Faura, Ermita, $bManila, Philippines
[email protected]

4.8 Record the group with which a person is affiliated or has been affiliated
through employment, membership, cultural identity, etc. in MARC 373 in the
authority record.

65
 100 1# $aSantillan, Ana M., $d1948-
373 ## $aPhilippine Medical Association.

4.9 Record the language of the person in MARC 377 in the authority record, using
the 3-character MARC code in the MARC Code List of Languages.

100 1# $aRivera, Carlos Lim, $d1966-

377 ## $aeng

4.10 Record the field or fields of endeavor, area or areas of expertise, etc. of the
person in MARC 372 in the authority record.

100 1# $aNera, Corazon M., $d1948-

372 ## $aLibrary Science.

4.11 Record the biographical information of a person in MARC 678 and indicate
the source from which it was obtained.

100 1# $aEstrada, Joseph E., $d1937-

678 0# $aJoseph Estrada (original name Joseph Ejercito) was
born on April 19, 1937 in Manila, Philippines. He is a
popular actor, producer and politician. As an actor he
adopted the screen name Erap Estrada & has played
the lead in more than 100 movies. He also produced
some 75 films. As a politician, he served as mayor of
San Juan and Manila, then as senator, vice president
and president of the Philippines. (Condensed from
Wikipedia http://en.wikipedia.org/wiki/Joseph_
Estrada)

B. Identifying Families (RDA 10)

The term family refers to “two or more persons related by birth, marriage, civil union,

66
 adoption, or similar legal status, or who otherwise present themselves as a family. A
name of the family is a word, character, group of words and/or characters by which a
family is known.”

1. Constructing Authorized Access Points for Families

When creating authorized access points for families, always start with the
preferred name followed by the core elements of the family. The preferred name
of the family is the name or form of name chosen as the basis for the authorized
access point representing the family
.

2. Recording the Preferred Name for the Family

The preferred name chosen and recorded may be the surname (or equivalent)
used by members of the family, the name of a royal house or dynasty, or the name
of a clan, etc.

Example:
Aquino
Gokongwei
Ming

3. Additions to the Preferred Name for the Family

3.1 Record a term indicating the type of family using an appropriate term (e.g.
Family, Clan, Royal house, Dynasty). (Core Element)

Elements on Source:

AQUINO FAMILY

100 3# $aAquino (Family), $eauthor.

Elements on Source:

MING DYNASTY

100 3# $aMing (Dynasty), $eauthor.

67
3.2 Record dates associated with the family applying the instructions given for
dates associated with the person (RDA 9.3). (Core If Element)

Elements on Source:

SORIANO FAMILY
1910-1990

100 3# $aSoriano (Family) : $d1910-1990, $eauthor.

3.3 Record the place or places (e.g. town, city, province, state, country) in
which the family resides or has resided or has some connection if needed to
differentiate between two or more families with the same name.

Elements on Source:

SORIANO FAMILY 1910-1990 (of the Philippines)

100 3# $aSoriano (Family : $d1910-1990, $cPhilippines), $eauthor.

3.4 Record the name of a prominent member of the family to differentiate

between two or more families with identical names.

Elements on Source:

SORIANO FAMILY 1910-1990

(Oscar Soriano – prominent member of the family)

100 3# $aSoriano (Family : $d1910-1990, $gSoriano, Oscar), $eauthor.

68
 4. Creating Authority Records for Families

Aside from the authorized access point of a family, the variant access point
representing the family together with the hereditary title and family history are
recorded in the authority record for a family.

4.1 Record the variant access point(s) representing the family in MARC 400.

100 3# $a Santo Cristobal (Family :$d1932-2010)

400 3# $aSto. Cristobal (Family : $d1932-2010)

5. Record the family history or information pertaining to the history of a family in

MARC 678 in the authority record.

100 3# $aLaurel (Family, Batangas, Philippines)

678 0# $aThe Laurel family of Batangas was noted for their
nationalism and active service in the Philippine govt. The male
members of the family were elected to various positions and
have played important roles in the political and economic
development of the Philippines during the American,
Commonwealth and post war years.

C. Identifying Corporate Bodies (RDA 11)

The term corporate body “deals with an organization or group of persons

identified by a particular name and that acts or may act, as a unit. Typical
examples of corporate bodies are associations, institutions, business firms, non-profit
enterprises, government agencies, religious bodies, local church groups and
conferences. Ad hoc events (such as athletic contests, exhibitions, expeditions, and
festivals) and vessels (e.g. ships and space crafts) are considered as corporate
bodies.”

1. Constructing Authorized Access Points for Corporate Bodies

1.1 The preferred name for the corporate body is the basis for its authorized ac-
cess point. It is followed by the core elements required to identify the con-
cerned corporate body.

69
 1.2 If there are several forms of the corporate name, choose as the preferred
name the form most commonly known.

1.3 For variant spellings, prefer the later form when the difference in spelling is
due to orthographic reform.

1.4 If a conventional form of name is frequently identified in reference sources,

choose the conventional name as the preferred name.

Examples:

Jesuits
not Society of Jesus

Franciscans
not Ordo Fratum Minorum

1.5 If the name of the corporate body has changed, choose the earlier name as
the preferred name for use with resources associated with the earlier name
and choose the later name as the preferred name for use with resources as-
sociated with the later name.

Examples:

Philippine Normal College (earlier name)

Philippine Normal University (later name)

2. Recording the Preferred Name for Corporate Bodies

2.1 If the name of a corporate body consists of or contains initials, omit or include
full stops and other marks of punctuation according to the most commonly
found usage of the body. In case of doubt, omit the full stops, etc.

Examples:

110 1# $aUnesco, $eauthor.

110 1# $aCMC Corporation, $eauthor.

70
2.2 Omit an adjectival term or abbreviation indicating incorporation, limited, (e.g.
Inc., Ltd.) unless it is an integral part of the corporate name or is needed to
make it clear that the name is that of a corporate body.

Name on Source:

Philippine Librarians Association, Inc.

110 1# $aPhilippine Librarians Association, $eauthor.

Name on Source:

Libraries Unlimited

110 1# $aLibraries Unlimited, $eauthor.

2.3 Omit abbreviations (e.g. R.P.S., U.S.S., H.M.S.) occurring before the name of a
ship. Add the word “ship” after the preferred name as a qualifier.

Name on Source:

R.P.S. Lapu-Lapu

110 1# $aLapu-Lapu (Ship), $eauthor.

2.4 Omit from the name of a conference, congress, meeting, exhibition, fair,
festival, etc. (including that of a conference treated as a subordinate body),
indications of its number, or year or years of convocation, etc.

71
 Name on Source:

7th Metro Manila Film Festival

110 1# $aMetro Manila Film Festival, $eauthor.

Name on Source:

Electronics Expo ‘99

110 1# $aElectronics Expo, $eauthor.

3. Recording Names of Subordinate and Related Bodies (RDA 11.2.2.14)

Record the name of a subordinate or related body as a subdivision of the

authorized access point representing the body to which it is subordinate or related
if it belongs to one or more of the following types:

3.1 Type 1. A name containing a term that by definition implies that the body is
part of another (e.g., Department, Division, Section, Branch).

Name on Source:

Personnel Section of the Arellano University

110 1# $aArellano University. $bPersonnel Section, $eauthor.

3.2 Type 2. A name containing a word that normally implies administrative

subordination (e.g. Commission, Committee).

72
 Name on Source:

PAARL Finance Committee

110 1# $aPhilippine Association of Academic/Research

Librarians.$bFinance Committee, $eauthor.

3.3 Type 3. A name that is general in nature or that does no more than indicate
a geographic, chronological, or numbered or lettered subdivision of a parent
body.

Name on Source:

Laguna College Class of 2001

110 1# $aLaguna College. $bClass of 2001, $eauthor.

3.4 Type 4. A name that does not convey the idea of a corporate body.

Name on Source:

British Library Human Resources

110 1# $aBritish Library. $bHuman Resources, $eauthor.

3.5 Type 5. A name of a university faculty, school, college, institute, laboratory,

etc.
Name on Source:

University of Santo Tomas College of Medicine

110 1# $aUniversity of Santo Tomas. $bCollege of Medicine,

$eauthor.

73
3.6 Type 6. A name of a non-governmental body that includes the entire name of
the higher or related body.

Name on Source:

San Beda College Library

110 1# $aSan Beda College. $bLibrary, $eauthor.

3.7 Type 7. A government agency that is a ministry or similar major executive

agency that has no other agency above it.

Name on Source:

Ministry of Finance
Republic of the Philippines

110 1# $aPhilippines. $bMinistry of Finance, $eauthor.

3.8 Type 8. A legislative body.

Name on Source:

Senate
Republic of the Philippines

110 1# $aPhilippines. $bSenate, $eauthor

3.9 Type 9. A court.

74
 Name on Source:

Supreme Court of the Philippines

110 1# $aPhilippines.$bSupreme Court, $eauthor.

3.10 Type 10. A principal service of the armed forces of a government.

Name on Source:

Philippine Air Force

110 1# $a Philippines. $bPhilippine Air Force, $eauthor.

3.11 Type 11.A head of state, head of government, or ruling executive body.

Name on Source:

Philippine President Fidel V. Ramos

110 1# $a Philippines.$bPresident (1992-1998 : Ramos),

$eauthor.

Name on Source:

Quezon City Mayor Herbert Bautista

110 1# $aQuezon City (Philippines).$bMayor (2010- :

Bautista), $eauthor.

75
 3.12 Type 12. An embassy, consulate, etc.

Name on Source:

Philippine Embassy in the United States

110 1# $aPhilippines.$bEmbassy (U.S.), $eauthor.

3.13 Type 13. A delegation to an international or intergovernmental body.

Name on Source:

Philippine Delegation to the General Assembly

of the United Nations

110 1# $aPhilippines.$bDelegation to the General Assembly

of the United Nations, $eauthor.

3.14 Direct or Indirect Subdivision in Government Bodies (RDA 11.2.2.20).

Name on Source:

Republic of the Philippines

Department of Education
Bureau of Elementary Education

110 1# $aPhilippines.$bBureau of Elementary Education,

$eauthor.

4. Additions to the Preferred Name for Corporate Bodies

The following elements are possible additions to the preferred name. Some of the
elements may be added even if there is no need to differentiate between identical
or the same names of different corporate bodies:

76
4.1 Addition of a word or phrase if name does not convey the idea of a body (RDA
11.7).

Elements on Source:

Parokya ni Edgar
(musical group)

110 1# $aParokya ni Edgar (Musical group), $eauthor.

4.2 Associated place (RDA 11.3) (option to add even if not needed).

Elements on Source:

University of the East Manila

110 1# $aUniversity of the East (Manila), $eauthor.

4.3 Associated institution (option to add even if not needed).

Elements on Source:

Kabataang Maka-Rizal
(based in the Philippine Normal College)

110 1# $aKabataang Maka-Rizal (Philippine Normal College),

$eauthor.

4.4 Date of establishment or termination (option to add even if not needed).

77
 Elements on Source:

A-1 Products Corporation

(founded in 1945)

110 1# $aA-1 Products Corporation (founded 1945), $eauthor.

4.5 Type of jurisdiction (add only if there is a need to distinguish).

Elements on Source:

Cavite City

110 1# $aCavite City (Philippines), $eauthor.

Elements on Source:

Cavite Province

110 1# $aCavite (Philippines : Province), $eauthor.

4.6 Other designation (option to add to distinguish a body from another body
with the same name).

110 1# $aVisayas (Eastern), $eauthor.

110 1# $aVisayas (Central), $eauthor.
110 1# $aVisayas (Western), $eauthor.

4.7 Add number, date and location of a conference, if available.

78
 Elements on Source:

National Training-Workshop on Resource Description

and Access held in August 2012 at the College of
St. Benilde, Manila

111 1# $aNational Training-Workshop on Resource Description

and Access $d(2012 :$cCollege of St. Benilde, Manila)

5. Creating Authority Records for Corporate Bodies

The authorized access point and the variant access point(s) of corporate bodies
are recorded in the authority record for corporate bodies.

5.1 Record the variant access point in MARC 400.

110 1# $Philippine Librarians Association

400 1# $aPhilippine Librarians Association, Inc.
400 1# $aPLAI.

5.2 The following elements are not required for inclusion in the authorized access
points but can be added to the authority record for corporate bodies:

5.2.1 Address of the Corporate Body (RDA 11.9)

Record the address of the corporate body’s headquarters or

offices, or an e-mail or internet address if needed to distinguish two
or more corporate bodies with the same name. Record it in MARC 371
following the format for the address of persons.

5.2.2 Language of the Corporate Body (RDA 11.8)

Record the language of the corporate body in MARC 377 following the
format in recording language of the person.

5.2.3 Field of Activity of the Corporate Body (RDA 11.10)

Record in MARC 372 the field of business in which a corporate body is

engaged, its area of competence, responsibility, jurisdiction, etc.

79
 110 1# $aNorth Atlantic Treaty Organization

372 ## $aThe North Atlantic Treaty Organization is a

political and military alliance of 26 countries from
North America and Europe committed to fulfilling the
goals of the North Atlantic Treaty Organizaton signed
on 4 April 1949.

5.2.4 Corporate History (RDA 11.11)

Record the information pertaining to the history of the corporate body
in MARC 678 in the authority record.

100 1# $aUniversity of the East.$bLibrary

678 0# $aUniversity of the East Library (formerly known as

the PCCBA Library) was established in April 1947 right
after the Philippine College of Commerce and
Business Administration was founded. The main
library was first built in the left wing of the Dalupan
Hall and was used until 1950 when it was moved to
the Dental Library bldg. In 1961 it was transferred
to the Library Museum building. During the years
that follow branch libraries were also maintained
in the different colleges and centers. In 1996, with
the emergence of information technology, the main
library was converted into a modern and first class
facility. It is now housed at the P.O. Domingo Center
for Information Technology (PODCIT).

6. Constructing Authorized Access Points for Conferences, Festivals, Etc.

Take note of the following when constructing an authorized access point for a
conference:

6.1 The elements of an authorized access point are recorded in the following
sequence: preferred name of the activity, number, date and location.

80
 111 2# $aPublic Consultation and Training Workshop on RDA
Policy and Action Plan for Philippine Libraries $n(2nd
: $d2014 : $cBacolod City)

111 2# $aPublic Consultation and Training Workshop on RDA

Policy and Action Plan for Philippine Libraries $n(3rd :
$d2014 : $cGeneral Santos City)

6.2 Omit indications of number or year(s) of convocation in the preferred name
but add frequency (e.g., Biennial Conference … ).

6.3 Omit year of convocation from name of an exhibition, fair, festival, but include
if resource is cataloged as a monograph.

6.4 Record the number of a conference using English ordinal numerals (e.g. 1st,
2nd, 3rd, etc.)

6.5 Do not give date or range of date of a conference if the resource is cataloged
as a serial.

6.6 No “rule of three” when sessions are held in three or more locations. Give all
locations separated by semicolons in access point.

6.7 If conference is held online, location is “Online”.

6.8 Omit location of conference if publication is cataloged as a serial.

D. Identifying Geographic Entities (RDA 11.13.1.3)

Names of geographic entities or place names are used as elements in constructing

authorized access points for corporate bodies in the following situations:

1. As an element used to differentiate between corporate bodies with the same

name.

110 1# $a Diamond Motor Corporation (Taytay, Rizal, Philippines), $eauthor.

110 1# $a Diamond Motor Corporation (Quezon City, Philippines), $eauthor.

81
 2. As an addition to other corporate names such as conferences, festivals, etc.

111 2# $aSymposium on K-12 $d(2013 :$c Manila)

111 2# $aAsian Games $d(2014 : $cIncheon, South Korea)

3. As the name of governments.

110 1# $a Philippines.$bProfessional Regulation Commission

110 1# $aMarinduque (Philippines).$bGovernor

4. As the name of communities that are not governments.

110 1# $aBaseco Compound (Manila, Philippines)

110 1# $aBonifacio Global City (Taguig, Philippines)

NOTE: Geographic names are also used as elements which are optionally added to the authorized access
points for persons and families.

82
CHAPTER 5
RECORDING RELATIONSHIPS
Primary relationships are the relationships between a work, expression, manifestation,
and item that are inherent to the FRBR definitions of those entities:

• The relationships between a work and an expression through which that work is
realized

• The relationship between an expression of a work and a manifestation that

embodies that expression

• The relationship between a manifestation and an item that exemplifies that

manifestation

A. Recording Relationships to Persons, Families, Corporate Bodies (PFCb) Associated

with a Resource

Record relationship designators such as editor, compiler, illustrator, translator,

arranger, performer, etc. to indicate the function performed by the PFCb in relation
to the resource and to find all resources associated with a particular person, family,
or corporate body. However, these designators may or may not be recorded in the
bibliographic record.

245 00 $aPains and gains :$ba study of overseas performing artists

in Japan : from pre-departure to reintegration /$cby the
Development Action for Women Network (DAWN) ; Jannis
T. Montanez, writer; Paulynn P. Sicam, Carmelita G. Nuqui,
editors
700 1# $aMontanez, Jannis T.,$ewriter.
700 1# $aSicam, Paulynn P.,$eeditor.
700 1# $aNuqui, Carmelita G.,$eeditor.

B. Recording Relationships to PFCb Associated with a Work

1. Record relationships to PFCb associated with a work as creators.

2. If there is more than one creator responsible for the work, only the creator
having principal responsibility named first in resources embodying the work or in
reference sources is required. However, it is recommended that other creators
should be identified by their specific function in the resource.

83
 Resource described as

Developing and implementing community-based monitoring and

information systems : the Global Workshop and the Philippine Workshop
Reports / writers: Mara Stankovich (Global Workshop Report) ; Chico
Carino, Maria Elena Regpala, Jo Ann Guillao, and Grace Balawag
(Philippine Workshop Report) ; editor, Raymond de Chavez.

100 1# $aCarino, Chico,$ewriter.

700 1# $aRegpala, Maria Elena,$ewriter.
700 1# $aGuillao, Jo Ann,$ewriter.
700 1# $aBalawag, Grace,$ewriter.
700 1# $aDe Chavez, Raymond,$eeditor.

3. Record appropriate relationship designator according to the function of the

creator, collaborator, and contributor.

Resource described as

Jose Rizal / a GMA Films Production ; produced by Butch Jimenez, Jimmy

Duavit and Marilou Diaz-Abaya ; directed by Marilou Diaz-Abaya.

245 00 $aJose Rizal/$ca GMA Films Production ; produced by Butch

Jimenez, Jimmy Duavit and Marilou Diaz-Abaya ; directed
by Marilou Diaz-Abaya
700 1# $aRegpala, Maria Elena,$ewriter.
700 1# $aGuillao, Jo Ann,$ewriter.
700 1# $aBalawag, Grace,$ewriter.

4. Record the relationship designator compiler to a person, family, corporate body

responsible for the compilation of works, either by one author or several authors.

84
 Resource described as

Filipino women : facts and figures / compiled and published by the

National Commission on the Role of Filipino Women

245 00 $aFilipino women :$bfacts and figures/$ccompiled and

published by
the National Commission on the Role of
Filipino Women

710 2# $aNational Commission on the

Role of Filipino Women,$ecompiler.

Resource described as

Paula’s book : selected writings of Paula Carolina Santos Malay / compiled

and edited by Odile Defrance Malay.

100 10 $aMalay, Paula Carolina Santos

700 1# $aMalay, Odile Defrance,$ecompiler,$eeditor.

5. Record the relationship designator associated with an expression such as

translator, arranger, transcriber, reporter, host, etc.

Resource described as

I-witness / hosted by Kara David

245 10 $aI-witness
700 1# $aDavid, Kara,$ehost.

6. Record appropriate relationship designator associated with manifestation such as

producers, publishers, and distributors and manufacturer.

85
 Resource described as

Obando land use map / produced under a cooperative undertaking

between the government of the Republic of the Philippines and the
government of Japan; distributed by National Mapping and Resource
Information Authority.

245 10 $aObando land use map /$cproduced under a cooperative

undertaking between the government of the Republic of the
264 2# Philippines and the government of Japan
$aManila :$bNational Mapping and Resource Information
Authority,$c1988.
710 2# $aNational Mapping and Resource Information Authority,
$edistributor.

7. Record relationship designator associated with an item such as owners, donors,

custodians, etc. in the Item record.

86
CHAPTER 6
RECORDING RDA ELEMENTS USING
THE MACHINE READABLE CATALOGING
(MARC21) FORMAT
MARC 21 is the most popular display format used among the Library Integrated System
(LIS) such as Destiny Library Manager, Millennium, Library.Solutions, Infolib, Libro, etc. in
the Philippines.

MARC 21 is:
• a “communication format”
• a structure in which data from one computerized catalog can be shared with
another computerized catalog
• a display format for catalogs
• not a cataloging code

A. Structure of a MARC Record

• Record leader – data elements that primarily provide information for the
processing of the record

• Directory – series of entries that contain the tag, length, and starting location of
each variable field within a record, the character position will be represented by
the character $ and #(for blank space)

B. Subfield Codes

All the data in each field (beginning with 010 field) is divided into subfields, each of
which is preceded by a delimiter (usually a lower case letter) – subfield code combina-
tion. Each subfield code is preceded by a delimeter represented by the character $ (or
any other character, e.g., |, I, etc.).

Most frequently used TAG Fields – into which data elements or bibliographic informa-
tion, access points and descriptive cataloging are entered, encoded, and recorded.

C. Tags

Tags are 3-digit numbers. The tags are sometimes followed by the names of the fields

87
 they represent. If a tag can appear more than once in one bibliographic record, some
fields/elements are repeatable and some are not. If it can only be used once, it is la-
beled non-repeatable (NR). Each tag makes use of indicators and subfields.

All MARC fields consist of a three-digit TAG

• 100 Main entry – personal name
• 245 Title statement
• 264 Publication, distribution, etc. (imprint)
• 300 Physical description

D. Indicators

Indicators are one-digit numbers. Beginning with the 010 field, every field—following
the tag-- are two character positions, one for Indicator 1 and one for Indicator 2. The
indicators are not defined in all fields. When an indicator is undefined, the character
position will be represented by the character # (for blank space).

The following is a summary of the MARC21 tags used most frequently by Philippine
libraries in entering data elements for bibliographic records.

1. 020 International Standard Book Number -- (ISBN)

• Repeatable (R)
• Record the ISBN in the MARC 020 field.
• Indicators are undefined.

The subfields used most often are:

$a -- International Standard Book Number

$c -- Terms of availability (often a price)
$z – Cancelled/invalid ISBN (R)

Example:

020 ## $a971101064X

2. 040 Cataloging source – Not Repeatable (NR)

• Provide the cataloging source in the MARC 040 field.

• Indicators are undefined.
• The subfields used most often are:

88
 The subfields used most often are:

$a -- Original cataloging agency
$c -- Transcribing agency
$d -- Modifying agency (R)

Example:

040 ## $aDLC $cNLP

3. 100 Main entry -- Personal name -- (primary author) (NR; there can be only one
main entry)

• Record the main entry for personal name in the MARC 100 field.
• Indicator 1 specifies the type of personal name entry element:
0 -- Forename
1 -- Surname
3 -- Family name
Indicator 2 is undefined.

The subfields used most often are:

$a -- Personal name
$b -- Numeration
$c -- Titles and other words associated with a name (R)
$q -- Fuller form of name
$d -- Dates associated with a name (generally, year of birth and death)

Example:

100 1# $aLaurel, Jose P. $q(Jose Paciano), $d1891-1959.

4. 110 Main entry -- Corporate body – (primary author)

• Record the main entry for corporate name in the MARC 110 field.
• Indicator 1 specifies the type of corporate name entry element:
• 0 – Inverted name
• 1– Jurisdiction name
• 2– Name in direct order

89
 • The inverted name is very uncommon
• Indicator 2 is undefined.

There are many subfields available for use, but the most common are:

$a -- Corporate name or jurisdiction name as entry element (NR)

$b -- Subordinate unit (R)

Example:

110 2# $aPhilippine Association of Academic/Research Librarians.

110 2# $aLyceum of the Philippines University.$bCollege of Arts and Science.

Here, the correct format for a jurisdiction with subordinate body is shown:

Example:

110 1# $aPhilippines.$bProfessional Regulation Commission.

110 1# $aPhilippines.$bPhilippine Navy.

5. 111 Main entry -- Conferences and other meetings (primary author)

• Record the main entry for conferences and other meetings in the MARC 111
field.
• Indicator1 specifies the type of conferences and other meetings entry
element:

0 – Inverted name
1 – Jurisdiction name
2 – Name in direct order
Indicator 2 is undefined.
Again, the inverted name is very uncommon.

Of the many subfields available, the most common are:

$a -- Meeting/conference or jurisdiction name
$n -- Number of meeting

90
 $d -- Date of meeting
$c -- Location of meeting/conference

Example:

111 2# $aNational Electronic Conference $n(6th : $d2014 : $cManila, Philippines)

6. 130 Main entry -- Uniform title (NR)

• Record the main entry for uniform title in the MARC 130 field.
• Indicator 1 specifies the non-filing characters
• 0-9 – defines the number of nonfiling characters present (for initial articles,
including spaces)
• Indicator 2 is undefined.

The subfields used most often are:

$a -- Uniform title
$p -- Name of part/section of a work (R)
$l -- Language of a work
$s -- Version
$f -- Date of a work

Example:

130 0# $aBible. $lEnglish. $sAuthorized.

130 0# $aNoli Me Tangere. $lEnglish.

7. 240 Uniform title (NR)

• Record the uniform title in the MARC 240 field.

• Indicator 1 specifies that the uniform title is printed or displayed
• 0 -- the title is not printed or displayed
• 0-9 -- Number of nonfiling characters present (for initial articles, including
spaces)

91
 The subfields used most often are:

$a -- Uniform title
$l -- Language of a work
$f – Date of a work

Example:

240 10 $aHarry Potter and the prisoner of Azkaban. $lFrench. $f2012.

8. 245 Title Statement (NR)

• Record the title statement in the MARC 245 field.

• Indicator 1 specifies a title added entry
• 0 -- means that there is no title added entry; also indicates that the main entry
is under the title because there is no author given.
• 1 -- means there is a title added entry; also means that there is an author given
in 1XX.
• Indicator 2 specifies the nonfiling characters
• 0-9 Number of nonfiling characters present, including spaces; usually zero,
except when the title begins with an article a, an, the or equivalent in other
languages.

The subfields used most often are:

$a -- Title proper
$p -- Name of part/section of a work (R)
$b -- Remainder of title (subtitles, etc.)
$c -- Remainder of title page /Statement of responsibility

Example:

245 14 $aThe gift of Grace: $bher persona rhetoric leadership / $c Celia Hernando
Tobia-Bulan.

111 2# $aNational Electronic Conference $n(6th : $d2014 : $cManila, Philippines)

92
 9. 246 Varying form of title (R)

• Record the varying form of title in the MARC 246 field.

• Indicator 1 specifies that there is a note with a title added entry
• 1 -- means to display the note and index the variant title
• 3 -- means there is no note with a title added entry
• Indicator 2 specifies the type of title such as:
• # -- No information provided
• 0 -- Portion of title
• 1 -- Parallel title
• 4 -- Cover title
• 8 -- Spine title (used with $i (display text) when a special display is needed)

The subfield used more often is:

$a -- Title proper

Example:

245 10 $aIFRS/PFRS for SMEs / $cAlliance of Accounting and Auditing Researchers

246 1# $aInternational/Philippine Financial Reporting Standard for Small and
Medium-sized Entities

245 10 $a12 little things every Filipino can do to help our country / $cAlexander L.
Lacson.
246 1# $aTwelve little things every Filipino can do to help our country.

10. 250 Edition statement (NR)

• Record the edition statement in the MARC 250 field.

• Indicators are undefined.

The subfield used most often:

$a -- Edition statement

Example:

250 ## $aFourth edition.

250 ## $a2nd revised edition.
250 ## $aNew edition.

93
11. 264 Publication, distribution, etc. (Imprint) (R)

• Record the publication, distribution, etc. in the MARC 264 field.

• Indicator 1 specifies the sequence of publishing statements
• # -- No information provided
• Indicator 2 is undefined

The subfields used most often are:

$a -- Place of publication, distribution, etc. (R)

$b -- Name of publisher, distributor, etc. (R)
$c -- Date of publication, distribution, etc. (R)

Example:

264 ## $aManila : $bRex Book Store, $c2005.

12. 300 Physical description (R)

• Record the physical description in the MARC 300 field.

• Indicators are undefined.

The subfields used most often are:

$a -- Extent (number of pages)

$b -- Other physical details (usually illustration information)
$c -- Dimensions (cm) (R)
$e -- Accompanying material (for example “teacher’s guide” or “manual”)

Example:

300 ## $a95, [9] pages : $billustration ; $c18 cm + $e1 game (one sheet, folded)

94
13. 336 Content type

• Record the content type in the MARC 336 field.

• Indicators are undefined.

The subfields used most often are:

$a -- content type
$2 -- rda content

Examples:

336 ## $atwo-dimensional moving image $2rdacontent

336 ## $atext $2rdacontent

14. 337 Media type

• Record the media type in the MARC 337 field.

• Indicators are undefined.

The subfields used most often are:

$a -- media type
$2 -- rda media

Examples:

337 ## $aunmediated $2rdamedia

15. 338 Carrier type

• Record the carrier type in the MARC 338 field.

• Indicators are undefined.

The subfields used most often are:

$a -- carrier type
$2 -- rdacarrier

95
 Examples:

338 ## $avideodisc $2rdacarrier

338 ## $avolume $2rdacarrier

16. 440 Series statement / Added entry -- Title (R)

• Record the series statement in the MARC 440 field.

• Indicator 1 is undefined.
• Indicator 2 specifies nonfiling characters
• 0-9 -- Number of nonfiling characters present (for initial articles, including
spaces)

The subfields used most often are:

$a -- Title
$v -- Volume number

Examples:

440 #0 $aThird U.P. public lectures on the Philippine presidency and

administration ;$v2
440 #0 $aUbod new authors series ;$v2


17. 490 Series statement (No added entry is traced from field) (R)

• Record the series statement (no added entry is traced from field) in the MARC
490 field.
• Indicator 1 specifies whether series is traced
• 0 -- means the series has not been traced
• 1 -- means the series has been traced differently
• Indicator 2 is undefined.

The subfields used most often are:

$a -- Series statement (R)
$v -- Volume number (R)

96
 Examples:

490 1# $aChicken soup for the soul

18. 500 General note (R)

• Record the general note in the MARC 500 field.

• Indicators are undefined.

The subfield used most often is:

$a -- General note is used when no specialized note field has been defined
for the information.

Examples:

500 ## $aIncludes index.

500 ## $aTranslated from Spanish
500 ## $aImprint stamped on verso of title page

19. 501 “With” note

• Record the “with” note in the MARC 501 field.

• Indicators are undefined.

The subfield used most often is:

$a -- “With” note

Examples:

501 ## $aWith: Saloobin : Sagot ni Hen. Emilio Aguinaldo sa mga paratang ng

dakilang lumpo / anotasyon at pagsasalin ni Emmanuel Franco Calairo

97
20. 504 Bibliography, etc. note (R)

• Record the bibliography, etc. note in the MARC 504 field.

• Indicators are undefined.

The subfield used most often is:

$a -- Bibliography, etc. note

Examples:

504 ## $aBibliography: p.238-239.

504 ## $aIncludes bibliographic references and index.

21. 505 Formatted contents note (R)

• Record the formatted contents note in the MARC 505 field.

• Indicator 1 specifies the type of contents note
• 0 -- means there are complete contents
• 1 -- means there are incomplete contents (used with multivolume set when
some volumes are not yet published)
• 2 -- means there are partial contents
• Indicator 2 specifies the level of content designation
• # -- Basic

The subfield used most often is:

$a -- Formatted content note

Examples:
505 0# $adisc 1. Episode 1, Crisostomo Ibarra ; Episode 2, Sisa ; Episode 3,
Dito po sa amin. disc 2. Episode 4, Ang baliw ay pantas ; Episode 5,
Nagdidilim ang langit ; Episode 6, Haka-haka at kuro-kuro. disc 3.
Episode 7, Kaibigang lihim ; Episode 8, Katwiran at kapangyarihan ;
Episode 9, Pagbubunyag. disc 4. Episode 10, Bayan o sarili ; Episode
11, Ama ng ikakasal. disc 5. Episode 12, Noche Buena ; Episode 13,
Pasko.

98
 22. 520 Summary, etc. note (R)

• Record the summary, etc. note in the MARC 520 field.

• Indicator 1 specifies the display constant controller
• # -- means the summary
• 1 -- means the review
• 2 -- means the scope and content
• 3 -- means the abstract
• Indicator 2 is undefined

The subfields used most often are:

$a -- Summary, abstract, or annotation

$b -- Expansion of summary note

Examples:
520 ## $aThe story follows the life of low I.Q. Forrest Gump (Tom Hanks)
and his meeting with the love of his life Jenny. The film chronicles his
accidental experiences with some of the most important people and
events in America from the late 1950’s through the 1970’s including a
meeting with Elvis Presley, JFK, Lyndon Johnson, Richard Nixon, fighting
in Vietnam, etc. The problem is, he doesn’t realize the significance of
his actions. Forrest comes to embody a generation.

23. 521 Target audience note

• Record the target audience note in the MARC 521 field.

• Indicator 1 is used to indicate different levels of audience
• Blank --General audience note
• 0 -- Reading grade level
• 1 -- Interest age level
• 2 -- Interest grade level
• 3 -- Special audience characteristics
• 3 -- Motivation/interest level
• Indicator is undefined.

The subfield used most often is:

$a -- pertains to the age level at which the item will most likely be of
interest.

99
 Examples:

521 1# $a008-012 [The item is of interest to those aged 8-12]

521 1# $aInterest age level: 8-12.

24. 534 – Original version note

• Record the original version note in the MARC 534 field.

• Indicators are undefined.

The most commonly used subfields are:

$p -- Introductory phrase
$c -- Publication of the original
$t -- title of the original

Examples:

534 # $pOriginally published as: $tIbong Adarna $cManila : KATHA Publishing Co.,
1976.

25. 600 Subject added entry -- Personal name (R)

• Record the personal name subject added entry in the MARC 600 field.
• Indicator 1 specifies the type of personal name entry element
• 0 -- Forename
• 1 -- Surname (this is the most common form)
• 3 -- Family name
• Indicator 2 specifies the subject heading system/thesaurus (identifies the
specific list or file which was used)
• 0 -- Library of Congress Subject Headings
• 1 -- LC subject headings for children’s literature
• 4 -- Source not specified
• 7 -- Source specified in subfield $2 (for Sears list also)

100
 The subfields used most often are:

$a -- Personal name (surname and forename)

$b -- Numeration
$c -- Titles and other words associated with a name (R)
$q -- Fuller form of name
$d -- Dates associated with a name (generally, year of birth)
$t -- Title of a work
$v -- Form subdivision (R)
$x -- General subdivision (R)
$y -- Chronological subdivision (R)
$z -- Geographic subdivision (R)
$2 -- Source of heading or term (used with 2nd indicator of 7)

Examples:

600 10 $aAquino, Benigno S.,$d1932-1983.

26. 610 Subject added entry -- Corporate name (R)

• Record the corporate name subject added entry in the MARC 610 field.
• Indicator 1 specifies the type of corporate name entry element
• 0 -- Inverted name
• 1 -- Jurisdiction name
• 2 -- Name in direct order
• Indicator 2 specifies the subject heading system/thesaurus
• See indicator 2 under 600

The subfields used most often are:

$a -- Corporate name or jurisdiction name as entry element

$b -- Subordinate unit (R)
$v -- Form subdivision (R)
$x -- General subdivision (R)
$y -- Chronological subdivision (R)
$z -- Geographical subdivision (R)
$2 -- Source of heading or term (used with 2nd indicator of 7)

101
 Examples:

610 10 $aMeralco (Firm)

610 10 $aPhilippine Constabulary Band $xHistory

27. 650 Subject added entry – Topical term (R)

• Record the topical term subject added entry in the MARC 650 field.
• Indicator 1 specifies the level of subject
• # -- means that there is no information provided
• Indicator 2 specifies the list or file of subject heading system/thesaurus used
• 0 -- Library of Congress Subject Headings
• 1 -- LC subject headings for children’s literature
• 4 -- Source not specified
• 7 -- Source specified in subfield $2 (for Sears list also)

The subfields used most often are:

$a -- Topical term
$v -- Form subdivision (R)
$x -- General subdivision (R)
$y -- Chronological subdivision (R)
$z -- Geographic subdivision (R)
$2 -- Source of heading or term used with 2nd indicator of 7)

Examples:

650 #0 $aPhilippine literature $xBook reviews

650 #0 $aSpeeches, addresses etc. $zPhilippines

28. 651 Subject added entry – Geographic name (R)

• Record the geographic name subject added entry in the MARC 651 field.
• Indicator 1 is undefined.
• Indicator 2 specifies the subject heading system/thesaurus.

102
 The subfields used most often are:

$a -- Geographic name
$v -- Form subdivision (R)
$x -- General subdivision (R)
$y – Chronological subdivision (R)
$z -- Geographic subdivision (R)
$2 -- Source of heading or term (used with 2nd indicator of 7)

Examples:

651 ## $aPhilippines $vHistory

29. 700 Added entry -- Personal name (R)

• Record the personal name added entry in the MARC 700 field.
• Indicator 1 specifies the type of personal name entry element
• 0 -- Forename
• 1 -- Surname
• 3 -- Family name
• Indicator 2 specifies the type of added entry
• # -- means that there are no information provided
• 2 -- means analytical entry

The subfields used most often are:

$a -- Personal name
$b -- Numeration
$c -- Titles and other words associated with a name (R)
$q -- Fuller form of name
$d -- Dates associated with a name (generally, year of birth)
$e -- Relator term (such as illustrator) (R)
$4 – Relator code (R)

Examples:

100 1# $aPamintuan, Ann Tiukinhoy $eauthor.

700 1# $aReyes Cid $econtributing writer.
700 1# $aFlores, Partick D. $econtributing writer.
700 1# $aColayco, Tina P. $econtributing writer.
700 1# $aOshima, Neal $ephotographer.
700 1# $aColayco, Tina P. $eexecutive and creative editor.

103
 700 1# $aGarcia, Katrina $edesigner.
700 1# $aPamintuan, Jo-ann T. $eillustrator.
700 1# $aArquiza, Jacky $emanaging editor.
700 1# $aCanuel, Imelda $eassociate editor.
700 1# $aSingson, Karen $ecopy editor.
700 1# $aAbrina, Elma $epublication editor.
700 1# $aCamagay, Cyndi $epublication editor.

30. 710 Added entry – Corporate name (R)

• Record the corporate name added entry in the MARC 710 field.
• Indicator 1 specifies the type of corporate name entry element
• 0 -- Inverted name
• 1-- Jurisdiction name
• 2 -- Name in direct order
• Indicator 2 specifies the type of added entry.
• # -- means that there is no information provided
• 2 -- means analytical entry

The subfields used most often are:

$a -- Corporate name or jurisdiction name as entry element

$b -- Subordinate unit (R)

Examples:

110 2# $aNational Committee on Resource Description and Access

710 2# $aNational Library of the Philippines
710 2# $aPhilippine Association of Academic/Research Librarians
710 2# $aNational Commission on Culture and the Arts. $bNational Committee
for Library and Information Service

31. 800 Series added entry -- Personal name (R)

• Record the personal name series added entry in the MARC 800 field.
• Indicator 1 specifies the type of personal name entry element
• 0 -- Forename
• 1 -- Surname

104
 • 3 -- Family name
• Indicator 2 is undefined.

The subfields used most often are:

$a -- Personal name
$b -- Numeration
$c -- Titles and other words associated with a name (R)
$q -- Fuller form of name
$d -- Dates associated with a name (generally, year of birth)
$t -- Title of a work (the series)
$v -- Volume number

Example:

800 1# $aAbueva, Jose V., $d1928- $tU.P. Public lectures on the Aquino
administration and the post- EDSA government (1986-1992); $v2

Figure 1. Example of a complete RDA Bibliographic Record

Leader 000 01184cam a2200301 a 4500

Contr Num 001 12615007
Date & time 005 20030115091814.0
Gen Info 008 010926s2001 ph ab b 000 0 eng
Syst Contr Num 035 __ $a(DLC) 2001360345
LCCN 010 __ $a2001360345
ISBN 020 __ $a971101064X
Source of Acquisition 037 __ $bLibrary of Congress -- Jakarta Overseas Office
$cP220.00
Cataloging source 040 __ $a DLC $cDLC
Authentication 042 __ $alcode
Geog area 043 __ $aa-ph---

105
LC Call num 050 00 $aGN495.4 $b.C67 2001
Primary Access Point 100 10 $aGoda, Toh
(Person)
Title 245 10 $aCordillera : $bdiversity in culture change :
social anthropology of hill people in northern
Luzon, Philippines / $cToh Goda.
Publication 264 1 $aQuezon City, Philippines : $bNew Day
Publishers, $c©2001.
Description 300 __ $axviii, 157 pages : $billustrations, maps ; $c23
cm.
Content type $atext $2rda content
Media type $aunmediated $2rda carrier
Carrier type $avolume $2rdamedia
Bibliog note 504 __ $aIncludes bibliographical references (p. [153]-
157).
Subj : corp name 610 20 $aCordillera Resource Center (Philippines)
$xSocial conditions.
Subj: topical 650 _0 $aEthnology $zPhilippines.
Subj: topical 650 _0 $aMinorities $zPhilippines $xSocial conditions.
Subj: geogr 651 __ $aCordillera (Philippines) $xSocial life and
customs

List of other fields often seen in MARC records

IXX – Main entries

100 – Personal name main entry
110 – Corporate name main entry
111 – Meeting name main entry
130 – Uniform title main entry
240 – Uniform title
245 – Title statement
246 – Varying form of title
250 – Edition statement
256 – Computer file characteristics
264 – Publication, distribution, etc.
300 – Physical description
336 – Content type
337 – Media type
338 – Carrier type
4XX – Series statement
440 – Series statement/series added entry
490 – Series statement

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5XX – Notes
500 – General note
501 – “With” note
502 – Dissertation note
504 – Bibliography note
505 – Formatted content note
506 – Restrictions on access note
508 – Credits note
520 – Summary note
6XX – Subject headings
600 – Personal name subject heading
610 – Corporate name subject heading
611 – Meeting name subject heading
630 – Uniform title subject heading
650 – Topical subject heading
651 – Geographic subject heading
655 – Genre/form index term
7XX – Added entries
700 – Personal name added entry
710 – Corporate name added entry
711 – Meeting name added entry
730 – Uniform title added entry
740 – Uncontrolled related/analytical title added entry
8XX – Series added entries
800 – Personal name series added entry
810 – Corporate name series added entry
811 – Meeting name series added entry
830 – Uniform title series added entry
856 – Electronic location and access
900 – Local information

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Part III
Examples of RDA Bibliographic and
Authority Records

108
EXAMPLES OF RDA BIBLIOGRAPHIC AND
AUTHORITY RECORDS
The examples included here are presented in MARC format since it is the most mature
and the most popular among library display formats. MARC’s data elements provide rich
details, simple and specialized description, and it evolves with libraries’ changing needs.

A. Bibliographic Records

Example A.1: Printed Book :Prosa selecta, narraciones y ensayos– Jose Rizal
(Source: LC online catalog)

000 01323cam a2200337 i 4500

001 17416230
005 20130522063913.0
008 120731s2012 sp a b 000 0 spa
010 ## $a 2012512282
020 ## $a 9788479627416
035 ## $a (SP-BaPL)pu120536364
040 ## $a DLC $b eng $c DLC $e rda $d DLC
042 ## $a pcc
050 00 $a PQ8897.R5 $b A6 2012
100 1# $a Rizal, José, $d 1861-1896.
240 10 $a Prose works. $k Selections
245 10 $a Prosa selecta, narraciones y ensayos / $c José Rizal ; edición de Isaac
DonosoJiménez.
264 #1 $a Madrid : $b Verbum, $c 2012.
300 ## $a c, 282 pages : $b illustrations ; $c 20 cm.
336 ## $a text $2 rdacontent
337 ## $a unmediated $2 rdamedia
338 ## $a volume $2 rdacarrier
490 0# $a Verbum mayor. SerieClásica
504 ## $a Includes bibliographical references (pages lxxxv-lxxxvii).
650 #0 $a Philippine literature (Spanish) $y 19th century.
700 1# $a Donoso, Isaac, $e editor of compilation.
856 42 $3 Publisher description $u http://www.loc.gov/catdir/enhancements/
fy1307/2012512282-d.html
923 ## $d 20120731 $n 181901 $s SP-BaPL

109
Example A.2: Printed Book: Reportage on the Marcoses – Quijano de Manila
(Source: LC Online Catalog)

000 00990cam a22002897i 4500

001 17834442
005 20140521035457.0
008 130801s2013 ph 000 0 eng
906 ## $a 7 $b cbc $c origode $d 4 $e ncip $f 20 $g y-gencatlg
925 0# $a acquire $b 1 shelf copy $x policy default
955 ## $c wj46 2013-08-02 to CALM
010 ## $a 2013307052
020 ## $a 9789712728174
040 ## $a DLC $b eng $c DLC $e rda
042 ## $a lcode
050 00 $a MLCS 2012/01252 (D)
100 1# $a Joaquin, Nick, $e author.
245 10 $a Reportage on the Marcoses, 1964-1970 / $c Quijano de Manila.
264 #1 $a Mandaluyong City, Philippines, $b Anvil Publishing Inc., $c [2013]
264 #4 $c ©2013
300 ## $a 233 pages ; $c 21 cm
336 ## $a text $2 rdacontent
337 ## $a unmediated $2 rdamedia
338 ## $a volume $2 rdacarrier
546 ## $a In English.
520 ## $a Essays on the lives of Imelda and former President Ferdinand Marcos
covering his political career, their courtship from 1964 to 1970.
985 ## $e ODE-jk

Example A.3: Periodical (Serial)

010 ## $a92945688 $z 89028628

012 ## $a-3-7-1003074110-p----
022 ## $a0116-4848 |l 0116-4848
035 ## $a(OCoLC)ocm20655354
037 ## $bCollege of Mass Communication, University of the Philippines, Plaridel
Hall, UP Campus, Quezon City, Philippines.
050 00 $aP92.P5$bP47
245 00 $aPhilippines communication journal.
246 00 $aPCJ
264 ## $aQuezon City :$bInstitute of Mass Communication, University of the
Philippines,$c1986-
300 ## $avolumes ;$c26 cm.
310 ## $aQuarterly
336 ## $a text $2 rdacontent
337 ## $a unmediated $2 rdamedia

110
338 ## $a volume $2 rdacarrier
362 0# $aVolume 1, number 1 (Dec. 1986)-
515 ## $aNo issues published June 1988-June 1989.
550 ## $aVolume 2, no. 7 (Sept. 1989)- issued by: College of Mass
Communication, University of the Philippines.
610 20 $aUniversity of the Philippines.
650 #0 $aMass media$zPhilippines$vPeriodicals.
650 #0 $aCommunication$z Philippines$vPeriodicals.
710 2# $aUniversity of the Philippines.$bInstitute of Mass Communication.
710 2# $aUniversity of the Philippines.$bCollege of Mass Communication.

Example A.4. Printed Book with Accompanying CD (Computer Disc) : Fire and mud

010 ## $a 96033410
020 ## $a 0295975857 (Seattle : alk. paper)
040 ## $a DLC $c DLC $d DLC
043 ## $a a-ph---
050 00 $a QE523.P56 $b F57 1996
082 00 $a 551.2/1/095991 $2 20
245 00 $a Fire and mud : $b eruptions and lahars of Mount Pinatubo,
Philippines / $c edited by Christopher G. Newhall, Raymundo S.
Punongbayan.
264 ## $a Quezon City : $b Philippine Institute of Volcanology and Seismology ;
$a Seattle : $b University of Washington Press, $c 1996.
300 ## $a xviii, 1126 pages : $b illustrations (some color); maps ; $c 28 cm. + 1
computer disc.
336 ## $a text $2 rdacontent
337 ## $a unmediated $2 rdamedia
337 ## $a computer $2 rdamedia
338 ## $a volume $2 rdacarrier
338 ## $a computer disc $2 rdacarrier
504 ## $a Includes bibliographical references.
651 #0 $a Pinatubo, Mount (Philippines)
650 #0 $a Lahars $z Philippines $z Pinatubo, Mount, Region.
700 1# $a Newhall, Christopher G.
700 1# $a Punongbayan, Raymundo.

Example A.5: Audio CD carrying Songs by a Filipino Artist: Cris Villonco

010 ## $a 2002557407
024 1# $a 743217785123
028 02 $a MRCD 141 $b Musiko Records
035 ## $a (DLC)12632537

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040 ## $a DLC $c DLC
050 00 $a SDA 41859
100 1# $a Villonco, Cris.
245 12 $a A girl can dream / $c Cris Villonco.
264 ## $a [Philippines?] : $b Musiko Records, $c p2000.
300 ## $a 1 sound disc : $b digital ; $c 4 3/4 in.
336 ## $a sounds $2rdacontent
337 ## $a audio $2rdamedia
337 ## $a computer $2rdamedia
338 ## $a computer disc $2rdacarrier
505 0# $a It’s you (the problem is you) -- A girl can dream -- Askin’ the stars --
etc.

Example A.6. DVD of the film “Ang Tanging Ina Mo”

010 ## $a 2011308286
040 ## $a DLC $c DLC $d DLC $e amim $d DLC
041 1# $a tgl $b eng
042 ## $a lcode
245 04 $a Ang tanging Ina mo / $c Star Cinema ABS-CBN Film Productions, Inc.,
Star Home Video ; executive producers, Charo Santos-Concio, Malou N.
Santos ; directed by Wenn V. Deramas ; story-screenplay, Mel
Mendoza-Del Rosario.
257 ## $a Philippines.
264 ## $a Diliman, Quezon City : $b Star Recording, $c c2011.
300 ## $3 viewing copy. $a 1 videodisc of 1 (DVD) (105 min.) : $b sound, color. ;
$c 4 3/4 in.
336 ## $a two-dimensional moving image $2rdacontent
337 ## $avideo $2rdamedia
337 ## $acomputer $2rdamedia
338 ## $acomputer disc $2rdacarrier
490 0# $a Certified blockbuster hit
508 ## $a Director of photography, Sherman Phil T. So ; film editor, Marya
Ignacio ; sound, Aurel Bilbao ; musical director, Jessie Lasaten.
511 1# $a Ai-Ai Delas Alas (Ina Montecillo), Eugene Domingo (Rowena),
Marvin Agustin, Nikki Valdez, Carlo Aquino, Alwyn Uytingco, Shaina
Magdayao and Eugene Domingo ; with special participation of Jestoni
Alarcon, Dennis Padilla, DJ Durano and Tonton Gutierrez ; special
guest appearance, Cherrie Pie Picache ; introducing Owie Boy Gapuz
and Xyriel Manabat ; also starring, Rafael Rosell, Kaye Abad, Jon Avila,
Empoy Marquez, Marc Acueza, Serena Dalrymple, Jiro Manio, Yuuki
Kadooka, Janella and Bianca Calma.

112
546 ## $a In Tagalog with English subtitles.
520 ## $a Wacky yet very emotive story of how the world’s most renowned
mother Ina Montecillo spends the remaining days of her life with her
best friend Rowena & her children now that she is dying. When she
learns that everyone is facing respective uncontrollable problems,
she embarks on a journey of involving herself to their lives and does
everything to help them, only to realize in the end, as every situation
gets worse, she has no other option to help them but to face the
truth that she is dying and to finally let them go.
500 ## $a Summary taken from container.
586 ## $a Received Metro Manila Film Festival awards for best picture, best
actress, best director, best story, best screenplay, best supporting actress,
Gender Sensitivity Award, best musical score, and best child performer in
2010.
541 ## $c purchase.
655 #7 $a Fiction films.

Example A.7 : Compact Disc (CD) containing a multivolume resource : Filipino Heritage

050 00 $aDS668$b.F5
245 00 $aFilipino heritage :$bthe making of a nation /$c[editor-in- chief, Alfredo
R. Roces, associate editors, Gilda Cordero- Fernando, Carlos Quirino,
sub-editor, Manuel C. Gutierrez ; distributed by Felta].
246 #4 $a The making of a nation
264 #2 $a[Cubap, Quezon City] :$bFelta Multi-Media Inc.,$c[2004]
264 #4 $c©2004
300 10 $a10 computer discs :$bchiefly illustrations (some color) ; $c4 3/4 in.
+$e1 booklet (31 pages ; 13 cm.)
336 ## $a text$2rdacontent
337 ## $a computer$2rdamedia
338 ## $a computer disc$2rdacarrier
500 ## $aIncludes Adobe Acrobat reader inside.
505 0# $aContents: v. 1. The$tstone age in the Philippines$g--v. The$tmetal
age in the Philippines$g--v. 3. The$tage of trade and contacts$g--v.
4. The$tSpanish colonial period,16th century$g--v. 5. The$tSpanish
colonial period, 17th/18th centuries$g--v. 6. The$tSpanish colonial
period, 18th/19th centuries$g--v. 7. The$tSpanish colonial period, late
19th century$g--v. 8. The$tperiod of armed struggle, 1896-1900$g--v.
9. The$tAmerican colonial period, 1900-1941$g--v. 10. The$tbirth of a
nation, 1941-1946.
520 8# $a”FILIPINO HERITAGE --is an attempt at presenting the making of the
Filipino nation in the light of the latest findings by the most authoritative
scholars on the Philippines and Southeast Asia”--Container.
538 ## $aMinimum system requirements: Pentium class processor, Microsoft
Windows 98 SE, Windows ME or Windows XP, 64 MB of RAM, 60MB of

113
 available hard-disk space, Internet Explorer 5.01 greater is required.
538 ## $a CD-ROM.
651 #0 $aPhilippines$xHistory$y1946-1986.
651 #0 $aPhilippines$xHistory$vPictorial works
700 1# $aRoces, Alfredo R.
700 1# $aFernando, Gilda Cordero
700 1# $aQuirino, Carlos
700 1# $aGutierrez, Manuel C.
700 2# $aFelta Multi-media
740 02 $aBirth of a nation : war baby.
740 42 $aThe Stone age in the Philippines : the search for early man.
740 42 $aThe Metal age in the Philippines : the foundations of the society.
740 42 $aThe age of trade and contact : visitors from across many seas
740 42 $aThe Spanish colonial period : the day of the conquistador
740 42 $aThe Spanish colonial period under the church bells
740 42 $aThe Spanish colonial period : roots of national identity
740 42 $aThe Spanish colonial period : the awakening
740 42 $aThe period of armed struggle : night of heroes
740 42 $aThe American colonial period : under the school bell

Example A.8: DVD carrying a Television Program : Tipong Pinoy

050 00 $aDS674$b.T499 1998

245 #0 $aTipongPinoy$h[videorecording] :$bCavite in history / $c[production]
National Commission for Culture and the Arts.
264 ## $aManila :$bNational Commission for Culture and the Arts,$c 1998.
300 ## $a 1 videodisc of (DVD) (ca. 24 minutes) :$bsound color ;$c4 3/4
in.$3viewing copy.
500 ## $aSummary taken from container.
520 ## $aA television program about Cavite and the Philippine Revolution of
1896. It also includes a short speech by President Fidel V. Ramos.
546 ## $aIn Tagalog.
650 #0 $aCavite$xHistory.
710 2# $aNational Commission on Culture and the Arts (Philippines)
710 2# $aGMA Network, Inc.

Example A.9 : Online Resource – E-book

050 00 $aHN713$b.C4 2012eb

100 1# $aClarke, Gerard,$d1965-
245 10 $aCivil society in the Philippines :$btheoretical, methodological and
policy debates $cGerard Clarke
264 #1 $aMilton Park, Abingdon, Oxon :$bRoutledge,$c[2012]
300 ## $a1 online resource (xxiv, 257 pages) :$billustrations, maps.

114
336 ## $atext$2rdacontent
337 ## $acomputer$2rdamedia
338 ## $aonline resource$2rdacarrier
490 1# $a Rethinking Southeast Asia ;$v11
504 ## $a Includes bibliographical references and index.
505 0# $a Civil society, democracy and (in)equality -- Civil society and the
challenge of statistical capture -- The shaping of Philippine civil society in
legislation and government policy -- The statistical contours of Philippine
civil society -- The social origins of Philippine civil society, 1571-1946 --
The social consolidation of Philippine civil society, 1946-2010.
520 ## $a”Using the case study of the Philippines, this book provides a
path-breaking account of civil society. Critically engaging with
theoretical, methodological and policy debates on the analysis of civil
society in the development studies, political science and sociology
literature, it offers a comprehensive, multi-disciplinary,
empirically-based, and national-level portrait of civil society. In chal-
lenging the widespread belief that civil society is an institutional arena
in which the poor and marginalized can challenge and reverse their
social, economic and political disempowerment, the book argues that
civil society is characterised by structural inequalities that echo spatial
and income inequalities. It thus compounds poverty and primarily
empowers
urban-based professionals and their families. Focusing on the
Philippines, a country renowned for a vibrant civil society which first
emerged under American colonial rule (1898-1946) and which
re-emerged from 1986 after 14 years of authoritarian rule, the book
traces the reasons for this extensive civil society and it’s [sic]
political, economic and social implications, and draws comparison to
other developing countries”--Supplied by publisher
588 ## $aDescription based on print version record.
650 #0 $aCivil society$zPhilippines.
650 #0 $aSocial justice$zPhilippines.
650 #0 $aPower (Social sciences)$zPhilippines.
650 #0 $aEconomic development$xSocial aspects$zPhilippines.
651 #0 $aPhilippines$xSocial conditions
655 #4 $aElectronic books.
776 08 $iPrint version:$aClarke, Gerard, 1965-$tCivil society in the
Philippines.$dMilton Park, Abingdon, Oxon ; New York, NY : Routledge, 20
12$z9780415572729$w(DLC)2012014950 $w(OCoLC)641536369
830 #0 $a Rethinking Southeast Asia ;$v11.
856 40 $3EBSCOhost$uhttp://search.ebscohost.com/login.aspx?direct=true&sco
pe=site&db=nlebk&db=nlabk& AN=529458 40
856 40 $uhttp://lib.myilibrary.com?id=428558$zConnect to MyiLibrary resource.
.

115
Example A.10: Unpublished Material

100 1# $aMarasigan, Manuel Luis Garcia.

245 10 $aTungo sa isang modelo ng maka-kristiyano at maka-Filipinong
pamunuan sa edukasyon /$cManuel Luis Garcia Marasigan.
264 #1 $c2000.
300 ## $a250 leaves ;$ccomputer print-out.
502 ## $aThesis (D.E.) - Educational Management)--De La Salle University, 2000.
650 #0 $aChristian leadership.
650 #0 $aEducational management.
650 #0 $aSchool management and organization.
650 #0 $aUniversities and colleges$xPlanning.
650 #0 $aEducational change.
720 11 $aBorromeo,$cDr. Roberto T.,$eadviser.
720 12 $aErquiza,$cBr. Narciso,$cFSC,$epanelist, chair.
720 12 $aWangiwang, Julius B.,$epanelist.
720 12 $aRonquillo,$cDr. Amelia,$epanelist.
720 12 $aDe Lara,$cDr. Greg Melchor,$epanelist.
720 12 $aSantos,$cDr. Bienvenido,$epanelist.

B. Authority Records

Example B.1: Authority Record for a Person: Jose Rizal (Source: LC Authorities)

100 1# $a Rizal,Jose, $d 1861-1896

400 1# $a Risaru, Hose, $d 1861-1896
400 1# $a Alonso, Jose Rizal y, $d 1861-1896
400 1# $a Rizal Mercado y Alonzo Realonda, Jose Protasio, $d 1861-1896
400 1# $a Risal, Hose, $d 1861-1896
400 1# $a Mercado y Alonzo Realonda, Jose Protasio Rizal, $d 1861-1896
400 1# $a Alonzo Realonda, Jose Protasio Rizal Mercado y, $d 1861-1896
400 1# $a Realonda, Jose Protasio Rizal Mercado y Alonzo, $d 1861-1896
667 ## $a Machine-derived non-Latin script reference project.
667 ## $a Non-Latin script reference not evaluated.
952 ## $a RETRO
953 ## $a xx00 $b bv11

Example B.2: Authority Record for a Person : Nick Joaquin (Source: LC Authorities)

100 1# $a Joaquin, Nick

370 ## $c Philippines
372 ## $a Literature $2 lcsh
374 ## $a Fictionist $a Poet $a Playwright $a Journalist

116
375 ## $a male
377 ## $a tgl $a eng
400 0# $a Quijano de Manila
400 1# $a De Manila, Quijano
400 1# $a Manila, Quijano de
400 1# $a Joaquin, Nicomedes Marquez
400 0# $a Onching
670 ## $a His Prose and poems, c1952.
670 ## $a Nick, c2011: $b t.p. (Nick Joaquin) p. xi, etc. (Nicomedes Marquez Joaquin;
nickname: Onching; Filipino fictionist, poet, playwright & journalist; Natl.
Artist of the Phils. for Lit.; d. Apr. 29, 2004)
670 ## $a Info. converted from 678, 2012-10-02 $b (b. 1917)
952 ## $a RETRO
953 ## $a xx00 $b wj23

Example B.3. Authority Record for a Corporate Body : Government Office

010 ## $a n 88200538
035 ## $a (OCoLC)oca02452082
040 ## $a DLC $b eng $e rda $c DLC $d DLC-OI $d DLC
110 1# $a Philippines. $b Department of Labor & Employment
410 2# $a DOLE
410 1# $a Philippines. $b Department of Labor and Employment
410 1# $w nnea $a Philippines. $b Dept. of Labor & Employment
410 1# $a Philippines. $b Labor & Employment, Department of
510 1# $w a $a Philippines. $b Ministry of Labor and Employment
670 ## $a National Tripartite Conference on Labor Laws and Policies (2nd : 1987
: Tagaytay, Philippines). Industrial harmony, c1987: $b t.p. (Department
of Labor & Employment; Philippines) t.p. verso (Department of Labor and
Employment)
670 ## $a International labor standards in the Philippines, 1998: $b t.p. verso
(Department of Labor and Employment) p. vi (DOLE)
675 ## $a Base compensation, personnel practices, and fringe ... 1980: t.p. (Republic
of the Philippines, Ministry of Labor and Employment)
953 ## $a br27

Example B.4. Authority Record for a Corporate Body: Educational Institution

010 ## $a n 79003966 $z nb2014002007

035 ## $a (OCoLC)oca00238152
040 ## $a DLC $b eng $e rda $c DLC $d DLC $d DLC-R $d NNC $d DLC
046 ## $s 1908
110 2# $a University of the Philippines
368 ## $a Universities and colleges $2 lcsh
370 ## $e Quezon City (Philippines) $2 naf

117
372 ## $a Education, Higher $2 lcsh
377 ## $a eng $a tgl
410 2# $a Unibersidad ng Pilipinas
410 1# $w nnaa $a Quezon, Philippines. $b University of the Philippines
410 2# $a Pamantasan ng Pilipinas
410 2# $a University of the Philippines System. $b University of the Philippines
410 2# $a UP at Diliman
410 2# $a Firipin Daigaku
410 2# $a UP (University)
410 2# $a University of the Philippines Diliman
410 2# $a UP Diliman
667 ## $a The following subdivision has not been used as a heading: Public
Relations Office
670 ## $a Literatur ng pilipinas, enero 1974 (x-ref.) $b t.p. (Unibersidad ng Pilipinas)
670 ## $a Katitikan ng PAGLIKOM 8, Agosto 21-31, 1979, 1979?: $b t.p. (Pamantasan
ng Pilipinas) leaf ii (University of the Philippines)
670 ## $a World of learning, 1990/91 $b (University of the Philippines, UP at Diliman)
670 ## $a Shiranakatta de wa sumasarenai Ajia no josei to kodomo no genjitsu, 1999:
$b t.p. (Firipin Daigaku) p. 167 (University of the Philippines)
670 ## $a University of the Philippines website, viewed on December 4, 2013: $b
About UP (The University of the Philippines (UP) is the country’s national university. This
premier institution of higher learning was established in 1908 and is now a university
system composed of seven constituent universities and one autonomous college spread
throughout 15 campuses in the archipelago)

Note: More examples are available at this URL: http://www.rdatoolkit.org/examples/MARC

118
GLOSSARY
Access Point –
A name and/or title, term, code, etc., under which information pertaining to a specific
work or expression, or specific person, family or corporate body will be found.

Alternative Title –
An alternative to the title proper that is joined to the title proper by or, or its equivalent
in another language – (e.g., The tempest, or, The enchanted island.)

Caption Title –
A title given at the beginning of the first page of the text or, for music, at the top of the
first page music.

Carrier –
A physical medium in which data, sound, images, etc., are stored. For certain types of
resources, the carrier may consist of a storage medium (e.g., tape, film) sometimes en-
cased in a plastic, metal, etc., housing (e.g., cassette, cartridge) that is an integral part of
the resource.

Carrier Type –
The format of the storage medium and housing of a carrier in combination with the type
of intermediation device required to view, play, run, etc., the content of a resource.

Chronological Designation of First Issue or Part –

Numbering presented in the form of a date (e.g., a year; year and month; month, day,
and year) on the first issue or part of a serial.

Chronological Designation of First Issue or Part of New Sequence –

Numbering presented in the form of a date (e.g., a year; and month; month, day and
year) on the first issue or part in the new sequence of numbering of a serial.

Chronological Designation of Last Issue or Part –

Numbering presented in the form of a date (e.g., a year; year and month; month, day
and year) on the last issue or part of a serial.

Chronological Designation of Last Issue or Part of First Sequence –

Numbering presented in the form of a date (e.g., a year; year and month; month, day
and year) on the last issue or part in the first sequence of numbering of a serial.

Collective Title –
A title proper that is an inclusive title for a resource containing several separately titled
component parts. A collective title may be supplied by the publisher, or devised by a
cataloger.

119
Compound Surname –
A surname consisting of two or more proper names, sometimes connected by a hyphen,
or conjunction, and/or preposition.

Content type –
The fundamental form of communication in which the content is expressed and the
human sense through which it is intended to be perceived. For content expressed in the
form of an image or images, content type also reflects the number of spatial dimensions
in which the content is intended to be perceived and the perceived presence or absence
of movement.

Conventional Collective Title –

A title used as the preferred for a compilation containing two or more works by one
person, family or corporate body, or two or more parts of a work (e.g., Works, Poems,
Selections).

Conventional Name –
A name, other than the real or official name, by which a corporate body, place or thing
has come to be known.

Copyright Date –
A date associated with a claim of protection under copyright or a similar regime.

Corporate Body –
An organization or group of persons that is identified by a particular name and that acts,
or may act, as a unit. Typical examples of corporate bodies are associations, institutions,
business firms, nonprofit enterprises, governments, government agencies, religious
bodies, local churches and conferences.

Creator –
A person, family, or corporate body responsible for the creation of a work.

Date of Birth –
The year a person was born.

Date of Distribution –
A date associated with the distribution of a resource.

Date of Expression –
The earliest date associated with an expression.

Date of Manufacture –
A date associated with the printing, duplicating, casting, etc., of a resource in a
published form.

120
Date of Production –
A date associated with the inscription, fabrication, construction, etc., of a resource in an
unpublished form.

Date of Publication –
A date associated with the publication, release, or issuing of a resource.

Date of Work –
The earliest date (normally the year) associated with a work.

Designation of an Edition –
A word or phrase, or group of characters, identifying the edition to which a resource
belongs.

Dimensions –
The measurements of the carrier(s) and/or the container of a resource.

Distributor’s Name –
The name of a person, family, or corporate body responsible for distributing a resource.

Edition Statement –
A statement identifying the edition to which a resource belongs.

Element –
A word, phrase, or group of characters representing a distinct unit of bibliographic
information.

Expression –
The intellectual or artistic realization of a work in the form of alpha-numeric, musical or
choreographic notation, sound, image, object, movement, etc., or any combination of
such forms.

Expression of Work –
A realization of the work in the form of alpha-numeric, musical or choreographic
notation, sound, image, object, movement, etc., or any combination of such forms.

Frequency –
The frequency of release of issues or parts of a serial or the frequency of updates to an
integrating resource.

Fuller Form of Name –

The full form of a part of a name presented only by an initial in the form chosen as the
preferred name, or a part of the name not included in the form chosen as the preferred
name.

121
Identifier for the Corporate Body –
A number or code uniquely associated with a corporate body that serves to differentiate
that corporate body from other corporate bodies.

Identifier for the Expression –

A number or code uniquely associated with an expression that serves to differentiate
that expression to other expressions.

Identifier for the Family –

A number or code uniquely associated with a family that serves to differentiate that
family from other families.

Identifier for the Item –

A number or code associated with an item that serves to differentiate that item from
other items.

Identifier for the Manifestation –

A number or code associated with a manifestation that serves to differentiate that
manifestation from other manifestations.

Identifier for the Person –

A number or code uniquely associated with a person that serves to differentiate that
person from other persons.

Identifier for the Work –

A number or code uniquely associated with a work that serves to differentiate that p
erson from other persons.

Integrating Resource –
A resource that is added to or changed by means of updates that do not remain discrete
and are integrated into the whole. An integrating resource may be tangible (e.g., a
loose-leaf manual that is updated by means of replacement pages) or intangible (e.g., a
Web site that is updated either continuously or on a cyclical basis).

ISSN of Series –
The alphanumeric identifier assigned to a series by an ISSN registration agency.

ISSN of Subseries –
The alphanumeric identifier assigned to a subseries by an ISSN registration agency.

Item –
A single exemplar or instance of a manifestation.

Item of Manifestation –
A single exemplar or instance of the manifestation.

122
Language of Expression –
The language in which a work is expressed.

Language of the Content –

The language used to express the content of a resource.

Manifestation –
The physical embodiment of an expression of a work.

Manifestation Exemplified –
The manifestation exemplified by the item.

Manifestation of Expression –
A physical embodiment of the expression.

Manifestation of Work –
A physical embodiment of an expression of the work.

Manufacturer –
A person, family, or corporate body responsible for printing, duplicating, casting, etc., a
resource in published form.

Media –
The means used to convey information or artistic content.

Media Type –
The general type of intermediation device required to view, play, run, etc., the content of
a resource.

Monograph –
A resource that is complete in one part or intended to be completed within a finite
number of parts.

Note –
An annotation providing additional information relating to data recorded in another
element.

Numbering of Part –
A designation of the sequencing of a part or parts within a larger work.

Numbering of Series –
The identification of each of the issues or parts of a serial.

Numbering within Series –

A designation of the sequencing of a part or parts within a series.

123
Numbering within Subseries –
A designation of the sequencing of a part or parts within a subseries.

Numeric and/or Alphabetic Designation of First Issue or Part –

Numbering presented in numeric and/or alphabetic form on the first issue or part of a
serial.

Numbering and/or Alphabetic Designation of First Issue or Part of New Sequence –

Numbering presented in numeric and/or alphabetic from on the first issue or part in the
new sequence of numbering of a serial.

Numeric and/or Alphabetic Designation of Last Issue or Part –

Numbering presented in numeric and/or alphabetic form on the last issue or part of a
serial.

Numeric and/or Alphabetic Designation of Last Issue or Part of First Sequence –

Numbering presented in numeric and/or alphabetic form on the last issue or part in the
first sequence of numbering of a serial.

Numeric Designation –
A serial number, opus number, or thematic index number assigned to a musical work by
the composer, publisher, or a musicologist.

Online Resource –
A digital resource accessed by means of hardware and software connections to a
communication network.

Original Language of the Work –

The language in which a work was first expressed.

Other Title Information –

Information that appears in conjunction with, and is subordinate to, the title proper of a
resource.

Other Title Information of Series –

Information that appears in conjunction with, and is subordinate to, the title proper of a
series.

Other Title Information Subseries –

Information that appears in conjunction with, and is subordinate to, the title proper of a
subseries.

Parallel Title –
The title proper in another language and/or script.

124
Place of Distribution –
A place associated with the distribution of a resource.

Place of Manufacture –
A place associated with the printing, duplicating, casting, etc., of a resource in a
published form.

Place of Production –
A place associated with the inscription, fabrication, construction, etc., of a resource in an
unpublished form.

Place of Publication –
A place associated with the publication, release, or issuing of a resource.

Preferred Access Point –

The standardized access point representing an entity.

Preferred Name for the Corporate Body –

The name or form of name chosen as the basis for the preferred access point
representing that body.

Preferred Name for the Family –

The name or form of name chosen as the basis for the preferred access point
representing that family.

Preferred Name for the Person –

The name or form of name chosen as the basis for the preferred access point
representing that person.

Preferred Name for the Place –

The name or form of name chosen to represent a place when a place name is used as
the name of a government, etc., as an addition to the name of a corporate body, as an
addition to a conference name, or when recording a place associated with a corporate
body.

Preferred Title for the Work –

The title or form of title chosen as the basis for the preferred access point representing a
work.

Primary Relationships –
The relationships between a work, expression, manifestation, and item that are
inherent in the FRBR definitions of those entities: the relationship between a work and
an expression through which tat work is realized; the relationship between an expression
of a work and a manifestation that embodies that expression; the relationship between
a manifestation and an item that exemplifies that manifestation.

125
Producer’s Name –
The name of a person, family or corporate body responsible for inscribing, fabricating,
constructing, etc., a resource in an unpublished form.

Prominent Member of the Family –

A well-known individual who is a member of the family.

Publication Statement –
A statement identifying the place or places of publication, publisher or publishers, and
date or dates of publication of a resource.

Publisher’s Name –
The name of a person, family or corporate body responsible for publishing, releasing or
issuing a resource.

Relationship Designator –
A designator that indicates the nature of the relationship between entities represented
by preferred access points and/or identifiers.

Resource –
The term resource is used throughout RDA to refer to work, expression, manifestation or
item. If usage is restricted to a specific entity or entities this is indicated. The term
includes not only an individual entity but also aggregates and components of such
entities (e.g., three sheet maps, a single slide issued as part of a set of twenty, or an
article in an issue of a scholarly journal). It may refer to a tangible entity (e.g., an
audiocassette) or an intangible entity (e.g., a Web site).

Restrictions On –
The limitations placed on access to a resource.

Series Statement –
A statement identifying one or more series to which a resource belongs and the
numbering of the resource within the series.

Statement of Responsibility –
A statement relating to the identification and/or function of any persons, families, or
corporate bodies responsible for the creation of, or contributing to the realization of,
the intellectual or artistic content of a resource.

Statement of Responsibility Relating to a Named Revision of an Edition –

A statement of responsibility relating to the named revision of the edition being de-
scribed but not to all named revisions of the edition.

Statement of Responsibility Relating to Series –

126
A statement relating to the identification of any persons, families, or corporate bodies
responsible for a series.

Statement of Responsibility Relating to Subseries –

A statement relating to the identification of any persons, families, or corporate bodies
responsible for the subseries.

Statement of Responsibility Relating to Title –

A statement of responsibility that is associated with the title proper of a resource.

Subordinate Body –
A corporate body that forms an integral part of a larger body in relation to which it holds
an inferior hierarchical rank.

Subseries –
A series within a series (i.e., a series that always appears in conjunction with another,
usually more comprehensive, series of which it forms a section). Its title may or may not
be dependent on the title of the main series.

Title –
A word, phrase, character, or group of characters that names a resource or a work
contained in it.

Title of the Person –

A word or phrase indicative of royalty, nobility, or ecclesiastical rank or office, or a term
of address for a person of religious vocation.

Title of the Work –

A word, phrase, character, or group of characters by which a work is known.

Title Proper –
The chief name of a resource (i.e., the title normally used when citing the resource).

Title Proper of Series –

The chief name of a series (i.e., the title normally used with citing the series).

Title Proper of Subseries –

The chief name of a subseries (i.e., the title normally used when citing the subseries)

Uniform Resource Locator –

The address of a remote access resource.

127
Unmediated –
Media used to store content designed to be perceived directly through one or more of
the human senses without the aid of an intermediating device. Includes media
containing visual and/or tactile content produced using processes such as printing,
engraving, lithography, etc., embossing, texturing, etc., or by means of handwriting,
drawing, painting, etc., Also includes media used to convey three-dimensional forms
such as sculptures, models, etc.

Variant Access Point –

An alternative to the preferred access point representing an entity.

Variant Name for the Corporate Body –

A name or form of name by which a corporate body is known that differs from the name
or form of name chosen as the preferred name.

Variant Name for the Family –

A name or form of name by which a family is known that differs from the name or form
of name chosen as the preferred name.

Variant Name for the Person –

A name or form of name by which a person is known that differs from the name or form
of names chosen as the preferred name.

Variant Name for the Place –

A name or form of name by which a person is known that differs from the name or form
of name chosen as the preferred name.

Variant Title –
A title associated with a resource that differs from a title recorded as the title proper, a
parallel title, or other title information.

Variant Title for the Work –

a title or form of title by which a work is known that differs from the title or form of title
chosen as the preferred title for the work.

Work –
A distinct intellectual or artistic creation (i.e., the intellectual or artistic content).

Work Expressed –
The work realized through an expression.

Work Manifested –
A work embodied in a manifestation.

128
REFERENCES
Coyle, K. and D. Hillmann. (2007). Resource Description and Access (RDA): cataloging
rules for the 20th century. D-Lib Magazine 13(1/2). Retrieved from
http://dlib.org/dlib/january07/coyle/01coyle.html

Fritz, D.A. (2007). Cataloging with AACR2 & MARC21 for books, electronic resources,
sound recordings, videorecordings, and serials. Chicago: American Library
Association.

Joint Steering Committee for the Development of RDA. (2012). Retrieved from
http://www.rda-jsc.org/

Maxwell, R.L. (2013). Maxwell’s handbook for RDA. Chicago: American Library
Association.

Miller, L. (2011). Resource Description and Access (RDA): an introduction for reference
librarians. Reference and Users Quarterly 50(3) April. Retrieved from
http://www.questia.com/library/journal/1G1-254013603/resource-description-
and-access-rda-an-introduction

OCLC. (2012). About RDA. Retrieved from http://www.oclc.org/uk/en/rda/about.htm

Oliver, C. (2011). RDA: a quick introduction. PowerPoint presentation. Feb 2.

Retrieved from http://www.rda-jsc.org/docs/1-OLA-2011-RDA-introduction-
Oliver.pdf

RDA Toolkit: Resource Description and Access. (2012). Retrieved from

http://www.rdatoolkit.org/

RDA Toolkit. (2013). Chicago: American Library Association.

Schiff, A. (2011). Changes from AACR2 to RDA: a comparison of examples. Retrieved

from http://www.rda-jsc.org/docs/BCLAPresentationWithNotes.pdf

Tillett, B. (2013). RDA background and structure. PowerPoint presentation RDA

Training the Trainors Workshop, Manila.

U.S. Library of Congress. (2014). Library of Congress authorities. Washington, D.C.

Retrieved October 14, 2014 from http://authorities.loc.gov/

U.S. Library of Congress. (2014). Library of Congress documentation for the RDA
(Resource Description and Access) test: examples for RDA - compared to
AACR2 .Retrieved from http://www.loc.gov/catdir/cpso/RDAtest/rdaexamples.html

129
U.S. Library of Congress. (2014). Library of Congress online catalog. Washington, D.C.
Retrieved from http://catalog.loc.gov/

Weber, M.B. and Fay, A. (2011). Describing electronic, digital and other media using
AACR2 and RDA. New York: Neal-Schuman Publishers.

130
 APPENDIX 1
Content Types
Term and Code List for RDA Content Types

The source code for this list in field 336 $2 (Source) is rdacontent.

RDA content term - 336 $a MARC codes for

RDA terms - 336 $b
cartographic dataset crd
cartographic image Cri
cartographic moving image crm
cartographic tactile image crt
cartographic tactile three-dimensional form crn
cartographic three-dimensional form crf
computer dataset cod
computer program cop
notated movement ntv
notated music ntm
performed music prm
sounds snd
spoken word spw
still image sti
tactile image tci
tactile notated music tcm
tactile notated movement tcn
tactile text tct
tactile three-dimensional form tcf
text txt
three-dimensional form tdf
three-dimensional moving image tdm
two-dimensional moving image tdi
other xxx
unspecified zzz

131
 APPENDIX 2
Media Types
Term and Code List for RDA Media Types

The source code for this list in field 337 $2 (Source) is rdamedia.

RDA media terms -337 $a MARC codes for RDA terms -

337 $b
audio s
computer c
microform h
microscopic p
projected g
stereographic e
unmediated n
video v
other x
unspecified z

132
 APPENDIX 3
Carrier Types
Term and Code List for RDA Carrier Types

The source code for this list in field 338 $2 (Source) is rdacarrier.

Audio carriers
RDA carrier terms - 338 $a MARC codes for RDA terms - 338 $b

audio cartridge sg
audio cylinder se
audio disc sd
sound track reel si
audio roll sq
audiocassette ss
audiotape reel st
other sz

Computer carriers
RDA carrier terms - 338 $a MARC codes for
RDA terms - 338 $b

computer card ck
computer chip cartridge cb
computer disc cd
computer disc cartridge ce
computer tape cartridge ca
computer tape cassette cf
computer tape reel ch
online resource cr
Other cz

133
Microform carriers

RDA carrier terms - 338 $a MARC codes for

RDA terms - 338 $b

aperture card ha
microfiche he
microfiche cassette hf
microfilm cartridge hb
microfilm cassette hc
microfilm reel hd
microfilm roll hj
microfilm slip hh
microopaque hg
other hz

Microscopic carriers
RDA carrier terms - 338 $a MARC codes for RDA terms - 338 $b

microscope slide pp
other pz

Projected image carriers

RDA carrier terms - 338 $a MARC codes for

RDA terms - 338 $b

film cartridge mc
film cassette mf
film reel mr
film roll mo
filmslip gd
filmstrip gf
filmstrip cartridge gc
overhead transparency gt
slide gs
other mz

134
Stereographic carriers

RDA carrier terms - 338 $a MARC codes for

RDA terms - 338 $b

stereograph card eh
stereograph disc es
other ez

Unmediated carriers
RDA carrier terms - 338 $a MARC codes for
RDA terms - 338 $b

card no
flipchart nn
roll na
sheet nb
volume nc
object nr
other nz

Video carriers

RDA carrier terms - 338 $a MARC codes for

RDA terms - 338 $b

video cartridge vc
videocassette vf
videodisc vd
videotape reel vr
Other vz

Unspecified carriers

RDA carrier terms - 338 $a MARC codes for

RDA terms - 338 $b

unspecified zu

135
 APPENDIX 4
BFL Resolution no. 04, series of 2012

136
137