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009 Gatepass

The document describes a gate pass management system that allows organizations to easily track visitors entering and exiting their premises. It provides a fast, organized method for searching visitor records compared to a manual system. The system notifies relevant departments of current visitors and generates reports. It aims to provide student safety, easy access to information, and notifications. Administrators, managers, and guards can all access the system to approve gate passes, monitor entry and exit, and restrict access when needed.

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tamil630561
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178 views3 pages

009 Gatepass

The document describes a gate pass management system that allows organizations to easily track visitors entering and exiting their premises. It provides a fast, organized method for searching visitor records compared to a manual system. The system notifies relevant departments of current visitors and generates reports. It aims to provide student safety, easy access to information, and notifications. Administrators, managers, and guards can all access the system to approve gate passes, monitor entry and exit, and restrict access when needed.

Uploaded by

tamil630561
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1.

INTRODCTION

The “Gate Pass Management System” provides an easy method for the front desk
officer to search the ongoing visitor of the day. They will be timely notified of the current
visitor visiting their department. Searching method is also faster and the system will give
output that user needs. Currently, most organization is using the named method in keeping
track all the incoming and outgoing visitor records in each of the department. Problem arose
when at curtain point of time the number of visitor visiting the department increasing and
unable to manage and messed up. On top of that, a security issue also is the main issues in
generating visitor pass in that particular organization.

The “Gate Pass Management System” also helps user access information inquiry
faster. Compared to the manually system, user need to go page by page to search information.
Imagine there was hundreds of visitor coming in and out. However, with the new system,
user only need to search via card number and as a result, the system will display related
output that been entered by the user earlier. Problem such as waiting for a long time queue
will be no more a problem and will give an impression of well-organized system.

The aim of this project is to analyze, design and implement a window based system
visitor gate pass Management system. The objectives are:
• To provide student’s safety and
• To allow the students to upload their personal
• To provide easy access of searching and
• To generate overall
• To send notifications for the users
• To generate SMS alert and instant mailing

Visitor Management system provides a way to effectively control, record & track
your organization’s visitor traffic. It helps to prevent the entry of any unauthorized or
unwanted person in the premises. The flexible architecture of Visitor Tracker System allows
various people in the organization to directly access the data they need.
2. SYNOPSIS

Gate Pass Management System is a software application. It manages the entry and
exit of the vehicle of employees and visitors. Gate Pass Management System is an efficient
system to keep track of each vehicle entry and exit. Gate Pass Management System (GPMS)
Allow you to manage all Incoming and Outgoing items from your office or company. Gate
Pass Management System is available for use and it is easy to use and manage. This system is
defined as a gate pass security system.

Its main aim to secure company from outside visitors, contractors and the
departments, company vehicle security, material, visitor scrap information, contractor. Gate
Pass Management System helps the organisation as well as a visitor to manage the Gate
Passes. Frequently Visitors have data entry in top level to make them easily entry and exit.
This new system is used to define the allowed personnel authorized to allow access by car to
guests which means for every entry there is someone responsible for.

The end user will have secured web interface i.e. Gate Pass Management System To
enter the guest details with inviter credentials which will be processed for validity and up on
success will be accessible online to Security personnel occupying the gate post. Now system
would have information who is visiting, for what purpose for, who has invited him. The
invitation will be kept in the database and will be available to the Security staffs and to the
invitees. Admin can view any record at any point. Full window based administration and
report engine were implemented based on SQL queries. The database has all records and
safety measure of records.
MODULE DESCRIPTION

5.1.1. ADMIN
Admin is basically super user. Admin can add a record of manager, Guard, can
approve a gate pass, restrict the entry of any person or vehicle. Admin will keep track of each
Gate pass. Manage organisation Security. Admin is responsible for any error in the system.
So, he needs to get altered at any point of time. Admin should keep tracking each person and
vehicle entering company premises.

5.1.2. MANAGER
The manager is part of an organisation who is dealing with each guard. The manager
needs to keep track of guards and area under his supervision. The manager can view entry
gate details, Guard details, approve a gate pass, manage gate passes. They will see any
unwanted activity restrict the entry of person or vehicle.

5.1.3. GUARD
Guard is the basic unit of Gate Pass Management system. Guard can view entry gate
details, whether a gate pass is approved or not. They would allow only if gate pass is
approved. They will see any unwanted activity restrict the entry of person or vehicle. Guards
are there to just follow the instruction given by higher authority via GPMS.

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