I - SHIPBOARD - Contingency Plan PDF
I - SHIPBOARD - Contingency Plan PDF
I - SHIPBOARD - Contingency Plan PDF
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1 Purpose
2 Emergency Procedures
3 Reporting
4 Drills
5 Flow Chart
6 Identified Contingencies.
Appendix A List of Company Agents
Appendix B List of Port State Contacts
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Purpose
To provide guidance & advice to enable & Master and ship’s Cie to deal with
accidents or emergency situations. It is not possible to cover every eve ntuality.
This document is intended Prétendu to provide a framework on which Master can
build to COPE Se Dé brouiller with the situation at hand. Where an Oil Pollution
incident has occurred, reference should be made to SOPEP Manual.
Emergency Procedures
If a ship is involved in an accident or emergency situation whereby the safety of
life, ship, cargo or ma rine environment is threatened, Master has responsibility to
take whatever action he sees fit to minimise risks & to sa ve life. In deciding if
assistance is required, Master should always assume that conditions will worse n &
take whatever action is necessary as soon as possible. Masters must summon
assistance in good time in event that ship is in danger. Coast Gua rd or rescue
authorities & other ships can be alerted using the “SAFETY” or “URGENCY”
SIGNAL depending upon se riousness of the situation. Ifimmediate tug assistance
is required, Master has right to make his own terms with whoever is able to assist
him. This will usually be agreement to a Lloyd’s Open Form Contract (L OF 90).
The re is no need to sign anything initially but mere ly to make Simplement a verbal
agreement. The fact that an ag reement has bee n made & with whom should be
recorded in Deck L og Book & in Official Log Book. Cie should be informed at first
available opportunity. I f tug assistance is require d when ship is in no imme diate
danger, Master should contact Cie. He should also attempt to c ontact other Cie
ships which might be in vicinity.
Cie will endeavour Essayer Cherc her à to a rrange a tow on best te rms a vailable.
Master must keep situation unde r review & if it deteriorates he must take any
action necessary to maintain safety of life & of ship . Whatever the emerg ency,
Cie should be informed as soon as is practicable. It is generally in best interests
of Cie & Maste r if first report of any accident or incident comes to Cie directly
from Master & not from a third party. This however, does not detract from
Masters complete authority & duty to take whatever steps he thinks necessary to
ensure safety & p ollution prevention. Masters should be guided at all times by
their primary re sponsibilities which are for safety of those entrusted to their
care, safety of ship, safety of cargo & protection of marine environment. All other
considerations a re secondary to these.
In a salvage situation, Maste r remains in command even when salvors are
appointed. While Master & his crew should make all efforts to assist and co –
operate with salvors Maste r may override their advice if he has good cause. A
detailed record of any salvage servic es received should be kept. In any casualty
situation it is probable that ship will be c ontacted in one way or othe r by radio,
television or press representa tives to answer questions or make statements.
Masters, Officers and crew are to refer all such questions & requests for
statements to Cie.
Reporting
If a ship is involved in an accident or emergency situation Master must Report the
matter to Coast Gua rd or Harbour Authority & to Cie as soon as p ossible. In order
to save valuable time & to transmit maximum information, a sta ndard form of
initia l report which follows I MO GUIDELINES should be made as follows:
Name of ship
Ships position (lat/long, brg, port/be rth)
Ports to and from
Nature of casualty (collision, grounding, fire, oilspill, etc)
Nature and extent of damage
Name of charterer or age nt with any contact names and after hours or
emergency phone numbers
Name, nationality, type and situation of any other ship involved
Any casualties or fatalities
Nature of any services required (towage, helicopte r, lifeboat, medical,
fire, etc).
Services already summoned
National, loca l or any other authorities or agencies already informed
State of weather and sea, present and forecast
Other relevant comments
Date and time of report. In the eve nt of a spillage of cargo or bunke rs
the following ite ms should be added:
Type of oil or ca rgo spilled
Cause of incident, if known eg. Overflow / Trop ple in, burst hose, hull
damage, etc
Estimate of quantity spilled
Estimated curre nt rate of spillage
Whethe r c lean up has bee n attempte d by ship or a third party.
Drills
REGULAR FIRE-FIGHTING & LIFE-SAVING APPLI ANCE DRILLS must be
carried out in accordance with requirements of Merchant Shipping Notice No…
The eve nts at such exercises must be recorded in Offic ial L og Book & in Safety &
Loadline Inspection & Maintena nce Log. Master shall ensure that DRILLS are
carried out for the identified emergencies.
Communications
Sat Telex - Phone
Radio Telex - Phone
VHF
Telephone
Master to Notify
Harbour Authority
Terminal Authority
Owners
Local Agent
Fire Brigade
In Port
Take Action
Follow up reports.
. Complete the following
Ship’s log - Official Log
Damage report if applica ble
Safety Officer’s Report
In January of Each Year, every ship shall be issued with a schedule of DRILLS to
be carried out which should be completed during the MONTH for which they are
scheduled. If, for any reason, this proves not to be possible, Maste r shall make an
entry in dec k log book stating why DRILL has not bee n c ompleted.
DRILL will be rescheduled for as soon as is practicable the reafter.
The following DRILLS and EXERCISES shall be periodically carried out on all Cie
ships:
Fire in Accommodation.
Aba ndon Ship.
Grounding.
Man Overboard.
Collision.
Personal Injury/Illness.
Oil Pollution.
Power Failure.
Steering Gear Failure.
Fire in Cargo.
Fire in Eng ine Room.
Escape from Enclosed Spaces.
Othe r DRILLS that may be considered for certain ships include, but are not
limited to :
• Piracy Attacks.
• Cargo Shifting.
All completed DRILLS shall be recorded by e ntries in DECK LOG BOOK. This
record sha ll include personnel involved, equipment used & details of any problems
encountered, & shall be signed by Master.
The effectiveness of these drills shall be formally reviewed at on boa rd safety
meetings. Any suggested improvements arising from these reviews shall be
transmitted to Cie for approval as soon as is practicable, & in any event from nex t
port.
RESPONSIBILITIES
Master shall take total control of ship during all shipboard accidents &
emergency situations.
Chief Engineer will take control of all machinery spaces during accidents or
shipboard emergencies.
Chief Officer will take control of all deck operations, eg. fire party, clearing
away life saving equipment and lifeboats, a nchoring, tow lines etc, during a ccidents
or shipboard emergencies.
Second Officer will assist Master on bridge or as otherwise ordered during
accidents or shipboard emergencies.
Second Engineer will assist Chief Engineer or as otherwise directed during
accidents or shipboard emergencies including taking soundings of tanks, bilges etc.
The following CONTINGENCY PLANS DETAIL the action to be take n during each
identified accident or emergency situation:
POWER FAILURE
Bridge
Call Master.
Exhibit “Not Under Command” signals.
If in danger of grounding, consider:
Anc horing. Towage.
Inform Coastguard and shipping in vicinity.
Inform Company.
Engine Room
Locate fault.
Check prime mover is running.
Check reverse power/p reference trips rest.
Standby pumps to manual mode.
Restore switchboard power.
Restart all re quired pumps and auxiliary machinery.
Check appropriate ships side va lves open.
Restart ventilation fans.
Restart main engine systems.
Prepare for sea going c ondition (i.e. all systems operational).
Restart main engine.
Standby pumps to automatic mode.
Check sewage system.
Inform Bridge that power restored.
Engine Room
Call Chief Engineer.
Locate fault.
Check Electrical Supp ly.
Check oil levels.
Change over to emergency steering (if required).
Test steering gear/bridge talkback system.
Proceed on passage.
COLLISION
AT SEA
Call Master.
Check for personal injuries, damage to ship & cargo. Check for possible
leakages, take soundings of
tanks & bilges.(SALVAGE OF OWN SHIP PLAN to be used in case of
salvage).
Crew ‘stand - by’.
Prepare Life-Boats and Life - Saving equipme nt.
Keep radio station ‘STAND - BY’ with current & updated position available
Show app licable signal from Inte rnationa l Code of Signals. (VHF could also be
used to indicate distress).
Fix TIME for & position of COLLISION.
The n :
Take necessary actions to minimise furthe r damages to personnel,
environment & ship s.
SOPEP Manual to be used in case of oil spill.
_ Contact the othe r ship:
_ State your ship ’s name, call sign, port of registry, Nationality, owners name
and your destination
_ Reque st the same information from the other ship
_ If interlocked – agree with the other ship whether you should separate
the ships or not, conside ring the risk (for any of the two ships) of, oil spill,
sparks, ignition of fire, fire spread between the ships, sinking and
manoeuverability
_ Maintain contact on VHF as long as needed.
_ Ente r continuously any actions taken in ship’s log book.
COLLISION IN INNER WATERWAYS (Pilotage Waters) in Port Areas
_ IDEM
GROUNDING
Call Master.
Check for personal injuries damage to ship & cargo Chec k for p ossible
leakages, take soundings of ta nks & bilges. (SAL VAGE OF OWN SHIP PL AN
to be used in case of salvage).
Crew ‘Stand - By’.
Prepare Life - Boats & Life - Saving Equipment.
Keep Radio Station ‘Stand - By’ - with current & up dated position available .
Show app licable signal from Inte rnationa l Code of Signals Manua l. (VHF could
also be used to indicate distress).
Lay down exact position on sea chart indicating heading. Fix time.
Take soundings around ship. Sketch ship with draft before & afte r g rounding
indicating soundings taken as well as bottom texture. Record time soundings
taken.
Check tide table for HW & LW times & range.
Check weather forecast, wind & current, direc tion & force.
Consider risk of heavy waves, strong current or flood, & if filling of empty
tanks is needed in orde r to prevent ship from drifting higher up or off
grounding spot.
Judge whe ther refloat attempts should be made or not based on above
information & trim and stability calculations as well as possible damages to
propelle r & rudde r, which may cause manoeuvring problems once refloated.
Consider inc reased risk of oil spill.
Do not underestimate risk of oil spill. Therefore, always make preparations
for oil p ollution preventions. (Ref: SOPEP Manual). Some state authorities
might require clean - up contractors stand-by before a ny refloat attempts
are a llowed.
It could be wise to wait with refloat attempt until ships position on
grounding spot, possible damages to propeller, rudder. ma in engine, steering
gear and / or lubricating oil tanks are thoroughly examined, as well as arrival
of Clean - Up Contractors.
Take necessary actions to minimise furthe r damages to personnel,
environment & ship s. (SOPEP Manual to be used in case of oil spill)
The n:
Report to Cie by fastest & most efficient way. Keep them continuously
informed.
Enter continuously any actions taken in ship’s log book.
FIRE ON BOARD
_ Call Master & start fire alarm.
_ Shut off fans, dampers, skylights, fire doors, other openings, stairways,
ramps etc.
_ Locate fire.
_ Crew ‘stand-by’ – prepare for fire fighting.
_ Prepare life-boats & life-saving equipment.
_ Keep radio station a ‘STAND-BY’ - with current & updated position
available.
_ Show applicable signal from International Code of Signals. (VHF could also
be used to indicate distress).
_ Check that nobody is missing & trapped (verify a t MUSTER stations).
_ Fix time & position.
The n:
_ Seal off (gas - tight) the affected area.
_ Searc h affected area.
Decide on best way to fight fire based on: all available information &
knowledge of c ontents of affected area & its surrounding’ information on
hazardous & dangerous goods onboard.
ABANDON SHIP
BRI DGE
Sound abandon ship signal & call Master.
Fix ship ’s position.
Sound “ MAYDAY” signal with position.
Main engine stopped and propeller se cured.
Overboard discharges stopped especially I.W.O. craft launch areas.
Extra bla nkets, water, food etc. to craft (if time pe rmits).
Check all hands at muster stations with lifejackets & thermal suits if
applicable.
Run out painters from boats if applic able.
Lower boats/life crafts to water.
The n:
Some ship’s have been reboa rded after a bandonment during fire . To aid
survivability of ship some additional items are recommended (where time
permits):
Shut a ll watertight doors.
Close all fuel at closing valves in Engine Room.
Leave emergency fire pump running with hose rigged top accommodation.
Master is solely responsible to decide whether ship should turn or not. Even if a
long time has passed, since missing person has fallen ove rboard, slightest –
possibility that missing person is still alive is reason enough to turn & search.
When Turning
Notify the eng ine room.
Fix and synchronise time onboard.
Transfer position to a clean chart and keep tracks c ontinuously.
If course/rudder manoeuvre records are used time statements should be
made.
Notify Company and Agent at next port of call.
CARGO SHIFTING
Sound Ge neral Alarm & ca ll Master.
If shift of cargo is suspecte d due to ship rolling or pitching, the n OOW
should immediately alter course in order to reduce effects.
Crew to ‘STAND-by’. Survival craft to be prepared by a designated boa t
preparation party.
Main Engine to manoeuvring RPM. Depending upon situation, may be necessary
to reduce speed to minimum to retain stee rage way. App ropriate navigation
signals would need to be given if any future manoeuvring would be restricted.
If night time, the OOW to switc h on deck flood lights.
Chief Officer with Bosun & other chosen members of crew to investigate
cargo shift & report to Maste r:
What has shifted .
Reasons, if known, for shift.
Damage sustained (if any).
Likelihood of further shift a nd/or damage.
Proposed actions.
Chief Engineer to ensure that all possible required deck services are made
available (e.g. ballast pumps, deck hydraulics etc).
If Master considers that there is any risk to ship or if any ca rgo has been
lost overside, then notification is to be made to relevant shore authorities.
In all cases, Cie must be informed of situation, with regular updates.
Then:
Where applicable & where there is no risk to life, Chief Officer in
consultation with Master shall make arrangements to secure shifted cargo.
Based on e stimations of weight shifted, stability calculations should be made
to assess whether ballast can be sa fely utilised to correct any resultant list
to prevent further shift.
For shifted deck cargo, consideration may have to be given to jettisoning it
if safety of life or safety of ship is in imminent da nger. Notification of any
jettisoning along with a position report would have to be given to relevant
shore authoritie s.
Only when Master is satisfied that it is safe to do so should ship ‘resume
passage’. Cie in consultation with Master will give consideration to diverting
ship to a neare r p ort if it is necessary to discha rge cargo for reasons of
safety.
Any earlier prepared surviva l craft should now be restowed.
ACT OF PIRACY
DISCOVERY OF SUSPICIOUS CRAFT
Call Maste r.
Sound alarm signal “SHIP UNDER ATTACK”.
Crew ‘stand-by’. Prepare to defend ship by barricading all access routes to
ship.
Keep radio station on ‘stand-by’ – with current & updated p osition available.
Establish VHF c ommunication with signal stations, coast radio stations &
other ships in surrounding waters.
Request assistance from local Port Authority, Police, Coast Guard & Navy.
If possible, speed up & carry out evasive manoeuvre s.
Water on deck – make fire hoses ready in order to pre vent pirates from
boa rding.
Fire a parachute flare in direction of attacking craft.
Use sea rch lights to illuminate & possibly blind attacking craft.
Switch on hull lights & outside accommoda tion lig hts.
Fix time for & position of attack.
During actual attack:
Avoid violation.
Try to ward off pirates, or delay entry by fire hosing, barricading or
similar actions.
Barricade whole crew on bridge &/or in e ngine room. Try to bring portable
VHF
Establish communication between bridge & engine room.
Remain barricaded until danger is over. Notify Cie a bout attack as possible.
Salvage can be ORDERED throug h : Salvage Cies, Coast Radio Stations, Coast
Gua rds, Life Boat Services, Customs, Towing Cies, Local Agents etc.
Prepare sa lvage operation in co–operation with Salvor. Master should assist
Salvor for best possible outcome.
Should situation so demand: do not forget to use other suitable plans.
OIL POLLUTION
Call Master.
Stop a ll bunkering & ba llasting operations (possibly also carg o handling). Be
aware of inflammable gases & risk of fire.
Alert Oil Pollution Prevention Team.
Identify source of oil sp ill & establish cause thereof. Should situation so
demand use other suitable checklist.
Master Make necessa ry notifications immediate ly as per lists & spec ial form
(Oil Pollution Report) in SOPEP Oil Spill Contingency Plan, i.e
National Response Cente r,
Local Coast Guard/Port Authority, -- Local Agent -- Cie
Clean-up contractors (in case not able to get in contact with loca l
Agent).
Act as on-scene c o-ordinator) (OSC) until Cie app ointed OSC arrives at
scene.
Oil Pollution Prevention Team
Take imme diate steps to control spill, try to prevent oil from escaping
overboa rd;
Shut a ll valves.
Inspect & seal off outflows
Change oil levels in tanks
Transfe r oil to empty (to barge, to shore, to void spaces).
Seal off tanks hermetically.
Clean up oil on deck by using absorbents. Degreasing agents & solvents could
be used but only with g reat care. Spilled oil must never be washed ove rboard
nor shall degreasing agents or solvents be used on oil spilt in water.
Then:
Co-operate with clean-up contractors &/or local authorities to minimise
further damage to Environment.
_ Ente r continuously any actions taken in ship’s LOG BOOK.
_ Continuously report to Cie by fastest & most efficient way.
FLOODING
Sound approp riate eme rgency stations signal & call Maste r.
Crew to ‘Stand-By’.
Main Engine(s) to Stand-By, ships speed reduced to manoeuvring revs.
Manoeuver ship as required to:
Safeguard personnel
Reduce effect of flooding (if cause known).
_ Nomina ted personnel under direction of Chief Officer (Deck) & Chief Engineer
(Machinery
Space) to take soundings of tanks & spaces to establish:
Extent of flooding
App roximate rate of wate r ingress.
As a precaution prepa re survival craft & other life sa ving appliance (EPIRBS
etc). In this case, ship to be stopped in wa ter.
Inform relevant shore/port state authorities dependent upon Seriousness of
situation, but notifying Cie in any event.
From soundings data obtained:
Calculate p resent effects of flooding on stability & stress
Calculate e ffect on stability & stress for any anticipated
corrective actions to be taken against flooding e.g. to correct any
resultant list etc
Calculate whether ship has pumping means & capacity to discharge
or stem flood water ingress.
If answer to this is no, then what is probable final effect of flooding with regards
to stability.
Where possible, pump out floode d sp aces using ships fixed pumping system .
Othe rwise use p ortable equipment such as eductors.
Where possibility exists, make preparation for oil pollution prevention (Re f
SOPEP Manual).
Use on board materials where possible to stem flow of water dunnage
mattresse.