1.

0 Attachments
TESDA-SOP-TSDO-03-F01
Program Registration Requirement Checklist
Name of Institution

Address
Tel/Fax
Program(s) Applied
No.
Compliant
Program Registration Requirements Remarks
Yes No
For New Application
1. CORPORATE AND ADMINISTRATIVE DOCUMENTS
a) Letter of application
b) Board Resolution / Academic Council
Resolution to offer the program signed by the
Board Secretary and attested by the
Chairperson (SUCs, LCUs, and private
institutions)
c) Special law creating the institution (for
public institution) e.g. Republic Act,
Executive Order, Sanggunian Resolutions)
d) Securities and Exchange Commission (SEC)
Registration for private institutions (must
specifically cover the Training delivery site)
e) Articles of Incorporation
f) Proof of building Ownership or contract of
lease (covering at least two years)
g) Current Fire Safety Certificate
NOTE: FOR MARITIME ONLY
h) Proof of Quality Management Systems (QMS)
from a recognized third party certifying body in
the maritime sector.
i) If there’s no third party certifying body, the
Institution must present the following:
 Quality Manual (that cover’s the Quality
Policy of the Institution)
 Quality Procedures Manual
 Standard Operating Procedures Manual
 Internal/External Audit Report
 Management Review Report
Name of Institution

Address
Tel/Fax
Program(s) Applied
No.
Compliant
Program Registration Requirements Remarks
Yes No
For Institutions that will branch out
j) The Articles of Incorporation & Bylaws must
state reasons for opening of the branch. The
Board Resolution signed by majority of the
Incorporators must be notarized, received and
noted by SEC.
2. CURRICULAR REQUIREMENTS
a) Competency-based Curriculum (indicating
the qualification being addressed and the
competencies to be developed)
 Curriculum design
 Modules of instruction
b) List of equipment, tools and consumables
necessary to deliver the program.
c) List of instructional materials (such as
reference materials, slides, videotapes,
internet access and library resources)
necessary to deliver the program
d) List of Physical Facilities & Off-Campus Physical
Facilities indicating floor area
e) Shop layout of training facilities indicating the
floor area
3. FACULTY AND PERSONNEL
a) List of officials with their qualifications
(supporting evidences available, such as copies
of certificates, etc)
b) List of faculty with their qualifications, areas of
expertise, and courses/seminars attended
(supporting evidence available, such as
relevant trainer qualification certificates,
copies of contracts of employment, etc)
c) List of non-teaching staff with their
qualifications (supporting evidences available,
such as copies of certificates/contracts of
employment, etc)
Name of Institution

Address
Tel/Fax
Program(s) Applied
No.
Compliant
Program Registration Requirements Remarks
Yes No
4. ACADEMIC RULES
a) Schedule and breakdown of tuition and other
fees (duly signed by the school head indicating
the effectivity of school year)
b) Documented grading system, details of which
are provided to students/trainees at the start
of their program
c) Entry requirements for the program comply
with the relevant training regulations if
applicable.
d) Rules on attendance
5. SUPPORT SERVICES
a) Health services are available to the
students/trainees (if these services are
contracted out or out-sourced, the contract or
MOA or similar documents must be
submitted)
b) Career guidance services are available to the
students/trainees
c) Community outreach program (documented
evidences available) – optional
d) Research that supports the operation of the
school is carried-out (e.g. surveys,
consultations, meeting with local industry and
community representatives; technical
research) – optional

Checked by: ___ ___________________

UTPRAS Focal Person Date: ___________________
 TESDA-SOP-TSDO-03-F01a

CHECKLIST ON THE REQUIREMENT FOR A WORKING QUALITY SYSTEM

Name of Institution : _________________________________________________

Course (s) Offered : _________________________________________________

Address: _________________________________________________

Tel/Fax Numbers: _________________________________________________

PARTICULARS YES NO
1. Is there a Valid Quality Management Systems (QMS)
Certification from a recognized certifying body in the maritime
sector?

2. In case the maritime institution does not have a valid quality

certification then the following documentary evidences need to
be produced and validated by the audit team:

2.1 Quality Manual that covers the institution’s quality policy

– (Policy Manual)

2.2 Institution’s Quality Procedures Manual

2.3 Institution’s Standard Operating Procedures Manual

2.4 Internal Audit Report

2.5 External Audit Report

2.6 Management Review Report

Prepared by:

___________________________
Signature Over Printed Name

___________________________
Designation
____________________________
Date
 TESDA-SOP-TSDO-03-F02
CURRICULUM DESIGN

TVET QUALIFICATION: ___________________________

Nominal Duration: _______________________
Name of Institution : ___________________________________

Duration of Training
Competencies Month 1 Month 2 Month 3 Month 4 Month 5
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Basic Competencies (__ hrs)
1.

Common Competencies (__hrs)

1.

Core Competencies (__hrs)

1.

Submitted by: __________________ Attested by: ______________________ Inspected by: __________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

 TESDA-SOP-TSDO-03-F03
LIST OF EQUIPMENT
Program: _______________________________
Name of Institution: _______________________________

Inspector’s
Remarks
Acquisition Quantity Quantity Percent
Name of Equipment Specification Difference (indicate
Year on Site Required Compliance
(1) (2) (6) standard
(3) (4) (5) (7)
ratios)
(8)

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert
 TESDA-SOP-TSDO-03-F04
LIST OF TOOLS
Program: _______________________________
Name of Institution: _______________________________

Inspector’s
Remarks
Acquisition Quantity Quantity Percent
Name of Tools Specification Difference (indicate
Year on Site Required Compliance
(1) (2) (6) standard
(3) (4) (5) (7)
ratios)
(8)

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert
 TESDA-SOP-TSDO-03-F05
LIST OF CONSUMABLES
Program: ______________________________
Name of Institution: ______________________________

Name of Consumables Specification Quantity on Quantity Difference Percent Inspectors Remarks

(1) (2) Site Required (5) Compliance (indicate the standard
(3) (4) (6) ratios)
(7)

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert

TESDA-SOP-TSDO-03-F06
 LIST OF INSTRUCTIONAL MATERIALS/LIBRARY HOLDINGS

Program: ___________________
Name of Institution: ___________________

Title Classification* Date of Publication No. of Copies Inspector’s Remarks

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert
Date: Date: Date:

* Classify whether journal, book, magazine, etc.

TESDA-SOP-TSDO-03-F07

LIST OF INSTITUTION’S PHYSICAL FACILITIES

 Program: _____________________________
Name of Institution: _____________________________

Name Description Quantity Inspector’s Remarks

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

TESDA-SOP-TSDO-03-F08

LIST OF OFF-CAMPUS PHYSICAL FACILITIES

 Program: ___________________________
Name of Institution: ___________________________

Name Description Quantity Inspector’s Remarks

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

TESDA-SOP-TSDO-03-F09
LIST OF OFFICIALS (President, Registrar, Guidance Counselor, etc.)
 Program: ________________________
Name of Institution: ______________________

Experience
Nature of Educational Industry Competency
Related to Remarks
Name Position Appointment Attainment Experience Certificates
Position

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

TESDA-SOP-TSDO-03-F10
TRAINERS, FACULTY, TEACHING PROFESSIONALS
 Program: ______________________
Name of Institution: ______________________

Nature of Educational Experience Industry Relevant

Name Position Appointment Attainment Related to Experience Trainer Remarks
Position Qualification
Certificate

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert
Date: Date: Date:

TESDA-SOP-TSDO-03-F11
NON-TEACHING STAFF

Program: ______________________
Name of Institution: ______________________
 Nature of Educational Experience Industry Qualifications
Name Position Appointment Attainment Related to Experience Remarks
Position

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert
Date: Date: Date:
 TESDA-SOP-TSDO-03-F12
Technical Education and Skills Development Authority
UTPRAS TRACKING SHEET

NAME OF INSTITUTION :
ADDRESS :
CONTACT PERSON/S :
PROGRAM APPLIED FOR :______________________________________

Date Signature Remarks

Program Registration Activities Appli-cant ROPO
Started Completed
TVI DO
1) Institution representative visits / inquires
about program registration requirements
and procedures
2) PO/DO UTPRAS Focal Person conducts
orientation/briefing to applicant
Institution on the following:
 Program Registration Policies
Procedures and Requirements
 Conduct of ocular inspection
 Training Regulations and
Preparation of curriculum
 Preparation and putting up of
standard signage for the TESDA
registered programs
 Program Registration Compliance
Audit
 Sanctions and Penalties to
erring institutions
3) Applicant Institution submits required
documents to PO/DO
4) UTPRAS Focal receives documents
4.1 Checks completeness of documents
against checklist
4.2 Returns application if documents are
not complete based on the
registration requirements with
notation of deficiencies
4.3 Officially receives (stamps received)
if documents are complete
4.4 Issues Acknowledgment Letter
together with the processed
Program Registration Requirement
Checklist
 Date Signature Remarks
Program Registration Activities Appli-cant ROPO
Started Completed
TVI DO

4.5 Advises applicant to pay the non-

refundable Registration Fee during
the ocular inspection at the PO/DO

5) UTPRAS focal evaluates submitted

documents in detail
5.1 Evaluates the curriculum against the
TR
5.2 Determines compliance of the
curriculum against the CBC
definition / format

5.3 For programs not covered by TR

(NTR), review of the curriculum
shall be done with an expert

5.4 UTPRAS Focal person recommends

to the PD/DD
5.4.1 the conduct of ocular
inspection if documents are in
order; or

5.4.2 sends letter signed by the

PD/DD informing the
deficiencies, the 10 calendar
days to comply with the
requirements and the return of
the documents

6) Conduct site inspection

1.1 The PO/DO UTPRAS focal person

6.1.1 Advises institution re conduct
of inspection

6.1.2 Prepares checklist for

inspection
6.1.3 Schedules team inspection
1.2 UTPRAS inspection team
6.2.1 Inspects the tools/equipments,
consumables, books,
workshops, facility, faculty
and personnel, corporate and
administrative documents,
 Date Signature Remarks
Program Registration Activities Appli-cant ROPO
Started Completed
TVI DO
academic rules and support
services against the submitted
Program Registration
Requirements
7) Prepare result of site inspection
7.1 UTPRAS Inspection Team
7.1.1 Prepares and signs inspection
report
7.1.2 Discusses results of inspection
to the institution’s
representative and request for
the signature on the inspection
report
7.1.3 Provides copy of the inspection
report to the institution’s
representative
7.1.4 If there are deficiencies,
informs the institution that
they have 30 calendar days to
comply and that a re-
inspection shall be conducted
7.1.5 Submits inspection report to
the UTPRAS Focal Person
7.2 UTPRAS Focal Person submits
inspection report to the PD/DD
7.3 For compliant institution, PO/DO
submits complete documents
together with the result of inspection
and corresponding recommendation
to RO for final review within 5
calendar days
7.4 For institution with deficiencies, the
PO/DO reminds in writing the
institution within 15 calendar days
after the conduct of inspection on the
30-calendar day allowable period to
comply with the requirements. In
case the institution fails to comply
with the requirements within the 30-
calendar day period, the PO/DO
submits the documents to the RO and
recommends issuance of Letter of
Denial
8 ) Issue CoPR / Letter of Denial
 Date Signature Remarks
Program Registration Activities Appli-cant ROPO
Started Completed
TVI DO
8.1 RO UTPRAS focal person conducts
final review of documents
8.1.1 If found to be in order,
recommends issuance of CoPR
8.1.2 If there are deficiencies,
notifies PO/DO of the
deficiencies
8.2 Within the day after receipt of the
notice, the PO/DO UTPRAS focal
person notifies the institution about
deficiencies, and the 5 calendar days
to comply
8.3 Upon receipt of the documents
correcting the deficiencies from the
institution and if found to be in
order, the PD/DD forwards the said
documents to RO and recommends
issuance of CoPR within 5 calendar
days. In case the institution fails to
comply, the PD/DD recommends
issuance of Letter of Denial
8.4 Within 10 calendar days after receipt
of recommendations from PD/DD,
RO focal person prepares CoPR or
Letter of Denial
8.5 RD approves and sign CoPR or
Letter of Denial
8.6 RO releases CoPR or Letter of
Denial to PO/DO together with the
institution’s documents
8.7 PO/DO releases CoPR or Letter of
Denial to the institution

Prepared by: Noted by:

UTPRAS Focal Person Provincial/District Director

Date: Date:
 TESDA-SOP-TSDO--03-F13

INSPECTION REPORT FORM

Unified TVET Program Registration and Accreditation System (UTPRAS)

REGION: ___________
PROVINCE: __________________
Date of Inspection: ________________

I. BASIC INFORMATION

Name of Institution: ____________________________________

Address: _____________________________________________

II. PROGRAM APPLIED

No. Program Title and PTQF Classification Nominal
Level Duration
WTR NTR

III. FINDINGS
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
1. CORPORATE AND ADMINISTRATIVE
DOCUMENTS
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
a) Letter of application
b) Board resolution to offer the program
(signed by the Board Secretary and
attested by the Chairperson: SUCs,
LCUs, and private institutions
c) Special law creating the institution
(for public institution) e.g. Republic
Act, Executive Order, Sanggunian
Resolutions)
d) Securities and Exchange Commission
(SEC) Registration must specifically
cover the Training delivery site (private
institution only)
e) Articles of Incorporation
f) Current Certificate of Ownership of
building/contract of lease (covering at
least two years)
g) Current Fire Safety Certificate
NOTE: FOR MARITIME ONLY
h) Proof of Quality Management Systems
(QMS) from a recognized third party
certifying body in the maritime sector.
i) If there’s no third party certifying body,
the Institution must present the
following:
 Quality Manual (that cover’s the
Quality Policy of the Institution)
 Quality Procedures Manual
 Standard Operating Procedures
Manual
 Internal/External Audit Report
 Management Review Report
For Institutions that will branch out
j) The Articles of Incorporation & Bylaws
must state reasons for opening of the
branch. The Board Resolution signed
by majority of the Incorporators must
be notarized, received and noted by
SEC.
2. CURRICULUM AND PROGRAM
DELIVERY
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
a) Competency-based Curriculum
(indicating the qualification being
addressed and the competencies to be
developed)
 Curriculum design
 Modules of instruction
b) Equipments, tools and consumables
necessary to deliver the program.
(Please attach TESDA-SOP-TSDO-03-
F03, TESDA-SOP-TSDO-03-F04,
TESDA-SOP-TSDO-03-F05)
c) Instructional materials (such as reference
materials, slides, videotapes, internet
access and library resources) necessary
to deliver the program (Please attach
TESDA-SOP-TSDO-03-F06)
d) Physical Facilities & Off-Campus
Physical Facilities indicating floor area
(Please attach TESDA-SOP-03-F08,
TESDA-SOP-03-F09)
e) Shop layout of training facilities indicating
the floor area
3. FACULTY AND PERSONNEL
a) List of officials with their qualifications
(supporting evidences available, such as
copies of certificates, etc) (Please attach
TESDA-SOP-03-F10)
b) List of faculty teaching on the program,
with their qualifications, areas of
expertise, and courses/seminars
attended (supporting evidence available,
such as NTTC, copies of contracts of
employment, etc) (Please attach TESDA-
SOP-03-F11)
c) List of non-teaching staff with their
qualifications (supporting evidences
available, such as copies of certificates/
contracts of employment, etc) (Please
attach TESDA-SOP-03-F12)
4. ACADEMIC RULES
a) Schedule and breakdown of tuition and
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
other fees (duly signed by the school
head indicating the effectivity of school
year)
b) Documented grading system,
details of which are provided to
students/trainees at the start of their
program
c) Entry requirements for the program
comply with the relevant training
regulations if applicable.
d) Rules on attendance
5. SUPPORT SERVICES
a) Health services are available to the
students/trainees (if these services are
contracted out or out-sourced, the
contract or MOA or similar documents
must be submitted)
b) Career guidance services are available to
the students/trainees
c) Community outreach program
(documented evidences available) –
optional
d) Research that supports the operation of
the school is carried-out (e.g. surveys,
consultations, meeting with local industry
and community representatives; technical
research) – optional

IV. RECOMMENDATION
(Please mark) Recommended Action
Recommended to offer program applied for:
Subject for re-inspection on (mm/dd/yy):
Others (Please specify):

V. CONFIRMATION
Name of Applicant Institution’s Representative and Signature Date
Designation
Prepared by:
INSPECTION TEAM MEMBERS

Name Signature

1. __________________________ _____________________

2. __________________________ _____________________

3. __________________________ _____________________

TESDA-SOP-TSDO-03-F14

LETTER OF ACKNOWLEDGMENT

Date

NAME OF SCHOOL HEAD

Designation
Name of School
Address of School

Dear ____:

This acknowledges receipt of your institution’s application for Program

Registration of the following qualification(s):

a. (name of qualification)
b. (name of qualification)

We will evaluate the documents you have submitted and will inform you of our
findings 15 calendar days after our receipt of your documents.

Thank you for your interest in being a TESDA partner in technical education
and skills development.

Very truly yours,

 Provincial / District Director
Provincial/District Office

TESDA-SOP-TSDO-03-F15

LETTER OF DENIAL

Date

NAME OF SCHOOL HEAD

Designation
Name of School
Address of School

Dear ____:

We regret to inform you that your application for program registration of

(name of qualification) is being denied because of the following reasons:

( ) Your institution has failed to comply with the deficiencies noted in our review of
the submitted documents.

( ) Your institution has failed to comply with the deficiencies noted during the
inspection conducted last (date of inspection).

( ) Others: (Please specify valid reason/s for denial of application)__________

______________________________________________________________

Please be informed, however, that you may re-apply should you think that you
have complied with the identified deficiencies. Our office is willing to provide you
technical assistance when needed.
 Very truly yours,

Regional Director
TESDA Region ___
 TESDA-SOP-TSDO-03-F16
PROGRAM REGISTRATION MONITORING REPORT
For the Month of:
Provincial Office:
Regional Office:
Issue
CoPR /
Letter
Name of Evaluates 5-day Compliance 5-day Compliance
Institution corrects Schedules site Conduct site PO/DO Final review of the of
Applican submitted Period for the TVIs Period for the Total
Name of deficiencies inspection inspection and 30-day Compliance recommends to documents by the Denial
t documents in case there are TVIs in case there Number of Remarks
Program (Within 10 (Within 5 prepares report (1 Period for the TVIs RO (within 5 RO (Within 10 (Withi Days
Instituti (Within 15 deficiencies found are deficiencies
calendar days) calendar days) day) calendar days calendar days) n 10
on days) by RO found by RO
calend
ar
days)
Dat
e
Date Date Date Date Date Date Date Date Date Date Date Date Date Date Fini
Starte Finis Date Finishe Start Finishe Date Finishe Date Finishe Start Finishe Starte Date Date Finishe Starte Finishe Starte she
    d hed Started d ed d Started d Started d ed d d Finished Started d d d d d
                                               
                                               
                                               
                                               
                                               
                                               

Prepared by: Noted by:

PO/DO UTPRAS Provincial/District

Focal Director
 M IS 0 2 -UTPR A S Fo rm

T EC HN IC A L ED U C A T IO N A N D S KILLS D EV E LOP M EN T A U T HOR ITY

S t a t us o f TV E T P ro g ra m R e g i s t ra t i o n

F o r t he M o nt h o f

F o r p ro g ra m c o nv e rt e d f ro m
P ro v i d e rs P ro f i l e P ro g ra m P ro f i l e N T R t o W TR o r f ro m o l d W T R
Fo r t o up d a t e d W T R
C lo s e d
C o nd uc t P ro g ra m
Date ( Ef f e c t iv it N a me o f
P ro g ra m/ P ro g ra m/ ed
P ro v i nc e / C o ng re s s C las s f ic a t i Q ua l i f i c D ura t i o P ro g ra m of y d ate o f Re- Date
N a me o f C o mp l e t e Te l. Typ e Q ua l i f i c a P T Q F Q ua l i f i c a t i Date C o mp l i a Co PR D ura t i
R e g io n D i s t ri c t i o na l on of a t io n n ( in R e g i s t ra t C o mp l i P ro g ra m re g i s t e r Is s ue
Ins t i t ut i o n A d d re s s No . Ins t i t ut i o n t io n Tit le Le v e l o n Tit le Is s ue d nc e No . on
Of f ic e D i s t ri c t Ins t i t ut i o n Co de Hrs . ) io n N o . a nc e c l o s ure ) ed d
W it h TR ( N TR ) A ud i t ?
A ud i t p ro g ra m
(Y/ N)

(a) (b ) (c) (d ) (e) (f) (g ) (h) (i) (j) (k) (l) (m) (o ) (p ) (q ) (r) (s ) (t ) (u) (v) (w)
 PROCEDURES MANUAL ON Document No.
UTPRAS TESDA-SOP-TSDO-03
Unified TVET Program Registration Rev. No. Page
and Accreditation System 03 28 of 44
Issued by Date
Program Registration (Sea-Based) TSDO Mar 2012

7.0 List of Forms

Form No. Title

TESDA-SOP-TSDO-03-F01 Program Registration Requirement

Checklist
TESDA-SOP-TSDO-03-F01a Checklist on the Requirement for a
Working Quality System
TESDA-SOP-TSDO-03-F02 Curriculum Design

TESDA-SOP-TSDO-03-F03 List of Equipment

TESDA-SOP-TSDO-03-F04 List of Tools

TESDA-SOP-TSDO-03-F05 List of Consumables

TESDA-SOP-TSDO-03-F06 List of Instructional Materials / Library

Holdings
TESDA-SOP-TSDO-03-F07 List of Institution’s Physical Facilities

TESDA-SOP-TSDO-03-F08 List of Off-Campus Physical Facilities

TESDA-SOP-TSDO-03-F09 List of Officials (President, Registrar,
Guidance Counselor, etc.)
TESDA-SOP-TSDO-03-F10 Trainers, Faculty, Teaching
Professionals
TESDA-SOP-TSDO-03-F11 Non-teaching Staff

TESDA-SOP-TSDO-03-F12 UTPRAS Tracking Sheet

TESDA-SOP-TSDO-03-F13 Inspection Report Form

TESDA-SOP-TSDO-03-F14 Letter of Acknowledgment

TESDA-SOP-TSDO-03-F15 Letter of Denial

TESDA-SOP-TSDO-03-F16 Program Registration Monitoring

Report
MIS – 02 UTPRAS Form Status of TVET Program Registration