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Fleetrun: The Solution For Fleet Maintenance Control

The document describes Fleetrun, a fleet maintenance management solution. It allows users to plan, track, and record vehicle service and repair work. Key features include automatic work scheduling based on mileage or time, real-time fleet status monitoring, expenditure tracking, and reporting capabilities. The system aims to improve maintenance processes and reduce costs for fleet operators.

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Mpho Daniel Pule
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153 views13 pages

Fleetrun: The Solution For Fleet Maintenance Control

The document describes Fleetrun, a fleet maintenance management solution. It allows users to plan, track, and record vehicle service and repair work. Key features include automatic work scheduling based on mileage or time, real-time fleet status monitoring, expenditure tracking, and reporting capabilities. The system aims to improve maintenance processes and reduce costs for fleet operators.

Uploaded by

Mpho Daniel Pule
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Fleetrun

The solution for fleet maintenance control

Planning. Management. Expenditure records.


Scope of application
Fleetrun helps to keep vehicles running and can be used for all types of works:

Preventive maintenance
To discover breakdowns at an early stage: cut down
repair expenses and the time spent at the service station

Repair
To know exactly what works are in progress, what spare
parts are used, and how much it costs

Other works
Car wash, routine inspection, and other minor works:
consider all the time when the vehicle is idling and
doesn’t generate profit

Fleetrun
Fleetrun user profile

Integrator Fleet manager/dispatcher Fleet owner

Adds maintenance control to Automatically controls service Makes decisions based on


the portfolio works: without multipage Excel fleet status analytics and
tables, paper registers, and reports
card catalogs

Fleetrun
How Fleetrun changes businesses?

Keeps you informed


Notifications will update you on the upcoming works and
work progress

Inspires complex approach to maintenance


All types of works, spare parts, and expenditures in one
application, no more Excel and paperwork

Automates processes
The set of works can be assigned to a unit group and
adjusted to individual vehicles

Saves the history


The archive of works for each unit is available at any moment

Fleetrun
Why control maintenance?

Critical breakdowns upon a Works registration with Works management based Expenditure records, from
timely maintenance happen all the data stored in the on analytics and statistics is individual spare parts to
less frequently system becomes smarter general expenditures, become
simpler more precise

Fleetrun
Why should you use Fleetrun?

Free Analytics and Line items library


Wialon-based statistics on fleet for works and
solution status spare parts

Flexible
configuration and User-friendly
ACL system interface

Fleetrun
How it works? Administrator interface

1 Get started: Activation

• Sign in to Fleetrun under a top-level account


• Activate “Fleets” for lower-level accounts

*”Fleet” is a group of vehicles to be controlled in terms of maintenance.


It may comprise all vehicles or only the units monitored by a particular
dispatcher.

2 Get started: Administration

• Protect your information with access rights: decide who can view
and edit the service works and intervals data.
• Create your “Fleet”: keep the list of vehicles for maintenance updated.
• Localize the system: set the time zone, currency, and measurement
system.
• Manage notifications: select the events you want to follow, edit the
text, and configure data-sending to third-party servers.

3 Go on working in the user interface

Fleetrun
How it works? “Dashboard”

4 Fleet statistics with regard to maintenance – updated in


real time:

• The number of vehicles that operate and those idling at the service
station
The former make the profit while the latter pump out the money.

• Services: due, in progress, and overdue


Plan your work taking into account how many vehicles will be
unavailable in the short run.

• Fleet maintenance costs including the cost per 1 km


View it in progress and consider mileage or engine hours. Is there any
correlation? Or vehicles get broken not even leaving the fleet yard?

Fleetrun
How it works? “Units”

5 Data on mileage, engine hours, and Services of all units in


the list and extended information on each vehicle:

• “Cost per 1 km” parameter


shows the most expensive vehicles in terms of maintenance

• Location
on the map lets you check if the unit is actually at the right service
station

• Services and Intervals


display works, spare parts, expenditures, and deadlines for the unit

• Unit profile
comprises a detailed description of the vehicle, for example,
registration certificate data

Fleetrun
How it works? Services
Service is a set of works for a specified unit: what is to be
6 done, when and what spare parts should be used, how
much it costs, and what is the expected result.

• Service shows that works are about to start or already being


executed which means the unit is already at the service station.

• The main function of the Service is to register works for the


specified unit in the system.

Services in Fleetrun

1. “Oil change” Service is scheduled for December 14.

2. Status change to “Upcoming” is scheduled for December 12.


The dispatcher has 2 days to plan the works: call the service station,
sign up the vehicle, notify the driver.

3. December 14. The vehicle is at the service station, so the manager


changes the status to “In progress.”

4. December 14. Oil has been changed, and the manager changes the
status to “Closed.” *Service can be created manually or automatically with the help of Intervals.
5. Works and expenditures get into the archive to be used later in reports
and statistics.

6. Any pictures from the service station, bills, or document scans can be
attached to the Service and studied when needed.

Fleetrun
How it works? Intervals
Interval is the template for the group of works needed to
7 be registered for one or several vehicles at certain time
periods.

Intervals are used to create Services automatically and notify the fleet
manager (who sends the vehicle to the service station and controls
the process) about it.

Interval in Fleetrun

Interval automatically assigns Service (the set of works) to the unit:

• in a few hours, days, or just on December 18, 2018 – for those who
know the exact date;

• by kilometer driven – the “Tire change” Service activates every


200,000 km;

• by engine hours – in 250 engine hours the app will notify of the
“Maintenance” Service for the tower crane.

Besides, you can set up all these three conditions to make Fleetrun Automate the creation of Services in large fleets
create the Service when the first one happens.
It is enough to set up Interval just once – to specify the set of works, spare parts, costs, and
periodicity – and you can apply it to any vehicle. It means the needed set of works for dozens of
vehicles is registered in one click.

Fleetrun
Notifications and Line items library
Notifications
8 Notifications inform you of all the Services: new and overdue, closed
and rejected. Learn what happened and click to go to the Service itself –
check it out, edit, change the status, or just make sure everything is ok.

9 Library

All expenditures are saved in “Library” to be used at Services and


Intervals creation. They can also be edited if something has changed.

*For example, tires of a 9-ton Scania can be changed for $25 each, plus $300x4 for
the tires themselves. Save this data in the library and use it for similar trucks. If the
cost rises, just correct one figure to update this data for all units.

Fleetrun
Reports and Storage
Reports
10 In Fleetrun, we offer preset reports without any unneeded information.
We kept the parameters attributed to maintenance only:

• archived services

• the correlation of closed, rejected, and overdue services

• their total cost

• etc.

One click and they are exported into the Excel file.

Storage
11
Archive data on all fulfilled Services for all vehicles are stored in the
system and are available at any moment.
History storage period = 5 years!

Fleetrun

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