Cover sheet - to record overall project and assessment details

Project name

Client details

Client name:
Client email:
Client telephone number:
Assessor details (if appointed)

Assessor name:
Assessor email:
Assessor telephone number:
Document info

An electronic master is be kept at:

Current version number:
Last modified:
Responsibility of:

Signed:

Contents
How to use this document
1. Statement of Applicability
2. Objectives
3. Performance Targets
4. Evidence pack
5. Stage sign-off sheets
6. Overall project summary
Main contacts

DRAFT - JULY 2016

DRAFT - JULY 2016
How to use this document

More detailed guidance on how to use the Client Checklists can be found in the publication CP1a - Client checklists: Guidan

This should be read in conjunction with CP1 - Heat networks: Code of Practice for the UK.

General approach
These checklists can be used by Clients as a tool to monitor and enforce use of CP1. This could be done for individual stage

1. The Client decides to apply CP1 across a heat network project. At the outset a clear brief and performance targets are a

2. Optionally at this stage the Client could employ a Heat Network Assessor (or other third party) to complete these check
performance at Stages 5 and 6.

3. At key milestones (notably at the end of each Stage), performance targets are assessed confirmed/updated/measured a
evidence pack. Where the Code has not been successfully applied or performance targets met, this should be explained an
choose to accept the justifications and sign-off the Stage as completed, or take other appropriate action.

4. Where possible, all aspects of the Checklists should be assessed. However, on very large projects or where there are tim
should be checked first. Priority is indicated in each sheet.

Within this spreadsheet the tabs are:

1. Statement of applicability - CP1 is designed to be applicable to a range of different projects, at different scales and appl
where appropriate) complete a Statement of Applicability at the outset of the project, which specifies where requirement
modification.

2. Objectives checklist - For each Stage of the project this is used to record whether the CP1 objectives have been met. Sup
where suggestions can be made for future improvements.

3. Performance targets checklist - For each Stage of the project this is used to record whether performance targets have b
(These are set by the Client at Stage 1; updated if necessary during Stages 2, 3 and 4; and actual performance is measured

4. Evidence pack checklist - For each Stage of the project this is used to record whether the required documentation has b
handed to the next Stage.

5. Stage sign-off forms - At the end of each stage, the Client should sign off the stage as completed, along with the main su
independent assessor has been appointed to oversee the project according to the Code of Practice, they should also sign-o
met, or aspects of the Code of Practice have not been adhered to, the Client may still choose sign-off the Stage if acceptab
remedial action must be taken as appropriate.

6. Overall summary checklists - These can be can be filled in once the individual stages have been completed, and will pro
the Code of Practice objectives and the client’s performance targets.

Using the spreadsheet:

For each Stage of a project, fill in the relevant details on each tab of this spreadsheet. According to the Stage, information

In sheets 2 and 4 guidance is given as to priorities for assessment, in cases where time/resource is limited. However, in mo

DRAFT - JULY 2016

Cells shaded in grey are intended for user input. Where specified, these can be colour coded using the supplied k
that activity.

VERSION
Checklist version number: V1.4
Issue date: 04 July 2016
Issued by: CIBSE
Filename: CP1 Checklists v1.4.xlsx

DRAFT - JULY 2016

1. Statement of applicability - of CP1 to project
This sheet should be used the Client at the Key - traffic light rating
start of the project to clarify which Y To be retained as per Code of Practice
Modified Modification to Code of Practice
requirements of CP1 should be amended or
N To be removed as a minimum requirement
ignored.
Please colour code column C as shown in the
key and include relevant explanatory notes or
background in column E.

Objective Requirements Notes

Preparation and Briefing

1.1 Commission the project in accordance with the Code of 1.1.1 Code of Practice key requirement
Practice
1.1.2 Monitor implementation
1.1.3 Effective handover
1.1.4 Feedback to CIBSE
1.1.5 Suitably qualified and experienced people
1.1.6 BSRIA Design Framework
1.1.7 Elements of the Code of Practice not to be included
1.2 To agree contracts that are fair and equitable with 1.2.1 Heat Trust scheme
customers
1.2.2 Non-domestic contracts
1.2.3 Billing information provided to residents
1.2.4 Target level for availability of heat
1.2.5 Compensation
1.2.6 Response time
1.2.7 Vulnerable customers
1.2.8 Alternative heating source
1.3 To define appropriate service levels for the heat supply 1.3.1 Define design external air temperature

1.3.2 Maximum heat supply capacity for each customer.

1.3.3 Summer period flow temperature
1.3.4 Variations in flow temperature to be defined
1.3.5 Periods when supply of space heating is shut down
1.3.6 Operating hours of the network
1.3.7 Location and access to the heat supply meter
1.3.8 Monitoring heat supply to customers
Feasibility
2.1 To achieve sufficient accuracy of peak heat demands and 2.1.1 Existing buildings - monthly heat demands
annual heat consumptions
2.1.2 Estimate end use and losses
2.1.3 Space heating degree day analysis
2.1.4 Occupancy patterns
2.1.5 Peak demands
2.1.6 Future heat demand
2.2 To identify the most suitable low carbon heat sources and 2.2.1 Available heat sources and technologies
location of an energy centre
2.2.2 Whole life costs and CO2 emissions
2.2.3 Environmental impact
2.2.4 Mixture of heat sources

DRAFT - JULY 2016

 2.2.5 Financial incentives
2.2.6 Operating model - heat source sizing
2.2.7 Operating model - demand profile
2.2.8 Suitable energy centre locations
2.2.9 Limit energy centre quantities
2.2.10 Future potential assessment
2.3 To determine the location of top-up and standby boilers and 2.3.1 Heat customer discussions
use of existing boilers
2.3.2 Centralised/distributed boilers
2.3.3 Hydraulic control
2.3.4 Space requirements
2.4 To select suitable operating temperatures 2.4.1 Existing secondary system temperatures
2.4.2 Suitable heat source operating temperatures
2.4.3 Flow temperature reduction
2.4.4 Temperature differential
2.4.5 Higher flow temperature/thermal store
2.4.6 Hydraulic separation
2.4.7 Legionella
2.4.8 Maximum temperatures
2.4.9 Space heating and Domestic Hot Water peak operating temperatures

2.4.10 Rebalancing existing radiator circuits

2.4.11 Heat exchanger approach temperatures
2.4.12 Control systems in existing buildings
2.5 To define heat network distribution routes, pipe sizes and 2.5.1 Minimise network length
costs
2.5.2 Service areas within networked buildings
2.5.3 Major barriers
2.5.4 Existing utilities review
2.5.5 Pipe route constraints
2.5.6 Third party wayleaves
2.5.7 Highways Department discussions
2.5.8 Pipe sizing calculations
2.5.9 Pressure drop
2.5.10 High velocity in steel pipes
2.5.11 Insulation thickness
2.6 To determine building connection costs including heat 2.6.1 Direct/indirect connections
metering
2.6.2 Cost estimates
2.6.3 Building connection capacity
2.6.4 Costs for building level metering
2.6.5 Costs for dwelling metering
2.6.6 Retrofitting dwelling metering in existing buildings
2.6.7 Metering and billing
2.7 To minimise the negative impacts of phasing the 2.7.1 Phasing plan
development
2.7.2 Pipe sizing provision for future expansion
2.7.3 Low-carbon technology phasing
2.7.4 Long term operational efficiency
2.7.5 Energy centre location
2.7.6 Cost penalty
2.8 To assess operation and maintenance needs and costs 2.8.1 Economic modelling of operational costs

2.8.2 Maintenance costs

2.8.3 Metering and billing costs
2.8.4 Other costs
2.8.5 Parasitic electricity consumption
2.8.6 Long term repair and replacement strategy

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2.9 To conduct a consistent economic analysis and options 2.9.1 Owner's/Developer's requirements
appraisal
2.9.2 Discounted cashflow model
2.9.3 Period of analysis
2.9.4 Energy prices
2.9.5 Heat sales
2.9.6 Retrofit energy efficiency measures
2.9.7 Discount rate
2.9.8 IRR and NPV
2.9.9 Sensitivity analysis
2.10 To analyse risks and carry out a sensitivity analysis 2.10.1 Risk register
2.10.2 Likelihood and severity of risks
2.10.3 Mitigation assignment
2.10.4 Major risk impact assessment
2.11 To assess environmental impacts and benefits 2.11.1 CO2 emissions calculations
2.11.2 Heat losses and electricity use
2.11.3 NOx and particulate emissions
2.11.4 Environmental impact of biofuels
2.11.5 Acoustic survey
2.11.6 Visual impact
2.11.7 Pre-application discussions with local planning authority
2.12 To develop preferred business structures, contract strategy 2.12.1 Construction, ownership and operation
and procurement strategy
2.12.2 Finance, risk, governance and exit strategy
2.12.3 Proposed contract structure
2.12.4 Fuel and electricity contracts
2.12.5 Procurement strategy
2.12.6 Termination provisions
2.12.7 Allocation of roles
Design
3.1 To design for safety in construction, operation and 3.1.1 Client's CDM obligations
maintenance and to achieve quality in design
3.1.2 Designer's CDM obligations
3.1.3 Risk mitigation and risk register
3.1.4 Plant access
3.1.5 Valve chambers
3.1.6 Future safe replacement of plant
3.1.7 Trench depths
3.1.8 Safe network operating temperatures
3.1.9 Temperature considerations for residential customers
3.1.10 Fire risk assessment
3.1.11 COSSH/DSEAR
3.1.12 ISO 9001
3.1.13 Design to permit network operator to achieve ISO 14001 and ISO
18001
3.2 To achieve sufficient accuracy of peak heat demands and 3.2.1 Existing buildings - peak heat demand
annual heat consumptions
3.2.2 Existing non-domestic buildings - space heating demand
3.2.3 Existing dwellings - peak and annual heat demand
3.2.4 New non-domestic - peak and annual heat demand
3.2.5 New dwellings - heat demand
3.2.6 New dwellings - degree day analysis
3.2.7 New dwellings - domestic hot water diversity
3.2.8 New dwellings - space heating diversity
3.3 To select suitable building interfaces, direct or indirect 3.3.1 CBA of indirect and direct connections
connections
3.3.2 Heat exchanger approach temperatures
3.3.3 Retained gas boilers

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 3.3.4 Strainers
3.3.5 Two-port valves
3.3.6 Heat network interface substation space requirements
3.4 To design or modify suitable space heating and domestic hot 3.4.1 Existing buildings - heat loss calculations and return temperatures
water services systems
3.4.2 Existing buildings - part load operation
3.4.3 DHW services
3.4.4 Space heating and Domestic Hot Water peak operating temperatures

3.4.5 Cylinder coil size

3.4.6 DHW storage heater
3.4.7 Water conditioning
3.4.8 Space heating circuit operating temperatures
3.4.9 Radiator pipework
3.4.10 Space heating circuit pump
3.4.11 Thermostatic radiator valves
3.4.12 Room temperature control
3.4.13 Avoid heat gain in cold and potable water services
3.4.14 Insulation
3.4.15 HIU cupboard ventilation
3.4.16 Avoid major disruption when removing and replacing HIU
3.4.17 Water regulations and byelaws
3.5 To achieve an energy-efficient heat network 3.5.1 Minimise network length
3.5.2 Network insulation
3.5.3 Network heat loss (from energy centre up to building connection)

3.5.4 Network optimum operating temperatures

3.5.5 Design flow temperature
3.5.6 Reducing flow temperatures under part-load conditions
3.5.7 Network return temperature
3.5.8 Modification to existing building heating systems
3.5.9 Variable volume principle and two-port control valves
3.5.10 Variable speed pumps
3.5.11 Pump resilience
3.5.12 Multiple pumps to meet part-load
3.5.13 Bypasses
3.6 To achieve a low cost network - optimisation of routes and 3.6.1 Minimise network length
pipe sizing for minimum lifecycle cost
3.6.2 Pipe sizing
3.6.3 Appropriate network routes
3.6.4 Above ground routes
3.6.5 Existing buried services survey
3.6.6 Ground survey
3.6.7 Pipe material selection
3.6.8 Energy centre location
3.7 To achieve a reliable network with a long life and low 3.7.1 Assessment of pipe systems and materials
maintenance requirements
3.7.2 Proximity to adjacent services
3.7.3 Steel carrier pipe
3.7.4 Joint closure system
3.7.5 Shrink sleeve type joints
3.7.6 Non-steel pipe systems
3.7.7 Polymer pipe diffusion barrier
3.7.8 Pre-insulated isolating valves
3.7.9 Pipe capping at termination
3.7.10 Isolation valves located at each branch
3.7.11 In-line isolation valves
3.7.12 Secondary circuit isolation valves

DRAFT - JULY 2016

 3.7.13 Isolation valves within the property
3.7.14 Steel pipe surveillance system
3.7.15 Pipe stress analysis
3.7.16 Pipe expansion
3.7.17 Pipe buried depth
3.7.18 Venting and draining
3.7.19 Marker tape
3.7.20 Steel pipe non-destructive testing
3.7.21 Polymer pipe non-destructive testing
3.7.22 Water treatment
3.7.23 Access rights
3.8 To select heat metering, pre-payment and billing systems 3.8.1 MID Compliance
that are accurate and cost-effective
3.8.2 RHI/CHPQA
3.8.3 Meter accuracy
3.8.4 Minimum static pressure
3.8.5 Upstream strainer
3.8.6 Meter installation
3.8.7 Tamper proof enclosure
3.8.8 Emergency credit
3.8.9 AMR
3.8.10 Heat meter mains-powered
3.8.11 Building entry metering
3.8.12 Data collection and billing frequency
3.9 To achieve an efficient heat distribution system within a 3.9.1 Minimise network length
multi-residential building, and to reduce the risk of
overheating

3.9.2 Space heating and Domestic Hot Water operating temperatures

3.9.3 Network bypasses

3.9.4 HIU bypasses
3.9.5 Network heat loss (within building)
3.9.6 Insulation
3.9.7 Pipe supports
3.9.8 Continuous insulation
3.9.9 Proximity to cold water pipework
3.9.10 Pipe sizing
3.9.11 Avoidance of pipe oversizing
3.9.12 Heat loss calculations
3.9.13 Summer overheating
3.9.14 Corridor overheating and ventilation
3.9.15 Variable speed pumps
3.10 To design a cost-effective and efficient central plant 3.10.1 Low carbon heat source annual contribution
3.10.2 CO2 content of heat
3.10.3 Low carbon plant selection
3.10.4 Low carbon plant modelling
3.10.5 Control philosophy
3.10.6 Fuel supply requirements
3.10.7 CHP connection to local distribution network
3.10.8 CHP electricity sale
3.10.9 Operating temperature
3.10.10 Local planning authority
3.10.11 Top-up and standby boilers
3.10.12 Condensing boilers
3.10.13 Avoidance of CHP premature shutdown
3.10.14 Insulation
3.10.15 Energy centre layout - maintenance, storage, etc
3.10.16 Energy centre layout - plant replacement

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 3.10.17 Change in technology
3.10.18 Energy centre ventilation
3.10.19 Water leakage
3.10.20 Oil tanks
3.11 To optimise the use of thermal storage 3.11.1 Hourly simulation
3.11.2 Maximum temperature difference
3.11.3 Single store
3.11.4 Height to diameter ratio
3.11.5 Practical considerations
3.11.6 Large diameter connections
3.11.7 Series connection for multiple stores
3.11.8 Quantity of temperature sensors
3.11.9 Store connections
3.11.10 Insulation
3.11.11 Controls - central plant
3.11.12 Controls - low carbon priority
3.11.13 Controls - start/stop
3.11.14 Maintenance
3.12 To update and refine the economic analysis, risk analysis 3.12.1 Updated economic analysis
and sensitivities
3.12.2 Review risk register
3.12.3 Sensitivity analysis
3.12.4 Sensitivities
3.12.5 CO2 analysis
3.13 To assess environmental impacts and benefits 3.13.1 Stack height
3.13.2 CHP in an air quality management area
3.13.3 Biomass boiler particulate emissions
3.13.5 Sustainable sourcing of biomass fuel
3.13.6 Acoustic survey
3.13.7 CO2
Construction and Installation
4.1 To reduce health and safety risks to staff, customers and the 4.1.1 CDM Regulations and Health and Safety Risk Register
general public
4.1.2 HSG47
4.1.3 Trenches
4.1.4 Trench wall support
4.1.5 Tools and equipment
4.1.6 Welding screens
4.1.7 Traffic management
4.1.8 Spoil heaps
4.1.9 Risk of scalding on heating pipes
4.1.10 Future needs for safe maintenance
4.2 To achieve a high quality heat network construction to 4.2.1 Pre-insulated pipe system standards
deliver a long asset life
4.2.2 Stress calculation methodology and NDT requirements
4.2.3 Stress analysis check
4.2.4 Installer training/certification
4.2.5 Documentary evidence
4.2.6 Independent inspection
4.2.7 Steel weld or polymer pipe joint individual register
4.2.8 Storage of pre-insulated materials
4.2.9 NDT of steel welds
4.2.10 Suitable conditions for welding
4.2.11 Welding equipment checks and calibration
4.2.12 Above ground pipework insulation
4.2.13 Dry and debris-free trenches
4.2.14 Network flushing
4.2.15 As installed network drawing

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 4.2.16 Steel pipe surveillance system
4.2.17 Treated water
4.2.18 Environmental water treatment chemicals
4.3 To provide a high quality hydraulic interface unit (HIU) and 4.3.1 HIU performance
building connection construction to provide good customer
service levels

4.3.2 Heat meter installation

4.3.3 HIU connections
4.3.4 Building connection controls

4.4 To reduce adverse environmental impacts on construction 4.4.1 Considerate Contractor Scheme

4.4.2 Site waste

4.4.3 Dust
4.4.4 Fuel use
4.4.5 Water use
4.4.6 Spoil heaps
4.4.7 Noise
4.4.8 Trees and landscaping
Commissioning
5.1 To achieve consistently low return temperatures through 5.1.1 Written commissioning procedures
commissioning building heating systems/controls

5.1.2 Commissioning operatives

5.1.3 Commissioning record sheet
5.1.4 Circuit temperatures
5.1.5 Radiator TRVs
5.1.6 Radiator flow
5.2 To provide HIU commissioning and heat network balancing 5.2.1 HIU Commissioning Checklist
to ensure demands are met at all times
5.2.2 Commissioning training
5.2.3 Maximum flow rate
5.2.4 Flow rate measurement
5.2.5 Commissioning record sheet
5.2.6 Closed flushing loops
5.2.7 Bypass valves
5.3 To commission the heat metering and meter reading system 5.3.1 Pre-commissioning check
to deliver accuracy and customer service
5.3.2 Pre-payment system payment types
5.3.3 AMR
5.3.4 Credibility check
5.3.5 Hand calculation
5.3.6 Reconciliation calculation
5.3.7 Meter register
5.3.8 Metering strategy diagram
5.3.9 Information pack
5.4 To commission the central plant to deliver an efficient and 5.4.1 Commissioning and testing procedure based on design specification
reliable service
5.4.2 Low carbon heat source controls
5.4.3 BEMS/SCADA connections
5.4.4 Stable and efficient plant operation
5.4.5 CIBSE Commissioning Code M
5.4.6 Minimum bypass
5.4.7 Variable speed pumps
5.4.8 Written handover process
5.4.9 12 month handover
5.5 To provide a smooth handover and sufficient information 5.5.1 CIBSE Commissioning Code M
for the operations team

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 5.5.2 O&M manual
5.5.3 Customer instructions
5.5.4 CIBSE TM31 log books
5.5.5 Metering strategy
Operation and Maintenance
6.1 To reduce health and safety risks to staff, customers and the 6.1.1 Disaster recovery plan
general public
6.1.2 COSSH/DSEAR
6.1.3 ISO 18001
6.1.4 Controlled access
6.1.5 Dwelling isolation valves
6.1.6 Fire risk assessment
6.1.7 HSG274
6.1.8 Plant room temperature
6.1.9 Surface temperature of equipment and pipework
6.1.10 Removal of lagging
6.2 To achieve cost-effective, accurate and reliable heat 6.2.1 Heat meter tampering
metering, pre-payment and billing systems
6.2.2 Exchange and recalibration of heat meters
6.2.3 Mains-powered heat meters
6.2.4 Change of residency
6.2.5 Customer bills
6.2.6 Heat consumption monitoring
6.2.7 Price changes
6.3 To maintain a high level of reliability and a long life for the 6.3.1 Water treatment regime
heat network
6.3.2 Chemical dosing
6.3.3 Water leak monitoring
6.3.4 Surveillance system
6.3.5 Network drawings
6.3.6 Regular inspection of valves
6.3.7 Disaster recovery plan
6.3.8 Comprehensive record of water treatment, test results and repairs

6.3.9 Record of pressures and temperatures

6.4 To deliver cost-effective and efficient maintenance of 6.4.1 PAS 55
central plant that maintains a long life for the asset

6.4.2 BSRIA Guide BG3/CIBSE Guide M

6.4.3 Staff training
6.4.4 Continual improvement of system efficiency
6.4.5 Senior management periodic inspection
6.4.6 Maintenance scheduling
6.4.7 Performance obligations
6.5 To provide appropriate monitoring and reporting of central 6.5.1 Operating report
plant
6.5.2 Annual report
6.5.4 Annual report format
6.6 To maintain the building connections to provide good 6.6.1 Residential maintenance service
customer service
6.6.2 Residential HIU servicing
6.6.3 Non-residential building connections
6.6.4 Strainers
6.6.5 Heat exchanger pressure drop
6.6.6 Demarcation between owners
6.6.7 Process and instrument diagram and valve schedule
6.6.8 Contact details

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6.7 To minimise environmental impact of operation and 6.7.1 ISO 14001
maintenance
6.7.2 CO2 content
6.7.3 Plant emissions
6.7.4 Combustion tests
6.7.5 Noise measurements
6.7.6 Water discharges
6.7.7 Review of regular failures
Customer Expectations and Obligations
7.1 To provide reports on energy supply and use and bills that 7.1.1 Tariff structure
are clear and informative
7.1.2 Heat price formula
7.1.3 Residential billing
7.1.4 Bill format
7.1.5 Pre-payment annual statements
7.1.6 Annual heat charge comparison
7.1.7 Annual heat energy supply statement
7.1.8 Annual heat losses statement
7.1.9 Annual parasitic electricity use statement
7.1.10 Annual CO2 content statement
7.2 To develop communications with customers that meet 7.2.1 Newsletter
customer expectations
7.2.2 Notice for planned works
7.2.3 Vulnerable customers
7.2.4 Helpline phone number
7.2.5 Complaints and dispute resolution procedure
7.2.6 Expected charges for prospective residents
7.2.7 Resident information pack
7.3 Obligations to be met by customers 7.3.1 Return temperatures
7.3.2 Tamper
7.3.3 Fault checking
7.3.4 Respect
7.3.5 Timely payment of charges
7.3.6 Drawing water from the network
7.3.7 Use and access of energy centre

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2. Objectives - have the objectives been met?
Please colour code column C as shown in Key
the key and include relevant explanatory Y
P
notes or background in column E.
N

n/a

Objective (see CP1 for details) PRIORITY Has CP1

(for been
checking) followed?
3 = Top

Preparation and Briefing

1.1 Commission the project in accordance with the Code 3
of Practice
1.2 To agree contracts that are fair and equitable with 2
customers
1.3 To define appropriate service levels for the heat 3
supply
Feasibility
2.1 To achieve sufficient accuracy of peak heat demands 3
and annual heat consumptions
2.2 To identify the most suitable low carbon heat sources 3
and location of an energy centre
2.3 To determine the location of top-up and standby 2
boilers and use of existing boilers
2.4 To select suitable operating temperatures 3

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2.5 To define heat network distribution routes, pipe sizes 2
and costs
2.6 To determine building connection costs including heat 2
metering
2.10 To minimise the negative impacts of phasing the 1
development
2.11 To assess operation and maintenance needs and costs 2

2.12 To conduct a consistent economic analysis and options 2

appraisal
2.7 To analyse risks and carry out a sensitivity analysis 2

2.8 To assess environmental impacts and benefits 2

2.9 To develop preferred business structures, contract 2
strategy and procurement strategy
Design
3.1 To design for safety in construction, opeartion and 1
maintenance and to achieve quality in design

3.2 To achieve sufficient accuracy of peak heat demands 3

and annual heat consumptions
3.3 To select suitable building interfaces, direct or indirect 2
connections
3.4 To design or modify suitable space heating and 3
domestic hot water services systems
3.5 To achieve an energy-efficient heat network 3
3.6 To achieve a low cost network - optimisation of routes 2
and pipe sizing for minimum lifecycle cost

3.7 To achieve a reliable network with a long life and low 1

maintenance requirements

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3.8 To select heat metering, pre-payment and billing 3
systems that are accurate and cost-effective

3.9 To achieve an efficient heat distribution system within 3

a multi-residential building, and to reduce the risk of
overheating

3.10 To design a cost-effective and efficient central plant 2

3.11 To optimise the use of thermal storage 2

3.12 To update and refine the economic analysis, risk 3
analysis and sensitivities
3.13 To assess environmental impacts and benefits 2
Construction and Installation
4.1 To reduce health and safety risks to staff, customers 1
and the general public
4.2 To achieve a high quality heat network construction to 2
deliver a long asset life
4.3 To provide a high quality hydraulic interface unit (HIU) 3
and building connection construction to provide good
customer service levels

4.4 To reduce adverse environmental impacts on 2

construction
Commissioning
5.1 To achieve consistently low return temperatures 3
through commissioning building heating
systems/controls

5.2 To provide HIU commissioning and heat network 3

balancing to ensure demands are met at all times

5.3 To commission the heat metering and meter reading 2

system to deliver accuracy and customer service

DRAFT - JULY 2016

5.4 To commission the central plant ro deliver an efficient 1
and reliable service
5.5 To provide a smooth handover and sufficient 1
information for the operations team
Operation and Maintenance
6.1 To reduce health and safety risks to staff, customers 1
and the general public
6.2 To achieve cost-effective, accurate and reliable heat 3
metering, pre-payment and billing systems
6.3 To maintain a high level of reliability and a long life for 1
the heat network
6.4 To deliver cost-effective and efficient maintenance of 1
central plant that maintains a long life for the asset

6.5 To provide appropriate monitoring and reporting of 3

central plant
6.6 To maintain the building connections to provide good 2
customer service
6.7 To minimise environmental impact of operation and 2
maintenance
Customer Expecations and Obligations
7.1 To provide reports on energy supply and use and bills 3
that are clear and informative
7.2 To develop communications with customers that meet 2
customer expectations
7.3 Obligations to be met by customers 1

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Objective has been met
Partially met and agreed with client

Objective has not been met

Objective not applicable

Notes

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3. Performance targets - have these been set, achieved or amended?
Key
Complete the performance targets appropriate for your scheme at each of the Y
stages and add notes in Column I to provide updates and justifications. P

For Stages 5 and 6, use the colour coding as indicated in the key to specify
whether the measured performance meets the agreed targets, and if not,
whether acceptable justification has been made to the client.

N
n/a

Stage 1 - BRIEFING Stage 2 - Stage 3 - Stage 4 - CONSTRUCTION

FEASIBILITY DESIGN
Initial client
targets
Agreed targets Agreed targets
(updated if (updated if
necessary) necessary)
Measurement Proportion of dwelling meters recording heat
infrastructure consumption, flow rate, flow temperature
and return temperature
(%) 100 100 100 100

Proportion of plant room and/or network

(e.g. building level) meters recording heat
consumption, flow rate, flow temperature
and return temperature 100 100 100 100
(%)

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 Proportion of meters able to be read via
remote meter reading
(%)
100 100 100 100

Availability of remote meter reading

(%)
[Add text here and [Add text here and [Add text here
[Add text here and colour
colour code colour code and colour code
code according to key]
according to key] according to key] according to key]

Energy centre Energy centre heat efficiency (output / input)

and/or equivalent such as kgCO2/kWh
[Add text here and [Add text here and [Add text here
[Add text here and colour
colour code colour code and colour code code according to key]
according to key] according to key] according to key]

Communal heat Heat network loss per dwelling or thermal

network substation
(kWh/dwelling or substation) [Add text here and [Add text here and [Add text here
[Add text here and colour
colour code colour code and colour code
code according to key]
according to key] according to key] according to key]

Average return temperature at energy centre

boundary
(°C) [Add text here and [Add text here and [Add text here
colour code colour code and colour code [Add text here and colour
code according to key]
according to key] according to key] according to key]

Average flow temperature at energy centre

boundary
(°C) [Add text here and [Add text here and [Add text here [Add text here and colour
colour code colour code and colour code
according to key] according to key] according to key] code according to key]

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District heating District heat network loss per linear metre
heat network
[Add text here and [Add text here and [Add text here
[Add text here and colour
colour code colour code and colour code
code according to key]
according to key] according to key] according to key]

Dwelling* Volume weighted return temperature from

HIU while operating in space heating mode
(°C) [Add text here and [Add text here and [Add text here
[Add text here and colour
colour code colour code and colour code
code according to key]
according to key] according to key] according to key]

Average return temperature from HIU while

Domestic Hot Water is being drawn off
(°C) [Add text here and [Add text here and [Add text here
[Add text here and colour
colour code colour code and colour code code according to key]
according to key] according to key] according to key]

Volume weighted return temperature from

HIU while operating in standby mode
(°C) [Add text here and [Add text here and [Add text here
colour code colour code and colour code [Add text here and colour
code according to key]
according to key] according to key] according to key]

* The assessor should take an average across all dwellings, but also review the best and worst performing dwellings.

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Set/agreed/met
Partially met and agreed
with client

Not set/agreed/met
Not set/agreed/met

Stage 5 - Stage 6 - Notes

COMMISSIONING OPERATION
Measured Measured
performance performance
For each stage, enter:
- No change - if no changes have been required OR provide reasons for changes
- Justification if measured performance has failed to meet targets

Stage 2:
[Add text here and colour [Add text here and Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

Stage 2:
[Add text here and colour [Add text here and Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

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 [Add text here and Stage 2:
[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
code according to key] colour code
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

Stage 2:
[Add text here and colour [Add text here and Stage 3:
colour code
code according to key] according to key] Stage 4:
Stage 5:
Stage 6:

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 [Add text here and Stage 2:
[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
code according to key] colour code
according to key] Stage 4:
Stage 5:
Stage 6:

[Add text here and Stage 2:

[Add text here and colour Stage 3:
colour code
code according to key]
according to key] Stage 4:
Stage 5:
Stage 6:

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4. Evidence pack - has appropriate evidence been collected?
Please colour code column D as shown in Key
the key and include relevant explanatory Y
P
notes or background in column E
N

n/a

Objective (see CP1 for details) PRIORITY Required documentation

(for
collating)
3 = Top

Preparation and Briefing

1.1 Commission the project in accordance with the Code 3 Project brief/specification
of Practice Client checklist
1.2 To agree contracts that are fair and equitable with 2 Heat sale contract
customers
1.3 To define appropriate service levels for the heat 3 Service level agreement
supply
Feasibility
2.1 To achieve sufficient accuracy of peak heat demands 3
and annual heat consumptions Heat load calculations

2.2 To identify the most suitable low carbon heat sources 3

and location of an energy centre Energy centre assessment

2.3 To determine the location of top-up and standby 2

boilers and use of existing boilers Top up and standby boiler assessment

2.4 To select suitable operating temperatures 3

Temperature optimisation assessment

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2.5 To define heat network distribution routes, pipe sizes 2
and costs Network distribution assessment

2.6 To determine building connection costs including heat 2 Breakdown of capital costs
metering
2.10 To minimise the negative impacts of phasing the 1
development Proposed development programme

2.11 To assess operation and maintenance needs and costs 2 Operation and maintenance
assessment
2.12 To conduct a consistent economic analysis and options 2
appraisal Business case and economic analysis

2.7 To analyse risks and carry out a sensitivity analysis 2

Risk register and sensitivity analysis

2.8 To assess environmental impacts and benefits 2 Environmental Impact Assessment

2.9 To develop preferred business structures, contract 2 Business structure and contract
strategy and procurement strategy proposal
Design
3.1 To design for safety in construction, operation and 1
maintenance and to achieve quality in design
Safety documentation

3.2 To achieve sufficient accuracy of peak heat demands 3

and annual heat consumptions Heat load calculations

3.3 To select suitable building interfaces, direct or indirect 2

connections HIU/thermal substation specification

3.4 To design or modify suitable space heating and 3

domestic hot water services systems Heating and hot water system designs

3.5 To achieve an energy-efficient heat network 3

Pipework standards and specification
3.6 To achieve a low cost network - optimisation of routes 2
and pipe sizing for minimum lifecycle cost
Final pipework route

3.7 To achieve a reliable network with a long life and low 1

maintenance requirements Future maintenance specification

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3.8 To select heat metering, pre-payment and billing 3
systems that are accurate and cost-effective
Metering and billing specifications

3.9 To achieve an efficient heat distribution system within 3

a multi-residential building, and to reduce the risk of
Controls specifications
overheating

3.10 To design a cost-effective and efficient central plant 2

Energy centre designs

3.11 To optimise the use of thermal storage 2 Thermal storage specification

3.12 To update and refine the economic analysis, risk 3
analysis and sensitivities Business case

3.13 To assess environmental impacts and benefits 2 Risk register and sensitivity analysis
Construction and Installation
4.1 To reduce health and safety risks to staff, customers 1
and the general public Risk register

4.2 To achieve a high quality heat network construction to 2 Quality plan

deliver a long asset life Inspection reports
4.3 To provide a high quality hydraulic interface unit (HIU) 3 ‘As installed’ layout drawings and
and building connection construction to provide good wiring diagrams
customer service levels HIU test results
Installation checklist of sensor and
controls wiring
4.4 To reduce adverse environmental impacts on 2 Inspection reports
construction Environmental control plan
Commissioning
5.1 To achieve consistently low return temperatures 3
through commissioning building heating
Controls commissioning report
systems/controls

5.2 To provide HIU commissioning and heat network 3

balancing to ensure demands are met at all times
HIU Commissioning report

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5.3 To commission the heat metering and meter reading 2
system to deliver accuracy and customer service Metering commissioning report
including meter register

5.4 To commission the central plant to deliver an efficient 1

and reliable service Central plant commissioning report

5.5 To provide a smooth handover and sufficient 1 Health and safety file including O&M
information for the operations team manual
Operation and Maintenance
6.1 To reduce health and safety risks to staff, customers 1 Operational risk register
and the general public Disaster recovery plan
6.2 To achieve cost-effective, accurate and reliable heat 3 Metering and billing procedures
metering, pre-payment and billing systems Sample bill
6.3 To maintain a high level of reliability and a long life for 1
the heat network
Ongoing performance management
procedures
Records of water quality tests, make up
water records and temperatures,and
pressure monitoring data
Annual check on surveillance system

6.4 To deliver cost-effective and efficient maintenance of 1

central plant that maintains a long life for the asset
Ongoing maintenance procedures

6.5 To provide appropriate monitoring and reporting of 3

central plant Central plant monitoring report

6.6 To maintain the building connections to provide good 2

customer service Annual operating report

6.7 To minimise environmental impact of operation and 2

maintenance Maintenance strategy and records

Customer Expectations and Obligations

7.1 To provide reports on energy supply and use and bills 3 Annual statement of charges, heat
that are clear and informative supplied, heat losses, CO2 content

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7.2 To develop communications with customers that meet 2
customer expectations Customer information pack/newsletter

7.3 Obligations to be met by customers 1 Annual statement on issues arising

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Supplied
Partially supplied and agreed with client

Not supplied

Not required as agreed in Statement of Applicability

Evidence supplied?

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Notes

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5. Stage sign-off sheets - to record completion of each stage
Stage 1 – Preparation and briefing

Summary
Have the agreed performance targets
Has CP1 been followed?:
been set?:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with acceptable justifications provided
·         Not met, with remedial action required

Sign off

Client

Name:

Signature:

Date:

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Stage 2 – Feasibility

Summary
Have the agreed performance targets
Has CP1 been followed?:
been reviewed?:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with acceptable justifications provided
·         Not met, with remedial action required

Sign off

Client

Name:

Signature:

Date:

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Stage 3 – Design

Summary
Have the agreed performance targets
Has CP1 been followed?:
been reviewed?:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with acceptable justifications provided
·         Not met, with remedial action required

Sign off

Client

Name:

Signature:

Date:

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Stage 4 – Construction and installation

Summary
Have the agreed performance targets
Has CP1 been followed?:
been reviewed?:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with acceptable justifications provided
·         Not met, with remedial action required

Sign off

Client

Name:

Signature:

Date:

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Stage 5 – Commissioning

Summary
Have the agreed performance targets
Has CP1 been followed?:
been met?:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with
acceptable ·         Not met, but with acceptable justifications provided
justifications provided
·         Not met, with
remedial action ·         Not met, with remedial action required
required

Sign off

Client

Name:

Signature:

Date:

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Stage 6 – Operation and maintenance

Summary
Have the agreed performance targets
Has CP1 been followed?:
been met?:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with
acceptable ·         Not met, but with acceptable justifications provided
justifications provided
·         Not met, with
remedial action ·         Not met, with remedial action required
required

Sign off

Client

Name:

Signature:

Date:

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Stage 7 – Customer expectations and obligations

Summary
Has CP1 been followed?: Has all required documentation been supplied for the evidence pack:
Delete as appropriate Delete as appropriate
·         Yes ·         Yes
·         No ·         No
·         Not met, but with
acceptable
justifications provided
·         Not met, with
remedial action
required

Sign off

Client

Name:

Signature:

Date:

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Has all required documentation been supplied for the
evidence pack:
Delete as appropriate
·         Yes
·         No

Client advisor
Contractor
(if appointed)

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Has all required documentation been supplied for the
evidence pack:
Delete as appropriate
·         Yes
·         No

Client advisor
Feasibility consultant
(if appointed)

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Has all required documentation been supplied for the
evidence pack:
Delete as appropriate
·         Yes
·         No

Client advisor
Principal designer
(if appointed)

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Has all required documentation been supplied for the
evidence pack:
Delete as appropriate
·         Yes
·         No

Client advisor
Principal Contractor
(if appointed)

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Has all required documentation been supplied for the
evidence pack:
Delete as appropriate
·         Yes
·         No

Client advisor
Commissioning team leader
(if appointed)

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Has all required documentation been supplied for the
evidence pack:
Delete as appropriate
·         Yes
·         No

Client advisor
Building operator
(if appointed)

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Client advisor
Building operator
(if appointed)

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6. Overall project summary
Stage 1 - Stage 2 - Stage 3 - Stage 4 -
BRIEFING FEASIBILITY DESIGN CONSTRUCTION

Has CP1 been

followed?
[See Sheet 2] [See Sheet 2] [See Sheet 2] [See Sheet 2]

ü/ û
Have the performance
targets been
set/reviewed/met?
[See Sheet 3] [See Sheet 3] [See Sheet 3] [See Sheet 3]

ü/ û
Has the required
documentation been
supplied for the
evidence pack? [See Sheet 4] [See Sheet 4] [See Sheet 4] [See Sheet 4]

ü/ û
Overall

ü/ û

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Stage 5 - Stage 6 - Stage 7 -
COMMISSIONING OPERATION CUSTOMER
EXPECTATIONS AND
OBLIGATIONS

[See Sheet 2] [See Sheet 2] [See Sheet 2]

[See Sheet 3] [See Sheet 3] N/A

[See Sheet 4] [See Sheet 4] [See Sheet 4]

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Main contacts:
Role Name/ Address
Organisation
e.g. Feasibility
consultant
e.g. Designer

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e-mail Phone

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