DIRECTORATE GENERAL OF

CIVIL AVIATION
Renewal of Medical Assessment:
Class I
 Training Objectives
By the end of this module, you will be able to:

• Identify the pre-requisites for renewal of a medical

assessment by Class I applicants.
• Define the renewal process for a class I medical
assessment.
• Distinguish between the case scenarios for existing
pilots.
• List down different sections from a medical form.
• Apply validation and business rules.
Introduction
The Directorate of Medical is responsible for the approval and
issuance of Class I, II and III medical assessment to a pilot
applicant/Air Taxi and Commercial Operator (ATCO) which is a
pre-requisite for issuing a license.

This training aims at covering the following topics:

• Renewal of class I medical assessment.

• The pre-requisites and process flow for obtaining a
medical assessment.
• The components of a form used for filing a
medical assessment (Renewal).
• The roles and responsibilities of each party involved.
 Introduction

All candidates must obtain a medical clearance each time they wish to get their licenses renewed.

This topic gives an insight to the procedure of undergoing the renewal of a medical examination with an approved medical
authority as per the medical standards notified by the Medical Directorate of DGCA. In this training we will cover the
renewal procedure for Class I candidates. Class I medical assessment is required for applicants and holders of:

Commercial Pilot’s License (Airplane and Helicopter)

Application registration Medical form submission Medical examination Renewal of medical assessment
with existing computer and
PMR no

Renewal of Medical Certificate

Pre-requisites for
Class I Renewal
Understanding the pre-requisites

All candidates must obtain a medical clearance each time they wish to get their licenses renewed.

The applicant must be registered on the DGCA portal with a valid eGCA ID.

The candidate must be over and equivalent to 16 years of age but not more or equal to 65 years.

If the applicant do not have a prior medical assessment. The candidate must also have an approved NOC
from the Medical Directorate.

Renewal is done based on last medical assessment validity.

Process Flow:
Class I Medical Renewal
The Flow Chart
Let us understand how a medical assessment is issued to Class I applicants.

Step 1 Step 2 Step 3

The applicant visits the Next, the applicant visits Applicant selects the
eGCA portal and signs-up the eGCA portal to raise a DGCA empaneled Class 1
as a existing user. A request for a Medical. Examiner for
medica.
unique ID is issued and
sent as an email or a text
message.
The Flow Chart
Let us understand how a medical assessment is issued to Class I applicants.

Step 4 Step 5 Step 6

The applicant is then required to fill the An application ID is generated on Upload investigation
e-form as per the nature of request. He / She form submission. Additionally, an reports before going for
submits the application online along with a email and SMS notification is sent the medical examination.
to the applicant.
photograph. The e-form must contain the
The email will contain the list of
applicant's complete personal details and
blood tests that he/she needs to
medical declaration. perform.

Note: Format of an e-application

E-Application ID–YYYY/eGCA ID/MD/MEA/0000000001

YYYY- Current Year MD – Medical Directorate MEA- Medical Examination Assessment

 The Flow Chart
Let us understand how a medical assessment is issued to Class I applicants.

Step 7 Step 8 Step 9

The applicant visits the DGCA The examiner will conduct DMS(CA) at the Medical
empaneled Class 1 Examiner the checkup and after Directorate receives the
for checkup and re-validates that the applicant will be medical application.
the form in front of the issued a medical The Medical Directorate
examiners. certificate. DMS(CA)/team marks the
The Applicant has to carry The medical certificate is applicant as fit/temporary
hard-copy of ID proof that he available for download at unfit/permanent Unfit.
had uploaded during the eGCA portal.
registration and that ID will
be verified.

Note: In case of DGCA empaneled examiners, a single examiner will conduct the checkup.
 The Flow Chart
Let us understand how a medical assessment is issued to Class I applicants.

Step 10 Step 11 Step 12

In case of fit, the medical A medical assessment is The medical assessment

assessment will be sent over generated, and a PDF is in a PDF format is sent to
eGCA portal as well sent available for download at the applicant and the
through email. eGCA portal with applicant’s employer.
In case of temporary unfit, applicant login.
recommendation will be sent
to the applicant through Note: For renewal, the applicant must apply 0-30 days prior to expiry of validity.
email.
In case of permanent unfit Note: If the applicant was declared temporary unfit in the last assessment, he/she can
the e-application goes to reapply after completion of unfit period.
DGMS (air) for approval.
He/She can only apply in 5 main centers within 0-30 days post unfit period.
Form Details: Renewal
Form Details: Common Forms

The following forms are for renewal of a medical assessment:

Medical Verify Medical Details

Assessment Applications
History

Medical Medical
Assessor: View Medical List of Medical Assessor:
Special Application Applications Medical
Medical Form Application
Applications Details

Medical Search View

Assessor: Applications Applications
Medical
Applications

Medical
Medical Assessor:
Application List Medical
Applications
Form Details: Introduction

Before we dive into the topic, let us take a quick look at some important common details about different e-forms:

• Whatever information and details the applicants have submitted, will be visible to the medical examiners. Whatever
reports and information shared by applicant and examiners, will be visible to the DGCA officers.
• All forms, meant for applicant and examiner, will have a preview button for reviewing it before submission.

In the following few screens, we will look at different e-form.

DGCA Empaneled Class 1

Examiner
Renewal of Class 1 Medical : Medical Center Selection
 Renewal of Class 1 Medical : Basic Details

An applicant sees the following sections in the ‘Basic Details ’ tab of the application form:

06 01
Last Medical Personal
Details Details

Flying Address
05 Experience Details
02

License Contact
Details Details
04 03
 Renewal of Class 1 Medical : Basic Details

After selecting the medical center, then on click of Next, the applicant will be redirected to the Basic Details tab.
Renewal of Class 1 Medical : Basic Details
Renewal of Class 1 Medical : Basic Details
 Renewal of Class 1 Medical : Medical Declaration

Medical Declaration tab consist of medical declaration, medical details and applicant’s declaration.
Renewal of Class 1 Medical : Upload Investigation Reports
Renewal of Class 1 Medical : Re-validation Screen
 Payment: SMS and Email
S.No Event Details Description

1 Send Back of Medical Request Medical Request back to Examiner Your request has been SEND BACK TO EXAMINER by DGCA with Application Id
to Examiner Medical Request XXXXXXXXXXXXXXX on DDMMYYYY.
back to Examiner
2 On successful submission of Request Medical through Portal Application Your request has been SUCCESSFULLY REGISTERED for MEDICAL with Application Id
Medical Request for Class I,II XXXXXXXXXXXXXXX on DDMMYYYY.
or III for Civil/DGCA Examiner For the list of list of required investigation, please check your registered EMAIL ID.
3 30 days prior to last Medical 30 days prior to last Medical Assessment expiry Your last Medical Assessment will expire on DDMMYYYY. Kindly apply for renewal before
Assessment expiry expiry.

4 Submission of Medical When applicant is marked as FIT by the examiner Examiner has SUCCESSFULLY COMPLETED your Medical Request for Application Id
application by Examiner XXXXXXXXXXXXXXX on DDMMYYYY.
For Medical Certificate, please check your registered EMAIL ID/eGCA Portal.
5 Submission of Medical When applicant is marked as Temporary/Permanently Your Medical Request with Application Id xxxxxXXXXXXXX has been COMPLETED by the
application by Examiner UNFIT by the examiner. MEDICAL EXAMINER with recommendation.
For Medical Certificate, please check your registered EMAIL ID/eGCA Portal.
6 Submission of Medical When applicant is marked as FIT by the DGCA Your Medical Request has been SUCCESSFULLY COMPLETED by DGCA for Application Id
application by Medical XXXXXXXXXXXXXXX on DDMMYYYY.
Assessor For Medical Assessment, please check your registered EMAIL ID/eGCA Portal.

7 Submission of Medical When applicant is marked as Temporary/Permanently Your Medical Request with Application Id xxxxx has been COMPLETED , You have been
application by Medical UNFIT DGCA. declared TEMPORARY UNFIT till DDMMYYYY on DDMMYYYY.
Assessor

8 2 Month prior to last Medical 2 Month prior to last Medical Assessment expiry Your last Medical Assessment will expire on DDMMYYYY.
Assessment expiry
Renewal: Roles
and Operations
Roles and Operations

All candidates must obtain a medical clearance each time they wish to get their licenses renewed.

Medical Center
• View Medical
Application
• Assignment of
Medical Medical Assessor
Application to • View Medical
Pilot/ATCO individual Application
• Request for Medical examiners • Assignment of
Assessment to DMS • Verification of Medical Application
Applicant within team
• Visit Medical
• Complete Medical • Complete Medical
Centers/Examiners Food Discretionary
for Medical Application Request
Assessment • 20%
Issue of Medical 15% of Medical
• Issue
Certificate Assessment
Validation and
Business Rules:
Issuance and Renewal
Validation and Business Rules: General Rules for Medical Application

Listed below some general validation and business rules for issuance of a medical assessment:

• Class I candidates are required to pay the following amount of money depending on their application status (Applicable for Air
Force):
o 3000 rupees (Initial issuance of license)
o 2000 rupees (Renewal of license)
• There are only few slots available at Air Force Hospitals. Limited slots are available everyday with DMS(CA) for special cases
booking. (Applicable for Air Force)
• Applicant is allowed to upload test reports at one go.
• The President of board for Air Force Center/Admin at the civil hospital assigns different sections of the e-form to different
examiners (up to four examiners).
• A medical examiner can not consecutively examine an applicant twice. An applicant is appointed a new examiner each time
(new or renewal). (Applicable for DGCA empaneled Medical Examiners / Civil Hospitals)
• An examiner can search the e-application using the eGCA ID/E-Application. Only one search is allowed at a time. (Applicable for
DGCA empaneled Medical Examiners / Civil Hospitals)
• An e-application ID is valid for 30 days’ after the submission an application. (Applicable for DGCA empaneled Medical Examiners /
Civil Hospitals)
• If medical parameters are out of the specified range, then the field should be highlighted with red color or if examiner mark a
field as abnormal it should also be highlighted with red color.