Notes in IT

MS ACCESS 2013
Lessons:
Database Terminology
Planning Your Database
The Access Interface
Building a Customer Table
Entering and Editing Data
Sorting and Filtering
Customer Queries
Constructing a Customer Form
Customer Reports and Labels
Access Course Levels

1. Beginner
2. Expert
3. Advanced
4. Developer
LESSON 1 DATABASE TERMINOLOGY
 A computer database is a program that lets you store, organize and manipulate data.
 MS Access can build a nice user – friendly interface and it’s much easier to secure an access
database than excel spreadsheet.
 It can control exactly what people can do in MS Access database.
 It can store large amounts of data much more than excel spreadsheet.
 It gives strict controls over the structure of data and it is possible to set up data validation in MS
Excel.
 A user don’t have to lose all works, a user can upscale the database to a more powerful back –
end database server.
Parts of an Access Database

An Access Database consists of data and tools to work with that data.
1. Tables – used to store data // can store many different types of data: people, places, events, etc.
2. Queries – used to organize data (in order) e.g. sorting the last name // it can be saved and
modify the data.
3. Forms – used to display data on screen and to edit data
4. Reports – used to print out data, to present
5. Macros – used to automate repetitive tasks (for advanced users) simple
6. Modules – programming // contains visual basic programming codes (for advanced users)
advance
Fields or Columns
Row/ record
MS Access can build two different types of databases:

 Desktop Database – classic traditional database that runs on a PC. Spread in office
 Web App – involves working with Access databases through a web browser.
LESSON 2 PLANNING YOUR DATABASE
Consider Your Needs in Planning Your Database

 Store customer information
 Track correspondence
 Generate mailing labels
 Create quotes and invoices
 Store order history
 Track employee timesheets
 Maintain product inventory
 Basic accounting
Planning the database:

1. What tables do you need? e.g. orders, employees, products, customers, etc.
Note: All of data can be stored in one or more table.
2. Determine Fields – it should be specific // e.g. first name, last name, address, city, etc.
3. Put the information of the customer (only)
4. Separate order table
5. Draw your forms you want to look on the screen (using roadmap/template)
6. Gather your printed reports – so that you know what you’re going to be designing later
PLAN AHEAD!
No spaces in field
Form, on screen or data entry
Report for print
LESSON 3 THE ACCESS INTERFACE
MS Access does not automatically start you up into a blank document unlike other MS Word, MS PPT
and MS EXCEL.
We have to have database first
Filename the create database
You can choose different lDouble clicking tabs
Parts of the access interface
1. Title Bar
2. Window Controls – help, minimize, maximize and close button
3. Control Box and Quick Access Toolbar (A,and save)
4. Ribbon
5. Navigation Pane (creation is displayed)
6. Object Pane
Status bar left ready right ay lock key
LESSON 4 BUILDING A CUSTOMER TABLE
Part 1
Create then table design
Field name: first name
Data type: no.
_ is fine or – but no recommended no letters or no. For fancy, txt be specific
Short text A-Z,0-9, til 255 characters and called TEXT

Long text field – 65000+ characters lack functionality unlike TEXT, MEMO
Numbers – counting, decimals
Date/Time
Currency – monetary value
Yes/no – boolean value
Auto number -auto starts 1 and no umiyak ng no. Like ID
OLae Object, embedding
Attachment
Hyperlink field – webpageor email
Calculated - SP-C=P
Lookup Wizard- select value from other tables
Sort order Numbers 123 , text is 1110111
Leading zero like sss
Double for decimals and long integer for phone number
Dragging to move Fields
Save the table name : customer T
Primary key bago save , Yun yung autonumber and ID
Navagation- design view then Right click
Watch yung video gawa nandon ang process hahahaha, pag iinput ng table at data [create tab]
Field name, Data and Description column
Sesend ko sa messenger yung mga screenshots hahahah hirap may insert ng picture.
LESSON 5 ENTERING AND EDITING DATA
Part 2
Same same nasa screenshot hhehehe phone gamit ko pang MS Word sa messenger ko send

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MS ACCESS 2013

Access Course Levels

LESSON 1 DATABASE TERMINOLOGY

Parts of an Access Database

MS Access can build two different types of databases:

LESSON 2 PLANNING YOUR DATABASE

Consider Your Needs in Planning Your Database

Planning the database:

2. Window Controls – help, minimize, maximize and close button

3. Control Box and Quick Access Toolbar (A,and save)

Status bar left ready right ay lock key

LESSON 4 BUILDING A CUSTOMER TABLE

Short text A-Z,0-9, til 255 characters and called TEXT

LESSON 5 ENTERING AND EDITING DATA

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