CHAPTER 7

MAINTENANCE PLANNING AND ADMINISTRATION

As the workcenter or branch supervisor, you are according to schedule, they will allow equipment
directly responsible for the maintenance effort of your operators and maintenance personnel to identify
workcenter. The planning, scheduling, control and possible problems before equipment failure. Properly
parts ordering are essential to its accomplishment. performed PMS actions will help prevent failures that
could result in repeated corrective maintenance actions.
The factors that you must consider in maintenance
planning are equipment status, operational PMS procedures are developed by the activities and
requirements, the workload, and the personnel assets offices of the systems commands responsible for the
available to perform the job. development and procurement of the systems and
equipment they control. PMS maintenance index pages
PLANNED MAINTENANCE SYSTEM (MIPs) and MRCs are developed as part of the
Integrated Logistics Support effort for all new
LEARNING OBJECTIVES: State who has procurements, alterations, and modifications of
the responsibility for managing PMS programs systems and equipment.
for equipment aboard ship. Identify three
considerations used to determine PMS Management tools provided by PMS for each ship,
procedures. department, and supervisor include the following:

The Planned Maintenance System (PMS) is a • Comprehensive procedures for planned main-
simplified, yet thorough means of accomplishing tenance of systems and equipment
preventive maintenance aboard ship. It identifies • Minimum requirements for planned main-
maintenance requirements, and schedules maintenance tenance
actions to make the best use of your resources. It
increases economy and simplifies records. It improves • Scheduling and control of maintenance
management, workload planning, equipment • Description of the methods, materials, tools, and
reliability, and on-the-job training of shipboard personnel needed to perform maintenance
personnel. As a system, however, it is neither
self-starting nor self-sustained, and careful supervision • Prevention or detection of hidden failures or
at all levels is required. malfunctions
PMS procedures and how frequently the actions • Test procedures to determine material readiness
should be done are developed for each piece of
PMS, though standard in concept and procedures,
equipment based on good engineering practices,
is flexible enough to be adjusted by the ship to be
practical experience, and technical standards. These
compatible with operational and other types of
step-by-step procedures are published on maintenance
schedules.
requirement cards (MRCs). The cards contain detailed
information on each maintenance requirement, such as DEPARTMENTAL MASTER PMS MANUAL
who (specific rate) should perform the maintenance,
and when, how, and with what resources. Some MRCs A Departmental Master PMS Manual is maintained
have equipment guide lists (EGLs) to identify the in each departmental office for use in planning,
locations of various pieces of the same type of scheduling, and supervising required maintenance. The
equipment, such as motors, controllers, valves, life information contained in this manual pertains only to
rafts, deck fittings, and hatches that are serviced at the equipment for which the department is responsible. The
same time. Departmental Master PMS Manual contains the
Keep in mind that PMS actions, as preventive following:
maintenance actions, are the minimum maintenance 1. Supplementary Information: Additional
actions required to maintain the equipment in a fully instructions, information, and data provided to
operable condition. If PMS actions are performed

7-1
 assist in implementation and accomplishment department, divided by workcenters, and
of PMS. contains the following information:
2. List of Effective Pages (LOEP): The a. Report date (date LOEP was produced).
Departmental LOEP (fig. 7-1) provides a
b. FR (Force Revision).
listing of the MIPs assigned to each

Date: 08/23/00 Planned Maintenance System Page: 1

Time: 14:37:51 List of Effective Pages (PMS 5) FR: 2-94

Unit: DDG 0053 UIC: R21313 Work Center: EA01 USS JOHN PAUL JONES

Adds/
Changes MIP Nomenclature

1631/004-A2 SEA CHESTS

- 2560/006-24 CRCLT AND COOLING SW SYS
4431/002-63 VISUAL/AUDIO COMM SYSTEMS
5000/005-A2 VALVES & VALVE OPERATORS
5000/007-82 ENG REPAIR PROCEDURES
5140/011-C3 AIR CONDTN SYSTEM (R-114)
- 5161/001-C3 REFRD, SHIP SERVICE (R-12)
5312/002-32 DISTILLING PLANT VPR CPRSN
5331/002-33 WATER, POTABLE SERVICE
5332/001/C0 DISTILLED WATER SERVICE
- 5511/010-44 AIR SYSTEM, HIGH PRESSURE
- 5515/009-44 COMPRESSORS, AIR
5600/016-44 SHIP CONTROL SYSTEMS
5713/006-B1 RAS TRANSFER HEAD & SLIDING
5721/009-31 SHIPS STORES HDLG EQPT
- 5811/020-44 ANCHOR HANDLING & STOWAGE
- 5821/016-44 MOORING AND TOWING SYSTEM
- 5831/013-93 BOAT HANDLING & STOWAGE
- 5832/005-24 LIFE SAVING EQUIP PRESV
- 5833/047-83 SMALL BOATS (ENGINE(CUMN))
- 5833/201-24 SMALL BOATS (EQUIPMENT)
- 5833/202-24 SMALL BOATS (STEERING SYS)
5833/309-83 SMALL BOAT (WILLARDRIB)
5931/016-43 SEW/WST WTR POLL CONT SYS
- 6300/001-44 PRESERVATION & COVERINGS
- 6331/002-44 ZINCS (SACRIFICIAL ANODES)
- 6512/002-34 DISHWASHING MACHINE
6512/027-63 DISHWASHING MACHINE
6514/NMR VEGETABLE PEELING MACHINE
- 6515/003-16 MEAT SLICING MACHINE
- 6517/006-34 GARBAGE DISPOSAL
ABEf0701
Figure 7-1.—Departmental LOEP.

7-2
c. Type Commander (TYCOM). h. Equipment status code.
d. Unit (ship's hull number, UIC, and name). 3. Maintenance Index Pages (MIP): MIPs are
Shore activity (UIC number). prepared and issued for each installed system
or piece of equipment for which PMS support
e. Workcenter.
has been established. MIPs are basic PMS
f. MIP number. reference documents. Each MIP is an index of
g. Nomenclature (brief description of the a complete set of MRCs applicable to a ship
system/equipment). system, subsystem, and equipment. MIPs (fig.
7-2) contain the following information:
SHIP SYSTEM, SYSTEM, SUBSYSTEM, OR EQUIPMENT REFERENCE PUBLICATIONS DATE
NAVSEA S8225-GY-MMA-010 May 2000
Fire Extinguishing System, Fog, Foam, and AFFF
5551 NAVSEA S9555-AN-MMO-010

T O PERIO- RELATED
E T SYSCOM MRC MAN
S H CONTROL NO MAINTENANCE REQUIREMENT DESCRIPTION DICITY RATES MAINT-
HOURS
T E CODE ENANCE
R
A scheduling aid; Review maintenance requirements. Omit
MRC(s) which do not apply; no feedback report required.
# Mandatory scheduling required.
46 6UMU N 1. Inspect high-capacity AFFF injection station. D-1 HT2 0.2 None
42 8UNR N 1. Inspect proportioner station FP-180. D-2 HT2 0.2 None
42 8UNQ N 1. Turn AFFF proportioner shaft by hand. W-1 HT/DC3 0.4 None
2. Inspect oil level in AFFF proportioner.
4 B4 6UMV N 1. Inspect high capacity AFFF injection station operation. Q-1 HT3 2.0 None
2. Test AFFF concentrate for seawater contamination. FN 0.5
4 80 6DAA N 1. Test operate, inspect, and clean 1000 gpm AFFF Q-2 HT/DC3 2.0 None
proportioner station. FN 0.5
4 16 6DAD N 1. Test AFFF concentrate for seawater contamination at Q-3 HT3 2.0 None
FP-180 station.
88 8DRU N 1. Clean and inspect hose reel stations. Q-4 HT/DC3 0.5 None
44 6UMW N 1. Lubricate AFFF injection pump bearings. Q-5 HT3 0.3 Q-1
EM3 0.3
4 54 C1TH N 1. Test operate, inspect, and clean AFFF FP-180 station. Q-6R HT/DC3 2.0 None
2. Lubricate FP-180 proportioner. FN 0.5
NOTE: Accomplish quarterly or after each use,
whichever occurs first.
97 8GMG N 1. Accomplish liquid foam quantitative analysis at FP-180 S-2 DCA D-2#
stations. HT1 0.7 Q-3#
HG3 0.4 Q-4#
or
R-1#
44 6UMY N 1. Change oil in AFFF injection station reducer. S-3 HT3 0.4 None
38 8HQR N 1. Inspect AFFF bilge sprinkling system nozzles. S-4 HT/DC 1.0 None
HTFN/ 1.0
DCFN
39 6UMZ N 1. Accomplish AFFF concentration analysis A-1 HT/DC 0.7 D-1#
HG/DC2 0.4 Q-1#
Q-4#
or
R-1#
44 6UNA N 1. Lubricate high-capacity AFFF injection station flexible A-2 HT3 0.8 None
couplings.
10 8NPR N 1. Inspect and hydrostatically test AFFF station hose(s).. A-3 HT/DC2 0.3 None
2FN 0.6

DISTRIBUTION STATEMENT D
Distribution authorized to DOD components and DOD contractors only; critical technology; May 1994. Other requests for this
document shall be referred to Naval Sea Systems Command (SEA 04TD). Destroy by any method that will prevent disclosure of
contents or reconstruction of the document.

MAINTENANCE INDEX PAGE (MIP)

OPNAV 4790/85 (REV.2-82) PAGE 1 OF 2 SYSCOM MIP CONTROL NUMBER 5551/011-54
ABEf0702
Figure 7-2.—Maintenance Index Page (MIP).

7-3
 a. Ship system, subsystem, or equipment c. Date: Preparation date of the MIP by
description of noun name. month and year.
b. Reference publications about the system, d. Test, Other, and SYSCOM MRC control
subsystem, or equipment. number columns.

Date: 08/23/00 Planned Maintenance System Page: 1

Time: 14:29:20 MIP to Work Center by Dept (PMS 4A) FR: 2-94

Unit: DDG 0053 UIC: R21313 USS JOHN PAUL JONES

Department: ENGINEERING
Work Center
MIP Nomenclature Distribution

1230/001-54 TANKS, VOIDS, AND TRUNKS EM04

1501/001-32 SUPERSTRUCTURE & FITTINGS ER01
1631/004-A2 SEA CHESTS EA01 EM01 EM02
1671/003-33 ARMORED DOORS & HATCHES ER09
1671/005-B1 WTRTT, DR, TORPEDO MAGAZINE ER09
1672/001-32 ARMORED DOORS & HATCHES ER09
1681/002-32 DECKHOUSE STRUCT CLOSURES ER09
1921/001-A9 COMPARTMENT TESTING ER01
2000/001-A2 MACHINERY LUBRICATING OIL EM01 EM02 EM04
2340/004-44 MAIN PROPULSION GAS TURBIN EM01 EM02
2400/013/-44 XMSN & PROPULSOR SYSTEMS EM01 EM02
2411/015-44 PRPLN REDUCTION GEARS EM01 EM02
2421/002-C2 PROPULSION CLUTCH COUPLING EM01 EM02
2451/006-33 PROPELLERS AND PROPULSORS EM01 EM02
2513/007-34 COMBUSTION AIR SYSTEM EM01 EM02
2521/051-54 AUTO PROPULSION CTRL SYS EM03
2560/006-24 CRCLT AND COOLING SW SYS EA01 EM01 EM02

2591/001-44 UPTAKES AND BAFFLES EM01 EM02

2610/059-54 FUEL SERVICE SYSTEM EM01 EM02 EM04
2620/013-44 MAIN PROPULSION L O SYSTEM EM01 EM02 EM03
2640/012-44 L O FILLXFR PURIFICATION EM01 EM02 EM03
3000/001-14 MISC SHIPBOARD ELECT EQUIP EE01 EM03
3001/002-C2 MISC CONTROLLERS EE01 EM03
3002/001-24 MISC AC/DC MOTORS EE01 EM03
3113/004-44 S/S GAS TURBINE GEN SET EM01 EM03
3131/005-24 BATTERY/SERV FACILITIES EE01
3201/002-34 POWER CABLES (CASUALTY) EE01
3241/051-34 SWITCHGEAR AND PANELS EE01 EM03
3301/002-34 LIGHTING AND DISTRIBUTION EE01
3431/002-44 SSGTG SUPPORT SYSTEMS EM01 EM03 EM03
ABEf0703
Figure 7-3.—Example of an MIP to Workcenter File.

7-4
 e. Maintenance requirement: A brief maintenance action and state who is to perform the
description of each maintenance require- maintenance and what is to be done, and when, how,
ment. and with what resources a specific requirement is to be
accomplished. MRCs contain the following
f. Periodicity code: Shows how frequently
information and instructions:
the maintenance is to be performed.
SHIP SYSTEM, SYSTEM, SUBSYSTEM,
g. Rate (skill level): Identifies the
recommended skill level of the person(s) EQUIPMENT.—These blocks contains the
considered capable of performing the identification of the ship system (functional group),
maintenance requirement. Qualified system, subsystem, or equipment involved.
personnel other than the rate/rating MRC CODE.—The MRC code consists of two
specified may be assigned. When a Navy parts. The first part of the MRC code is the MIP series
Enlisted Classification (NEC) is assigned, code. MRCs applicable to more than one MIP series
substitution of other personnel is not will have each MIP series entered in this block. If more
allowed. than four MIP series apply, reference will be made to a
h. Man-hours (MH): Total time required to note in the Procedure block. The second part is the
do the maintenance. maintenance requirement periodicity code. The only
authorized periodicities are listed in Table 7-1.
i. Related maintenance.
The periodicity code also includes a number for
(1) Mandatory specific identification. When more than one MRC of
(2) Convenience the same periodicity exists in the same MRC set, the
MRCs, in most cases, will be numbered consecutively;
(3) None for example, D-1, D-2, D-3, or M-1, M-2, M-3. An
j. Scheduling aids: Amplifying instructions, existing MRC may be reapplied to a revised MIP even
if needed, are located in the maintenance though the periodicity code of the reapplied MRC may
requirement description block. not fall within the normally sequential numeric
periodicity codes. For example, W-1, W-2, W-3, and
k. SYSCOM MIP control number. W-6 may appear on a MIP, since W-6 was an existing
l. Inactive equipment maintenance (IEM): MRC that was reapplied to this equipment. Technically,
Maintenance performed when specific valid MRCs will not be reprinted merely to change the
equipment will remain inactive for 30 days periodicity code number. Nonsequential numbers will
or longer and is not scheduled for repair, not affect scheduling or management control.
maintenance, or overhaul by either the Dual periodicity codes are used when con-
ship's force or an external repair activity. figurations or utility differences of a permanent nature
4. The Departmental Master PMS Manual also exist between installations of the same
includes a MIP to Workcenter File (fig. 7-3). system/equipment. A dual periodicity may be assigned
if no other aspect of the MRC requires modification to
WORKCENTER PMS MANUAL fit both periodicities. For example, equipment installed
in an SSN or in a surface unit may see daily use, while
The Workcenter PMS Manual contains only the the same equipment installed in an SSBN may be idle
planned maintenance requirements applicable to a for long periods of time because of the nature of the
particular workcenter. It is designed to provide a ready ship's mission. This long period of idleness may result
reference of planned maintenance requirements for the in less frequently performed maintenance
workcenter supervisor and should be retained in the requirements. In this case a dual periodicity, such as
working area, near the Weekly PMS Schedule, in the M-1/Q-I or Q-1/S-2, may be assigned. When dual
holder provided. periodicities are assigned a note on the MIP and the
MRC will specify the frequency of maintenance, for
Maintenance Requirement Cards (MRCs) example, "NOTE: SSBN, schedule quarterly; all others
schedule monthly." The unrequired periodicity should
Maintenance Requirement Cards (MRCs) (fig. 7-4) be deleted by having a line drawn through it.
provide the detailed procedures used to perform a

7-5
 SHIP SYSTEM SUBSYSTEM MRC CODE
Miscellaneous Shipboard Miscellaneous Shipboard Electrical Equip 3000 M-4/
Electrical Equip and Installed and Installed Receptacles 3000 Q-2R
Receptacles 3000

SYSTEM EQUIPMENT RATES M/H

Miscellaneous Shipboard Miscellaneous Shipboard Electrical EM2 0.1
Electrical Equip and Installed Equip and Installed Receptacles EMFN 0.1
Receptacles 3000 3000XY
TOTAL M/H
MAINTENANCE REQUIREMENT DESCRIPTION 0.2
1. Inspect portable electrical tool/device equipped with two-prong plug. ELAPSED TIME
2. Measure Insulation resistance. 0.1

SAFETY PRECAUTIONS
1. Forces afloat comply with Navy Safety Precautions for Forces Afloat, OPNAVINST 5100 series.
2. Ensure all tag-out procedures are in accordance with current shipboard instructions.
3. Tool test set (SCAT 4547) can produce voltages dangerous to life. Wear rubber gloves.

TOOLS, PARTS, MATERIALS, TEST EQUIPMENT

TEST EQUIPMENT MISCELLANEOUS
1. [0399] Electrical tool testers, SCAT-4547, 1. [0526] Gloves, electrical workers,
07239-235000 7500 volt maximum safeuse, size 9,
2. [0883] Megger, 500V, 100MOhm, SCAT-4452 rubber
3. [0901] Multimeter, AC/DC, SCAT-4245
MATERIALS
1. [0096] Pen, ball-point
2. [1144] Tag, safety
3. [1657] Tag, safety check

PAGE 1 OF 3
4. [2277] Pad, writing paper
NOTE: Numbers in brackets can be referenced to Standard PMS Materials Identification Guide (SPMIC) for stock
number identification.

PROCEDURE
NOTE 1: For equipment issued on permanent or semi-permanent loan to work centers,
accomplish monthly, all other accomplish quarterly or before each issue. For repair
locker equipment, accomplish quarterly or after each use, whichever occurs first. 24

DISTRIBUTION STATEMENT D
4ABG

Distribution authorized to DOD components and DOD contractors only; critical technology; February 1994.
Other requests for this document shall be referred to Naval Sea Systems Command (SEA 04TD). Destroy by any
method that will prevent disclosure of contents or reconstruction of the document.

LOCATION DATE
N

Equipment Guide List Recommended February 2000

MAINTENANCE REQUIREMENT CARD (MRC)

OPNAV 4790 (REV. 2-82) ABEf0704

Figure 7-4.—Maintenance Requirement Card (MRC).

7-6
 Table 7-1.—Periodicity Codes

PERIODICITY CODES
D - Daily S - Semiannually
2D - Every 2nd day 8M- - Every 8th month
3D - Every 3rd day A - Annually
W - Weekly 18M - Every 18 months
2W - Every 2nd week 24M - Every 24 months
3W - Every 3rd week 30M - Every 30 months
M - Monthly 36M - Every 36 months
2M - Every 2d month 48M - Every 48 months
Q - Quarterly 54M - Every 54 months
4M - Every 4th month 60M - Every 60 months
NON-CALENDAR PERIODICITY
R - Situation requirement
U - Unscheduled maintenance
INACTIVE EQUIPMENT MAINTENANCE (IEM)
LU - Lay-up
PM - Periodic maintenance
SU - Start-up
OT - Operational test

Situation requirement codes may be used with a schedule equipment lubrication weekly when at sea.
calendar periodicity code in certain circumstances. That means that the R-IW is entered into a daily column
These situations fall within two general categories: of the weekly schedule only when the ship is at sea.
During in-port times the R-IW will remain in the
• When the situation governs the scheduling of the
Outstanding Repairs and PM Checks Due In Next 4
requirement
Weeks column.
• When the calendar periodicity governs the When the periodicity code is of the
scheduling of the requirement calendar-situation combination, the calendar controls
For example, consider the occasion of weekly the scheduling and is only occasionally overtaken by
measurement of values when a certain system is in the situation. The calendar periodicity is referred to first
operation. The measurement of these values will not be in the code, for example, 18M-2R. In the example, the
required when the equipment is not being operated, 18M indicates that the longest time between
regardless of how prolonged the idle period may be. accomplishment is every 18 months, and the 2R
There are cases in which requirements must be indicates that a situation could arise which would
scheduled with regard to the situation rather than the require it to be done more often. An explanation of such
calendar timing. The periodicity code will state the R situations will appear on the MRC. When the situation
for situation first, and after the hyphen and a unique no longer exists, scheduling reverts to the 18-month
number, a letter will recognize the calendar period. Some examples of the combined calendar and
contingency. An example of a situation-calendar situation requirements are as follows:
periodicity code is that an R-IW requires you to

7-7
 M-1R: Monthly or every 600 hours, whichever correctly, may lead to injury or death. Warnings
occurs first. are listed in the Safety Precautions block and are
repeated preceding the procedure involved.
W-3R: Weekly or after each use, whichever occurs
first. • Caution: Explains operating procedures,
S-1R: Semiannually or during each upkeep period, practices, and so forth that, if not correctly
whichever occurs first. followed, may lead to damage to equipment.
Cautions are not listed in the Safety Precautions
Q1-1R: Quarterly or prior to getting underway, block; however, they do precede the instructions
whichever occurs first. for the procedure involved.
When the periodicity code includes a situation TOOLS, PARTS, MATERIALS, TEST
requirement (such as R-1 or Q-1R), a note of EQUIPMENT.—This section lists the test equipment,
explanation is required in addition to the basic code. materials, parts, tools, and miscellaneous requirements
This note is the first entry in the Procedure block. necessary to perform the maintenance action. Each of
MAINTENANCE REQUIREMENT DE- the above categories may include both Standard PMS
SCRIPTION.—The maintenance requirement Item Name (SPIN) and non-SPIN items. Entries in this
description is a brief definition of the PMS action to be block can be cross-referenced to the Standard PMS
performed. Materials Identification Guide (SPMIG) for stock
number identification.
RATES.—The rate is the recommended skill level
of the person who should be qualified to do the work, Equipment Guide List (EGL)
identified by rate or NEC (Navy Enlisted
Classification). Qualified personnel other than those The EGL (OPNAV Form 4790/81) (fig. 7-5) is a
specified may be assigned. When more than one person 5x8-inch card that is used with a controlling MRC
in the same rate is required, the appropriate number of when the MRC applies to a number of identical items,
persons precedes the rate. When more than one person such as motors, controllers, life rafts, valves, test
in the same rate is required and time requirements are equipment, and small arms. Each ship prepares its own
not equal, each person is listed separately. EGLs.
MAN-HOURS (M/H).—Man-hours is the The number of items included on an EGL is
average amount of time required of each rate listed in directly related to the time to do the maintenance on
the Rates block to perform the maintenance, on each each item. Each EGL normally contains no more than a
piece of identical equipment, listed in hours and tenths single day's work. If more than 1 day is required,
of an hour. When more than one person in the same rate separate EGL pages are prepared for each day and are
is required and time requirements are equal, man-hours numbered consecutively.
listed are the sum of their requirements. When more
In some instances it may be unnecessary or
than one person in the same rate is required and time
impractical to list the equipment on EGLs. For
requirements are not equal, man-hours are listed for
instance, if the equipment is listed on a
each person separately. Total man-hours are the sum of
TYCOM-directed checklist or if an Automated
all entries in the M/H block. Make ready and put away
Calibration Recall Program is in effect, a notation of the
time, including removal and/or replacement of
applicable instruction in the Location block of the
anything that interferes with the maintenance (covers,
MRC is all that is required.
other equipment, and so on) is not included.
SAFETY PRECAUTIONS.—This section of the Tag Guide List (TGL)
MRC provides a listing of precautions and publications
that direct attention to possible hazards to personnel or The TGL (OPNAV Form 4790/107) (fig. 7-6)
equipment during maintenance. The word “NOTE” contains the information necessary for equipment
will precede procedural advisories. Specific categories tag-out required during PMS actions. The TGL
of direction are as follows: contains the number of tags required, locations of the
tags, position of each tagged item (open, shut, off, on,
• Warning: Explains operating procedures, and so on) and permission or notification requirements.
practices, and so forth, that, if not followed Each ship prepares its own TGLs.

7-8
EQUIPMENT GUIDE LIST
OPNAV 4790/81 (2-76) PAGE OF
S/N 0107-LF-047-9405
MIIP NO. (Less last 2 characters) MRC PERIODICITY

SERIAL NO.
EQUIPMENT NAME NOMENCLATURE LOCATION APPLICABLE DATA AS REQUIRED BY MRC
QUANTITY

ABEf0705
Figure 7-5.—Equipment Guide List (EGL).

NUMBER OF TAGS PER EQUIP

TAG GUIDE LIST
OPNAV 4790/107 (10-80) S/N 0107-LF-047-9545
NOTIFICATION DATA
MIP & MRC NO. INPORT
COLD IRON UNDERWAY
STEAMING
EQUIPMENT

EQUIPMENT SERIAL NO. LOCATION OF POSITION OF AMPLIFICATION DATA

SERIAL NO. SWITCH / VALVE SWITCH / VALVE TAGGED ITEM

VERIFICATION / APPROVAL SIGNATURES

WCS DIV OFF DEPT HEAD CO

ABEf0706
Figure 7-6.—Tag Guide List (TGL).

7-9
Location of MRCs, EGLs, and TGLs and TGLs are attached to related master MRCs. In
addition, a complete working deck of applicable
A master MRC deck is maintained at the MRCs, EGLs, and TGLs is located in MRC holders in
departmental level. Each departmental master deck each workcenter. Maintenance personnel use these to
contains only one copy of applicable MRCs filed by perform assigned planned maintenance.
SYSCOM control number. Applicable master EGLs
REPORT SYMBOL OPNAV 4790-4
SEE INSTRUCTIONS ON BACK OF GREEN PAGE

FROM (SHIP NAME AND HULL NUMBER) SERIAL #

USS NEVERWAS 1074-94
FFG 999 DATE
09 MAR 94
TO PACIFIC
X NAVAL SEA SUPPORT CENTER (Category A)
TYPE COMMANDER (Category B)

SUBJECT: PLANNED MAINTENANCE SYSTEM FEEDBACK REPORT

SYSTEM, SUB-SYSTEM, OR COMPONENT APL/CID/AN NO./MK. MOD
SONAR RECEIVING SET AN/SQR-18A (V) 1
SYSCOM MIP CONTROL NUMBER SYSCOM MRC CONTROL NUMBER
4621/23-23 VARIOUS
DESCRIPTION OF PROBLEM
CATEGORY A CATEGORY B

X MIP/MRC REPLACEMENT TECHNICAL

TYCOM ASSISTANCE
OTHER (Specify)

REMARKS

REQUEST TWO COPIES EACH OF FOLLOWING CLASSIFIED MRCs:

72 EZV9 N

12 EZV0 N

20 EZW5 N

TOTAL OF 6 MRCs REQUESTED. ADEQUATE SECURE STORAGE PER OPNAVINST

5110.1H IS AVAILABLE.

ORIGINATOR & WORK CENTER CODE DIV. OFFICER

ET (SW) Boat EE01 LT Jay Gee
DEPT. HEAD 3-M COORDINATOR
I. M. Daboss, CDR, USN GMC (SW) Jack Frost
Originator do not write below. For TYCOM use only.
DO NOT TAKES PASSES FOR
TYCOM CONCUR CONCUR ACTION ACTION
TYCOM REP SIGNATURE DATE

OPNAV 4790/7B (Rev. 9-89) ACTION COPY PAGE 1 OF 1

S/N 0107-LF-007-8000 EDITION OF 3-84 MAY BE USED UNTIL EXHAUSTED
ABEf0707
Figure 7-7.—PMS Feedback Report, category A.

7-10
PMS Feedback Report (FBR) TYCOM, as applicable, of technical and nontechnical
matters related to PMS. The FBR is a five-part form
The PMS Feedback Report (FBR) (OPNAV composed of an original and four copies. Figures 7-7
4790/2B) is a form used by maintenance personnel to and 7-8 provide examples of FBRs. Instructions for
notify NAVSEACEN, NAVAIRENGCEN, and
REPORT SYMBOL OPNAV 4790-4
SEE INSTRUCTIONS ON BACK OF GREEN PAGE

FROM (SHIP NAME AND HULL NUMBER) SERIAL #

USS NEVERWAS 1074-94
FFG 999 DATE
04 MAR 94
TO
NAVAL SEA SUPPORT CENTER (Category A)
X TYPE COMMANDER (Category B)
SUBJECT: PLANNED MAINTENANCE SYSTEM FEEDBACK REPORT
SYSTEM, SUB-SYSTEM, OR COMPONENT APL/CID/AN NO./MK. MOD
Auto Ballast Comp Sys
SYSCOM MIP CONTROL NUMBER SYSCOM MRC CONTROL NUMBER
F-37/2-67 T 44 E12F N
DESCRIPTION OF PROBLEM
CATEGORY A CATEGORY B

MIP/MRC REPLACEMENT X TECHNICAL

TYCOM ASSISTANCE
OTHER (Specify)

REMARKS

Before testing setting on relief valve, we need calibration steps

for Leslie-Matic controller. This step is not contained on the
present MRC. This ship does not have any pub or tech manual showing
the steps that should be taken in checking the Leslie-Matic
controller for accuracy.

ORIGINATOR & WORK CENTER CODE DIV. OFFICER

ET (SW) Boat EE01 Lt Jay Gee
DEPT. HEAD 3-M COORDINATOR
I.M. Daboss, CDR, USN GMC (SW) Jack Frost
Originator do not write below. For TYCOM use only.
DO NOT TAKES PASSES FOR
TYCOM CONCUR CONCUR ACTION ACTION
TYCOM REP SIGNATURE DATE

OPNAV 4790/7B (Rev. 9-89) ACTION COPY PAGE 1 OF 1

S/N 0107-LF-007-8000 EDITION OF 3-84 MAY BE USED UNTIL EXHAUSTED
ABEf0708
Figure 7-8.—PMS Feedback Report, category B.

7-11
preparation and submission of the form are printed on 1. Category A—This category (fig. 7-7) is
the back of the last copy (fig. 7-9). nontechnical in nature and is intended to meet
PMS needs that do not require technical
PMS FBR Categories review. Category A FBRs are submitted to
request classified or other PMS documentation
There are two categories of FBRs-category A and which cannot be obtained locally. With the
category B-defined as follows: ship’s master PMS requirements on compact

1. ORIGINATOR

a. Typewritten copies are preferred, however, handprinted copies are acceptable. Use ballpoint pen and ensure all copies are legible.

b. EQUIPMENT IDENTIFICATION: Fill in titled blocks that apply. Give as much information that can be determined. Ensure that
correct APL number is used for hull, mechanical or electrical equipment or electronic/weapons equipment which does not have
any Army-Navy number or mark/mod designation.

c. DESCRIPTION OF PROBLEM: Check the appropriate box.

Category A

(1) MIP/MRC REPLACEMENT: Ensure that PMS documentation request is current in accordance with latest SFR. For missing
MIPs/MRCs, give SYSCOM control numbers when they can be determined. If SYSCOM control numbers cannot be
determined, provide as much nameplate data as can be obtained. When ordering a variety of missing/worn MIPs/MRCs, the
subject section shall be left blank.

Category B

(2) TECHNICAL:

(a) Identify specific discrepancy discovered in PMS by MRC control number, step number, etc.

(b) For publication discrepancies identify publication by number, volume, revision date/number, change number, page,
paragraph and or figure as appropriate.

THIS FORM WILL NOT BE USED TO ORDER PUBLICATIONS.

(3) TYCOM ASSISTANCE: Includes clarification of 3-M instructions and other matters related to PMS
administration.

(4) OTHER: Identify in detail any problem not covered by (1) through (3) above. Shifts of maintenance
responsibility will be reported under this item. Ensure that all work centers involved in the change are
identified by work center code. Approval by the Executive Officer will be shown in the "Remarks".

d. REMARKS: Provide brief, but complete, description of problem or requirement. Executive Officer indicate
approval of maintenance responsibility shift by endorsement. Use additional forms if more space is required.
Mark additional forms, "page 2 of 2", "page 2 of 3", etc. Staple additional forms behind basic form.

e. ORIGINATOR IDENTIFICATION: Sign and insert work center code in appropriate space.

2.. DIVISION OFFICER: Review for accuracy and completeness and sign in the space provided.

3. DEPARTMENT HEAD: Review for accuracy and completeness and sign in the space provided.

4. 3-M COORDINATOR:

a. Serialize, date and sign in the appropriate spaces.

b. ROUTING INSTRUCTIONS: For Category "A" FBRs, forward the white and yellow copies to the appropriate
NAVSEACEN and the pink copy to the TYCOM. For Category "B" FBRs, forward the white, yellow and pink
copies to the TYCOM. Retain blue copy in suspense file. Return green copy to the originator.

ABEf0709 OPNAVINST 4790/7B (BACK)

Figure 7-9.—Instructions for preparation of PMS Feedback Report.

7-12
 disk, replacement copies will be generated PMS schedules are categorized as Cycle,
with the print-on-demand capability. Quarterly, and Weekly Schedules.
2. Category B—This category (fig. 7-8) is
CYCLE PMS SCHEDULE
technical in nature. These FBRs are submitted
by the ship's 3-M coordinator to the applicable The Cycle PMS Schedule (fig. 7-10) displays the
TYCOM and pertain to the following: planned maintenance requirements to be performed
a. Technical discrepancies that inhibit PMS during the period between major overhauls of the ship;
performance. These discrepancies can that is, from the first quarter after overhaul to the next
exist in documentation, equipment design, first quarter after a ship's overhaul. For ships in phased
maintainability, reliability, or safety maintenance or similar incremental overhaul programs
procedures as well as operational and other short industrial availability programs, the first
deficiencies in PMS support (parts, tools, quarter after overhaul is the quarter immediately
and test equipment). following completion of the docking availability. Cycle
and multi-month requirements need to be scheduled
b. Shift of maintenance responsibilities.
during this time period. Any checks that have not been
Individual ships sometimes desire or need
accommodated in this cycle period are front loaded into
to shift maintenance responsibility from
the new cycle schedule period.
one workcenter to another, combine two or
more existing workcenters, or split an Content of the Cycle PMS Schedule
existing workcenter. Such changes can
only be made with the approval of the type The following information is found in the
commander. When changes in block/column indicated in figure 3-10:
maintenance responsibility are considered
necessary, ship's personnel should submit a • Ship-The ship's name and hull number
PMS FBR (category B) via the applicable • Workcenter-The applicable workcenter de-
TYCOM, indicating from which work- signator
center(s) equipment is to be deleted and to
which workcenter(s) it is to be transferred. • Schedule Quarter After Overhaul As
All such FBRs are signed by the executive Indicated-The annual, semiannual, multiple-
officer. month (4M and greater) maintenance
requirements, and any related maintenance
Preparation of the PMS FBR checks to be completed during the quarter
indicated
The FBR is prepared and submitted according to
the instructions contained on its reverse side (fig. 7-9). • Approval Signature/Date-The department
head's signature and the date the Cycle Schedule
was approved
REVIEW QUESTIONS
• Each Quarter-Maintenance that is performed
Q1. What is Inactive Equipment Maintenance every 2 weeks, monthly, every 2 months,
(IEM)? quarterly maintenance requirements, and any
Q2. The workcenter PMS manual contains what related maintenance checks and situation
requirements? requirements regardless of periodicity to be
completed during each quarter are listed in this
Q3. What provide the detailed procedures used to
column.
perform a maintenance action?
Preparation of the Cycle PMS Schedule
PMS SCHEDULES
Cycle PMS Schedules are used to plan and
LEARNING OBJECTIVE: Describe the schedule maintenance requirements to be conducted
types of information displayed on each of the during each calendar quarter. Department heads devote
following PMS schedules: Cycle, Quarterly, considerable attention to the preparation of the Cycle
and Weekly. State the purpose of each Schedule since these efforts directly affect long range
schedule.

7-13
 CYCLE PMS SCHEDULE (CONVENTIONAL)
OPNAV FORM 4790/13 S/N 0107-LF-3220

SHIP WORK CENTER SCHEDULE QUARTER AFTER OVERHAUL AS INDICATED APPROVAL SIGNATURE
USS ROOSEVELT EA07 1 13 2 14 3 15 4 16 B. A . O l s o n LCDR, U SN
CVN-71 (pg 1 of 1) 5 17 6 18 7 19 8 20 DATE 30 JA N 94
MIP COMPONENT 9 21 10 22 11 23 12 24 EACH QUARTER
MACHINERY LUB OIL
2000/001 NO. 1 AMR 18M-1 (6) (18) 18M-1 (12) (24) 2M-6, R-1

MISC SHIPBOARD S-4R

3000/001 ELECT EQUIPMENT S-4R S-4R
M-1, M-2, M-4R, R-2

RECEPTACLES EGL-1 A-2 2W-1, 3W-2

RUBBER GLOVES EGL-1 S-3R S-3R S-3R, R-1

5210/009 FIREMAIN & FLUSHING S-2 S-2 Q-1, Q-5R#

COMPRESSED AIR A-5R#

5510/018 A-11 A-5R#
SYSTEM EA07-001 M-1, M-2, R-1, R-5W

5530/001
02N2 SYSTEM
S-1# S-1# A-14# BA 0
M-1, M-2, Q-2#
FWD 1-30-6

PUMP 27345 A-1 Q-3, R-16D, R-17W

VALVES EGL-1 A-13R A-13R, R-11M, D-1R, W-1R

VALVES EGL-2 A-13R D-1R, W-1R, A-13R, R-11M

ABEf0710
Figure 7-10.—Cycle PMS Schedule.

PMS scheduling. The materials required and the will be made in ink and initialed by the
procedures followed in schedule preparation are department head.
detailed in the paragraphs that follow.
2. From the LOEP (Report PMS 5), list each item
MATERIALS REQUIRED FOR PREPARA- of equipment in MIP sequence. It is not
TION.—The following materials are required: necessary for the Cycle Schedule to match the
LOEP line for line.
• Blank Cycle Schedules (OPNAV 4790/13 or
approved automated form). Use of automated a. Use the MIP column to list the MIP code
forms generated from PMS scheduling without the date coding; for example,
programs that have been approved by CNO and E-1/55, EL-2/80, and 4411/1.
the TYCOM are authorized for use in lieu of b. Use the Component column to list the
paper forms name of each system, subsystem, or
• Workcenter PMS Manuals (List Of Effective equipment. Enter the item's serial number
Pages) (LOEP) or ship's numbering system number in the
Component column if more than one of the
• Applicable MRCs (for general reference) items is located within a workcenter. Also
PROCEDURES.—The following are basic enter EGL in this column when an EGL is
instructions for filling out the cycle schedule (refer to applicable. When multiple EGLs are used,
figure 7-10): they can either be scheduled on separate
lines or be scheduled on the same line (or
1. Neatly enter initial entries, either typed or in group of lines) using the EGL number as
black ink, on the Cycle Schedules. Changes the prefix to the scheduling code; that is, a
quarterly check for MRC Q-1 would be

7-14
 scheduled as 1-Q-1 on the same line with (1) List each semiannual (S) maintenance
2-Q-1, 3-Q-1, and so on. These techniques requirement in one of the four col-
permit the use of a reasonably compact umns, and then list it again 6 months
schedule for MIPs with large quantities of later. For example, an S-1 requirement
EGLs that are normally found on large scheduled to occur in the 1st, 5th, and
ships, such as aircraft carriers. 9th quarters is also scheduled in the 3d,
7th, and 11th quarters.
3. From the applicable MIP, list the periodicity
codes in the Schedule Quarter After Overhaul (2) List each annual (A) maintenance
As Indicated and Each Quarter columns as requirement in one of the four
described in the sections that follow. From the columns.
Related Maintenance column of the MIP
(3) List each multiple month periodicity
schedule all mandatory related maintenance
MR (18M, 24M, 30M, 36M, and so
requirements which are to be completed during
on). The quarter after overhaul must be
the quarter are indicated by the pound sign
indicated in parentheses. (For
symbol “#”. The pound sign placed next to a
example, 18M-1(6) indicates an
primary check, indicates that there is
"every 18 months" periodicity MR
mandatory related maintenance associated
scheduled to be accomplished in the
with that maintenance requirement (e.g. S-1#).
sixth quarter after overhaul.) Table 7-2
a. In the Schedule Quarter After Overhaul As serves as an example for determining
Indicated column: the quarter after overhaul. To use the

Table 7-2.—Multiple Month Periodicity Scheduling Table

(NUMBERS INDICATE QUARTER AFTER OVERHAUL)

18M Scheduling Table
First Scheduling 1 2 3 4 5 6
Second Scheduling 7 8 9 10 11 12
Third Scheduling 13 14 15 16 17 18
Fourth Scheduling 19 20 21 22 23 24
24M Scheduling Table
First Scheduling 1 2 3 4 5 6 7 8
Second Scheduling 9 10 11 12 13 14 15 16
Third Scheduling 17 18 19 20 21 22 23 24
30M Scheduling Table
First Scheduling 1 2 3 4 5 6 7 8 9 10
Second Scheduling 11 12 13 14 15 16 17 18 19 20
Third Scheduling 21 22 23 24 25 26 27 28 29 30
36M Scheduling Table
First Scheduling 1 2 3 4 5 6 7 8 9 10 11 12
Second Scheduling 13 14 15 16 17 18 19 20 21 22 23 24
48M Scheduling
First scheduling in first 16 quarters and second scheduling 16 quarters later.
60M Scheduling
First scheduling in first 20 quarters and second scheduling 20 quarters later.

7-15
 table, first determine in which quarter requirements to be performed during a specific
after overhaul the MR will be first 3-month period. This schedule, when updated weekly,
scheduled. Go to this quarter in the provides a ready reference to the current status of PMS
first row of the table. Then schedule for each workcenter. This schedule represents a
the MR for the quarters in that column departmental directive and, once completed, may be
as applicable. For example, if an changed only at the department head's discretion.
18M-1 is scheduled for the 4th quarter Responsibility for changes is sometimes delegated to
after overhaul, it must also be division officers on carriers and cruisers.
scheduled for the 10th, l6th, and 22d,
as applicable. Contents of the Quarterly PMS Schedule

The Quarterly PMS Schedule contains the

NOTE
following:
Prior to scheduling 30M, 36M, 48M, or
• Space is provided for entering the workcenter,
60M, review the MRC to see if a specific
year, quarter after overhaul, department head's
quarter after overhaul is indicated.
signature, date prepared, and months covered.
(4) Ships with overhaul cycles of less than
24 quarters must schedule cycle • Thirteen columns, one for each week in the
requirements within this operational quarter, are available to permit scheduling of
time frame. Ships delayed beyond 24 maintenance requirements on a weekly basis
quarters must extend their Cycle PMS throughout the quarter. Additional columns
Schedule by adding quarter numbers provide space to enter the complete MIP codes
in the Schedule Quarter After Over- and any PMS requirements that may be required
haul As Indicated column. (Multiple to be rescheduled into the next quarter. Take care
month requirements needed before to ensure that rescheduling changes conform to
entering overhaul must be reviewed the periodicity specified for the requirement.
and rescheduled as necessary.)
Preparation of the Quarterly PMS Schedule
b. In the Each Quarter column, list every 2
weeks, monthly, every 2 months, and Prepare OPNAV Forms 4790/14 or approved
quarterly maintenance requirements automated forms, in ink as follows:
(2W-1, M-1, 2M-1, Q-1, and so on), and
1. Enter the workcenter code.
situation requirements (M-IR, Q-IR, S-IR,
A-IR, 18M-IR, R-1, and so on). Daily, 2. Enter the calendar year of the current quarter.
every 2d day, every 3d day, and weekly 3. Enter the number of the quarter after overhaul
maintenance requirements are not listed as reflected on the Cycle PMS Schedule.
here.
4. Enter the calendar months of the quarter as
4. Have the completed Cycle PMS Schedule follows:
reviewed, signed, and dated by the department
head. JAN/FEB/MAR
5. Once the Cycle Schedule has been completed, APR/MAY/JUN
maintenance requirements listed are not to be JUL/AUG/SEP
moved from one quarter to another. If
rescheduling becomes necessary, reflect it on OCT/NOV/DEC
the Quarterly PMS Schedules. a. A ship ending a major overhaul,
6. All superseded cycle schedules will be retained conversion, or construction in August
for 12 months. would use the months of July, August, and
September as the first quarter after
QUARTERLY PMS SCHEDULE overhaul. If the ship finished a major
overhaul, conversion, or construction
The Quarterly PMS Schedule (OPNAV Form during the last 2 weeks in September, the
4790/14) (fig. 7-11) displays each workcenter's PMS first Quarterly PMS Schedule prepared

7-16
QUARTERLY PMS SCHEDULE (CONVENTIONAL)
OPNAV FORM 4790/14 (REV 6-73) S/N 0107-LF-3241

WORK CENTER EA07 YEAR QUARTER AFTER OVERHAUL APPROVAL SIGNATURE DATE
94 6 M. M. Rodent30MAR94
MIP MONTH APRIL MONTH MAY MONTH JUNE RESCHEDULE
4 11 18 25 2 9 16 23 30 6 13 20 27

2000/001-A2 R-1 2M-6 18M-1 2M-6

M-2 M-1 M-2 M-2

3000/001-73 M-1SAR M4R M-4R M-1 M-4R
2W-1 3W-2 A-2 3W-2 3W-2
3W-1 2W-1 2W-1 2W-1 2W-1 2W-1
2W-1
S-3R

5210/009-C1 Q-5R( Q1) S-2

5510/018-82 M-1 M-2 M-2 M-1M-2 M-1M-2

5530/001-13 Q-2 (M-1) M-1 M-1

A-1 Q-3
R1TM
A-13R

Q-2( M-1)
5530/001-13 M-1 S-1( R-1) M-1
Q-3
R1TM A-13R

4924/RHD-82 M-1 M-2R M-2R M-1M-2R M-1M-2R

M-4 M-4 A-2 M-4
M-4 M-4 S-1 M-4

ABEf0711
Figure 7-11.—Quarterly PMS Schedule.

would include the months of October, 7. Using both the LOEP and the Cycle PMS
November, and December as the first Schedule, enter the MIP number including the
quarter. date code in the MIP column in a space on line
with the subject equipment on the Cycle
b. Ships completing overhaul late in the
Schedule.
quarter are not expected to do all planned
maintenance scheduled during that quarter, 8. From the Cycle PMS Schedule, select the
but should do a certain amount based on Schedule Quarter After Overhaul As Indicated
the time remaining in the quarter. In this column corresponding to the quarter being
instance, the maintenance done and the scheduled. Each of the maintenance re-
effective dates are recorded on the back of quirements listed in this column and the Each
the Quarterly PMS Schedule, and the Quarter column will be transcribed to an
schedule is marked to show that it is only a appropriate weekly column of the Quarterly
partial quarterly PMS record. PMS Schedule. If possible, do not schedule in
the last 2 weeks of the quarter. These 2 weeks
5. Each column represents a week and is divided
may then be used for rescheduled maintenance
into 7 days by the use of tick marks across the
requirements.
top. The first tick marked space within a
column represents Monday. Place Monday's 9. Refer to the MIPs and the departmental master
date for each week in the quarter on the deck of MRCs for a brief description of the
pedestal between each column. maintenance actions represented by the
periodicity codes on the Cycle PMS Schedule
6. Lightly shade in across the tick marks the days
to determine if the actions should be performed
that the ship expects to be underway.
in port or at sea. Schedule the requirements on

7-17
 the Quarterly PMS Schedule in the week most requirement. Fully accomplished MRs are
appropriate for accomplishment. With the addressed and X'd off separately on the
exception of related daily and weekly PMS Quarterly Schedule. Pay particular attention to
requirements, ensure that all mandatory related make sure situation requirements that were
maintenance are scheduled within parentheses accomplished are added and X'd off separately.
on the same line and during the same week as
0 = Maintenance not completed. A circled
the primary maintenance requirement.
requirement indicates a requirement that was
10. From the Cycle PMS Schedule column titled not accomplished according to the applicable
Each Quarter, schedule monthly, quarterly, and MRC.
applicable situation requirements into the
¢ = Satisfied by higher authority test. This
appropriate weeks of the Quarterly PMS
symbol is used to mark scheduled equipment
Schedule. All calendar situation requirements
maintenance or lower level MRC requirements
(24M-2R, A-2R, S-IR, Q-3R, M-IR) must be
that have been satisfied by the completion of
accomplished at least once during the
the parent system test. A brief explanation of
periodicity specified and also each additional
the parent system test (including the MIP, who
time the situation arises. Schedule 2M( )
performed the maintenance, and when) is
periodicity as indicated by a number in
required on the reverse side of the Quarterly
parentheses. For example, 2M(2) occur twice
Schedule. An X marked over the higher level
in the quarter (7 to 10 weeks apart).
test symbol indicates that the lower level test
11. From the Cycle PMS Schedule column, titled requirement annotated with the ¢ has been
Schedule Quarter After Overhaul As Indicated, satisfied. (MRCs that are so satisfied are
schedule the annual, semiannual, and multiple identified on the applicable system level test
month requirements. Schedule the cycle MIP.)
requirements for which the number in
2. The division officer is responsible for
parentheses matches the quarter after overhaul
rescheduling circled requirements still within
being scheduled.
periodicity and for determining the reason for
12. Be sure that any PMS requirement listed in the nonaccomplishment.
Reschedule column of the previous Quarterly
3. From the Quarterly PMS Schedule, the
PMS Schedule is brought forward to the
workcenter supervisor schedules the
Quarterly PMS Schedule you are preparing.
requirements for the following week on the
13. The complete Quarterly PMS Schedule should Weekly PMS Schedule and updates the
be reviewed and then signed and dated by the information in the Outstanding Repairs and
department head in the appropriate block. If the PMS Requirements Due In The Next 4 Weeks
ship's operating schedule changes column.
significantly, PMS requirements scheduled in
4. Any requirement that was not completed in
the affected periods may need to be reviewed
strict accordance with the applicable MRC
and rescheduled as necessary to coincide with
within its periodicity during the quarter must
the new operating schedule.
(in addition to being circled on the front of the
Use of the Quarterly PMS Schedule Quarterly PMS Schedule) be identified on the
back of the schedule by the complete MIP
The Quarterly PMS Schedule serves as a directive number and MRC code, followed by a brief
to workcenter supervisors for scheduling weekly reason for noncompletion. Example:
maintenance. Quarterly PMS Schedules are used as C-2/1 - 11 M-1 Unable to accomplish step I.J.,
follows: "Test operate transmitter," due to antenna
1. Each Monday, the division officer updates the casualty. (This is an indication of a partial
previous week's column of the Quarterly PMS completion.) G-58/3-72 Q-1 Heavy seas
Schedule, using the following symbols: preclude accomplishment as scheduled.

X = Completed maintenance. The symbol X Unaccomplished S, A, or multiple-month

indicates completion of a maintenance periodicity requirements should be added to

7-18
the Reschedule column for accomplishment in 5. The completed Quarterly PMS Schedule is
the next quarter, if they are within their removed from the holder after the close of each
assigned periodicities. At the end of the quarter quarter and retained as a planned maintenance
the department head should indicate awareness record. The four previously completed
of the maintenance actions which were not quarterly schedules will be retained.
accomplished by reviewing, signing, and
6. The recopying of Quarterly Schedules to
dating the back of the schedule for the quarter
facilitate legibility is discouraged, and should
just completed. The department head should
only be done with the division officer's written
also take positive steps to ensure that priority is
approval.
given to completing maintenance requirements
rescheduled from the previous quarter and WEEKLY PMS SCHEDULE
those not accomplished within their assigned
periodicities. The Weekly PMS Schedule (fig. 7-12) displays the
planned maintenance scheduled for accomplishment in

Figure 7-12.—Weekly PMS Schedule.

7-19
a given workcenter during a specific week. A Weekly Friday, and once in the SAT.-SUN. period.
PMS Schedule is posted in each workcenter and used Schedule 3D periodicity on Monday,
by the workcenter supervisor to assign and monitor the Thursday, and once in the SAT.-SUN.
accomplishment of required PMS tasks by workcenter period.
personnel.
d. List all situation requirements in the Next
Four Weeks column, and schedule them, as
Content of the Weekly PMS Schedule
the situation requires. Also list the 2W
The Weekly PMS Schedule contains the following periodicity requirements in the Next Four
information: Weeks column.

1. Workcenter code e. Now, either laminated or covered with

plastic so that it can be cleared and updated
2. Date of current week each week.
3. Division officer's approval signature 2. The following information is not permanent in
4. MIP number (minus the date code) nature and is written in after the schedule is
laminated.
5. A list of applicable components/equipment
a. Using the Quarterly PMS Schedule, the
6. Maintenance responsibilities assigned, by workcenter supervisor transposes all PMS
name, to each line item of equipment requirements from the column for the
7. The periodicity codes of maintenance week being scheduled to the Weekly PMS
requirements to be performed, listed by Schedule. MIPs/MRCs must be reviewed
columns for each day to ensure that related maintenance actions
are scheduled for the same day and that
8. Outstanding major repairs, applicable PMS appropriate consideration is given to the
requirements, and all situation requirements week's operating schedule.
Preparation of Weekly PMS Schedule b. Using information from the Quarterly
PMS Schedule, the workcenter supervisor
Prepare the Weekly PMS Schedule as follows: lists in the Next Four Weeks column of the
Weekly PMS Schedule all PMS
1. Using OPNAV Form 4790/15 or approved
requirements due in the next 4 weeks.
automated form, type in or neatly enter in ink
the following basic (permanent) information c. The workcenter supervisor assigns
from the Cycle PMS Schedule, the LOEP, and personnel, by name, to specific line entries.
applicable MIPs: d. The Weekly PMS Schedule is signed and
a. Workcenter identification. dated by the division officer prior to its
posting in the holder in the workcenter.
b. MIP codes and component nomenclature,
line for line, to match the Cycle PMS Use of the Weekly PMS Schedule
Schedule. (Include serial or identifying
numbers and EGL information if The Weekly PMS Schedule is used by the
applicable.) workcenter as follows:
c. Daily and weekly PMS requirements as 1. Maintenance personnel obtain PMS
indicated in the MIPs for each workcenter. assignments from the Weekly PMS Schedule
List all weekly requirements in the and report completed and uncompleted
MONDAY column and daily requirements maintenance actions to the workcenter
once in each day of the week column and supervisor.
twice in the SAT.-SUN. column. Schedule
2D periodicity on Monday, Wednesday,

7-20
 2. When satisfied that the work has been properly Q6. How often is the quarterly schedule updated?
completed, the workcenter supervisor crosses
off, with an X, the maintenance requirement. If THE MAINTENANCE DATA SYSTEM
the maintenance is not completed, the
maintenance requirement is circled and LEARNING OBJECTIVES: State the
rescheduled. However, if material deficiencies purpose of the Maintenance Data System and
or casualties that are unrelated to the describe the types of maintenance actions
maintenance requirement are discovered, the reported on the following OPNAV forms:
maintenance requirement can be X'd off, but 4790/2K, 4790/CK, 4790/2P.
the discrepancy must be reported to the The Maintenance Data System is used to record
workcenter supervisor. PMS requirements information considered necessary for workload
(other than daily checks) accomplished during planning and coordination and to provide a data base
the prescribed week but not on the day for evaluating and improving equipment installed in the
specified are considered completed on fleet. Much of the data collected by MDS returns to the
schedule and X'd off. ship in the form of a material history known as the
3. Each Monday morning, the division officer Current Ship's Maintenance Project (CSMP).
compares the preceding week's Weekly PMS Nearly all the reporting of maintenance actions
Schedule with the Quarterly Schedule and other than normal PMS actions is done on a single
ensures that the Quarterly Schedule is properly multipurpose form, the Ship's Maintenance Action
updated as follows: Form, OPNAV 4790/2K. Personnel completing a
a. Scheduled requirements that were maintenance action fill out the appropriate sections of
completed are X'd out. the form and send it via the ship's data collection center
to an ADP (automatic data processing) facility to be
b. Scheduled requirements that were not processed. The 4790/2K contain information on the
completed are circled. reporter's ship, workcenter, equipment worked on, and
c. Situation requirements that occurred and initial symptoms observed. In other sections, space is
were completed are entered and X'd off. provided to record completion information, deferral of
the work for various reasons, remarks, and special
d. Requirements that were completed ahead
information for work requests. A space also exists for
of schedule are circled, back scheduled and
recording time meter and counter readings where they
X'd out.
are required.
4. Each Monday morning, the division officer
Normally, the following types of maintenance
reviews the current week's Weekly PMS
actions will be reported on the 4790/2K: system or
Schedule, ensures that it is properly made out
equipment repairs or improvements; maintenance
according to the Quarterly Schedule, and signs
actions that require the use of parts or materials
and dates the Weekly Schedule in the
specifically requisitioned for the job; actions that
appropriate block.
cannot be completed in the usual amount of time due to
the ship's operations; requirements for outside
REVIEW QUESTIONS assistance, or unavailability of parts or material;
Q4. What maintenance requirements do the cycle assistance received from nonreporting activities, such
schedules display? as mobile technical training units (MOTUs) or
technical representatives; major work associated with
Q5. All superseded cycle schedules are retained corrosion control and preservation of the ship; and
for how many months? certain PMS actions listed in the 3-M Manual,
OPNAVINST 4790.4.

7-21
 To prevent the loss of significant data when it is SHIP'S MAINTENANCE ACTION FORM
recorded on several forms, each maintenance action (OPNAV 4790/2K)
must be assigned a unique identifier. Under MDS, this
identifier is known as the job control number (JCN). It The ship's maintenance action form (OPNAV
consists of a five-character unit identification code 4790/2k) (fig. 7-14), printed on a single sheet of
(UIC), a four-character workcenter code, and a "no-carbon-required" paper, is the basic MDS
four-character serial number called the job sequence document. If multiple copies are needed, the necessary
number (JSN). Figure 7-13 shows an example of a JCN number of forms may be fastened together and filled in
log used to record the JSNs. This system gives a at one time. The form may also be reproduced on
workcenter at least 9,999 JCNs. If additional JCNs are electrostatic (Xerox-type) copying machines.
desired, letters can be substituted for the first numeral. This form contains six sections that require entries
In any event, take care to make sure that two different to describe the type of maintenance action being
jobs are not assigned the same JCN. reported. Entries should be printed in capital letters. All
There are many different situations that could be entries must be legible and should be inserted within
covered by the MDS documents. This text will cover the tic marks. If an error is made, it should be lined out
only the basic actions. using a single line, and the correct information entered.

Figure 7-13.—Example of an job control number log.

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Figure 7-14.—Ship's Maintenance Action Form (OPNAV 4790/2K).

7-23
 The OPNAV 4790/2K is used to report all deferred Section VI-Repair Activity Planning Action
maintenance actions and the completion of
maintenance actions that do not result in configuration The repair activity may use this section for internal
changes. Partially completed maintenance actions that planning and scheduling of the workload.
will result in configuration changes and complete or
partial accomplishment of alterations are reported on Block G, Completed By
OPNAV 4790/CK. A description of the OPNAV
4790/2K information sections is presented in the This block contains the signature and rate/rank of
following paragraphs. the senior person actively engaged on the job in the lead
workcenter. For maintenance actions not requiring
Section I-Identification assistance from an outside workcenter, the senior
person working on the job signs this block and indicates
This section identifies the equipment or system on his or her rate.
which maintenance actions are being performed.
Block H, Accepted By
Section II-Deferral Action
This block contains the signature and rate/rank of
This section filled in when reporting the deferral of the individual authorized by the tended ship to verify
a maintenance action. Indicates ship's force man-hours the acceptability of the work performed. Completion of
expended up to the time of deferral, the date of the this block is mandatory when an OPNAV 4790/2K is
deferral, ship's force man-hours remaining, and if the used to report completion of a previously deferred
work must be completed by a certain date. maintenance action. For maintenance actions not
requiring assistance from an outside workcenter, the
Section III-Completed Action workcenter supervisor will sign this block and indicate
his or her rate/rank.
This section is filled in to report the completion of a
The commanding officer, or his/her authorized
maintenance action.
representative, places his/her signature on all original
Section IV-Remarks/Description deferrals in block E. Two copies are held in a deferral
suspense file in the workcenter until the JCN appears on
This section must be filled in when the deferral of a the automated CSMP report, at which time the copies
maintenance action is reported. It is filled in when the are transferred to the active suspense file held in the
completion of a maintenance action is reported, only workcenter
when such remarks are considered important to the
maintenance action. This section must also be filled in MAINTENANCE PLANNING AND
to report maintenance actions on selected equipment ESTIMATING FORM (OPNAV
requiring second level reporting, and to describe 4790/2P)
situations that are safety related.
The maintenance planning and estimating form
Section V-Supplementary Information (OPNAV 4790/2P) (fig. 7-15) is used along with the
OPNAV 4790/2K form for deferring maintenance to be
This section contains helpful information about done by an intermediate maintenance activity (IMA).
deferred maintenance actions, such as what technical Attached to the original 2K at the intermediate
manuals and blueprints are available and whether or not maintenance activity, it is used by the IMA to screen
they are retained on board the requesting ship. and plan the job in detail.

7-24
Figure 7-15.—Maintenance Planning and Estimating Form (OPNAV 4790/2P).

7-25
SUPPLEMENTAL FORM (OPNAV 4790/2L) 1. The ship's name and hull number are entered in
blocks A and B.
The supplemental form (OPNAV 4790/2L) (fig.
2. If the form is a continuation of a maintenance
7-16) is used by maintenance personnel to provide
data form or another supplemental report form,
amplifying information (such as drawings and listings)
the appropriate form is checked in block F and
related to a maintenance action reported on an OPNAV
the JCN assigned to the basic form is entered in
4790/2K. The information on this form will never be
blocks C, D, and E.
entered into the computer. The form is prepared in the
following manner: 3. Section II will contain comments, sketches, or
other supplemental information.

Figure 7-16.—Supplemental Form (OPNAV 4790/2L).

7-26
 4. Section III (blocks H, I, J, and K) will contain reporting cannot be overemphasized. Whenever any
the names of the person and the supervisor system, equipment, component, or unit within the ship
submitting the report. is installed, removed, modified, or relocated, the
change must be reported. This action will ensure proper
REPORTING CHANGES TO EQUIPMENT accounting of configuration changes, and will improve
CONFIGURATION supply and maintenance support such as technical
manuals, PMS coverage, and COSAL to the fleet. The
One of the major objectives of the MDS is to Configuration Change Form (ONNAV 4790/CK) (fig.
provide the capability for reporting configuration 7-17) is used to provide this service.
changes. The importance of configuration change

Figure 7-17.—Ship's Configuration Change Form (OPNAV 4790/CK).

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 The OPNAV 4790/CK form is completed to the • Modification of any installed or in-use
maximum extent possible by the accomplishing equipment. A modification occurs when a
activity and provided to the ship or activity 3-M maintenance action alters the design or
coordinator. operating characteristics of the equipment or
The 3-M coordinator then reviews the forms for when nonstandard replacement parts (not
legibility (all copies) and ompleteness and provides the identified on the APL or in the technical manual)
forms to the applicable workcenter supervisor, who are used.
ensures that the proper documentation is completed and • Relocation of any equipment to a new deck, new
processed when a configuration change is frame, or new compartment.
accomplished, including required signatures to indicate
verification of all reported configuration changes. • Accomplishment of any alteration directive,
such as a field change or SHIPALT.
The ship is also responsible for reporting and
monitoring all changes accomplished by ship's force CAUTIONS ON ERRORS
during any type of availability, and for providing the
Configuration Change Form to the overhauling activity. Since the data entered on the MDS forms is used by
The ship is not responsible for reporting configuration data processing equipment to provide information to a
changes accomplished by an overhauling activity ship in the form of the CSMP report, it is essential that
during availabilities. each form be filled in completely and accurately. A
A configuration change is either (1) the computer cannot recognize anything that it is told does
accomplishment of any action prescribed by an not exist. It will reject incorrect and incomplete entries
alteration directive (SHIPALT or equipment alteration) and the data will not be available for use. To prevent this
or (2) the installation, removal, or modification of any from happening, it is important that the completed
system, equipment, component, or unit. The forms be reviewed at all levels. Some of the common
replacement of repair parts (such as nuts, bolts, wires, errors that workcenter supervisors, division officers,
0-rings, gaskets, resistors, and capacitors) with like department heads, and 3-M coordinators should be alert
parts, does not constitute a configuration change. for are

The OPNAV 4790/CK form is used to report a • omission of slash marks through zeros and Z's;
configuration change or to report the completion of a • incorrect EICs;
previous deferral that resulted in a configuration
change. Deferred maintenance actions and completed • use of improper codes for alterations and field
maintenance actions that do not result in configuration changes;
changes are reported on OPNAV 4790/2K. The • too many or not enough spaces between words
OPNAV 4790/2K form will never be used to report in the Remarks section;
accomplishment of any maintenance action that results
in configuration changes. • incorrect dates; and
A configuration change occurs whenever the • incorrect entries.
accomplishment of a maintenance action results in the
These are only a few of the many errors detected
following:
each day by a typical TYCOM 3-M staff section.
• Addition or installation of any new equipment.
Some areas on the 4790/2K require special
• Deletion, removal, or turn-in of any installed mention. Alterations and field changes are identified in
equipment. block 18 by a two-letter code in the first two spaces,
followed by the identification number of the change. A
• Replacement or exchange of any equipment. A title code, such as A, D, F, or K may be shown in the
replacement or exchange is reported as the authorizing directive of SHIPALTs. This title code, if
removal of an installed item of equipment and assigned, must be entered in the extreme right hand
the installation of a new item of equipment. position of the block.

7-28
 In block 18, the first two letters identify SHIPALT publications: FED LOG, ML–C, MCRL,
(SA), ORDALT (OA), field change (FC), or any other MRIL, ASG, and GSA.
appropriate instruction. Electronic equipment is always
One of the duties of an ABE is to identify and
identified by serial number, and only one piece of
requisition material. This section provides basic
equipment may be reported under a given JCN. If
information to help you develop the knowledge you
several pieces of the same type of equipment are altered
need to perform these duties. Proper material
by field changes, there must be one document for each
identification is essential to the requisitioning and
piece of equipment. Example:
receipt of the correct item. You must understand the
A ship has four C-13 Mod 1 catapults, and field change terminology used in material identification.
17 is to be installed in all of them. Each catapult will be
changed, and the changes will be reported on separate GENERAL INFORMATION
documents showing a specific JSN and equipment
serial number. This will enable the computers to Material is managed according to category
identify which items of equipment have been changed (Federal Supply Classification) and its intended use.
and which have not. It also will be reflected on the An inventory manager is assigned for each category of
readouts returned to the ship as part of its material material, and has overall responsibility for all items
history. within the category. All items in the supply system have
an assigned two-position cognizance symbol code.
Another problem is the use of the noun name in This code identifies the inventory manager and the
block 5. For electronic equipment the "AN" stores account in which the material is carried. The
designation is the best entry for the noun name. If there items assigned to bureau, office, or systems command
is no "AN" designation, the name from the nameplate for inventory management includes the following
should be used. Up to 16 characters of a name may be material:
entered.
• Material in the research and development stage
In block 35, a space follows each word, and words
that cannot be completed on a line are continued on the • Material that requires continuing logistics,
next line with no spaces or hyphens inserted. On engineering, or fiscal administration and control
deferred actions, the XXX's used to separate the trouble at the department level.
from the desired corrective action must not be
separated. If they cannot be fitted in on one line, extra • Material recognized as a onetime installation
spaces will be left blank on that line and the XXX's will that was bought and issued for a specific use
be put in the first spaces of the next line. Naval Supply System Command (NAVSUP)
Inventory Control point (ICP) items are those for which
REVIEW QUESTIONS bureau, office, or systems command management is not
essential. The NAVSUP ICP provides stocks of these
Q7. Maintenance Data System is used to record items to its segment of the supply system. This group of
what type of information? items includes equipment, repair parts, and
Q8. Under the maintenance Data System, what is consumables. It also includes those items for which
a Job Control Number? stocking determination, quality control, funding, and
issue control can be accomplished by the ICP if
Q9. What is the OPNAV 4790/2K used to report? required, the ICP ensure that these items are available
Q10. The OPNAV 4790/2P provide what type of from commercial sources and other government
information? agencies. NAVSUP selects the items assigned to ICP
for inventory management with the advice of the
appropriate bureau, office, or systems command.
SUPPLY
The Navy Retail Office items are items for which
LEARNING OBJECTIVES: Recognize the joint military supply management responsibility is
different types of stock and control numbers. vested to the Defense Logistics Agency (DLA). These
Recall the purpose of cognizance symbols. items include components, repair parts, consumables,
Recognize sources of identifying material and other material. The requirement determination and
when a stock number is not available. procurement of these items can be accomplished by the
Recognize the uses of the following supply

7-29
defense supply center on a combined basis for all Table 7-3.—Example List of Federal Supply Groups
military services.
GROUP TITLE
MATERIAL CATALOGING AND 17 Aircraft launching, land-
CLASSIFICATION ing, and ground handling
equipment
LEARNING OBJECTIVE: Recognize the
different types of stock and control numbers. 48 Valves
Recall the purpose of cognizance symbols.
53 Hardware and abrasives
Recognize sources of identifying material
when a stock number is not available.
Recognize the uses of the following supply
publications: MCRL, ML-C, MRIL, ASG, and The number of classes within each group varies.
GSA. Each class covers a particular area of commodities
according to physical or performance characteristics.
This will help you understand the information used The items in the class are usually requisitioned or
in material identification. There are ore than 4 million issued together. This is used as a basis for including
supply items in the Department of Defense (DOD) items in the same area of commodities. Examples of
supply system. The Navy supply system alone stocks how classes are used to divide types of material within a
more than 1 million items. Each item must be identified stock group are shown in figure 7-18. The stock group
to make buying, stocking, and issuing easier. To and class together make the Federal Supply
accomplish this, each item must be listed in different Classification (FSC).
groups or categories.

FEDERAL CATALOG SYSTEM GROUPS CLASSES

The Federal Catalog System encompasses the Group 17 1710 Arresting gear and
naming, description, and numbering of all items carried Aircraft launching, barricade equipment
under centralized inventory control by the Department landing, and ground 1720 Catapult launching
of Defense (DOD) and civil agencies of the Federal handling equipment equipment
Government as well as the publication of related
Group 48 4810 Valve solenoid
identification data. Only one identification may be used
for each item in all supply functions from purchase to Valves 4820 Valve angle
final disposal. The North Atlantic Treaty Organization Group 53 5305 Screws
(NATO) countries also use the Federal Catalog System.
The Defense Logistics Agency (DLA) administers the Hardware and 5306 Bolts
Federal Cataloging System under the direction of the abrasives 5307 Studs
Assistant Secretary of Defense (Installation and 5310 Nuts and washers
Logistics).
5320 Rivets
FEDERAL SUPPLY CLASSIFICATION
SYSTEM Figure 7-18.—Examples of supply classes within a stock
group.

The Federal Supply Classification (FSC) System The Navy uses groups 01 through 09 for forms and
was designed to permit the classification of all items of publications that are not included in the Federal
supply used by the Federal Government. Each item of Catalog System. The forms and publications are
supply is classified in only one four-digit Federal numbered according to the following system:
Supply Classification class. The first two digits denote 01 Navy Department forms
the group or major division of commodities within the
group. Currently, there are 76 groups assigned. Group 02-08 Publications
numbers start from 10 and end at 99. Table 7-3 is an 09 District and fleet forms
example list of federal supply groups and titles.

7-30
NATIONAL STOCK NUMBER (NSN) In addition to the 13-digit NSN, the Navy uses
other codes for material identification. These codes
All items of supply that are centrally managed or may be prefixes or suffixes to the NSN. The following
bought for system stock are required to have a National paragraphs describe these codes.
Stock Number (NSN) assigned to them. National Stock
Numbers are used in all supply management functions Cognizant (COG) Symbol
and publications that mention the items. The NSN is a
13-digit number assigned by Defense Logistics The cognizant (COG) symbol consists of a
Information Service (DLIS) to identify an item of two-character code that identifies the stores account
material in the supply distribution system. The and cognizant inventory manager of an item. The
following paragraph discusses the breakdown of an cognizant symbols are listed in table 7-4. To understand
NSN. Figure 7-19 is an example of an NSN. cognizant symbols, you must understand the following
terms:
Federal Supply Classification (FSC)
Stores Account: This is an account reflecting the
value of material, supplies, and similar property on
The Federal Supply Classification (FSC) is a
hand. The accounts are the Appropriation Stores
four-digit number that occupies the first part of an
Account (APA) and the Navy Stock Account (NSA).
NSN. The Defense Logistics Agency Cataloging
Handbook H2 (in book form) lists the groups and Appropriations Purchase Account (APA): This
classes in use today. account is for all stock material paid for out of
appropriations. This material is not charged to the
National Codification Bureau (NCB) Code user’s operating funds. If the material was ought for a
purpose other than its original appropriation, the
The National Codification Bureau (NCB) code is a material is chargeable to the user’s fund.
two-digit code that occupies the fifth and sixth position
of a NATO stock number. These code identities the Navy Stock Account (NSA): The NSA consists of
NATO country that originally cataloged the item of all material paid from the Defense Business Operating
supply. The NCB codes currently assigned are listed in Fund (DBOF). NSA material is always charged to the
Afloat Supply Procedures, NAVSUP P-485. The NSN user’s allotment, operating budget, or operating target
assigned by United States uses NCB codes “00” and funds.
“01.” Inventory manager: This is an organizational unit
or activity within the Department of Defense. The
National Item Identification Number (NIIN) inventory manager has the primary responsibility for
controlling the functions of cataloging, identification,
The National Item Identification Number (NIIN) determination of requirements, procurement,
consists of a two digit National Codification Bureau inspection, storage, and distribution of categories of
(NCB) code and seven digits which in conjunction with material.
the NCB code, uniquely identify each NSN item in the
federal supply distribution system. In the example Technical responsibility: This is the systems
given in figure 3-2, the “00-1234567” is the NIIN. command or office that determines the technical
Although part of the NSN, NIINs are used characteristics of equipment. For example, the
independently for material identification. Except for electronics equipment characteristics include items
identification list, most federal supply catalogs are such as circuitry and the types and arrangement of
arranged in NIIN order. components.

1710 00 1234567
Federal Supply Classification National Codification Bureau National Item Identification
Code Number Code Number

Figure 7-19.—Example of an NSN.

7-31
 Expense type item: This term identifies stock items Consumable: Consumable material is material that
that are financed by the Defense Business Operating is consumed in normal use. Some of the examples of
Fund, and is the same as NSA items. these materials are paints, cleaning supplies, office
supplies, and common tools.
Table 7-4.—Cognizance (COG) Symbols

COG COGNIZANT STORES TECHNICAL DEFINITION

SYMBOL INVENTORY ACCOUNT RESPONSIBILITY
MANAGER
0I Naval Publication and None Navy Publication and Publications
Forms Directorate Printing Service
1I Naval Publication and NSA Navy Publication and Forms
Forms Directorate Printing Service
1R Naval Inventory NSA Naval Air System Aeronautical,
Control Point Command photographic, and
Philadelphia meteorological 1
(NAVICP PHIL) material
(consumable or
expense type
material).
4R Naval Inventory APA Naval Air System Catapult and
Control Point Command arresting gear
Philadelphia material (repairable
(NAVICP PHIL) or investment type
material).
4V Naval Air System APA Naval Air System Aircraft engines.
Command Command
4Z Naval Inventory APA Naval Air System Airborne
Control Point Command armament.
Philadelphia
(NAVICP PHIL)
5R Naval Inventory NSA Naval Air System Catapult and
Control Point Command arresting gear
Philadelphia material
(NAVICP PHIL) (consumable or
expense type
material).
6R Naval Inventory APA Naval Air System Aviation ground
Control Point Command support equipment
Philadelphia (repairable or
(NAVICP PHIL) investment type
material.
6V Naval Air System APA Naval Air System Technical directive
Command Command change kits.
7R Naval Inventory NSA Naval Air System Depot-level
Control Point Command repairable aviation
Philadelphia material.
(NAVICP PHIL)

7-32
 Cognizance symbols are two-character, requirements. Table 7-5 contains a list of MCCs
alphanumeric codes prefixed to national stock commonly encountered.
numbers. Cognizance symbols are listed in Table 7-4.
The first character of the cognizance symbol identifies NAVY ITEM CONTROL NUMBER (NICN)
the stores account. The following information refers to
the first character of the cognizance symbol: As we have discussed in a previous paragraph,
NSNs are required for all items centrally managed or
• Cognizance symbols 0 (zero), 2A and 8A is not bought for supply system stock. With changes of
carried in the stores account and is issued equipment and products, the Navy buys new items from
without charge to the requisitioner. the suppliers. New items entering the Navy supply
• Even numbers 2, 4, 6, and 8 are carried in the system are identified in time to permit assignment of
Appropriation Stores Account (APA). NSNs before shipment. In numerous instances, the
Navy Item Control Number (NICN) is used to identify
• Odd numbers 1, 3, 5, and 7 are carried in the the items before an NSN can be assigned. Some items
Navy Stock Account (NSA). are permanently identified by the NICN because of the
• Number 9 is Navy-owned material carried in nature of the items. The NICN designation includes the
NSA and managed-by the Naval Inventory following:
Control Point Mechanicsburg. • Inventory Control Point ICP control numbers
The second position of the cognizance symbol • Kit numbers
identifies the item manager. The item manager
exercises supply management over specified categories • Publications and forms ordering numbers
of material. • Local Navy Activity Control (NAC) numbers
Material Control Codes • Other locally assigned numbers
The NICN is a 13-digit number that identifies an
A Material Control Code (MCC) is a single
item of supply. It is composed of the following parts:
alphabetic character assigned by the inventory
manager. It is used to segregate items into manageable • Federal Supply Classification (FSC) code
groupings (fast, medium, or slow movers) or to relate to (numbers that occupy the first four digits of the
field activities special reporting and control NICN)

Table 7-5.—Material Control Codes

CODE DEFINITION
D Field level repairable.
E (1) Depot-level repairables.
(2) Material (expendable ordnance) requiring lot and serial
number control, but is reported by serial number only.
H Depot-level repairables.
L Items of local stock or items pending NSN assignment.
M Medium demand velocity items (consumables).
S Slow demand velocity items.
T Terminal items.
W Ground support equipment.
X Special program repairables.
Z Special program consumables.

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 Table 7-6.—Navy Item Control Codes

NIC NUMBER USED TO DESIGNATE

CODES
LD Directive ordering number (COG 0I).
Example:1234-LD-123-4567
LF Form ordering number (COG 1I).
Example:1234-LF-123-4567
LK Aircraft change kit number.
Example:1234-LK-123-4567
LP Publication ordering number (COG 0I and 0P).
Example:1234-LP-123-4567
LX Control number assigned by NAVICO PHIL field activities to
certain items under their inventory control.
Example:1234-LX-123-4567

• Navy Item Control Number (NICN) code by using the DD 1348-6 format (part number
(letters that occupy the 5th and 6th position) requisition).
• Serial number (alphanumeric and occupies the Temporary LL Coded NICNs
7th through the 13th position)
The NIC numbers that you must be familiar with The NICNs with “LL” in the 5th and 6th positions
are listed in Table 7-6. These codes differentiate the and any letter except “C” in the 7th position are
types of NICN. assigned by ICPs or other Navy inventory managers for
temporary identification. These NICNs enables the
Permanent LL Coded NICNs item manager to establish and maintain automated file
records, to ease procurement action, and to maximize
The NICNs with “LL” in the 5th and 6th positions automated processing of requisitions. The cognizant
and a “C” in the 7th position mean that the ICPs or other item managers review the temporary NICNs
Navy item managers (including field activities) periodically to convert them to NSN or to delete the
assigned them. Its purpose is to identify and monitor ones that are no longer required. When a requisition
nonstocked items that are not expected to have enough identifies an item by a temporary NICN that has been
demand to qualify for NSN assignment. The NICNs are converted to an NSN the status card will include the
assigned to permit the maintenance of a complete and new NSN. A NICN to NIIN cross-reference list is
uniform inventory control point weapons system file. It published monthly by the Defense Logistics
is also used to ensure that selected items are considered Information Service (DLIS) on the FED LOG
for inclusion in future allowance lists. Stock points CD-ROM.
must purchase items identified by this type of NICN.
Stock points currently do not have the capability to LOCAL ITEM CONTROL NUMBER (LICN)
translate permanent LL coded NICNs to applicable
CAGES and part numbers. The items are requisitioned The LICN (fig. 7-20) is an identification number
assigned by an activity for its own use. However,

1710 LL 0000123
Appropriate Federal Supply Designation for locally assigned Serially assigned
Classification Code Number identification number identification number

Figure 7-20.—Example of an LICN.

7-34
LICNs are not authorized in supply transaction FEDERAL LOGISTICS (FED LOG)
documents. LICNs are for local use only and may be
assigned to shipboard stocked consumable items that The FED LOG on Compact Disc Read-Only
are not identified by and NSN or another type of NICN. Memory (CD-ROM) (fig.7-21) is the access to DOD
A LICN consists of 13 characters. The first four will be logistics data. The FED LOG includes the basic
numbers corresponding to the federal supply management data necessary for preparing requisitions
classification (FSC) of a similar NSN items, the fifth and it includes an integrated historical record of deleted
and sixth will be LL and the remaining seven alpha and superseded NIINs with appropriate codes to
numeric. indicate disposition action.

SOURCES OF MATERIAL IDENTIFICATION PART NUMBER

This chapter presents different sources of The part number, also called reference number, is
information that is needed in performing technical an identification number assigned to an item by the
research. Material identification does not end with the manufacture. It is made up of letters, numbers, or
assignment of the NSN. Some means of identifying combinations of both. When used with the Commercial
other particular needs by the stock number must be And Government Entity (CAGE) code, it identifies the
provided to the customers. This includes the means of item. It is used with other technical data (for example,
determining the correct quantities of these items to model, series, and end-use application) to requisition
carry in stock. Identification of needs maybe an item when an NSN is not assigned. Part number to
determined by using the lists described in the following NSN cross-reference is provided in FED-LOG.
paragraphs.

Figure 7-21.—Example of FED LOG query.

7-35
COMMERCIAL AND GOVERNMENT ENTITY MASTER CROSS-REFERENCE LIST
CODE (MCRL)

The Commercial And Government Entity (CAGE) The Master Cross-Reference List (MCRL) (fig.
(fig. 7-22) Code is a five-digit, numeric identification 7-23) Part I, provides a cross-reference from a
code assigned to manufacturers which have previously reference number (manufacturer’s part number,
or are currently producing items used by the Federal drawing number, design control number, etc.) to its
Government. The CAGE is used in conjunction with assigned National Stock Numbers (NSN). The MCRL,
part number, item number, symbol, or trade name Part II, provides a cross-reference from an NSN to a
assigned by the manufacturer to his product. The reference number. The MCRL is published on the FED
CAGE catalog handbook is published the Defense LOG CD-ROM.
Logistics Information Service (DLIS) on the FED LOG
CD-ROM. MASTER REPAIRABLE ITEM LIST
(MRIL)
MANAGEMENT LIST-CONSOLIDATED (ML-C)
The Master Repairable Item List (MRIL) (fig. 7-24
The Management-List Consolidated (ML-C) is a and 7-25) is a catalog of selected Navy-managed items
consolidated, cumulative listing of National Stock which, when are unserviceable and not locally
Numbers for all branches of the armed services. Each repairable, are required to be turned in to a Designated
NSN is listed one time only. The integrated material Overhaul Point (DOP) for repair and return to system
manager and service or agency is listed separately. The stock. The MRIL is part of the FED LOG that is
ML-C is a tool used for determining management data distributed in compact disc format. The MRIL is
applicable to items used or managed by other military published on the FED LOG CD-ROM and is made up
activities. of two parts as shown in figures 7-24 and 7-25.

Figure 7-22.—Example of CAGE from FED LOG.

7-36
 Figure 7-23.—MCRL from FED LOG.

Figure 7-24.—MRIL Part I from FED LOG.

7-37
 Figure 7-25.—MRIL Part II from FED LOG.

AFLOAT SHOPPING GUIDE referred to for supply management data. The GSA
supply catalog series consists of the following:
The Afloat Shopping Guide (ASG) (fig. 7-26) is
The GSA Supply Catalog Guide contains
designed to assist the fleet personnel in identifying the
consolidated alphabetical and NSN indexes to all stock
NSNs for items that are frequently requested by ships.
items. These are items listed in the four commodity
It includes a detailed description of each item, and
catalogs and other items available through the FSS
(when applicable) the stock number for substitute
program. It provides detailed information concerning
items. The ASG is distributed in CD-ROM format and
the program and requisitioning procedures.
in printed form.
The GSA Supply Catalog (Tools) contains listings
GENERAL SERVICES ADMINISTRATION of common and special use tools. It includes
FEDERAL SUPPLY CATALOG alphabetical and numerical indexes and a price list.

The General Services Administration (GSA) The GSA Supply Catalog (Office Products) lists a
Federal Supply Catalog lists approximately 20,000 line wide variety of items for office use, including paper
items that are stocked in GSA supply distribution supplies, standard and optional forms, and many items
facilities. The items listed in this catalog are assigned of equipment. It includes alphabetical and numerical
cognizance 9Q. The GSA supply catalog series serves indexes and a price list.
as the major merchandising instrument of the Federal The GSA Supply Catalog (Industrial Products)
Supply Service (FSS) Stock Program. Since they are contains descriptive listings of a broad range of items,
prepared for civilian agencies, the FED LOG must be such as hardware, paints, adhesives, and cleaning

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Figure 7-26.—Page from Afloat Shopping Guide.

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equipment and supplies. It includes alphabetical and sequence by index number to make it easier to use. The
numerical indexes and a price list. information in the parts list include index number, part
number, description, units per assembly, Usable On
The GSA Supply Catalog (Furniture) provides a
code, and the Source, Maintenance, and Recoverability
single source of information for all furniture items
(SM&R) code. Each major assembly in the parts list is
stocked by the FSS.
followed immediately by its component parts or
NAVY STOCK LIST OF PUBLICATIONS, subassemblies. Component parts listed in the
FORMS, AND DIRECTIVES description column may be prefixed with a dot or
indented to show their relationship. You should use this
The Navy Stock List of Publications, Forms, and information to identify and obtain the required material
Directives, NAVSUP P-2002, contains requisitioning in accordance with the SM&R code. The numerical
procedures and sources of supply to assist in the index of the IPB lists all parts in reference/part number
determination of how and where material may be sequence. Each reference/part number is
obtained. cross-referenced to the figure and index number or the
work package where the item is listed in the text.
HAZARDOUS MATERIAL INFORMATION
SYSTEM SOURCE, MAINTENANCE, AND
RECOVERABILITY CODES
The DOD Hazardous Material Information System
(HMIS) provides information concerning the use, The SM&R code consists of two-position source
procurement, receipt, storage, and expenditure of code, two single-position maintenance codes,
hazardous material. The NAVSUPSYSCOM maintains single-position recoverability code, and if applicable, a
and distributes the HMIS hazardous item list. This list single-position service option code. Table 7-7 breaks
includes information concerning hazardous down the SM&R code by position and defines the
ingredients, use of hazardous material, protective source, maintenance level, and reparability level of the
clothing, and emergency treatment. component.
Source Code: The source code is a two-character
ILLUSTRATED PARTS BREAKDOWN code that occupies the first two positions of the SM&R
code format. This code shows the manner of getting the
An illustrated Parts Breakdown (IPB) is prepared material needed for maintenance, repair, or rework of
by the manufacturer for each model aircraft, engine, items.
accessory, electronic equipment, support equipment, or
other equipment considered advisable by NAVAIR. Maintenance Code: The maintenance codes are
The IPB is printed and issued by the authority of indicated in the third and fourth positions of the SM&R
NAVAIR. It is used as reference for identifying and code. Levels of maintenance authorized to replace and
ordering replacement items. Each item of equipment is repair an assembly or part are given. The code shown in
listed in assembly breakdown order, with the the third position provides the lowest level of
illustration placed as close as possible to its appropriate maintenance authorized to remove or replace the
listing. Some IPBs have a different format from others assembly or part. The fourth position indicates if the
item is to e repaired and identifies the lowest
The TABLE OF CONTENTS shows the maintenance level authorized to perform the repair.
breakdown of publication into sections. It also
furnishes an alphabetical listing of the various Recoverability Code: The Recoverability Code is
assemblies and lists the page, work package, or figures indicated in the fifth position, this code defines the
where they are illustrated. approved disposition of unserviceable items.

The GROUP ASSEMBLY PARTS LIST is the CASUALTY REPORTING (CASREP)

main text of the publication. It consists of series of
illustrations and parts list in which parts of the aircraft The casualty report (CASREP) us designed to
or equipment are shown in assembly breakdown order. support the Chief of Naval Operations (CNO) and fleet
The items in the illustration pages are identified by commanders in the management of assigned forces.
index numbers. These index numbers match the The effective use and support of Navy forces requires
numbers listed in the parts list of the assembly an up-to-date, accurate operational status for each unit.
breakdown. The parts list is arranged in numerical An important part of operational status is casualty

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 Table 7-7.—SM&R Code Format

information. The CASREP system contains four types Cancellation Casualty Report (CANCEL)
of reports: Initial, Update, Correct, and Cancel. These
reports are described in general in the following A cancel casrep is submitted when equipment that
paragraphs. has been the subject of casualty reporting is scheduled
to be repaired during an overhaul or some other
Initial Casualty Report (INITIAL) availability. Outstanding casualties that will not be
repaired during such availability will not be canceled
An initial casrep identifies the status of the casualty and will be subject to normal follow-up casualty
and any parts or assistance needed. Operational and reporting procedures as specified.
staff authorities use this information to set priorities for
the use of resources.
REVIEW QUESTIONS
Update Casualty Report (UPDATE) Q11. National Stock Numbers are made up of how
many digits?
An update casrep is used to submit changes to
Q12. What occupies the first part of a National
previously submitted information.
Stock Number?
Correction Casualty Report (CORRECT) Q13. What does the Cognizant Symbol identify?

A correct casrep is submitted when equipment that Q14. The Afloat Shopping Guide is designed for
has been the subject of casualty reporting is repaired what purpose?
and is back in operational condition. Q15. List the different types of casualty reports.

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 ADMINISTRATION CATAPULT WORK CENTER MAINTENANCE
LOG
LEARNING OBJECTIVE: Describe the use
and maintenance of various logs and reports
The work center maintenance log (fig. 7-27) is the
used to record details of catapult and arresting
most important record kept on the catapult systems.
gear operations and maintenance
Each catapult workcenter supervisor shall maintain a
Record keeping in relation to launch and recovery separate maintenance log for each catapult. Sufficient
equipment is as important as the operation of the pages in the front of the log should be reserved for
machinery or maintenance procedures. Because of the entering data of a historical or permanent nature, which
many 3-M maintenance requirements that must be will provide a read reference when required. Daily
adhered to and periodic reports that must be made, the entries should be made listing all maintenance
important of accurate logs, reports, and records should performed during a 24-hour period. This will provide a
be emphasized. continuous record of maintenance actions performed

Figure 7-27.—Catapult maintenance log entries.

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on each catapult. When a logbook is filled, the system. The arresting gear supervisor shall maintain a
historical or permanent data shall be transferred into a separate maintenance log for each arresting engine.
new maintenance log and the completed log retained Sufficient pages in the front of the log should be
for a minimum of two years. reserved for entering data of a historical or permanent
nature. Daily entries should be made listing all
STEAM CATAPULT LOG maintenance performed during a 24-hour period. When
a log is filled, the historical or permanent data shall be
The steam catapult log (fig. 7-28) is maintained transferred into a new maintenance log and the
during all catapult operations by a catapult recorder completed log retained for a minimum of two years.
stationed at the central charging panel (CCP) or main
control console (MCC). RECOVERY LOG

ARRESTING GEAR WORK CENTER The Recovery Log (fig. 7-30) is maintained during
MAINTENANCE LOG all aircraft recovery operations by the Pri-fly control
pane operator to provide a uniform system of recording
The work center maintenance log (fig. 7-29) is the pertinent arresting gear data.
most important record kept on the arresting gear

Figure 7-28.—Steam catapult log.

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 Figure 7-29.—Arresting gear maintenance log entries.

Figure 7-30.—Recovery Log sheet (NAVAIR Form 13810/4).

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WIRE ROPE HISTORY REPORT Report on computer disc. These discs would then be
sent to NAWC Lakehurst vice the paper forms.
The wire rope history chart (fig. 7-31) provides a
uniform system for recording arresting gear wire rope
REVIEW QUESTIONS
data. Engine operators shall maintain this for each
specific engine, with the last recovery number being Q16. The work center maintenance logs are
obtained from pri-fly. A new sheet shall be used at the retained for what minimum period of time?
beginning of each month.
SUMMARY
FLIGHT DECK OPERATIONS (NAVAIR FORM
13810/1 AND 138/1A) In this chapter, you learned that the Planned
Maintenance System is a means for accomplishing
The flight operation report (fig. 7-32) and (fig. -33) preventive maintenance aboard ship. You also learned
is a two part form and is compiled from information that PMS procedures for a specific piece of equipment
contained in the catapult shot logs and the arresting are based on good engineering practices, practical
gear recovery logs. experience, and technical standards. You studied the
role the Maintenance Data System has in planning
ALRE AUTO SHOT RECOVERY LOG workloads and providing a database for evaluating and
PROGRAM improving equipment installed in the fleet. The supply
information in this chapter is not intended to make you
The Auto shot and recovery log program provides a an expert in supply matters. Rather, this section was
computerized program for the collection and developed to give you a basic understanding and
dissemination of launch and recovery log data. The provide you with some of the information needed for
automated program has been developed to record the ordering supplies. You also studied the maintenance
Shot Log, Recovery Log, and the Wire Rope History logs and reports for recording the details of catapult and
arresting gear operations and maintenance.

Figure 7-31.—Recovery Wire Rope History chart (NAVAIR Form 13810/5).

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Figure 7-32.—Flight Deck Operations (Part I) (NAVAIR Form 13810/1).

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Figure 7-33.—Flight Deck Operations (Part II) (NAVAIR Form 13810/1A).

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