MARY MOUNT SCHOOL OF KORONADAL

INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

DATA PRIVACY ACT. OF MARY MOUNT SCHOOL OF KORONADAL INC.

1. Introduction
Welcome to MARY MOUNT SCHOOL OF KORONADAL INC. This Privacy Policy (also known as a Privacy
Notice) tells you about our policy regarding the data that we collect, use, disclose and transfer, including
your personal data. If you are the parent/legal guardian of an applicant, student, or alumnus who is a minor
(below 18 years old), understand that this Policy refers to the personal data of your child/ward. We respect
your right to privacy and aim to comply with the requirements of all relevant privacy and data protection
laws, particularly the Data Privacy Act of 2012 (DPA). In line with this, we will cooperate fully with the
National Privacy Commission (NPC) when it goes about its work of implementing the DPA. Like the NPC,
we are also committed to striking a balance between your personal privacy, which is important to us, and
the free flow of information, especially when this is necessary to uphold our legitimate interests, and to
effectively carry out our responsibilities as an educational institution. In this Policy, the terms, “data” and
“information” are used interchangeably. When we speak of “personal data”, the term includes the concepts
of personal information, sensitive personal information, and privileged information. Among them, the first
two are typically used to distinctively identify you. For the exact definitions of these terms, you may refer to
the text of the DPA. You should also note that while we give examples here to explain this Policy in simple
and clear language, these examples do not make up an exhaustive list of all the data that we process.
2. Information We Collect, Acquire, or Generate
We collect, acquire, or generate your personal data in many forms. They may consist of written records,
photographic and video images, digital material, and even biometric records. Examples include:
a. Information you provide us during your application for admission. When you apply with you for
admission, we collect directory information, like your name, email address, telephone number, and other
contact details. We also collect data about your personal circumstances, such as your family history,
previous schools attended, academic performance, disciplinary record, employment record, medical record,
etc.
b. Information we collect or generate after enrolment and during the course of your stay with us. After you
join the University, we may also collect additional information about you, such as:
(1) your academic or curricular undertakings, such as the classes you enroll in, scholastic performance,
attendance record, etc.;
(2) co-curricular matters you may engage in, such as service learning, outreach activities, internship or
apprenticeship compliance;

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 MARY MOUNT SCHOOL OF KORONADAL
INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

(3) your extra-curricular activities, such as membership in student organizations, leadership positions, and
participation and attendance in seminars, competitions, programs, outreach activities, and study tours; and

(4) any disciplinary incident that you may be involved in, including accompanying sanctions. There will also
be times when we will acquire other forms of data like pictures or videos of activities you participate in, via
official documentation of such activities, or through recordings from closed-circuit security television
cameras installed within school premises.
c. Unsolicited Information. There may be instances when personal information is sent to or received by us
even without our prior request. In such cases, we will determine if we can legitimately keep such
information. If it is not related to any of our legitimate educational interests, we will immediately dispose of
the information in a way that will safeguard your privacy. If it is related to our legitimate educational
interests, it will be treated in the same manner as information you provide us If you supply us with personal
data of other individuals (e.g., person to contact in the event of an emergency), we will assume that you
have obtained the consent of such individuals before providing us with their personal data.
3. How We Use Your Information
To the extent permitted or required by law, we use your personal data to pursue our legitimate interests as
an educational institution, including a variety of academic, administrative, research, historical, and statistical
purposes. For example, we may use the information we collect for purposes such as:
a. evaluating applications for admission to the University;
b. processing confirmation of incoming or transfer students in preparation for enrollment;
c. recording, generating, and maintaining student records of academic, co-curricular and
extra-curricular progress;
d. recording, storing, and evaluating student work, such as homework, seatwork, quizzes, long tests,
exams, term papers, theses, research papers, reflection papers, essays and presentations;
e. recording, generating, and maintaining records, whether manually, electronically, or other means, of
class attendance and participation in curricular, co-curricular, and extracurricular activities;
f. establishing and maintaining student information systems;
g. sharing of grades between and among faculty members, and others with legitimate official need, for
academic deliberations and evaluation of student performance;
h. processing scholarship applications, grants and other forms of financial assistance;
i. investigating incidents that relate to student behavior and implementing disciplinary measures;
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 MARY MOUNT SCHOOL OF KORONADAL
INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

j. maintaining directories and alumni records;

k. compiling and generating reports for statistical and research purposes;

l. providing services such as health, insurance, counseling, information technology, library,
sports/recreation, transportation, parking, campus mobility, safety and security;
m. managing and controlling access to campus facilities and equipment;
n. communicating official school announcements;
o. sharing marketing and promotional materials regarding school-related functions, events, projects, and
activities;
p. soliciting your participation in research and non-commercial surveys;
q. sharing your information with persons or institutions as provided below. We consider the processing of
your personal data for these purposes to be either necessary for the performance of our contractual
obligations with you, or necessary for our compliance with a legal obligation, necessary to protect your
vitally important interests, including your life and health, necessary for the performance of tasks we carry
out in the public interest (e.g., public order, public safety, etc.), or necessary for the pursuit of the legitimate
interests of the school or a third party. We understand that the DPA imposes stricter rules for the
processing of sensitive personal information, and privileged information, and we are fully committed to
abiding by those rules.
If we require your consent for any specific use of your personal data, we will collect it at the appropriate
time and you can withdraw this at any time, unless otherwise provided by law. Without your prior consent,
we will not use your personal data to carry out any wholly automated decision-making process that affects
you.
4. How We Share, Disclose, or Transfer Your Information
To the extent permitted or required by law, we may also share, disclose, or transfer your personal data to
other persons or organizations in order to pursue our legitimate interests as an educational institution,
including a variety of academic, administrative, research, historical, and statistical purposes. For example,
we may share, disclose, or transfer your personal data for purposes such as:
 posting of acceptance to the school, awarding of financial aid and merit scholarship grants, class
lists, and class schedules, online, in school bulletin boards or other places within the campus;
 sharing of your personal data with your parents, guardians, or next of kin, as required by law, or
on a need-to-know basis, as determined by the school, in order to promote your best interests, or
to protect your health, safety, and security, or that of others;

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 MARY MOUNT SCHOOL OF KORONADAL
INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

 sharing information to potential donors, funders or benefactors for purposes of scholarship, grants,
and other forms of assistance;
 publishing of scholars’ graduation brochure for distribution to donors, funders, or benefactors;
 distributing the list of graduates and awardees during commencement exercises;
 reporting and/or disclosing information to the NPC and other government bodies or
agencies (e.g., Commission on Higher Education, Bureau of Immigration, etc.), whenrequired or allowed by
law;
 sharing information with entities or organizations (e.g. Philippine Accrediting Association of
Schools, Colleges and Universities and QS World University Rankings) for accreditation and
university ranking purposes;
 sharing information with entities or organizations (e.g., University Athletic Association of the
Philippines) for determining eligibility in sports or academic competitions, as well as other similar
events;
 complying with court orders, subpoenas and/or other legal obligations;
 conducting internal research or surveys for purposes of institutional development;
 publishing academic, co-curricular and extra-curricular achievements and success, including
honors lists and names of awardees in school bulletin boards, website, social media sites and
publications;
 sharing your academic accomplishments or honors and co-curricular or extra-curricular
achievements with schools you graduated from or were previously enrolled in, upon their request;
 sharing general (not individual) statistical information on entrance exam performance to senior
high schools, upon their request, for the purpose of evaluation of their curriculum;
 marketing or advertising to promote the school, including its activities and events, through photos,
videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin
boards, and other media;
 live-streaming of University events;
 publishing communications with journalistic content, such as news information in University
publications, and social media sites.
5. How We Store and Retain Your Information
Your personal data is stored and transmitted securely in a variety of paper and electronic formats, including
databases that are shared between the University and its different units or offices. Access to your personal
data is limited to University personnel who have a legitimate interest in it for the purpose of carrying out
their contractual duties. Rest assured, that our use of your personal data will not be excessive. Unless
otherwise provided by law or by appropriate University policies, we will retain your relevant personal data
indefinitely for historical and statistical purposes. Where a retention period is provided by law and/or a
University policy, all affected records will be securely disposed of after such period.
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 MARY MOUNT SCHOOL OF KORONADAL
INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

6. Your Rights with Respect to Your Personal Data

We recognize your rights with respect to your personal data, as provided by the DPA. If you decide to
exercise any of your rights, we will consider your action and address the same in accordance with the law.
Should you have any concern or question regarding your rights, this Policy, or any matter involving the
University and data privacy, you may contact the schools Data Protection Office
If you are not happy with the way your data is being handled, or with the response received from the
school, or if you suspect that a security incident involving personal data has occurred, you may lodge your
complaint or notify us.
7. Changing This Privacy Policy
We may, from time to time, make changes to this Policy. On such occasions, we will let you know through
our website and, when permissible, other means of communication. Any modification is effective
immediately upon posting on the website.
8. Other school Policies
Other policies of the School, which are not inconsistent with this one, will continue to apply. If any provision
of this Policy is found to be unenforceable or invalid by any court having competent jurisdiction, the
invalidity of such provision will not affect the validity of the other provisions, which shall remain in full force
and effect.

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 MARY MOUNT SCHOOL OF KORONADAL
INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

PRIVACY POLICY AND TERMS OF AGREEMENT

TERMS OF AGREEMENT
Please check the appropriate statement:
I am the parent of the applicant/applicant who is a minor (below 18 years old).
I am the legal guardian of the applicant/student who is a minor (below 18 years old).

On behalf of the applicant/student, I have read the Policy and the Terms herein written, and agree to be
bound by them. I understand that the Policy and Terms refer to the personal data of my child/ward.
By signing below, I agree with the following:
 Republic Act No. 10173, or the Data Privacy Act of 2012, and other relevant Philippine laws apply
to the collection and processing of my son’s/ward’s personal data.
 I understand that by applying for admission/registering my son/ward as a student of MMSKI, I am
allowing it to collect, use and process his personal data where a legitimate educational or
institutional interest exists in its determination, as enumerated in the Policy and other like
circumstances.
 By providing personal information to MMSKI, I am confirming that the data is true and correct. I
understand that MMSKI reserves the right to revise any decision made on the basis of the
information I provide should the information be found to be untrue or incorrect.
 By entering into this Agreement, I am not relying upon any oral or written representations or
statements made by MMSKI other than what is set forth in this Agreement.
 Any issue that may arise in connection with the processing of my son’s/ward’s personal
information will be settled amicably with MMSKI before resorting to the appropriate arbitration or
court proceedings within Philippine jurisdiction.

Complete Name of Son/Ward: _________________________________________________

Signature of Parent or Guardian: _______________________________________________

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 MARY MOUNT SCHOOL OF KORONADAL
INCORPORATED
Baldostamon Subdivision, City of Koronadal
Tel. No. (083)2283675

Printed Name of Parent or Guardian: ___________________________________________

Date: ________________________