Regional Office V: Republic of The Philippines

Republic of the Philippines
DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

REGIONAL OFFICE V
Regional Government Center, Rawis, Legazpi City
January 16, 2019
EXECUTIVE SUMMARY
(Pre-Clearance for Variation Order No.1)
FOR : VIRGILIO C. EDUARTE, CESO IV

Regional Director
DPWH Regional Office No. V
Rawis, Legazpi City
THRU : ESMERALDO R. SARMIENTO

Asst. Regional Director
----------------------------------------------------------------------------------------------------------------
1. Subject : Request for Pre-Clearance/Authority to Issue
Variation Order No.1 for the project 18F00011 -
001: Ensure Safe and Reliable National Road
System (MFO-1), Asset Preservation -
Rehab./Reconst. Of National Roads with Slips,
Slope Collapse & Landslide, Secondary Roads -
Network Development: Road Widening - Secondary
Roads Catanduanes Circumferential Road.
2. Action Recommended : For Approval
3. Implementing Office : DPWH, Regional Office No. V
4. Contractor : GCI Const. & Dev’t Corp.
5. Contract Amount
5.1 Original : P 56,690,628.88
5.2 Revised (Due to VO#1) : P 56,690,628.88
6. Contract Duration
6.1. Original : 189 c.d.
6.2. Revised (Due to CTE #1) : 208 c.d.
6.3. Revised (Due to CTE #2) : 217 c.d.
7. Date of Bidding : November 7, 2017
8. Notice to Proceed : May 3, 2018
9. Effectivity of Contract : May 8, 2018
10. Contract Expiry Date

10.1 Original : November 12, 2018
10.2 Revised (Due to CTE #1) : December 1, 2018
10.3 Revised (Due to CTE #2) : December 10, 2018
11. Source of Fund : GAA CY 2018

Executive Summary/Pre-Clearance for V.O. #1/18F00011
Page 2 of 3
12. Physical Accomplishment (as of January 15, 2019)

Schedule : 85.29%
Actual : 76.30%
Slippage : (-)8.99%
13. Revised Expiry Date of Performance Bond : Valid Until Issuance of Certificate of Final
Acceptance
Revised Expiry Date of Performance Bond: Valid Until Issuance of Certificate of F
cceptance
14. Remarks
12. Expiry Date of Performance Bond : Co-Terminus with the Final Completion and
This Pre-Clearance / authority to issue Variation Order No. 1 for the Contract ID No.
18F00011 - 001: Ensure Safe and Reliable National Road System (MFO-1), Asset
Preservation - Rehab./Reconst. Of National Roads with Slips, Slope Collapse &
Landslide, Secondary Roads - Network Development: Road Widening - Secondary
Roads Catanduanes Circumferential Road is hereby requested, in accordance with Clause
44.1 of the General Condition of Contract which states that “Variation Order may be issued by
the PROCURING ENTITY to cover any increase/decrease in quantities, including the introduction
of new items that are either due to change of plans, design or alignment to suit actual field
conditions resulting in disparity between the preconstruction plans used for purposes of bidding
and the as-staked plans or construction drawings prepared after a joint survey by the
Contractor and PROCURING ENTITY after award of the contract, provided that the cumulative
amount of the Variation Order does not exceed TEN PERCENT (10%) of the original project
cost. The addition/deletion of works should be within the general scope of the project as bid
and awarded. A Variation Order may either be in the form of a Change Order or Extra Work
Order”.
The preparation of Variation Order is necessary due to the following:
1. Deletion of Item A.1.2(2) - Provision of 4x4 Pick Up Type Service Vehicle for the
Engineers on Bare Rental Basis and Item A.1.2(5) - Operation and Maintenance of 4x4
Pick Up Type Service Vehicle for the Engineers to give priority to more important item of
work for the responsive completion of the project.
2. The increase/decrease in quantity is due to correction in the disparity on the original

and actual quantity computation.
3. Increased in quantity of Item 102(2) - Surplus Common Excavation, Item 105(1)a -

Subgrade Preparation, Common Material, Item 200(1) - Aggregate Subbase Course and
Item 311(1)e1 - Portland Cement Concrete Pavement (Unreinforced) - 0.28m. Thk., 14
days due to the additional 1.5 meter shoulder of widening to be paved at station
195+864 - 196+200 with eqn., L = 350.10 m. which is necessary to the future widening
of the Palta bridge.
4. Increased in quantities of Item 103(3) - Foundation Fill, Item 500(1)a3 - Pipe Culvert,
910mm. Dia., Class II RCPC, Item 600(7) - Curb and Gutter, Precast and Item 601(1) -
Sidewalk, 100mm thick are due to the incorporation of each needed quantity in the
construction of 910mm dia. Class II RCPC drainage structure at station 197+950 -
197+997 (Right Side) which were not included in the original quantity computation but
necessary for the continuity of flow of water at the drainage channel.
Executive Summary/Pre-Clearance for V.O. #1/18F00011
Page 3 of 3
5. Decreased in quantity due to the removal of the construction of Item 505(2)a - Grouted
Riprap, Class A at station 197+950 - 197+997 (Right Side) to divert the runoff of water
away from the right side of the sidewalk to avoid flooding on the front area of the
school.
ELEANOR L. AREOLA
OIC - Chief, Construction Division
APPROVED:
VIRGILIO C. EDUARTE, CESO IV

Regional Director
RO5.2 LTO/MAS/ELA

Regional Office V: Republic of The Philippines

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Republic of the Philippines

DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

January 16, 2019

FOR : VIRGILIO C. EDUARTE, CESO IV

THRU : ESMERALDO R. SARMIENTO

2. Action Recommended : For Approval

3. Implementing Office : DPWH, Regional Office No. V

4. Contractor : GCI Const. & Dev’t Corp.

7. Date of Bidding : November 7, 2017

8. Notice to Proceed : May 3, 2018

9. Effectivity of Contract : May 8, 2018

10. Contract Expiry Date

11. Source of Fund : GAA CY 2018

12. Physical Accomplishment (as of January 15, 2019)

The preparation of Variation Order is necessary due to the following:

2. The increase/decrease in quantity is due to correction in the disparity on the original

3. Increased in quantity of Item 102(2) - Surplus Common Excavation, Item 105(1)a -

VIRGILIO C. EDUARTE, CESO IV

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