Microsoft

Excel

Editer by,Amashi Piumika

[email protected]

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Also called a spreadsheet, the workbook is a unique file created by Excel XP.
 Title bar.
 Column headings.
 Row headings.
 Name box.
 Formula bar.
 Cell.
 Navigation buttons and sheet tabs.

Charles Simonyi
(Microsoft office developer)

INTRODUCTION TO SPREDSHEET

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  Spraed designed for making calculation easy and its working ares with large numbers of Rows and
Coumns .

 A spreadsheet is a computer application for organization, analysis and storage of data in tabular form.
Spreadsheets were developed as computerized analogs of paper accounting worksheets. The program
operates on data entered in cells of a table

Spredsheet widly used in following areas

 Financial Management To prepare tail balance,profit and loss accounts,
cash inflow-outflow statement

 Business To process sales data,forecast future sales,prep

Reports,present data in graphical form,manage
Small databases such as inventories,records of
Emplyees in the cpmpany etc.

 Mathematics To multify and inverse matrices,to find the

Solution to a set of liner equations,etc

 Statistics To analyse and present data to perfortests.

Analysis to variance,reression on data,time series
Analysis,etc.

INTRODUCTION TO MICROSOFT EXCEL

E xcel is a member of the Microsoft Office family.It is a typical Accounting package that
runs under the Microsoft Windows.MS-Excel provides the facilities of performing most
difficult and complicated calculation,displaying data in immersing graph charts&etc.This
package is not just used for preparation of accounts&graphs but also facilitis the uses with the
auditing facility that is a special feature of this package and imports your results into Word or
Power Point for a polished presentation.

Microsoft Office Family

 Microsoft Word
 Microsoft Power Point
 Microsoft Excel
 Microsoft Access

INTRODUCTION TO WORKBOOK

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A Workbook is a basic document type in Excel.Workbook is a very conventient storage
for the document,which you are making thinh working,is a binder.This binder cantains
one or more sheets,which can be through of as pages within the binder.

Workbook contains with three major sheet

 Worksheets or Spreadshhet
 Chart sheet or Graph sheets
 Module sheets or Macro sheet

Introduction to Worksheet
Every Excel worksheet has 65,536 rows and 256 columns as named through A-
IV.Weather you use or not tere are more 4,00,000 cells available in one sheet in Excel.

A Worksheet is nothing mare then he large working sheet made up of several

columns&rows.This is also known as spreadsheet.A worksheet consists of a grid cell.

 Active Cell

An active cell refers to the currently selected cell in a spreadsheet. Once a cell is
selected, you can enter values or a function into the cell.

Short keys in Excel

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 Ctrl+N: Create a new workbook

Ctrl+O: Open an existing workbook

Ctrl+S: Save a workbook

F12: Open the Save As dialog box

Ctrl+Z: Undo an action

Ctrl+Y Redo an action

F7: Check spelling

Ctrl+F1 Show or hide the ribbon

Alt+H: Go to the Home tab

Alt+N Open the Insert tab

Alt+P: Go to the Page Layout tab

Alt+M: Go to the Formulas tab

Alt+A: Go to the Data tab

Shift+F3 Insert a function

Alt+F8: Create, run, edit, or delete a macro

Ctrl+F2: Switch to Print Preview

Alt or F10: Turn key tips on or off

Ctrl+F Search in a spreadsheet, or use Find

and Replace
Ctrl+Space: Select the entire column

Tab: Go to the next cell

Sum Function

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  The SUM function adds values. You can add individual values, cell references
or ranges or a mix of all three.

For example:

=SUM(A2:A10) Adds the values in cells A2:10.

=SUM(A2:A10, C2:C10) Adds the values in cells A2:10, as well as cell C2:C10

COUNTIF function
 Use COUNTIF, one of the statistical functions, to count the number of cells
that meet a criterion; for example, to count the number of times a particular
city appears in a customer list.

For example:

= COUNTIF(A2:A5,"London")

=COUNTIF(A2:A5,A4)

IF function
 The IF function is one of the most popular functions in Excel, and it allows you
to make logical comparisons between a value and what you expect. So an IF
statement can have two results. The first result is if your comparison is True, the
second if your comparison is False.

For example,

=IF(C2=”Yes”,1,2) says IF(C2 = Yes, then return a 1, otherwise return 2).

Simple IF examples

=IF(C2=”Yes”,1,2)

=IF(C2=1,”Yes”,”No”)

AVERAGE function
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  This article describes the formula syntax and usage of the AVERAGE function in
Microsoft Excel.
Returns the average (arithmetic mean) of the arguments. For example, if the
range A1:A20 contains numbers, the formula =AVERAGE(A1:A20) returns the
average of those numbers.

For example,

=AVERAGE(A2:A6)

=AVERAGE(A2:C2)

=AVERAGE(A2:A6, 5)

MIN function

Based on the Excel spreadsheet above, the following MIN examples would return:

1. =MIN(A2, A3) 2. =MIN(A3, A5, -3)

Result: 7.2 Result: -3

3. =MIN(A2:A6) 4. =MIN(A2:A6, 3.6)

Result: 5.4 Result: 3.6

MAX Function
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 =MAX(number1, [number2], …)

Create a chart

1) Select data for the chart.

2) Select Insert > Recommended Charts.
3) Select a chart on the Recommended Charts tab, to preview the chart. Note: You can select
the data you want in the chart and press ALT + F1 to create a chart immediately, but it
might not be the best chart for the data.
4) Select a chart.
5) Select OK.

Chart types

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  Column chart. Data that's arranged in columns or rows on a worksheet can be
plotted in a column chart.
 Line chart. Data that's arranged in columns or rows on a worksheet can be plotted in
a line chart.
 Bar chart.
 Area chart.
 Stock chart.
 Surface chart.
 Radar charts.
 Treemap chart

Line chart

Stacked Column Chart

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 Clustered Column Chart

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 Column Chart

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Conditional Formatting
 Select the cells that you want to conditionally format. On the Home tab, in the Styles
group, click the arrow next to Conditional Formatting, and then click Manage Rules.
The Conditional Formatting Rules Manager dialog box appears.

Conditional Formatting

Some uses of
Conditional Formatting

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 1) Greater Than

2) Select the formatting style

3) Cell Styles

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  Note: you can also
use this category
(see step 3) to
highlight cells that
are less than a
value, between two
values, equal to a
value, cells that
contain specific text,
dates (today, last
week, next month,
etc.), duplicates or
unique values.

4) Formatting
Rule

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1) Ok, fill in the formulas to add up the expenses for each month (dark blue area). Fill in the sum for
each expense as well (yellow area). You are free to use either formulas or functions to create
these totals.

(Hint: If you are going to use a function, your best choice here would be the SUM function.)

2) Now, fill (right/down) the formulas to add up the income for each month as well as the total from
each income source (green and light blue areas). If you used a straight formula for the last step, try
using a function this time. And, if you used a function last time, then try using a straight formula this
time.

3) Now finish off the calculations and subtract the expenses from the income for each month, that is,
the purple cell minus the red cell. This calculation should be located in cell B26 (grey cell).

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 Exercise in Excel

1)Familiarize using following

 Select different menus

 Using Toolbar
 Movin Scrollbar

2)Make sure that the following bars are visible in your Excel Screen

 Formula Bar
 Status bar
 Standard Tool Bar
 Formatting Tool Bar

3)Type the worksheet given in below

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4)Format following parts in your worksheet

 Bold the heading

 Underline the heading
 Change the font size 14 in the heading
 Right align the lables B3…F3
 Set the lables Italic type

LOGICAL FUNCTION

= Equal

> GGrater
rater than
than

< Less than

than

>= GGrater
rater than
than or equal

<= Less
Less than
than or equal

<> NNot
ot equal

Why Should important the Excel?

Microsoft Excel is a computer spreadsheet programme that can be used

to store and analyse large quantities of data. Excel has many functions to
sort and analyse the data that range from basic mathematical functions to
complex statistical analyses. It is one of the most widely used
programmes of its kind across the globe and has become the industry
standard. If you want to get started with the software or are interested in
furthering your proficiency in Excel,. Listed here are 4 Reasons as to why
Microsoft Excel skills are essential for anyone with a computer.

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