Microsoft Power Point Lab Manual

Table of Contents:
The PowerPoint Window:

 The Microsoft Office Button:

In the upper-left corner is the Microsoft Office button. When you click the
button, a menu appears. You can use the menu to create a new file, open an existing file, save a
file, and perform many other tasks.

Figure 1: Office Button

 The Quick Access Toolbar:

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use.

Figure 2: Quick Access Toolbar

 The Title Bar:

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays
the name of the presentation on which you are currently working.
The Ribbon:

Figure 3: Ribbon

1 Tabs
2 Command Group
3 Command Buttons
4 Launcher
You use the Ribbon to issue commands. The Ribbon is located near the top of the PowerPoint
window, below the Quick Access toolbar.
Rulers:
Rulers are vertical and horizontal guides. You use them to determine where you want to place an
object. If the rulers do not display in your PowerPoint window:
1. Click the View tab.
2. Click Ruler in the Show/Hide group. The rulers appear.

Slides, Placeholders, and Notes:

1 Slide
2 Placeholders
3 Note

Slides appear in the center of the window. You create your presentation on slides.
Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts,
and more.
You can use the notes area to create notes to yourself. You can refer to these notes as you give
your presentation.

Status Bar, Tabs, View Buttons, and More

1 Status Bar 6 Vertical & Horizontal
Splitter Bars
2 Outline Tab 7 Minimize Button
3 Slides Tab 8 Maximize/Restore
Button
4 View Buttons 9 Close Button
5 Zoom
The Status bar generally appears at the bottom of the window. The Status bar displays the
number of the slide that
is currently displayed, the total number of slides, and the name of the design template in use or
the name of the
background.
The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your
slides. You click the thumbnail to view the slide in the Slide pane.
The View buttons appear near the bottom of the screen. You use the View buttons to change
between Normal
view, Slider Sorter view, and the Slide Show view.
Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide
pane, and
the Notes area.
Slide Sorter View
Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add,
delete, or
change their order of your slides.
Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your final
presentation.
When in Slide Show view:
Esc Returns you to the view you were using previously.
Leftclicking
Moves you to the next slide or animation effect.
When you reach the last slide, you automatically
return to your previous view.
Rightclicking
Opens a pop-up menu. You can use this menu to
navigate the slides, add speaker notes, select a
pointer, and mark your presentation.
Zoom allows you to zoom in and zoom out on the window. Zooming in makes the window
larger so you focus in on an object. Zooming out makes the window smaller so you can see the
entire window.
You can click and drag the vertical and horizontal splitter bars to change the size of your panes.
You use the Minimize button to remove a window from view. While a window is minimized, its
title appears
on the taskbar. You click the Maximize button to cause a window to fill the screen. After you
maximize a
window, clicking the Restore button returns the window to its former smaller size. You click the
Close button
to exit the window and close the program.
Creating Your First PowerPoint Presentation
You create your PowerPoint presentation on slides. You use layouts to organize the content on
each slide.
PowerPoint has several slide layouts from which to choose.
Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to
your slides. You
can add themes and backgrounds to your slides.
Create a Title Slide
When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type
the title of your
presentation and a subtitle on this slide. To enter text:
Click and type the title of your presentation in the "Click to add title" area.
Click and type a subtitle in the "Click to add subtitle" area.
If you do not wish to use the title slide, click the Delete Slide button in the Slides group on the
Home tab.
Create a Title Slide
1. Open PowerPoint. You are presented with a title slide.
2. Enter the information shown here. Type College Scholarships and Financial Aid in the Click
to Add Title
text box. Type Paying for College in the Click to Add Subtitle text box.

Create New Slides

After completing your title slide, you can create additional slides. To create a new slide:
1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears and
displays
several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint window.
3. To add text, click inside the placeholder and type.
4. To add an additional slide to your presentation, do one of the following:
Right-click the slide layout. A menu appears. Click Layout and then click the layout you want.
Choose the Home tab, click the New Slide button , and then choose the slide layout you want.
Create New Slides
1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears.
3. Click the Title and Content Layout. The slide appears on the Slides tab.
4. Enter the information shown here. Type Here is what to do: (including the colon) in the Click
to Add Title
text box. Type the bulleted text in the Content text box.
Create an Outline
If you need to present the information in your slide in outline form, you can easily create an
outline by using the
Increase List Level button to create a hierarchy.
1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears.
3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the Paragraph group
to indent
the bullets for Stafford Loans and PLUS Loans. If you ever need to decrease an indent, use the
Decrease
List Level button in the Praragraph group.
Use Two-Column Text
You can also place text in two separate columns.
1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears.
3. Click the Two Content layout.
4. Enter the information shown here.
Make Changes to Your Slides
After creating a slide, if you want to add text:
1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.
If you would like to change text:
1. Select the text you want to change.
2. Type the new text.
You can use the Backspace key to delete text. You can also delete text by highlighting the text
and pressing the
Delete key.
Apply a Theme
A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for
your PowerPoint
slides.
To apply a theme to all of the slides in your presentation:
1. Choose the Design tab.
2. Click the More button in the Themes group.
3. Click the design you want.
To apply a theme to selected slides:
1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme.
3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.
You can add a dramatic effect to your theme by applying a background.
1. Choose the Design tab.
2. Click the Background Styles button .
3. Click the background you want.
Apply a Theme
1. Choose the Design tab.
2. Click the More button in the Themes group.
3. Click the theme you want. PowerPoint applies the theme to all of the slides in your
presentation.
Add a Background
1. Choose the Design tab.
2. Click the Background Styles button .
3. Click the background you want. PowerPoint applies the background to your slides.
Run Your PowerPoint Slide Show
After you create your slides, you can run your slide show:
1. Do any one of the following:
o Press F5.
o Choose the Slide Show tab. Click the From Beginning button in the Start Slide Show group.
o Click the Slide Show icon in the bottom-right corner of your screen.
Your slide show appears on your screen.
Navigating the Slide Show
Task Procedure
Go to the next slide. Do one of the following:
Press the Right Arrow key.
Press the Enter key.
Press the Page Down key.
Left-click the slide.
Go to the previous slide. Do one of the following:
Press the Left Arrow key.
Press the Backspace key.
Press the Page Up key.
End the slide show and return to
PowerPoint.
Press the Esc key.
Run Your Slide Show
1. Press F5 to run the slide show.
2. Use the arrow keys on your keyboard to move forward and backward through your slides.
3. Use the Esc key to return to Normal view.