DEPARTMENT OF INFORMATION SYSTEM

COURES TITLE: SYSTEM ANALAYSIS AND DESIAGN

PROJECT TITILE: LIBRARY MANAGEMENT SYSTEM

GROUP MEMBER ID NUMBER

1. EBISA EDESSA……………………………………CIR/142/11
2. ATINAF LAMESSA…………………………………CIR/117/11
3. DERARO BEREYE…………………………………CIR/137/11
 TABLE CONTENTS PAGE
1. INTRODUCTION
1.1. Background wolkite university…………………………………..1
1.2. Statement of the problem ……………………………………….1
1.3. Objective of the project …………………………………………2
1.3.1. General Objectives ……………………………………………2
1.3.2. Specific Objectives……………………………………………..2
1.4 Methodology ………………………………………………………4
1.4.1. Data collection methodology ………………………………….4
1.4.2. System Analysis and design Methodology …………………..4
1.4.3. Programming Development Languages and tools ……………6
1.5. Scope and Limitations of the project …………..……………….6
1.5.1. Scope of the project ……………………….…………………..6
1.5.2. Limitations of the Project ……………………………………..7
1.6 Feasibility Study (pre project committing)………………………7
1.6.1. Economic Feasibility …………………………………………..7
1.6.2. Technical Feasibility …………………………………………..7
1.6.3. Operational Feasibility ……………………………………….8
1.6.4. Schedule Feasibility ……………………………………………8
1.6.5. Political Feasibility …………………………………………...8
1.6.6. Legal and Contractual Feasibility………………………….8
1.7. Significance & Beneficiaries of the project …………………8
1.8. Project plan ……………………………………………………9
1.8.1 Work Breakdown Structure and Deliverables …………....9
1.9. Communication Plan & Project Organization……………..10
1.9.1 Project Schedule ……………………………………………10
Conclusion………………………………………………………..11

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 ACKNOWLEDGEMENT
The satisfaction that accompanies that the successful completion of any task would
be incomplete without the mention of people whose ceaseless cooperation made it
possible, whose constant guidance and encouragement crown all efforts with
success.

We are grateful to our project guide Miss. Hana for the guidance, inspiration and
constructive suggestions that helpful us in the preparation of this project.

We also thank our teacher who have helped in successful completion of the project.

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1.1 INTRODUCTION
Our system introduces or deals with how to modernize good library system in wolkite
university by reducing errors that make the system not to be more efficient and competent with
other systems in the compound just like registrar, cafeteria systems etc.

1.1.2 Background of wolkite library management system

wolkite university library and information service was established in November 20/2004 E.C
as one of the academic unities of the university to achieve its goal of knowledge transfer. In that
times four employees to give the service. Now it gives full library service to 3567 students and
492 staff members for 24 hours a day. The library’s main purpose is to help the teaching
learning, research ,publication by providing full information , reference , and reading service
.WKU LIS IS automated and use online library management system which is called KOHA
software system, to maintain books, patrons, in the server, It allows storing books ,documents,
and reference materials .the system provides search function to help patrons find the book easily
by author, title, call number or barcode in addition to this it also indicate were the book is placed.
Current 54127 different books are catalogued and give service to the user of the library and about
others books are received but not yet catalogued, they are in the process of cataloging.

1.2. STATEMENT OF PROBLRM

 Lack of security: the data of manual library where not secured with
respect to the confidentiality of reports and documents of library
transactions.

 Lack of data storage: there were a lot of library files, reports and documents
which are not well accommodated/ saved.
 Poor data storage: the data storage of manual library management was not
enough to accept a number of files and reports.
 Lack of information: reports and updates with respect to library transaction and
services are not well disseminated.
 Slow retrieval of data: the viewing of library reports and files in terms of
issuing and returning of books where not well established/implemented.
 Misplaced library cards: the library cards with respect to issuing and returning of
books where lost and rejected.

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  Issuing of book is slow: the issuing of book is slow where borrowers (faculty,
students, staff and clients) will have to wait for further library transaction.
 Time consuming: the library services in terms of issuing of books through library
cards consumed a lot of time.
 Lost books: there where books in the library which were not included in
inventory of books per semester.

1.3 OBJECTIVES
1.3.1 GENERAL OBJECTIVES
The general objective of this project is:

 To improve effective and efficient automation of library management system.

The purpose of this application are as follows:

• The software is for automation of library.

• It provides following facilities to

 The main objective of this project is to develop a computerized way of library

management system for WK

1.3.2 SPECIFIC OBJECTIVES

 To plan the project.

 To gather requirement of the project.
 Analyzing requirement of the project.
 Design the system.

IMPLEMENT THE SYSTEM

 To create online WKU library management system.

 To make effective and efficient existing computerized system.

 To develop a fast and efficient system for Wolkite University students and
employees.

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  To accomplish the mission of the university.

 The project will be create a computerized environment around the WKU

library management system.

After the project work, after analysis, after design, and implementation create or
develop fast efficient system for WKU library employee and WKU student.

And acquisition in consultation with relevant body through purchase, gift or

exchange .Ask prepare library budget, place purchase organ, and receive library
materials, to accession new books.

Cataloging section:-catalog all books using LCC (Library of congress

classification) upon arrival, prepare card catalog or book format catalog,

Assign book call No

1. To develop a system that will solve the problems that are being observed in the
library system.

2. Minimize the man power which is being used currently.

4. Reduce the response time for student’s request.

5. Reduce the annual budget.

6. Build collections that support the academic, research and curricular needs of
university.

7. Support WKU community with services designed to make it more successful.

8. Provide library space that facilitate academic work its variety.

9. Promote Wolkite university library& information service WKULIS collection and

service on campus beyond.

10. Provide for an effective organization, beginning with the recruitment, high
performance and ration of well qualified, motivated and diverse work force.

WKULIS, which is run by about 44 library staff, is departmentalized as the

following to give an information, reference, and reading service to its patrons.

 Acquisition section :-coordinates over all faculties , departments and

give book label prepare shelf guide list and arrange books according

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 to the classification scheme on the shelf ,computerized all library
resources and display for public access

1.4. METHODOLOGY
An important aspect of modelling is its role as communication tool in determining requirements.
For what they require, and its current system satisfying their requirements.

1.4.1 Data collection and methodology

We have collected the necessary information to do our project in different the

following method

 Questioners: - we have prepared question to managers of library and to get

some fact about the current system.

 Interview: - we have interviewed the managers of library and we gathered

some information that we need.

1.4.2. System Analysis and design Methodology

It is involves the systems analyst to determine the requirements of the system
and what the user want from the proposed system.
The requirements gathered are structured by Data Flow Diagram and Entity
Relationship Diagram according to their interrelationships, eliminating the
redundancies.
Then generate the alternative initial designs to match the requirements.
System Design
System Analyst converts the description of recommended solution into logical
and physical design.
Its outcome is design phase is the physical system specifications, presented in
the form of diagram or written reports and implemented.

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 Authors
Books Management Manageme
nt

Library
Library management System User
management system management

Publisher Management Login Management

Figure 1.1 data flow diagram of library management system

1.4.3. Programming Development Languages and tools

In order to develop our system we use the following tools are used

 Tools

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 We use to do our project in different tools.
Computer-to do project
We use software – Microsoft word
We use hardware – printer and mouse
We have collected the necessary information to do our project in different method.
Questioners: - we have prepared question to managers of library and to get some
fact about the current system.

Interview: - we have interviewed the managers, students and employees of library

and we gathered some information that we need.

Revised documents: -we have revised different documents and we gathered some
information that we need.

1.5. Scope and Limitations of the project

1.5.1. Scope of the project

• Any education institute can make use of it for providing information about author,
content of the available books. • It can be used in offices and modifications can be
easily done according to requirements.

The scope of our project is to develop an automated library management system

which have the following Functionalization

 Registering library employees

 Managing add or drops of books

 Keeping track of library employee

 Handling library employee and books

1.5.2. Limitations of the Project

Shortage of time to accomplish our project effectively. If we had enough time we do

as possible as the best project.

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In adequate resource to solve a real world problems.

In efficient information from library managers about a current system of the system.

1.6 Feasibility Study (pre project committing)

Feasibility study is the preliminary investigation in to the system to evaluate the possibility of a
computer system and estimate costs and benefits where quality and time also involve. This the
most effective method of solution.

1.6.1. Economic Feasibility

 Economic feasibility: usually known as cost analysis, determines whether the adoptions
of a system can be cost justified.
 Computer
 paper
 Flash
 For preparing our document we use about 20 birr.

1.6.2. Technical Feasibility

 Technical feasibility:-is the most difficult area to access for automation

system engineering process some consideration for technical feasibilities
are:

 Development risk

 Resource availability

 Technological risk

 Technical management

1.6.3. Operational Feasibility

The main use of their system will be employee who want to be requesting where in
library who are expected to perform in university in different inter face form by
searching proposal information and application form for the system data base.

1.6.4. Schedule Feasibility

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The team of the project produce schedule for the progress report and other activities
of the project is feasibility and it is done on time which can be proposed

1.6.5. Political Feasibility

When developing the new system is not contradict or conflict with political of the
current when developing a new system by comparing the situation of library to
modify their system. So no situation is exist that the system is conflict with current
system.

1.6.6. Legal and Contractual Feasibility

Before start these project our project is announce to organization and also modify it
by the organization.

Legality with current situation of the system is legal by comparing existing

situation .so our project fully legal with any aspect of current situation of the
organization.

1.7. Significance & Beneficiaries of the project

1.7.1 Significance of our project

Patron center service the library responds to local and individual needs for
assistance with research teaching, learning, practice service, and engagement by
taking advantage of its wide range of resources and expertise for all users of the
library.

 Flexibility- library departments and staff are entrusted and empowered to

respond appropriately to the evolving needs of the library’s diverse and
dispersed user populations.

 Collaboration and outreach: collaboration occurs at many levels: within the

library with other libraries and library consortia with vendors and with
numerous other organizations and individuals

 Current system description

The current library management system works at their own level. Their works as the
following sequence.

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Manager of library management system appointed by WKU president. Current
Library management system is working based on KOHA software system. The
library manager control employee in library with any activity that employee if that
incorrect passion that work correctly that the employee fail its function ;library
manager has the power to dismiss the employee from library with that placed
another employee.

1.7.2. Beneficiary of project

The first benefit of body of the project successes its objective to the library
employee and that of the library manager, then the employee of library manager,
they get flow information between them with any aspect.

The budget that administer employee is reduced when the system is completely
based on computer based information is apply in the library.

1.8. Project plan

 Planning is the deliberate, preferred manner of preparing for library service in the future.
 Planning to do the project identifies business problem.
 Analyzing the requirement of the system.
 The first 5 days to start the project was performed mainly for requirement gathering. And
at the next 2 days completed requirement analysis so through the last one (1) weeks we
were able to write the documentation based on our project. Finally submit the project.
This total date will be completed 2 weeks (15date).

1.8.1 Work breakdown structure and deliverable

Number Member of the group Their responsibility in the

our team
1 Ebisa Edessa requirement analysis

2 Atinaf Lamessa Gathered information

3 Deraro Biriye Documentation writer
Table 1.1 work break down structure

1.9. Communication Plan & Project Organization

1.9.1 Project Schedule

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The team of the project produce schedule for the progress report and other activities of the
project is feasibility and it is done on time which can be proposed.

SCHEDULE OF OUR PROJECT

Task
Day Time of start Time of end
introduction
&background 1 day 08/03/ 2012 09/03/2012

Objective 1 day 09/03/2012 10/03/2012

Current system 1 day 10/03/2012 11/03/2012

description

Statement of 2 day’s 12/03/2012 14/03/2012

problem

Scope and 2 day’s 14/03/2012 16/03/2012

limitation

Feasibility study 1day’s 15/03/2012 17/03/2012

Methodology 2 day’s 16/03/2012 19/03/2012

Feasibility study 2 day 18/03/2012 20/03/2012

Discussion 1 day 14/03/2012 16/03/2012

Table 1.2 schedule project

CONCLUSION

This project Develop and made automate the library Management System in
Wolkite University. Currently WKU Inventory Management System uses
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computer based system which creates the some problems like: employee
communication to manager, transfer of information problem, Lack of required
Security and all problems mentioned above. So the objectives of this project is
to solve problem of library Management System exist now by making it
Automated.

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