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    Terms of Reference (Tor) : Evaluation Sos 2020

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    Raheem Ullah Kakar
    This document provides terms of reference for evaluating the "Solidarity, Outreach and Support for Pakistan COVID-19 Response" (SOS) project from April to December 2020. The evaluation will assess the project's relevance, effectiveness, efficiency, and impact. It will involve reviewing documents, interviewing stakeholders, and focus groups. The evaluation aims to determine if the project improved food access and hygiene knowledge for vulnerable families and increased access to health services during the COVID-19 pandemic in Pakistan. The evaluation will be coordinated by the German Red Cross and involve the Pakistan Red Crescent Society. It must be completed by January 2021.

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    Terms of Reference (Tor) : Evaluation Sos 2020

    Uploaded by

    Raheem Ullah Kakar
    39 views8 pages
    This document provides terms of reference for evaluating the "Solidarity, Outreach and Support for Pakistan COVID-19 Response" (SOS) project from April to December 2020. The evaluation will assess the project's relevance, effectiveness, efficiency, and impact. It will involve reviewing documents, interviewing stakeholders, and focus groups. The evaluation aims to determine if the project improved food access and hygiene knowledge for vulnerable families and increased access to health services during the COVID-19 pandemic in Pakistan. The evaluation will be coordinated by the German Red Cross and involve the Pakistan Red Crescent Society. It must be completed by January 2021.

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    37525_job_TORs-Evaluation-SOS

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    This document provides terms of reference for evaluating the "Solidarity, Outreach and Support for Pakistan COVID-19 Response" (SOS) project from April to December 2020. The evaluation will assess the project's relevance, effectiveness, efficiency, and impact. It will involve reviewing documents, interviewing stakeholders, and focus groups. The evaluation aims to determine if the project improved food access and hygiene knowledge for vulnerable families and increased access to health services during the COVID-19 pandemic in Pakistan. The evaluation will be coordinated by the German Red Cross and involve the Pakistan Red Crescent Society. It must be completed by January 2021.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    39 views8 pages

    Terms of Reference (Tor) : Evaluation Sos 2020

    Uploaded by

    Raheem Ullah Kakar
    This document provides terms of reference for evaluating the "Solidarity, Outreach and Support for Pakistan COVID-19 Response" (SOS) project from April to December 2020. The evaluation will assess the project's relevance, effectiveness, efficiency, and impact. It will involve reviewing documents, interviewing stakeholders, and focus groups. The evaluation aims to determine if the project improved food access and hygiene knowledge for vulnerable families and increased access to health services during the COVID-19 pandemic in Pakistan. The evaluation will be coordinated by the German Red Cross and involve the Pakistan Red Crescent Society. It must be completed by January 2021.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 8

    Terms of Reference (ToR)

    Final Evaluation

    SOS – Solidarity, Outreach and Support


    for Pakistan COVID-19 Response

    April to December 2020

    Evaluation SOS 2020


    1. Background
    COVID-19 has many negative impacts on the lives of the people, especially
    most vulnerable and low-income population globally, and Pakistan is among
    one of the most severely affected countries. Due to the COVID-19
    management strategy e.g. lockdown, restrictions on movement and closure
    of the business activity, the livelihoods and food security were badly affected.
    This overall issue of access to food commodities and basic hygiene material
    has been worsened for the most vulnerable families, who have either their
    breadwinner in quarantine or their area is sealed due to a certain number of
    COVID-19 cases in their locality. PRCS branches and NHQ has received
    requests from local governments to provide humanitarian assistance of food
    commodities and hygiene material to these vulnerable families at least for
    the period of 2 weeks, which is the length of time applied to quarantines and
    sealing off neighbourhoods with COVID-19 surges.
    The key objectives of SOS project include;

    i. Vulnerable families affected by the COVID-19 situation have improved


    access to food.
    ii. Vulnerable families affected by the COVID-19 situation have
    acquainted hygiene knowledge and have access to appropriate hygiene
    materials
    iii. The communities have access to preventive health care services
    iv. The communities have access to curative health care services

    2. Purpose, Objectives and Scope


    2.1 Purpose
    The purpose of the evaluation of SOS project mainly aims to assess the
    results generated in response to the intervention, contributing to the key
    objectives/outcomes of SOS project. The evaluation is deemed to highlight
    the short-term impact of the intervention. The findings are expected to give
    in-depth reflections on the key elements of evaluation including the
    relevance, efficiency, effectiveness and sustainability of the project which will
    focus on the extent to which the project has been successful in achieving its
    purpose. So the purpose mainly include;

     The Evaluation study is expected to inform the donor and the


    implementing partner of the anticipated impact of the intervention on
    target beneficiaries for which the project was designed;
     The study (evaluation) envisages to assess the performance of
    the project, capture key achievements, challenges and best practises.

    2.2 Objectives
    The key objectives of the evaluation include;

    Evaluation SOS 2020


    1. To assess the relevancy and appropriateness to the needs of
    community and alignment of the key activities of the project;
    2. To carefully study the efficiency (immediate results/outputs, processes
    & approaches adopted for implementation, the inclusion of gender,
    age-groups, persons with disabilities (PWDs) and utilisation of
    resources of the project);
    3. To evaluate the extent to which the effectiveness of the project
    (objectives/outcomes) is achieved;
    4. To analyse the extent to which the project has achieved the
    anticipated impact on the community;
    5. To explore the potential challenges during the course of project cycle
    management (Planning, implementation, monitoring and closure) and
    extract the key learnings of the project for the organisational
    development, coordination mechanism and future interventions.

    2.3 Scope
    The scope of the study will focus on the following key areas;

    Relevance:

     To assess the relevance and appropriateness of the intervention with


    respect to the needs of the most vulnerable community;

    Effectiveness:

     To assess the extent to which project implementation has been


    successful in achieving its objectives and outcomes;
     To evaluate how best the outputs have been contributed to the
    anticipated objectives and outcomes;
     To analyse the mechanism and approaches involved/adopted during
    quality implementation to contribute to the outcomes;
     To have an account of the inclusion of different vulnerable groups
    including the gender, age and persons with disabilities (PWDs);

    Efficiency:

     To assess the degree to which the resources (inputs - funds, expertise,


    time, etc.) have been converted into activities;
     To analyse the degree to which the activities directly contributed to the
    results/outputs;
     To Assess how different approaches and measures were adopted to
    make sure the optimum utilisation of resources (management,
    structures, coordination mechanism at a different level and monitoring
    and reporting set-up, selection of beneficiaries, community
    engagement, the inclusion of vulnerable groups, mode/methodology of

    Evaluation SOS 2020


    implementation) and quality parameters to obtain the results and
    output of the project;

    Impact:

     To analyse the anticipated change (short/medium-term) and produce


    quality impact stories;
     To grab key learnings (best/worse practices, challenges) for future
    interventions

    The scope will mainly include the following, in addition to the key targets
    mentioned above;

     Development and approval of proposal (technical and financial)


     Awarding and Signing of contract
     Desk review: it will include the revision of secondary data and
    interviews with staff members involved in the process of planning and
    implementation of the project;
     Development to tools (Review by PRCS/GRC teams)
     Data collection
     Data analysis
     The first draft of the report
     Final draft

    3. Methodology
    To enhance learning, a participatory approach is expected to be adopted in
    engaging all the main stakeholders i.e. GRC and PRCS in gathering and
    analysing data during the process of evaluation. The mission shall consist of
    three stages, including the preparatory work in Islamabad/Peshawar as well
    as a field visits to the project area. During this time, a minimum sample of
    communities identified by the project team in consultation with the team
    leader as per the MOU will be consulted. The tentative plan is attached,
    reflecting the number of days for the proposed study. The applicants are
    expected to provide a detailed methodology with the approach of analysis
    while keeping in consideration of the key stakeholders including PRCS-NHQ,
    GRC, PRCS Provincial and district branches;

    The methodology is expected to cover;

     Interviews/consultation of partners such as local government


     Data collection guidelines, detail methodology and tools vs templates
    will be developed by the consultant who will be subject to the
    approval of GRC and PRCS;
     Desk review of project documents including project proposal, log
    frame, plan of action, monitoring reports, progress reports;

    Evaluation SOS 2020


     Focus group discussions (FGD) with community groups as appropriate
    (for instance, the inclusion of vulnerable groups, gender, age, PWDs).
     Key informant interviews (KIIs)
     In-depth interviews as per the approved methodology of data
    collection
     While in the field, the evaluation team members will meet daily to brief
    and debrief in order to gather the data and main findings;
     The software/ tools used to analyse the collected data;
     Triangulation of data and compilation to develop the report;

    4. Roles & Responsibilities


    Programme Delegate - Islamabad

    The evaluation will be coordinated by programme delegate in GRC


    Islamabad. The programme delegate will oversee the evaluation and ensure
    that there is good communication between all parties.

    Team lead

    The consultant, hired by GRC, will take on the role of the team lead. He/she
    will be assisted by GRC technical staff in review and finalisation of the
    questionnaire and interview formats. The consultant will be responsible for
    collecting, analyse the gathered data and produce the quality report. The
    overall team lead will be responsible for ensuring compliance with the
    commitments as per contract.

    PRCS provincial and district branch will facilitate the whole exercise in
    coordination with PRCS NHQ and GRC. Provincial/district branches will
    provide assistance at the communities’ level for the following:

     Identify volunteers ( male and female) with whom the interviews will
    be conducted;
     Coordinate transport and organisation of volunteers;
     Liaise with village residents to find a good location for focus groups
    and ensure that people are informed about them and willing to join;

    5. Deliverables & Schedule


    Following are the expected deliverables of this assignment:

    S.N Description Timeline


    O
    1 Signing MOU 24 Nov 2020
    2 Tools development, review and finalisation 27 Nov 2020
    by the consultant
    3 Desk review 07 De 2020
    4 Fieldwork 14 to 22 Dec 2020
    5 The first draft of the report 05 Jan 2021

    Evaluation SOS 2020


    6 Final report submission 10 Jan 2021

    6. Skills & Qualifications


     Demonstrated experience in planning, monitoring and evaluation of
    projects/programme required;
     University degrees at the post-graduate level;
     Demonstrated competence in managing quantitative data and the
    ability to carry out inferential statistics required;
     Experience in qualitative data collection and data analysis techniques
    (especially in the design of coding schemes);
     Proven track record of conducting qualitative research including the
    development of interview schedules and qualitative data analysis
    required;
     Excellent written and spoken English skills required in addition to the
    excellent analytical, writing and presentation skills;
     Experience in training local staff to serve as data collection agents
    required;
     Knowledge and experience working with the Red Cross Red Crescent
    Movement will be preferred;

    7. PAYMENT
     A contract will be signed between GRC and qualifying consultancy firm
    or individual consultant with clauses including the amount to be paid,
    mode of payment and taxes etc.
     The GRC shall pay the consultant/consultancy firm in PKR within 15
    days upon receipt of the invoice and successful completion of the
    assignment/deliverables.
     The amount shall be disbursed through crossed cheque or online
    transfer in favour of the consultant/consultancy firm. Kindly note that
    all applicable government taxes will be deducted at source.

    8. ARRANGEMENTS
    GRC will manage logistics and accommodation for members of the
    consultancy team during work in the field. GRC will pay expenses and any
    fees for data collectors directly to them.

    9. Available Data & Documentation


    The following key documents are available for desk review;

    - Project proposal
    - Project Logframe
    - Plan of Action

    Evaluation SOS 2020


    - Narrative Reports/ Quarterly Progress Reports/Interim reports
    - Beneficiaries data
    - Material for visibility in particular activities

    10. Application/Proposal

    Interested applicants/consultancy firms are requested to submit the following


    information as part of the initial bid/proposal.

     Profile of consultancy firm, CVs of lead and team member(s), and only
    CVs of persons in case of individuals to carry out the assignment.
     Technical proposal outlining the approach to be followed in designing
    and conducting the assignment (including key deliverables and tools).
     Detailed financial proposal excluding logistical and accommodation
    costs. The budget proposed will be evaluated alongside the technical
    proposal, and we reserve the right to make alternative suggestions on
    costings. Financial Proposals should be inclusive of all applicable
    government taxes.
     Three references (at least two of whom must be familiar with your
    work).
     An example of a recent/relevant assignment report.
     The Consultants/consultancy firms are requested to mention the mode
    and terms of payment in their financial proposals.
     Financial Proposals should be inclusive of all applicable government
    taxes.
     The Consultants/consultancy firms are requested to mention the
    validity of their bids/proposals which should at least be valid for 60
    days.
     Sealed bids/proposals should reach this office of the undersigned
    through a registered courier or by hand by 1600 hrs, on or before
    Thursday 19 November 2020 at the following address:

    Attention: Wasim Ullah

    Procurement Officer, German Red Cross


    C/O Pakistan Red Crescent Society - National Headquarters, Sector
    H-8, Islamabad, Pakistan

     NOTE: Only shortlisted firms/candidates will be contacted.


    11. Evaluation / Selection criteria for Consultant:

    Selection of consultant/consultancy firm will be finalised after evaluation on


    the basis of the following criteria:

     Educational Qualification.

    Evaluation SOS 2020


     Experience – mentioned under clause 6 of ToRs.
     Technical Proposal.
     Financial Proposal.

    Evaluation SOS 2020

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