Date of publication xxxx 00, 0000, date of current version xxxx 00, 0000.

Digital Object Identifier 10.1109/ACCESS.2017.Doi Number

Preparation of Papers for IEEE Access

(February 2017)
First A. Author1, Fellow, IEEE, Second B. Author2, and Third C. Author, Jr.3, Member, IEEE
1
National Institute of Standards and Technology, Boulder, CO 80305 USA
2
Department of Physics, Colorado State University, Fort Collins, CO 80523 USA
3
Electrical Engineering Department, University of Colorado, Boulder, CO 80309 USA

Corresponding author: First A. Author (e-mail: author@ boulder.nist.gov).

This paragraph of the first footnote will contain support information, including sponsor and financial support acknowledgment. For example, “This work
was supported in part by the U.S. Department of Commerce under Grant BS123456.”

ABSTRACT These instructions give you guidelines for preparing papers for IEEE Access. Use this
document as a template if you are using Microsoft Word 6.0 or later. Otherwise, use this document as an
instruction set. The electronic file of your paper will be formatted further at IEEE. Paper titles should be
written in uppercase and lowercase letters, not all uppercase. Avoid writing long formulas with subscripts
in the title; short formulas that identify the elements are fine (e.g., “Nd–Fe–B”). Do not write “(Invited)” in
the title. Full names of authors are preferred in the author field, but are not required. Put a space between
authors’ initials. The abstract must be a concise yet comprehensive reflection of what is in your article. In
particular, the abstract must be self-contained, without abbreviations, footnotes, or references. It should be a
microcosm of the full article. The abstract must be between 150–250 words. Be sure that you adhere to
these limits; otherwise, you will need to edit your abstract accordingly. The abstract must be written as one
paragraph, and should not contain displayed mathematical equations or tabular material. The abstract
should include three or four different keywords or phrases, as this will help readers to find it. It is important
to avoid over-repetition of such phrases as this can result in a page being rejected by search engines. Ensure
that your abstract reads well and is grammatically correct.

INDEX TERMS Enter key words or phrases in alphabetical order, separated by commas. For a list of
suggested keywords, send a blank e-mail to [email protected] or visit http://www.ieee.org/organizations/
pubs/ani_prod/keywrd98.txt

VOLUME XX, 2017 1

I. INTRODUCTION II. GUIDELINES FOR MANUSCRIPT PREPARATION
This document is a template for Microsoft Word versions When you open trans_jour.docx, select “Page Layout” from
6.0 or later. If you are reading a paper or PDF version of the “View” menu in the menu bar (View | Page Layout),
this document, please download the electronic file, Word (these instructions assume MS 6.0. Some versions may have
template, from the IEEE Author Center at alternate ways to access the same functionalities noted here).
http://ieeeauthorcenter.ieee.org/create-your-ieee-article/use- Then, type over sections of trans_jour.docx or cut and paste
authoring-tools-and-ieee-article-templates/ieee-article- from another document and use markup styles. The pull-
templates/ so you can use it to prepare your manuscript. If down style menu is at the left of the Formatting Toolbar at
you would prefer to use LaTeX, download IEEE’s LaTeX the top of your Word window (for example, the style at this
style and sample files from the same Web page. You can point in the document is “Text”). Highlight a section that you
also explore using the Overleaf editor at want to designate with a certain style, and then select the
https://www.overleaf.com/blog/278-how-to-use-overleaf- appropriate name on the style menu. The style will adjust
with-ieee-collabratec-your-quick-guide-to-getting- your fonts and line spacing. Do not change the font sizes or
started#.Vp6tpPkrKM9 line spacing to squeeze more text into a limited number of
If your paper is intended for a conference, please contact pages. Use italics for emphasis; do not underline.
your conference editor concerning acceptable word processor
formats for your particular conference.

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

To insert images in Word, position the cursor at the the equation editor to create the equation. Then select the
insertion point and either use Insert | Picture | From File or “Equation” markup style. Press the tab key and write the
copy the image to the Windows clipboard and then Edit | equation number in parentheses. To make your equations
Paste Special | Picture (with “float over text” unchecked). more compact, you may use the solidus ( / ), the exp
IEEE will do the final formatting of your paper. If your function, or appropriate exponents. Use parentheses to avoid
paper is intended for a conference, please observe the ambiguities in denominators. Punctuate equations when they
conference page limits. are part of a sentence, as in

A. ABBREVIATIONS AND ACRONYMS

(1)
Define abbreviations and acronyms the first time they are
used in the text, even after they have already been defined in Be sure that the symbols in your equation have been
the abstract. Abbreviations such as IEEE, SI, ac, and dc do defined before the equation appears or immediately
not have to be defined. Abbreviations that incorporate following. Italicize symbols (T might refer to temperature,
periods should not have spaces: write “C.N.R.S.,” not “C. N. but T is the unit tesla). Refer to “(1),” not “Eq. (1)” or
R. S.” Do not use abbreviations in the title unless they are “equation (1),” except at the beginning of a sentence:
unavoidable (for example, “IEEE” in the title of this article). “Equation (1) is ... .”

B. OTHER RECOMMENDATIONS IV. UNITS

Use one space after periods and colons. Hyphenate complex Use either SI (MKS) or CGS as primary units. (SI units are
modifiers: “zero-field-cooled magnetization.” Avoid strongly encouraged.) English units may be used as
dangling participles, such as, “Using (1), the potential was secondary units (in parentheses). This applies to papers in
calculated.” [It is not clear who or what used (1).] Write data storage. For example, write “15 Gb/cm 2 (100 Gb/in2).”
instead, “The potential was calculated by using (1),” or An exception is when English units are used as identifiers in
“Using (1), we calculated the potential.” trade, such as “3½-in disk drive.” Avoid combining SI and
Use a zero before decimal points: “0.25,” not “.25.” Use CGS units, such as current in amperes and magnetic field in
“cm3,” not “cc.” Indicate sample dimensions as “0.1 cm × oersteds. This often leads to confusion because equations do
0.2 cm,” not “0.1 × 0.2 cm2.” The abbreviation for “seconds” not balance dimensionally. If you must use mixed units,
is “s,” not “sec.” Use “Wb/m2” or “webers per square meter,” clearly state the units for each quantity in an equation.
not “webers/m2.” When expressing a range of values, write The SI unit for magnetic field strength H is A/m.
“7 to 9” or “7-9,” not “7~9.” However, if you wish to use units of T, either refer to
A parenthetical statement at the end of a sentence is magnetic flux density B or magnetic field strength
punctuated outside of the closing parenthesis (like this). (A symbolized as µ0H. Use the center dot to separate compound
parenthetical sentence is punctuated within the parentheses.) units, e.g., “A·m2.”
In American English, periods and commas are within
quotation marks, like “this period.” Other punctuation is V. SOME COMMON MISTAKES
“outside”! Avoid contractions; for example, write “do not” The word “data” is plural, not singular. The subscript for the
instead of “don’t.” The serial comma is preferred: “A, B, and permeability of vacuum µ0 is zero, not a lowercase letter “o.”
C” instead of “A, B and C.” The term for residual magnetization is “remanence”; the
If you wish, you may write in the first person singular or adjective is “remanent”; do not write “remnance” or
plural and use the active voice (“I observed that ...” or “We “remnant.” Use the word “micrometer” instead of “micron.”
observed that ...” instead of “It was observed that ...”). A graph within a graph is an “inset,” not an “insert.” The
Remember to check spelling. If your native language is not word “alternatively” is preferred to the word “alternately”
English, please get a native English-speaking colleague to (unless you really mean something that alternates). Use the
carefully proofread your paper. word “whereas” instead of “while” (unless you are referring
to simultaneous events). Do not use the word “essentially” to
III. MATH mean “approximately” or “effectively.” Do not use the word
If you are using Word, use either the Microsoft Equation “issue” as a euphemism for “problem.” When compositions
Editor or the MathType add-on (http://www.mathtype.com) are not specified, separate chemical symbols by en-dashes;
for equations in your paper (Insert | Object | Create New | for example, “NiMn” indicates the intermetallic compound
Microsoft Equation or MathType Equation). “Float over Ni0.5Mn0.5 whereas “Ni–Mn” indicates an alloy of some
text” should not be selected. composition NixMn1-x.
Be aware of the different meanings of the homophones
A. EQUATIONS “affect” (usually a verb) and “effect” (usually a noun),
Number equations consecutively with equation numbers in “complement” and “compliment,” “discreet” and “discrete,”
parentheses flush with the right margin, as in (1). First use

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

“principal” (e.g., “principal investigator”) and “principle”

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

TABLE I
UNITS FOR MAGNETIC PROPERTIES
Conversion from Gaussian and
Symbol Quantity
CGS EMU to SI a
 magnetic flux 1 Mx  108 Wb = 108 V·s
B magnetic flux density, 1 G  104 T = 104 Wb/m2
magnetic induction
H magnetic field strength 1 Oe  103/(4) A/m
m magnetic moment 1 erg/G = 1 emu
 103 A·m2 = 103 J/T
M magnetization 1 erg/(G·cm3) = 1 emu/cm3
 103 A/m
4M magnetization 1 G  103/(4) A/m
 specific magnetization 1 erg/(G·g) = 1 emu/g  1
A·m2/kg
j magnetic dipole 1 erg/G = 1 emu
moment  4  1010 Wb·m
J magnetic polarization 1 erg/(G·cm3) = 1 emu/cm3
 4  104 T
,  susceptibility 1  4
FIGURE 1.  Magnetization as a function of applied field. Note that  mass susceptibility 1 cm3/g  4  103 m3/kg
“Fig.” is abbreviated. There is a period after the figure number, followed  permeability 1  4  107 H/m
by two spaces. It is good practice to explain the significance of the = 4  107 Wb/(A·m)
figure in the caption.
r relative permeability   r
w, W energy density 1 erg/cm3  101 J/m3
(e.g., “principle of measurement”). Do not confuse “imply” N, D demagnetizing factor 1  1/(4)
and “infer.”
Vertical lines are optional in tables. Statements that serve as captions
Prefixes such as “non,” “sub,” “micro,” “multi,” and for the entire table do not need footnote letters.
“ultra” are not independent words; they should be joined to a
Gaussian units are the same as cg emu for magnetostatics; Mx =
the words they modify, usually without a hyphen. There is no maxwell, G = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T =
tesla, m = meter, A = ampere, J = joule, kg = kilogram, H = henry.
period after the “et” in the Latin abbreviation “et al.” (it is
also italicized). The abbreviation “i.e.,” means “that is,” and
B. MULTIPART FIGURES
the abbreviation “e.g.,” means “for example” (these Figures compiled of more than one sub-figure presented side-
abbreviations are not italicized). by-side, or stacked. If a multipart figure is made up of
A general IEEE styleguide is available at multiple figure types (one part is lineart, and another is
www.ieee.org/authortools.
grayscale or color) the figure should meet the stricter
guidelines.
VI. GUIDELINES FOR GRAPHICS PREPARATION
AND SUBMISSION
C. FILE FORMATS FOR GRAPHICS
A.  TYPES OF GRAPHICS Format and save your graphics using a suitable graphics
The following list outlines the different types of graphics processing program that will allow you to create the images
published in IEEE journals. They are categorized based on as PostScript (PS), Encapsulated PostScript (.EPS), Tagged
their construction, and use of color / shades of gray: Image File Format (.TIFF), Portable Document Format
1) COLOR/GRAYSCALE FIGURES (.PDF), or Portable Network Graphics (.PNG) sizes them,
Figures that are meant to appear in color, or shades of and adjusts the resolution settings. If you created your source
black/gray. Such figures may include photographs, files in one of the following programs you will be able to
illustrations, multicolor graphs, and flowcharts. submit the graphics without converting to a PS, EPS, TIFF,
2) LINE ART FIGURES PDF, or PNG file: Microsoft Word, Microsoft PowerPoint,
Figures that are composed of only black lines and shapes. or Microsoft Excel. Though it is not required, it is strongly
These figures should have no shades or half-tones of gray, recommended that these files be saved in PDF format rather
only black and white. than DOC, XLS, or PPT. Doing so will protect your figures
3) AUTHOR PHOTOS from common font and arrow stroke issues that occur when
Head and shoulders shots of authors that appear at the end of working on the files across multiple platforms. When
our papers. submitting your final paper, your graphics should all be
submitted individually in one of these formats along with the
4) TABLES
manuscript.
Data charts which are typically black and white, but
sometimes include color.

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

D. SIZING OF GRAPHICS fonts may only be native to your operating system; without
Most charts, graphs, and tables are one column wide (3.5 the fonts embedded, parts of the graphic may be distorted or
inches / 88 millimeters / 21 picas) or page wide (7.16 inches / missing.
181 millimeters / 43 picas). The maximum depth a graphic A safe option when finalizing your figures is to strip out
can be is 8.5 inches (216 millimeters / 54 picas). When the fonts before you save the files, creating “outline” type.
choosing the depth of a graphic, please allow space for a This converts fonts to artwork what will appear uniformly on
caption. Figures can be sized between column and page any screen.
widths if the author chooses, however it is recommended that
figures are not sized less than column width unless when I. USING LABELS WITHIN FIGURES
necessary. 1) FIGURE AXIS LABELS
There is currently one publication with column Figure axis labels are often a source of confusion. Use words
measurements that do not coincide with those listed above. rather than symbols. As an example, write the quantity
Proceedings of the IEEE has a column measurement of 3.25 “Magnetization,” or “Magnetization M,” not just “M.” Put
inches (82.5 millimeters / 19.5 picas). units in parentheses. Do not label axes only with units. As in
The final printed size of author photographs is exactly Fig. 1, for example, write “Magnetization (A/m)” or
1 inch wide by 1.25 inches tall (25.4 millimeters x 31.75
millimeters / 6 picas x 7.5 picas). Author photos printed in

“Magnetization (A m1),” not just “A/m.” Do not label
axes with a ratio of quantities and units. For example, write
editorials measure 1.59 inches wide by 2 inches tall (40 “Temperature (K),” not “Temperature/K.”
millimeters x 50 millimeters / 9.5 picas x 12 picas). Multipliers can be especially confusing. Write
“Magnetization (kA/m)” or “Magnetization (103 A/m).” Do
E. RESOLUTION not write “Magnetization (A/m)  1000” because the reader
The proper resolution of your figures will depend on the type would not know whether the top axis label in Fig. 1 meant
of figure it is as defined in the “Types of Figures” section. 16000 A/m or 0.016 A/m. Figure labels should be legible,
Author photographs, color, and grayscale figures should be at approximately 8 to 10 point type.
least 300dpi. Line art, including tables should be a minimum
2)  SUBFIGURE LABELS IN MULTIPART FIGURES AND
of 600dpi.
TABLES
Multipart figures should be combined and labeled before
F. VECTOR ART
final submission. Labels should appear centered below each
In order to preserve the figures’ integrity across multiple
subfigure in 8 point Times New Roman font in the format of
computer platforms, we accept files in the following formats:
(a) (b) (c).
.EPS/.PDF/.PS. All fonts must be embedded or text
converted to outlines in order to achieve the best-quality
J. FILE NAMING
results. Figures (line artwork or photographs) should be named
starting with the first 5 letters of the author’s last name. The
G. COLOR SPACE
next characters in the filename should be the number that
The term color space refers to the entire sum of colors that
represents the sequential location of this image in your
can be represented within the said medium. For our purposes,
article. For example, in author “Anderson’s” paper, the first
the three main color spaces are Grayscale, RGB
three figures would be named ander1.tif, ander2.tif, and
(red/green/blue) and CMYK (cyan/magenta/yellow/black).
ander3.ps.
RGB is generally used with on-screen graphics, whereas
Tables should contain only the body of the table (not the
CMYK is used for printing purposes.
caption) and should be named similarly to figures, except
All color figures should be generated in RGB or CMYK
that ‘.t’ is inserted in-between the author’s name and the
color space. Grayscale images should be submitted in
table number. For example, author Anderson’s first three
Grayscale color space. Line art may be provided in grayscale
tables would be named ander.t1.tif, ander.t2.ps, ander.t3.eps.
OR bitmap colorspace. Note that “bitmap colorspace” and
Author photographs should be named using the first five
“bitmap file format” are not the same thing. When bitmap
characters of the pictured author’s last name. For example,
color space is selected, .TIF/.TIFF/.PNG are the
four author photographs for a paper may be named:
recommended file formats.
oppen.ps, moshc.tif, chen.eps, and duran.pdf.
If two authors or more have the same last name, their first
H. ACCEPTED FONTS WITHIN FIGURES
initial(s) can be substituted for the fifth, fourth, third... letters
When preparing your graphics IEEE suggests that you use of
of their surname until the degree where there is
one of the following Open Type fonts: Times New Roman,
differentiation. For example, two authors Michael and
Helvetica, Arial, Cambria, and Symbol. If you are supplying
Monica Oppenheimer’s photos would be named oppmi.tif,
EPS, PS, or PDF files all fonts must be embedded. Some
and oppmo.eps.

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

K. REFERENCING A FIGURE OR TABLE WITHIN YOUR the importance of the work or suggest applications and
PAPER extensions.
When referencing your figures and tables within your paper,
use the abbreviation “Fig.” even at the beginning of a APPENDIX
sentence. Do not abbreviate “Table.” Tables should be Appendixes, if needed, appear before the acknowledgment.
numbered with Roman Numerals.
ACKNOWLEDGMENT
L. CHECKING YOUR FIGURES: THE IEEE GRAPHICS The preferred spelling of the word “acknowledgment” in
ANALYZER American English is without an “e” after the “g.” Use the
The IEEE Graphics Analyzer enables authors to pre-screen singular heading even if you have many acknowledgments.
their graphics for compliance with IEEE Access standards Avoid expressions such as “One of us (S.B.A.) would like to
before submission. The online tool, located at thank ... .” Instead, write “F. A. Author thanks ... .” In most
http://graphicsqc.ieee.org/, allows authors to upload their cases, sponsor and financial support acknowledgments are
graphics in order to check that each file is the correct file placed in the unnumbered footnote on the first page, not here.
format, resolution, size and colorspace; that no fonts are
missing or corrupt; that figures are not compiled in layers or REFERENCES AND FOOTNOTES
have transparency, and that they are named according to the
A. REFERENCES
IEEE Access naming convention. At the end of this References need not be cited in text. When they are, they
automated process, authors are provided with a detailed appear on the line, in square brackets, inside the punctuation.
report on each graphic within the web applet, as well as by Multiple references are each numbered with separate
email. brackets. When citing a section in a book, please give the
For more information on using the Graphics Analyzer relevant page numbers. In text, refer simply to the reference
or any other graphics related topic, contact the IEEE number. Do not use “Ref.” or “reference” except at the
Graphics Help Desk by e-mail at [email protected]. beginning of a sentence: “Reference [3] shows ... .” Please do
not use automatic endnotes in Word, rather, type the
M. SUBMITTING YOUR GRAPHICS
reference list at the end of the paper using the “References”
Because IEEE will do the final formatting of your paper,
style.
you do not need to position figures and tables at the top and
Reference numbers are set flush left and form a column of
bottom of each column. In fact, all figures, figure captions,
their own, hanging out beyond the body of the reference. The
and tables can be placed at the end of your paper. In addition
reference numbers are on the line, enclosed in square
to, or even in lieu of submitting figures within your final
brackets. In all references, the given name of the author or
manuscript, figures should be submitted individually,
editor is abbreviated to the initial only and precedes the last
separate from the manuscript in one of the file formats listed
name. Use them all; use et al. only if names are not given.
above in section VI-J. Place figure captions below the
Use commas around Jr., Sr., and III in names. Abbreviate
figures; place table titles above the tables. Please do not
conference titles. When citing IEEE transactions, provide the
include captions as part of the figures, or put them in “text
issue number, page range, volume number, year, and/or
boxes” linked to the figures. Also, do not place borders
month if available. When referencing a patent, provide the
around the outside of your figures.
day and the month of issue, or application. References may
not include all information; please obtain and include
N. COLOR PROCESSING / PRINTING IN IEEE
JOURNALS
relevant information. Do not combine references. There must
All IEEE Transactions, Journals, and Letters allow an author be only one reference with each number. If there is a URL
to publish color figures on IEEE Xplore® at no charge, and included with the print reference, it can be included at the
automatically convert them to grayscale for print versions. In end of the reference.
most journals, figures and tables may alternatively be printed Other than books, capitalize only the first word in a paper
in color if an author chooses to do so. Please note that this title, except for proper nouns and element symbols. For
service comes at an extra expense to the author. If you intend papers published in translation journals, please give the
to have print color graphics, include a note with your final English citation first, followed by the original foreign-
paper indicating which figures or tables you would like to be language citation See the end of this document for formats
handled that way, and stating that you are willing to pay the and examples of common references. For a complete
additional fee. discussion of references and their formats, see the IEEE style
manual at www.ieee.org/authortools.
VII. CONCLUSION
A conclusion section is not required. Although a conclusion A. FOOTNOTES
may review the main points of the paper, do not replicate the
abstract as the conclusion. A conclusion might elaborate on

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Number footnotes separately in superscripts (Insert| Along with other information, you will be asked to select
Footnote).1 Place the actual footnote at the bottom of the the subject from a pull-down list. Depending on the journal,
column in which it is cited; do not put footnotes in the there are various steps to the submission process; you must
reference list (endnotes). Use letters for table footnotes (see complete all steps for a complete submission. At the end of
Table I). each step you must click “Save and Continue”; just
uploading the paper is not sufficient. After the last step, you
VIII. SUBMITTING YOUR PAPER FOR REVIEW should see a confirmation that the submission is complete.
A. REVIEW STAGE USING WORD 6.0 OR HIGHER You should also receive an e-mail confirmation. For
If you want to submit your file with one column inquiries regarding the submission of your paper on
electronically, please do the following: ScholarOne Manuscripts, please contact oprs-
--First, click on the View menu and choose Print Layout. [email protected] or call +1 732 465 5861.
--Second, place your cursor in the first paragraph. Go to ScholarOne Manuscripts will accept files for review in
the Format menu, choose Columns, choose one column various formats. Please check the guidelines of the specific
Layout, and choose “apply to whole document” from the journal for which you plan to submit.
dropdown menu. You will be asked to file an electronic copyright form
--Third, click and drag the right margin bar to just over 4 immediately upon completing the submission process
inches in width. (authors are responsible for obtaining any security
The graphics will stay in the “second” column, but you clearances). Failure to submit the electronic copyright could
can drag them to the first column. Make the graphic wider to result in publishing delays later. You will also have the
push out any text that may try to fill in next to the graphic. opportunity to designate your article as “open access” if you
agree to pay the IEEE open access fee.
B. FINAL STAGE USING WORD 6.0
When you submit your final version (after your paper has D. FINAL STAGE USING SCHOLARONE MANUSCRIPTS
been accepted), print it in two-column format, including Upon acceptance, you will receive an email with specific
figures and tables. You must also send your final manuscript instructions regarding the submission of your final files. To
on a disk, via e-mail, or through a Web manuscript avoid any delays in publication, please be sure to follow
submission system as directed by the society contact. You these instructions. Most journals require that final
may use Zip for large files, or compress files using submissions be uploaded through ScholarOne Manuscripts,
Compress, Pkzip, Stuffit, or Gzip. although some may still accept final submissions via email.
Also, send a sheet of paper or PDF with complete contact Final submissions should include source files of your
information for all authors. Include full mailing addresses, accepted manuscript, high quality graphic files, and a
telephone numbers, fax numbers, and e-mail addresses. formatted pdf file. If you have any questions regarding the
This information will be used to send each author a final submission process, please contact the administrative
complimentary copy of the journal in which the paper contact for the journal.
appears. In addition, designate one author as the In addition to this, upload a file with complete contact
“corresponding author.” This is the author to whom proofs information for all authors. Include full mailing addresses,
of the paper will be sent. Proofs are sent to the telephone numbers, fax numbers, and e-mail addresses.
corresponding author only. Designate the author who submitted the manuscript on
ScholarOne Manuscripts as the “corresponding author.” This
C. REVIEW STAGE USING SCHOLARONE® is the only author to whom proofs of the paper will be sent.
MANUSCRIPTS
Contributions to the Transactions, Journals, and Letters may E. COPYRIGHT FORM
be submitted electronically on IEEE’s on-line manuscript Authors must submit an electronic IEEE Copyright Form
submission and peer-review system, ScholarOne ® (eCF) upon submitting their final manuscript files. You can
Manuscripts. You can get a listing of the publications that access the eCF system through your manuscript submission
participate in ScholarOne at http://www.ieee.org/ system or through the Author Gateway. You are responsible
publications_standards/publications/authors/authors_submiss for obtaining any necessary approvals and/or security
ion.html First check if you have an existing account. If there clearances. For additional information on intellectual
is none, please create a new account. After logging in, go to property rights, visit the IEEE Intellectual Property Rights
your Author Center and click “Submit First Draft of a New department web page at http://www.ieee.org/publications_
Manuscript.” standards/publications/rights/index.html.

IX. IEEE PUBLISHING POLICY

1
It is recommended that footnotes be avoided (except for the The general IEEE policy requires that authors should only
unnumbered footnote with the receipt date on the first page). Instead, try to submit original work that has neither appeared elsewhere for
integrate the footnote information into the text.

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

publication, nor is under review for another refereed submitting author is responsible for obtaining agreement of
publication. The submitting author must disclose all prior all coauthors and any consent required from employers or
publication(s) and current submissions when submitting a sponsors before submitting an article. The IEEE Access
manuscript. Do not publish “preliminary” data or results. The
Department strongly discourages courtesy authorship; it is [1] G. O. Young, “Synthetic structure of industrial
plastics,” in Plastics, 2nd ed., vol. 3, J . Peters, E d . New
the obligation of the authors to cite only relevant prior work. Y o r k , NY, USA: McGraw-Hill, 1964, pp. 15–64.
The IEEE Access Department does not publish conference [2] W.-K. Chen, Linear Networks and Systems.
records or proceedings, but can publish articles related to Belmont, CA, USA: Wadsworth, 1993, pp. 123–135.
conferences that have undergone rigorous peer review.
Minimally, two reviews are required for every article Basic format for periodicals:
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x,
submitted for peer review. pp. xxx-xxx, Abbrev. Month, year, DOI. 10.1109.XXX.123456.

X. PUBLICATION PRINCIPLES
Examples:
[3] J. U. Duncombe, “Infrared navigation—Part I: An
The two types of contents of that are published are; 1) peer- assessment of feasibility,” IEEE Trans. Electron
reviewed and 2) archival. The Transactions and Journals Devices, vol. ED-11, no. 1, pp. 34–39, Jan. 1959,
Department publishes scholarly articles of archival value as 10.1109/TED.2016.2628402.
[4] E. P. Wigner, “Theory of traveling-wave optical laser,”
well as tutorial expositions and critical reviews of classical Phys. Rev.,
subjects and topics of current interest. vol. 134, pp. A635–A646, Dec. 1965.
Authors should consider the following points: [5] E. H. Miller, “A note on reflector arrays,” IEEE Trans.
Antennas Propagat., to be published.
1) Technical papers submitted for publication must
advance the state of knowledge and must cite relevant Basic format for reports:
prior work. J. K. Author, “Title of report,” Abbrev. Name of Co., City of Co., Abbrev.
2) The length of a submitted paper should be State, Country, Rep. xxx, year.
commensurate with the importance, or appropriate to Examples:
the complexity, of the work. For example, an obvious [6] E. E. Reber, R. L. Michell, and C. J. Carter, “Oxygen
absorption in the earth’s atmosphere,” Aerospace Corp.,
extension of previously published work might not be Los Angeles, CA, USA, Tech. Rep. TR-0200 (4230-46)-
appropriate for publication or might be adequately 3, Nov. 1988.
treated in just a few pages. [7] J. H. Davis and J. R. Cogdell, “Calibration program for
3) Authors must convince both peer reviewers and the the 16-foot antenna,” Elect. Eng. Res. Lab., Univ.
Texas, Austin, TX, USA, Tech. Memo. NGL-006-69-3,
editors of the scientific and technical merit of a paper; Nov. 15, 1987.
the standards of proof are higher when extraordinary or
unexpected results are reported. Basic format for handbooks:
4) Because replication is required for scientific progress, Name of Manual/Handbook, x ed., Abbrev. Name of Co., City of Co.,
Abbrev. State, Country, year, pp. xxx-xxx.
papers submitted for publication must provide
sufficient information to allow readers to perform Examples:
[8] Transmission Systems for Communications, 3rd ed.,
similar experiments or calculations and use the Western Electric Co., Winston-Salem, NC, USA, 1985,
reported results. Although not everything need be pp. 44–60.
disclosed, a paper must contain new, useable, and fully [9] Motorola Semiconductor Data Manual, Motorola
Semiconductor Products Inc., Phoenix, AZ, USA, 1989.
described information. For example, a specimen’s
chemical composition need not be reported if the main Basic format for books (when available online):
purpose of a paper is to introduce a new measurement J. K. Author, “Title of chapter in the book,” in Title of Published Book, xth
technique. Authors should expect to be challenged by ed. City of Publisher, State, Country: Abbrev. of Publisher, year, ch.x, sec.
x, pp. xxx–xxx. [Online]. Available: http://www.web.com
reviewers if the results are not supported by adequate
data and critical details. Examples:
[10] G. O. Young, “Synthetic structure of industrial plastics,”
5) Papers that describe ongoing work or announce the in Plastics, vol. 3, Polymers of Hexadromicon, J. Peters,
latest technical achievement, which are suitable for Ed., 2nd ed. New York, NY, USA: McGraw-Hill, 1964,
presentation at a professional conference, may not be pp. 15-64. [Online]. Available: http://www.bookref.com.
[11] The Founders’ Constitution, Philip B. Kurland and
appropriate for publication. Ralph Lerner, eds., Chicago, IL, USA: Univ. Chicago
Press, 1987. [Online]. Available: http://press-
REFERENCES pubs.uchicago.edu/founders/
Basic format for books: [12] The Terahertz Wave eBook. ZOmega Terahertz Corp.,
2014. [Online]. Available: http://dl.z-
J. K. Author, “Title of chapter in the book,” in Title of His Published
thz.com/eBook/zomega_ebook_pdf_1206_sr.pdf.
Book, xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of
Accessed on: May 19, 2014.
Publisher, year, ch. x, sec. x, pp. xxx–xxx.
[13] Philip B. Kurland and Ralph Lerner, eds., The
Examples: Founders’ Constitution. Chicago, IL, USA: Univ. of
Chicago Press, 1987, Accessed on: Feb. 28, 2010,

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

[Online] Available: http://press- [Online]. Available: NEXIS Library: LEXPAT File:

pubs.uchicago.edu/founders/ DES

Basic format for journals (when available Basic format for conference proceedings
online): (published):
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, J. K. Author, “Title of paper,” in Abbreviated Name of Conf., City of
no. x, pp. xxx-xxx, Abbrev. Month, year. Accessed on: Month, Day, Conf., Abbrev. State (if given), Country, year, pp. xxxxxx.
year, DOI: 10.1109.XXX.123456, [Online].
Example:
Examples: [22] D. B. Payne and J. R. Stern, “Wavelength-switched pas-
[14] J. S. Turner, “New directions in communications,” sively coupled single-mode optical network,” in Proc.
IEEE J. Sel. Areas Commun., vol. 13, no. 1, pp. 11-23, IOOC-ECOC, Boston, MA, USA, 1985,
Jan. 1995. pp. 585–590.
[15] W. P. Risk, G. S. Kino, and H. J. Shaw, “Fiber-optic
frequency shifter using a surface acoustic wave incident Example for papers presented at conferences
at an oblique angle,” Opt. Lett., vol. 11, no. 2, pp. 115– (unpublished):
117, Feb. 1986. [23] D. Ebehard and E. Voges, “Digital single sideband
[16] P. Kopyt et al., “Electric properties of graphene-based detection for interferometric sensors,” presented at the
conductive layers from DC up to terahertz range,” IEEE 2nd Int. Conf. Optical Fiber Sensors, Stuttgart,
THz Sci. Technol., to be published. DOI: Germany, Jan. 2-5, 1984.
10.1109/TTHZ.2016.2544142.
Basic format for patents:
Basic format for papers presented at conferences J. K. Author, “Title of patent,” U.S. Patent x xxx xxx, Abbrev. Month, day,
(when available online): year.
J.K. Author. (year, month). Title. presented at abbrev. conference title. Example:
[Type of Medium]. Available: site/path/file [24] G. Brandli and M. Dick, “Alternating current fed power
Example: supply,” U.S. Patent 4 084 217, Nov. 4, 1978.
[17] PROCESS Corporation, Boston, MA, USA. Intranets:
Internet technologies deployed behind the firewall for Basic format for theses (M.S.) and dissertations
corporate productivity. Presented at INET96 Annual
Meeting. [Online]. Available:
(Ph.D.):
http://home.process.com/Intranets/wp2.htp a) J. K. Author, “Title of thesis,” M.S. thesis, Abbrev. Dept., Abbrev.
Univ., City of Univ., Abbrev. State, year.
b) J. K. Author, “Title of dissertation,” Ph.D. dissertation, Abbrev. Dept.,
Basic format for reports and handbooks (when Abbrev. Univ., City of Univ., Abbrev. State, year.
available online): Examples:
J. K. Author. “Title of report,” Company. City, State, Country. Rep. no., [25] J. O. Williams, “Narrow-band analyzer,” Ph.D.
(optional: vol./issue), Date. [Online] Available: site/path/file dissertation, Dept. Elect. Eng., Harvard Univ.,
Examples: Cambridge, MA, USA, 1993.
[18] R. J. Hijmans and J. van Etten, “Raster: Geographic [26] N. Kawasaki, “Parametric study of thermal and
analysis and modeling with raster data,” R Package chemical nonequilibrium nozzle flow,” M.S. thesis,
Version 2.0-12, Jan. 12, 2012. [Online]. Available: Dept. Electron. Eng., Osaka Univ., Osaka, Japan, 1993.
http://CRAN.R-project.org/package=raster
[19] Teralyzer. Lytera UG, Kirchhain, Germany [Online]. Basic format for the most common types of
Available:
http://www.lytera.de/Terahertz_THz_Spectroscopy.php? unpublished references:
id=home, Accessed on: Jun. 5, 2014 a) J. K. Author, private communication, Abbrev. Month, year.
b) J. K. Author, “Title of paper,” unpublished.
Basic format for computer programs and c) J. K. Author, “Title of paper,” to be published.

electronic documents (when available online): Examples:

Legislative body. Number of Congress, Session. (year, month day). [27] A. Harrison, private communication, May 1995.
Number of bill or resolution, Title. [Type of medium]. Available: [28] B. Smith, “An approach to graphs of linear forms,”
site/path/file unpublished.
NOTE: ISO recommends that capitalization follow the accepted [29] A. Brahms, “Representation error for real numbers in
practice for the language or script in which the information is given. binary computer arithmetic,” IEEE Computer Group
Repository, Paper R-67-85.
Example:
[20] U.S. House. 102nd Congress, 1st Session. (1991, Jan. Basic formats for standards:
11). H. Con. Res. 1, Sense of the Congress on Approval
a) Title of Standard, Standard number, date.
of Military Action. [Online]. Available: LEXIS Library:
b) Title of Standard, Standard number, Corporate author, location, date.
GENFED File: BILLS
Examples:
[30] IEEE Criteria for Class IE Electric Systems, IEEE
Basic format for patents (when available online): Standard 308, 1969.
Name of the invention, by inventor’s name. (year, month day). Patent
[31] Letter Symbols for Quantities, ANSI Standard Y10.5-
Number [Type of medium]. Available: site/path/file
1968.
Example:
[21] Musical toothbrush with mirror, by L.M.R. Brooks.
(1992, May 19). Patent D 326 189

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 Author Name: Preparation of Papers for IEEE Access (February 2017)

Article number in reference examples:

[32] R. Fardel, M. Nagel, F. Nuesch, T. Lippert, and A. SECOND B. AUTHOR was born in Greenwich
Wokaun, “Fabrication of organic light emitting diode Village, New York, NY, USA in 1977. He
pixels by laser-assisted forward transfer,” Appl. Phys. received the B.S. and M.S. degrees in aerospace
Lett., vol. 91, no. 6, Aug. 2007, Art. no. 061103.  engineering from the University of Virginia,
[33] J. Zhang and N. Tansu, “Optical gain and laser Charlottesville, in 2001 and the Ph.D. degree in
characteristics of InGaN quantum wells on ternary mechanical engineering from Drexel University,
InGaN substrates,” IEEE Photon. J., vol. 5, no. 2, Apr. Philadelphia, PA, in 2008.
2013, Art. no. 2600111. From 2001 to 2004, he was a Research
Assistant with the Princeton Plasma Physics
Example when using et al.:
Laboratory. Since 2009, he has been an Assistant
[34] S. Azodolmolky et al., Experimental demonstration of
Professor with the Mechanical Engineering Department, Texas A&M
an impairment aware network planning and operation
University, College Station. He is the author of three books, more than 150
tool for transparent/translucent optical networks,” J.
articles, and more than 70 inventions. His research interests include high-
Lightw. Technol., vol. 29, no. 4, pp. 439–448, Sep.
pressure and high-density nonthermal plasma discharge processes and
2011. 
applications, microscale plasma discharges, discharges in liquids,
spectroscopic diagnostics, plasma propulsion, and innovation plasma
applications. He is an Associate Editor of the journal Earth, Moon,
Planets, and holds two patents.
Dr. Author was a recipient of the International Association of
Geomagnetism and Aeronomy Young Scientist Award for Excellence in
2008, and the IEEE Electromagnetic Compatibility Society Best
Symposium Paper Award in 2011.
FIRST A. AUTHOR (M’76–SM’81–F’87) and
all authors may include biographies. Biographies
are often not included in conference-related
papers. This author became a Member (M) of
IEEE in 1976, a Senior Member (SM) in 1981,
and a Fellow (F) in 1987. The first paragraph
may contain a place and/or date of birth (list
place, then date). Next, the author’s educational
background is listed. The degrees should be listed THIRD C. AUTHOR, JR. (M’87) received the
with type of degree in what field, which B.S. degree in mechanical engineering from
institution, city, state, and country, and year the National Chung Cheng University, Chiayi,
degree was earned. The author’s major field of study should be lower- Taiwan, in 2004 and the M.S. degree in
cased. mechanical engineering from National Tsing Hua
The second paragraph uses the pronoun of the person (he or she) and University, Hsinchu, Taiwan, in 2006. He is
not the author’s last name. It lists military and work experience, including currently pursuing the Ph.D. degree in
summer and fellowship jobs. Job titles are capitalized. The current job mechanical engineering at Texas A&M
must have a location; previous positions may be listed without one. University, College Station, TX, USA.
Information concerning previous publications may be included. Try not to From 2008 to 2009, he was a Research
list more than three books or published articles. The format for listing Assistant with the Institute of Physics, Academia
publishers of a book within the biography is: title of book (publisher name, Sinica, Tapei, Taiwan. His research interest
year) similar to a reference. Current and previous research interests end the includes the development of surface processing and biological/medical
paragraph. treatment techniques using nonthermal atmospheric pressure plasmas,
The third paragraph begins with the author’s title and last name (e.g., fundamental study of plasma sources, and fabrication of micro- or
Dr. Smith, Prof. Jones, Mr. Kajor, Ms. Hunter). List any memberships in nanostructured surfaces.
professional societies other than the IEEE. Finally, list any awards and Mr. Author’s awards and honors include the Frew Fellowship
work for IEEE committees and publications. If a photograph is provided, it (Australian Academy of Science), the I. I. Rabi Prize (APS), the European
should be of good quality, and professional-looking. Following are two Frequency and Time Forum Award, the Carl Zeiss Research Award, the
examples of an author’s biography. William F. Meggers Award and the Adolph Lomb Medal (OSA).

6 VOLUME XX, 2017