Working Sheet – Virtual Training

Participants Name: Panchdev Kumar

Training Date and Location: 29/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-1

Mini Interview

Delegates Name: Mr. Ayoub Bedhaif

Employer GCO, Bahrain

Designation Administrator for Management System
Education B.E Industrial Engineering
Professional Background 4 Years of Industrial Experience and Management System Knowledge
OHS Experience 4 Years

Knowledge on ISO 45001(grading 8

from 1 to 10) Yes, Good Knowledge ISO 45001
Auditing Experience 4 Years 1ST Party-

2nd Party – up to 8

3rd Party- Up to 10 or more

Personal Objective To get certificate on new system to understand the changes and this will help
the Organization
Any other information about the He is working for ISO Management System Administrator
delegates
Any personal Information Single
Auditor Name Panchdev Kumar

Participants Name: Panchdev Kumar

Training Date and Location: 29/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-2

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
E D C B A J I H G F O N M L K

Participants Name: Panchdev Kumar

Training Date and Location: 29/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-3

Participants Name: Panchdev Kumar

Training Date and Location: 29/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-4

Clause# Title card Sub-Title card

4. Context of the 4.1 Understanding the organization and its context
organization 4.2 Understanding the needs and expectations of workers and other interested
parties
4.3Determining the scope of the OHS Management System
4.4 OHS Management System
5 Leadership and 5.1. Leadership and Commitment
workers 5.2 OHS Policy
Participation 5.3 Organization’s roles, responsibilities and authorities
5.4 Consultation and Participation of Workers
6 Planning 6.2.2 OHS Objectives and Planning to achieve them
6.1 Action to address risks and opportunities
7 Support 7.1 resources
7.2 competence
7.3 awareness
7.4 communications
7.5.3 documented information
8 Operation 8.1 Operation Planning and control
8.2 Emergency Preparedness and Response

9 Performance 9.1 Monitoring, measurement, analysis and performance evaluation

9.2.2 Internal Audit
9.3 Management Review
10 Improvement 10.2 Incident, Non-conformity and corrective action
 10.3 Continual Improvement

Participants Name: Panchdev Kumar

Training Date and Location: 30/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-5

Linkage Analysis for------------ Improvement

Clause No Requirement Explanation

4.4 OHS Management System: Evidence for Continual improvement
The organization shall establish, implement, maintain and of OHS management system
continually improve an OH&S management
system, including the processes needed and their
interactions, in accordance with the requirements of
this document
5.1 Leadership and Commitment: Resources required for continual
5.1.d ensuring that the resources needed to establish, improvement.
implement, maintain and improve the OH&S
management system are available;
5.1.h ensuring and promoting continual improvement; Promoting for continual improvement
by Top Management
5.2 OHS Policy:
5.2.e includes a commitment to continual improvement of OHS Policy must include for continual
the OH&S management system; improvement for OHS Management
System.
5.4 Consultation and Participation of Workers Workers need to participates for
The organization shall establish, implement and maintain a continual improvement for OHS
process(es) for consultation and management system.
participation of workers at all applicable levels and
functions, and, where they exist, workers’
representatives, in the development, planning,
implementation, performance evaluation and actions for
improvement of the OH&S management system.

5.4.d.9 ensuring continual improvement

Continual improvement to be ensured.
6.1.1 6.1.1.c achieve continual improvement. To be achieved for continual
improvement
6.2.1 OHS Objective:
The organization shall establish OH&S objectives at OHS Objective should be align with
relevant functions and levels in order to maintain Continual improvement for OHS
and continually improve the OH&S management system and management system should be
 OH&S performance (see 10.3). included

7.1 Resources: Management should provide resources

The organization shall determine and provide the resources for continual improvement
needed for the establishment,
implementation, maintenance and continual improvement of
the OH&S management system
7.3.b their contribution to the effectiveness of the OH&S Involvement of resources for
management system, including the benefits of improvement of OHS Performance
improved OH&S performance;
7.4.2.b ensure its communication process(es) enables workers to Effective communication for continual
contribute to continual improvement improvement
9.2.2.e take action to address nonconformities and continually Action for continual improvement
improve its OH&S performance
(see Clause 10);
9.3.d.1 incidents, nonconformities, corrective actions and continual Proper monitoring for continual
improvement improvement
9.3.g opportunities for continual improvement. Management Review meeting should
The outputs of the management review shall include include continual improvement and
decisions related to: opportunities to improve of OHS
— the continuing suitability, adequacy and effectiveness of management system integration with
the OH&S management system in achieving other business process.
its intended outcomes;
— continual improvement opportunities;
— any need for changes to the OH&S management system;
— resources needed;
— actions, if needed;
— opportunities to improve integration of the OH&S
management system with other business processes;
— any implications for the strategic direction of the
organization.
Top management shall communicate the relevant outputs of
management reviews to workers, and,
where they exist, workers’ representatives (see 7.4).
The organization shall retain documented information as
evidence of the results of management reviews
10.1 General Opportunities for improvement and
The organization shall determine opportunities for necessary action to achieves the
improvement (see Clause 9) and implement intended outcomes.
necessary actions to achieve the intended outcomes of its
OH&S management system
10.3 Continual Improvement Suitability and effectiveness for
The organization shall continually improve the suitability, improve the OHS Management system.
adequacy and effectiveness of the OH&S
management system, by:
10.3.c promoting the participation of workers in implementing Workers participation must be
actions for the continual improvement of promoting for continual improvement
the OH&S management system; of OHS Management system.
10.3.d communicating the relevant results of continual Effective communication to workers
improvement to workers, and, where they exist, for continual improvement
workers’ representatives;
10.3.e maintaining and retaining documented information as Documented information for continual
evidence of continual improvement improvement
 Participants Name: Panchdev Kumar

Training Date and Location: 30/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-6

Conduct of Audit Activities as per ISO 19011

Clause # Title Card Sub Title card

6. Conducting an audit
6.2 Initiating audit 6.2.2 Establishing contact with auditee
6.2.3 Determining feasibility of audit
6.3 Preparing audit Activities 6.3.1 Performing review of documented information for audit
6.3.2 Audit Planning
6.3.3 Assigning work to audit team
6.3.4 Preparing documented information for audit
6.4 Conducting audit activities 6.4.2 assigning roles and responsibilities of guides and observer
6.4.3 conducting opening meeting
6.4.4 communicating during audit
6.4.6 reviewing documented information while conducting
audit
6.4.8 generating audit findings
6.4.10 conducting closing meeting

6.5 Preparing and distributing Audit 6.5.1 preparing audit report

Report 6.5.2 Distributing audit report
6.6 Completing Audit
6.7 Conducing audit follow up

Participants Name: Panchdev Kumar

Training Date and Location: 30/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise-7

Principle of Auditing

Case No Principle
1 Due Professional care
2 Independence, Integrity
3 Fair Presentation, Independence
4 Fair Presentation, Independence
5 Confidentiality, Integrity
 6 Evidence based
7 Evidence based
8 Confidentiality/Integrity
9 Independence/Fair Presentation
10 Independence /Integrity

Participants Name: Panchdev Kumar

Training Date and Location: 30/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Exercise -8

EXRECISE: Roles and Responsibilities

Audit Team Auditor Observer Guide Person Auditee and

Leader Responsibility Sl Respons Sl Respons Managing Audit Client
Sl Respons Sl Respons . e . e Program Sl Respons
. e . e N N Sl Respons . e
N N o o . e N
o o 1 NA 1 NA N o
1 Y 1 N 2 NA 2 NA o 1 Y
2 N 2 Y 3 N 3 Y 1 N 2 Y
3 Y 3 N 4 N 4 Y 2 Y 3 N
4 Y 4 N 5 N 5 Y 3 N 4 Y
5 N 5 Y 6 N 4 Y 5 Y
6 N 6 Y 5 N 6 Y
7 Y 7 N 6 Y 7 Y
8 Y 8 Y 7 Y 8 Y
9 Y 9 Y 8 Y 9 Y
10 N 10 N 9 Y 10 Y
11 Y 11 N 10 Y 11 Y
12 Y 12 Y 11 Y 12 N
13 Y 13 N 13 Y
14 Y 14 Y 14 Y
15 N 15 Y 15 Y
16 Y 16 Y 16 Y
17 Y 17 N 17 Y
18 Y 18 Y 18 Y
19 Y 19 Y 19 Y
20 Y 20 Y 20 Y
21 Y 21 Y
22 N
 23 Y

Participants Name: Panchdev Kumar

Training Date and Location: 30/08/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-1

Workshop-1: Stage-1 Audit Documentation Review

Clause# Requirement Findings Existing Documents Compliance Status

4.0 Context of the
organization
4.1 Understanding the Company have F/EHS/1 document for complied
organization and its determined external and Context of the
context internal issues Organization
WB Part 2 Section 02
4.2 Understanding the needs Company have Documents Wb Part2 complied
and expectations of mentioned need and 02-06
workers and other expectation of workers
interested parties and other interested
parties
4.3 Determining the scope of Scope is identified EHS-01 OHS Manual Complied
the OH&S management
system
4.4 OH&S management OHS Management EHS-01 OHS Manual Complied
system system are identified and
they have OHS Manual
5.1 Leadership and worker
participation (title only)
5.2 OH&S policy Yes, Policy is made but 01/04 OHS Policy Non Complied
signed from Top document
management not found
5.3 Organizational roles, Roles and 01/09 Roles and Complied
responsibilities and Responsibilities are Responsibilities
authorities identified
5.4 Consultation and Procedures are available 01/10 Consultation and Complied
participation of workers Participation
6 Planning Documents available OHS Manual contained Complied
Planning on pg.19.
6.1 Actions to address risks Documents available for EHS- P-01 Risk Complied
and opportunities (title Action to address Risk Management Plan
only) and opportunities
General
6.1.2 Hazard identification and HIRA sheet available EHS-P-02 Hazard C
 assessment of risks and and Risk Matrix is also identification
opportunities available.
6.1.3 Determination of legal Yes, Legal Requirement EHS-P-03 legal and C
Requirements and other Procedures and legal other Requirement
requirements Register is available. F/EHS/06 Legal
Register
6.1.4 Planning action
6.2 OHS Objectives and Yes, OHS Objective EHS Manual, WB 02-
Planning to achieve them Found in their 01
documents
6.2.1 OHS Objective OHS objective identified EHS Manual, WB NC
but OHS issues are not PART 2, 02-01
identified
6.2.2 Planning to achieve Yes, documents EHS Manual, WB 02- C
available for planning 01
action to achieve the
objectives.
7 Support
7.1 Resources Resources are identified WB part 2, 02-07(a) C
to execute OHS roles and
activities in various level responsibility,

Organ gram documents

WB Part01,
docuemnt01-03
7.2 Competence Competency Mapping is WB Part 05, C
done by company for documents 05-09
various department and
employee
7.3 Awareness Training and awareness WB Part 05, 05-01 NC
Procedures are available, Training, EHS-P-05
But in training records
names and trainer details
not found
7.4 Communication EHS-P-06
7.4.2 Internal Communication Training procedures are WB Part 05, 05-01 C
available for internal Training, EHS-P-05
communication system
7.4.3 External Communication No any documents found NC
for external
communication
7.5 Documented information
7.5.2 Creating and updating Formats are not EHS-P-07 creating and NC
controlled as some f updating documents
documents number are
not mentioned on
documents
7.5.3 Control of document There is no such EHS-P-08 control of NC
information evidence found for documented
proper control of information(control of
document information records)
8 Operation
8.1 Operational planning and Documents related EHS-P-09 Operational C
control Operational Planning control
 and control is available f/ehs/27 permit to work
8.1.2 Eliminating hazards and No such procedures NC
reducing OH&S risks available for proper
hazard control program.
8.1.3 Management of change Management of Change F/EHS/28 C
Procedures are available Management of change
8.1.4 Procurement Yes documents made WB Part 2, section 06, C
available Procurement
documents are
available.
8,1.4.2 Contractors Yes documents made WB Part 2, section 06, C
available Procurement
documents are
available.
8.1.4.3 Outsourcing Yes documents made WB Part 2, section 06, C
available Procurement
documents are
available.
8.2 Emergency preparedness Yes documents made EHS-P-11 Emergency C
and response available Procedures
F/EHS/15 List of
emergencies and Mock
drill Plan
F/EHS/16 Mock drill
Report
9 Performance evaluation Performance evaluation EHS/02, Safety C
sheet available and performance
records are also found documents
9.1 Monitoring, measurement, Yes, documents are F/EHS/12 Performance C
analysis and available related to monitoring Report
performance evaluation Monitoring, EHS-P-12 Monitoring
measurement, analysis and measurement
and F/EHS/18 calibration
performance evaluation plan
F/EHS/29 Preventive
maintenance
F/EHS/30 Preventive
maintenance record
9.1.2 Evaluation of compliance No such procedures NC
found and no documents
are available
Internal audit Internal Audit Plan are EHS-P-13 Internal C
available. audit
9.2.2 Internal audit program Yes, Documents are f/ehs/19 list of internal C
available auiditor
f/ehs/20 internal audit
plan
f/ehs/21 internal audit
schedule
f/ehs/22 internal audit
checklist
9.3 Management review Yes, MRM Review F/EHS/24 MOM for C
meetings are available management review
10 Improvement
10.2 Incident, nonconformity Incident Reporting EHS-P-14 non C
and corrective action procedures, Investigation conformity and
Report, Near miss corrective actions
reports are available. F/EHS/25-Incident /
accident report

10.3 Continual improvement No such documents are NC

available.

Participants Name: Panchdev Kumar

Training Date and Location: 5/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-2

Audit Plan:

# Day Activity / Process Audito Auditee/ Date Time Total Time

r Department hrs.
1 Opening Meeting All All 9:00-9:30 am 1 .5hr
2 Site Round All HOD, MR, EHS 9:30 :00- 12:00 7.5 hr
am
3 Top Management All CEO, COO 12:00- 1:00 pm 3 hr.
4 Lunch All 1:00 – 1:30 pm 1.5 hr
5 Management PK – MR 1:30 – 2:30pm 1 hr.
Representative Lead 5.09.2020
Day- Audito
1 r
6 Legal Department PR Legal HOD +1 1hr
7 Marketing & Sales SM Marketing 1 hr
HOD+1
8 QA Dept. PK – MR 2 hr
Lead
Audito 2:30 – 4:30
r
9 HR PR Legal HOD +1 2 hr
10 Purchase SM HOD+1 2 hr
11 Tea Break 4:30 pm – 5:00 ½ hr
pm
12 1st day briefing All MR 5:00 – 5:30 1.5 hr
with MR
13 2 Production PK – HOD Production 9:00 – 12:00pm 6 hr
day Lead
Audito
r+ 1
14 Assembly & PR HOD 9:00- 10:00 1 hr
Packaging
15 OHC PR HOD 10:00- 12:00 2 hr
16 Store PR HOD 06/09/2020 12:00 -1:00 1 hr
 17
Maintenance PK – HOD 12:00 -1:00 2 hrs
Lead
Audito
r+ 1
18 Lunch 1:00 – 1:30 1.5
19 EHS & PK – HOD 1:30- 3:30 4 hrs
Emergency Lead
Preparedness Team Audito
r+ 1
20 Auditors Time 2 hrs
21 Closing Meeting All All 4:30 – 5:30 3 hrs
22 Total hrs. 48 hrs

Participants Name: Panchdev Kumar

Training Date and Location: 5/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-3

Conducting Opening Meeting-(Part-1)

Opening meeting Part-1

Audit team: Panchdev Audit stage -2 Date:05/09/2020
Kumar
Paresh Rane
Sathiyamurth
y
Agenda Points Descriptions
Introduction of certification body TUV SUD South Asia
Introduction of audit team Panchdev Kumar
Paresh Rane
Sathiyamurthy
Introduction of Auditee team Mahesh Kulkarni, CEO Minitemaid Company
Confirmation of audit objective, scope Stage-2 Certification Audit for ISO 45001
and criteria Scope: Certification Audit for M/s Minitemaid Company for
Manufacturing of sheet metal and fabricated components for all types
industries and after sales market
Audit plan briefing Brief about audit dates, time for closing eating, any interim meetings
between the audit team and auditee’s management and any changes needed
Confidential statement All documents and Findings of auditee will be kept confidential
Confirmation on health and safety The main objective of the audit is to ensure the confirmation of Health and
requirement Safety Requirement.
Communication Channel Language will be used during audit is Hindi and English
Audit finding All audit findings will be taken confirmation from auditee
How to deal with finding Detail of audit finding and closing
Feedback mechanism Any feedback for auditor
Queries if any If any question
Closure of meeting Date and timing of closing meeting

Site Visit and Observation (Part-2)

Audit team: Panchdev Kumar Audit: Stage-2, Audit Date: 05/09/2020

Paresh Rane
Sathiyamurthy
Image No Observation
Image 01 Machine guard missing, Goggles and hand gloves not using by Operator
Image 02 PPEs are not using by Workers and machine work area marking not done
Image 03 Proper stoppers for roller missing and Job Holding is not proper
Image 04 Missing holder for Pressing
Image 05 Interlock for hand protection not available and Job holding prop not using by workers
Image 06 Not using Hand gloves for handling sharp edge
Image 07 Job Holding prop is missing
Image 08 End stopper on roller missing
Image 09 Hazards involved for MOC were not carried out; it reflects management is not following
MOC procedures.
Image 10 Workers met with First-aid injury but still the treatment not given so First-Aid box or
OHC not functioning well.
Image 11 Workers handling sharp edge for measuring thickness, but not having hand gloves.
Image 12 Poor Safety Culture as Safety Compliance is not appreciated.
Image 13 Not using Mechanical lifting equipment and weights are not marked on Box.
Image 14 Poor manual handling by employee, no training on Safe Manual Handling
Image 15 As records shows Manual handling training provided but it’s not effective as workers are
doing unsafe manual handling.
Image 16 Fire Extinguishers missing at storage area, also proper storage are not done, no walkways
are maintained.
Image 17 As fire extinguisher is depressurized, so periodic inspection procedures are not effective.
Image 18 Worker has hand injury for during handling unpacking rejected goods, not using Hand
gloves and no first-aid treatment given.
Image 19 Wrong posters for Ergonomic safety is displayed
Image 20 Poor understanding of employee on ergonomic safety
Image 21 Electrical overload and slip-trip hazards on floor
Image 22 Poor electrical safety awareness and practices in office area
Image 23 Safety Training is not provided for contract workers
Image 24 OHS Policy not available in local language and this may local workers not understand
the OHS policy
Image 25 Hose Box key is missing
Image 26 Hose Box having 2 number of hose and one branch nozzle, but branch nozzle is not kept
horizontally in safe manner.
Image 27 Emergency Fire Exit is blocked as awareness level of emergency situation is very low.
Image 28 Evacuation Map is available but not fixed type; anyone can remove the evacuation Map.
Image 29 Occupational health centre is available, good practice
Image 30 First-Aid kit is available, good practices
Image 31 First-aid log register is available but records are not recorded for First-aid injury.
Image 32 5 Trained First-aiders are available, good practices
Image 33 No procedure for Vehicle Inspection for entry into the Plant.
Image 34 Fire extinguishers not available near wooden pallet, procedures for placing Fire
 Extinguisher are not available.
Image 35 Good Practices, DG set is acoustic enclosure
Image 36 Canopy is not available, for enclosure for noise hazards.
Image 37 Not good housekeeping, cables are kept over Fire Extinguishers
Image 38 Fire Extinguisher not placed at designated area, no replacement for filling cylinder.
Image 39 Good housekeeping, but insulated rubber is not available
Image 40 LOTO Tags are available but no locks are available

Participants Name: Panchdev Kumar

Training Date and Location: 5/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-4

Audit Checklist for Top management as per ISO 45001:2018

Clause-4 Ho do you set out the external and internal OH&S issues that are relevant to your organization’s
Context of the vision, purpose and strategic direction?
Organization
How your OH&S Management System addresses the external and internal issues, the needs and
expectations of all parties, as well as our strategic vision, objectives, products and services?

Clause-5 How you make ensure that your defined OHS policy is relevant and appropriate to your
Leadership business?

How you integrate the policies and procedures set out in the OH&S Management System into
our day-to-day way of working?

Whether your OH&S Management System is structured to reflect the strategic vision and
priorities of our organization?

What role will your top management play in leading the organization towards achieving your
ISO 45001 Management System?

How do you encourage workers to participate in OHS activities?

Clause-6 Whether you have carried out your long term and short OHS objectives and Planning?
Planning
Whether you have integrated the steps that need to be taken into our day-to-day practices and
systems and not just treated them as ‘one-off’ tasks?

Clasue-7 What are the selection criteria for contractors in your Plant?
Support
How you assess your resources deployment for implementation and maintenance of the system a
success??

Clause-8 Have you clearly set out the processes you need to meet the requirements of the Standard?
Operation Have you co-ordinate your operations with contractors so that you can manage any risks arising
 from their work?

Whether your emergency Management system also include the Offsite Emergency also?

Clause-9 Whether you have defined all parameters for HSE performance evaluation?
Performance
Evaluation Whether you analyses and evaluate the results of HSE Evaluation?

How you encourage participating of workers in Management Reviews meetings?

Clause-10 Whether accident analysis learning are shared with other industries also?
Improvement

Participants Name: Panchdev Kumar

Training Date and Location: 5/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-5

Stage -2 Audit

Stage -2 Audit records

Standard: ISO 45001:2018
Clause No Observation
Objective evidence to be accordance with C/ NC
(ISO 19011: 2018)
5.1 Leadership and commitment are not visible with respect to developing of Safety Culture in NC
the Plant. No such records available for Top management involvement in day to day OHS
issues.
5.2 OHS Policy was not signed by Top Management
NC
5.3 Company have Procedures for Organization roles and responsibilities, they made C
organization chart for proper resources management for OHS Management.
6.2.1 OHS Objective Plan does not include OHS issue for improvement on OHS issues
NC
6.2.2 OHS Objective Planning Action Plan available
C
6.1.2 Company have identified their Hazard identification and risk assessment procedures and
HIRA sheet made available for activities C
6.1.2.2 Company have not identified the assessment procedures for OHS Risk and other risk to
OHS Management system NC
6.1.3 Company have identified their applicable legal requirement and legal register is maintained C
7.3 Company has training Procedures for their employee but contractors are not part of their NC
training Program.
7.5 Documents are not properly controlled and identification numbers are not controlled NC
properly.
8.1.3 As company have identified MOC procedures and Formats for MOC is available, but there
is no such records available for last MOC and even in site round we have observed the NC
MOC for welding operation also not done.
8.2 Emergency Drill records found but drill date and records dates are not matching, some of
employee also not participating in drill and drill report showing 100% involvement of NC
employee.
9.1.2 Evaluation of compliance documents records not found
NC
10.2 Incident report Procedures are made available, incident investigation and records are made
available. C

Participants Name: Panchdev Kumar

Training Date and Location: 5/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-6

Non conformity Report Writing

Non Conformity Writing

Date: 06/09/2020 NCR No 01
Name of Organization M/s Minitemaid Company
Department HR Name of Auditee Mahesh Kulkarni
Standard ISO 45001 Ref. Clause 6.2.2 Planning to achieve
OHS Objective
Category (Major/Minor) Minor
Non Conformity detail
1)Standard Requirement

6.2.2(d) Planning to achieve HSE Objectives and completion date

2) Non Conformity Statement:

The company has not included the health check for contract or outsourced workers

3)Objective Evidence:
Medical checkup Monitoring 2018, 2019, document Reference WB Part Part-2 Section -05

Auditor Name Panchdev Kumar Auditee Name MK

Date: Sign: Sign:

Non Conformity Writing

Date: 06/09/2020 NCR No 02
Name of Organization M/s Minitemaid Company
Department HR Name of Auditee Mahesh Kulkarni
Standard ISO 45001 Ref. Clause 6.1.3 Determination of
legal requirements and
other requirements
Category (Major/Minor) Major
Non Conformity detail
1)Standard Requirement

6.1.3(a) the organization shall determine and have access to up to date legal requirement and other requirements
applicable to its hazards, OHS risk and OHS management system.

2) Non Conformity Statement:

The company have not updated its’ Legal register for the amended rules & regulation, also due dates for license &
submission dates date for the statutory returns are not mentioned. The documents are not authorized by
Management/Process owner.

3)Objective Evidence:

Legal Requirement Procedures WB Part 2 / 04-01/07-01/08-01/13-01/14-01

Auditor Name Panchdev Kumar Auditee Name MK
Date: Sign: Sign:

Non Conformity Writing

Date: 06/09/2020 NCR No 03
Name of Organization M/s Minitemaid Company
Department EHS Department Name of Auditee Mahesh Kulkarni
Standard ISO 45001 Ref. Clause 8.2 Emergency
Preparedness and
Response

Category (Major/Minor) Major

Non Conformity detail
1)Standard Requirement
8.2. The organization shall establish, implement and maintain a process(es) needed to prepare for and respond to
potential emergency situations
8.2.(c) Periodically testing and exercising the Planned response capability
2) Non Conformity Statement:

1. Mock drill records was not properly maintained, there was gap in document date & actual performance of
the mock drill
2. Participation in the Mock drill was not 100% although the report say the participation is 100%

3)Objective Evidence:

1.WB Part 12-02 :- dt of drill : 12 Dec 2018 / dt. report : 18 Sept 2018
Out of 96 staff members 16 nos could not report at the assembly point during mockdrill, however report says 100%
participation.

Auditor Name Panchdev Kumar Auditee Name MK

Date: Sign: Sign:

Participants Name: Panchdev Kumar

Training Date and Location: 6/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-7

Closing Meeting Agenda

Closing Meeting Agenda

Team Leader: Audit Stage-2, Audit Date: 06/09/2020
Agenda Point Description
Audit Scope M/s Minitemaid Company, Manufacturing of sheet metal and fabricated
components for all types of industries and after sales market at Bhiwadi Industrial
Area, Haryana
Objective of Audit Determining the hazards & OHS risks associated with its activities, seeking to
eliminate them or putting in controls to minimize their potential effects establishing
operational controls to manage its OHS risks & legal requirements & other
requirement
Audit Criteria ISO 45001:2018 Standard
Method of Reporting All information will be Confidential and not disclosed to any one
Audit Report will be circulated to authorize Persons only.
Good About Organization
Audit Process Audit evidence collected was based on a sample of the information available and is
not necessarily fully representative of the overall effectiveness of the company’s
process.
Audit Findings All findings will be reported through audit report
Presentation of Audit Finding
Post Audit Activities Implementation and review of corrective actions, addressing audit complaints,
appeal process.

Audit Findings

ISO: Process/ Relevant Audit Result Maj./Min./I/P/

45001:2018 Unit Improvements
6.2.2 Planning HR The company has not included the health Major
to achieve check for contract or outsourced workers
OHS Objective
6.1.3 Legal The company have not updated its’ Legal Major
Determination register for the amended rules & regulation,
of legal also due dates for license & submission dates
requirements date for the statutory returns are not
and other mentioned. The documents are not authorized
requirements by Management/Process owner.

8.2 Emergency HSE Mock drill records was not properly Minor
Preparedness maintained, there was gap in document date &
and Response actual performance of the mock drill
Participation in the Mock drill was not 100%
although the report say the participation is
100%

8.1 Maintenance Maintenance department have not identified Minor

Operational their non routine activities and their HIRA
Planning and sheets are not available.
Control

Participants Name: Panchdev Kumar

Training Date and Location: 6/09/2020

Training title: LA ISO 45001
Trainers Name: MAHESH KULKARNI

Daily test/Workshop/Exercises/Specimen Paper Workshop-8

Audit Report and Corrective Action Review

ISO 45001 Process/ Relevant Audit Result Major/ Result of Root Cause Acceptance of
Elements Unit Minor/ Analysis CA/Effectiveness
I/P
6.2.2 Planning HR Major Cause Analysis: Contractor health
to achieve OHS The company has not included Health check for records are checked
Objective the health check for contract or contractors not and found
outsourced workers included in their acceptable.
annual Health Check
 Plan

Corrective Action:
either Company
have to conduct
contractors health
check up or make
sure the health check
up is done by
contractor itself.
6.1.3 legal The company have not updated Major Cause Analysis: Company have
Determination its’ Legal register for the Identification of new updated their legal
of legal amended rules & regulation, rules and amended requirement and
requirements also due dates for license & rules are not done made procedures for
and other submission dates date for the regular update
requirements statutory returns are not
mentioned. The documents are Corrective Action:
not authorized by Regular review of
Management/Process owner. applicable Legal
requirement and
check for any
changes in legal
requirement and
update the same and
comply the
requirement
8.2 Emergency HSE Mock drill records was not Minor Cause Analysis: Training Record for
Preparedness departm properly maintained, there was Casual attitude Emergency
and Response ent gap in document date & actual towards Emergency Response and
performance of the mock drill Response and Plan Planning conducted
Participation in the Mock drill of employee for all employee and
was not 100% although the mock drill report
report say the participation is Corrective Action: was submitted
100% Awareness program where all employee
and training for have participated in
Emergency mock drill.
Preparedness and
Procedures to carried
out