EMPOWERMENT TECHNOLOGIES – QUARTER 1 - MODULE 4

Name: Grade and Section:

What I Need to Know?

I. OBJECTIVES
A. Content Standards The learners demonstrate an understanding of
 ICT in the context of global communication of specific professional track
B. Performance Standards The learners shall be able to:
 at the end of the 2-week period independently compose an insightful reflection paper on
the nature of ICT in the context of their lives, society, and professional tracks
C. Most Essential Learning  use common productivity tools effectively by maximizing advanced application techniques
Competencies  create an original or derivative ICT content to effectively communicate or present data or
information related to specific professional tracks
D. Lesson Objectives At the end of the lesson, the learner should be able to:
 Use some advanced capabilities of MS Word
 Familiarize the most commonly used functions in MS Excel
 Use hyperlinks to improve their slide presentation

You must be excited to flip over the pages and begin with the
What I Know? lessons. But first, please answer the pre-test to measure what
topics have you known so far.
Direction: Choose the letter of the best answer.
Write your answer on the answer sheet.
1. What program is used to create spreadsheets which can later be used to analyze statistical tool?
A. MS Excel B. MS Word C. MS Powerpoint D. MS OneNote
2. What MS Excel function adds a range of cells?
A. ADD B. PLUS C. SUM D. TOTAL
3. Which of the following objects can be inserted in your document?
A. Image B. Sound C. Chart D. Shapes
4. What do you call the Software Systems designed to search information on the World Wide Web?
A. Search Bar B. Search Tool C. Search Engine D. Search Application
5. Which of the following skill is being referred to as the ability to produce good and continuous searches?
A. Thinking Skill B. Learning Skill C. Research Skill D. Production Skill
6. What image file type is capable of displaying simple animation?
A. .bmp B. .gif C. .jpg D. .png
7. Which of the following is NOT an animation type?
A. Entrance B. Exit C. Emphasis D. Encore
8. In MS Word, what menu is “Mail Merge” found?
A. Insert B. Format C. Design D. Mailings
9. Which image compression type allows you to display images in full color just like in digital picture?
A. .bmp B. .gif C. .jpg D. .png
10. What do you call a text or image on the screen that you can click on to jump to another file or within the existing file?
A. image B. hyperlinks C. animation D. slide design

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 Lesson
Productivity Tools
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Productivity Tools also known as productivity software are software that people use to create and produce
professional quality documents, presentations, databases, charts, graphs, and more (http://productive.tools/why-should-
you-useproductivity-tools/).

The three basic functions of these three productivity tools are:

1. Microsoft Word – writing skills
2. Microsoft Excel – numeracy skills
3. Microsoft PowerPoint – presentation skills

What’s In?
UNVEILING WORDS:
Direction: Find out the words behind the numbers by getting the letter represented by numbers. Write your answer
on the answer sheet.

ABCD EFGH IJKL MNOP QRST UVWX YZ

1 2 3 4 5 6 7

Example: 26255342 2142 = GUESSING GAME

1. 1443214 44251545 = ______________________

2. 14 44251545 = ______________________
3. 45 44251545 = ______________________
4. 564515344 41535 = ______________________
5. 521512 242342 = ______________________

What’s New?

ADVANCED TECHNIQUES IN WORD PROCESSOR

Integrating Illustrations in Word Processor

An illustration in MS Word is a visualization or drawing that is in the form of pictures, clip art, shapes, SmartArt,
charts, or screen clippings. You can insert illustrations easily by using the illustrations group of the Insert Tab.

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Steps on Inserting Illustrations in MS Word
 Inserting Illustrations: Picture from a File
1. Click the area where you want
to insert the picture in your
document.
2. Click Insert Tab then go to
Illustrations group and click
Pictures. Insert picture dialog
box will appear.
3. Choose the picture you want to
insert and click insert.

 Inserting Illustrations: Shape

1. Click Insert Tab then go to Illustrations group and
click Shapes.
2. Click the shape that you want and click the area in
your document where the shape will be placed.

 Inserting Illustrations: SmartArt

1. Click Insert Tab then go to
Illustrations group and click
SmartArt. A dialog box will
appear. Select from the list of
SmartArt that you want and click
OK.

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  Inserting Illustrations: Chart
1. Click in the document where you want the
Chart to be placed.
2. Click Insert Tab then go to Illustrations
group and click Chart. A dialog box will
appear. Select the type of chart that you
want and click OK. MS Excel window will
appear with the chart.
3. Edit the data in MS Excel window. You can
close Excel after editing the chart.

Steps in Formatting Illustrations in MS Word

 Resizing Illustrations
1. Click image and sizing handles will appear. Click
and drag any of the sizing handles (small circle
that surrounds the picture).

 Format Pictures and Clip art

1. Select the picture that you want to format. A Format tab of the Picture Tools will appear.

Picture Tools Purpose

Improves brightness, contrast and sharpness

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 Changes color quality

Provides various artistic effects

Adds visual style to the whole picture or clip art, click Picture Styles
 Click Picture Border to add border.
 Click Picture Effects to add visual effects.

 Format Shapes
 Click the shape so the Format Tab of the Drawing Tool will appear

Picture Tools Purpose

To quickly change the appearance of the shape, click the dropdown arrow
of the Shape Styles then click one of the gallery of shape styles.

You may also click any of these buttons if you want

to fill the shape with color, change the line width or
style, or add effects to the shape.

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  Format Chart
1. Select the chart that you want to format. Design, Layout, and Format tabs of the Chart Tools
will appear.

2. To edit the data of the chart, click Edit Data of the Data group under
the Design tab. An MS Excel window will appear where you will edit
the data. Close this window as soon as you are done.
3. To add labels to your chart, go to the Layout tab and click the
appropriate button in the Labels group. Note: The steps may vary in
Office 365 version.

What Is It?
Activity 1: Let’s Practice Inserting Objects

Directions: Do the following activities as required.

A. Inserting and Editing Shapes: Digital Art

Open MS Word and create a simple drawing of a scenery or a person using the available shapes in MS Word. Be
creative. Your work should be printed in a short bond paper. Refer to the scoring rubric below for your grading.

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 B. Inserting and Editing Pictures: Travelogue
Open MS Word and create a travelogue of a favorite place you have visited currently or in the past. Provide
descriptions of the places you have been to and what is nice about the place. Embed pictures using Wrap Text in
Tight. Set the brightness at 0% and contrast at 20%. Place a Picture Border of your choice. Do not put any artistic
effects on the pictures. Other requirements: choose a font style of your choice, size 12, paragraph alignment should
be justified, line spacing is 1.15. Your work should be printed in a short bond paper. Refer to the scoring rubric below
for your grading.

Criteria 4 3 2 1
Required elements Images are present. 4 of the Only 2 of the Only 1 of the
Weight: (x2) All images are requirements are requirements is requirements is
 Images formatted, bordered met. met. met. Project is
 Formatted images and followed unacceptable.
 Font size specific brightness
 Justified and contrast
 Line spacing requirement. Font
size is 12, paragraph
alignment is
justified and line
spacing is 1.15.
Formatting, Design, Artistry Project contains One of the Two of the The project is
Weight: (x1) excellent following could following could be not formatted,
formatting, page be improved: improved: page layout is
layout, and all formatting, page formatting, page incomplete,
words are clear and layout, layout, readability, contents are
easy to read. readability, or or aesthetics. difficult to read,
Overall, aesthetics. and not visually
aesthetically appealing.
pleasing and
attractive to look.
Grammar and Mechanics There are no There are some There are some There are
Weight: (x1) grammar or spelling minor grammar errors in grammar excessive
errors. and spelling and spelling. grammar and
errors. spelling errors.

What’s New?

MAIL MERGE AND LABEL GENERATION

A Mail Merge is a word processing feature that allows you to easily create multiple letters, labels, envelopes,
nametags, or catalogue documents to group of people as stored in a list in a database or spreadsheet.

When making Mail Merge, you will need a document using MS Word and a recipient list which is typically done using
MS Excel workbook. But you can also use various sources including MS Outlook contact list, MS Access database, or a Notepad
text document.

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Three Components of the Mail Merge:

1. Main document – the letter which contain the email information for each of the merged document that can be
letter, stationary or template. It also contains the field names which contains the instructions for carrying out the
merge.
2. Data source – it is also called data file which comprises the information to be merged into a document such as the
list of names and addresses to be used in a mail merge. This must be connected to the data source before it can use
the information in it.
3. Merge document – this is also a word processing document that is the generated output after executing the merge
process.

In Mail Merge you need to create the main document, create a data source and merge data with the document.

STEPS
 Creating a Form Letter
1. Open MS Word. Click the
Mailings tab.

2. Click Start Mail Merge

command.

3. Select Step by Step Mail Merge Wizard and a Mail Merge task
pane will appear at the right side of the document.

4. Choose the type of document you want to create. If you want

to create a letter, select Letter. Six main steps in guiding you to
complete a merge will be displayed at the bottom.

5. Click Next: Starting document to move to Step 2.

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6. Select Use the current document. Click Next: Select recipients to
move to Step 3.

Note: You will need an address list so Word can automatically

place each address into the document. The list can be in an
existing file, such as an Excel workbook, or you can type a new
address list from within the Mail Merge Wizard.

7. From the Mail Merge task pane, select Type a new list, then click
Create.

8. The dialog box of New address list appears, displaying fields that
Word assumes you need. Select an entry that you don’t need and
click the Delete button. Use the TAB key to move from cell to
cell.

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Note:

 When you delete, a confirmation dialog box will

appear.

 To customize the address list, click Customize

Columns button at the bottom of the window.

 The dialog box of Customized Address List will

appear. The resulting window lists the Field
Names provided. When you are done, click OK
then customized fields appear as column
headings in the New Address List dialog box.

 Fill in the recipient list by typing

the record’s data. Type the
information that’s appropriate
to each field, then press TAB of
the keyboard to enter the next
field. After filling in the last
field, add another record just
press the TAB key after
inputting the last field. When
you press the TAB key on the
last field in a record, a new
record is automatically created
and added on the next line of
simply click New Entry.

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 9. Click OK after filling the recipient
list. A special Save As dialog box
pops up, allowing you to save the
recipient list. Type a name for the
address list then click the Save
button.

 Creating a Form Letter

1. Click Next: Write your letter. Click the Address Block button to insert an address block into
your letter.

2. Dialog box of Insert Address Block appears. Choose the desired format for the address block and click OK.
The placeholder of Address Block will appear in the document.

Note: Use Match Fields button to match your field names with the required fields to correct problems. This
may be essential if you created the address list in another program such as Excel if not, just click OK directly
without clicking match fields.

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 If you click OK, this will appear in your document.

3. Click Greeting Line from the Mail Merge task pane to insert a greeting line into your
document. A dialog box of Insert Greeting Line will appear. In the dialog box, choose a
format for the greeting line and click OK.

The placeholder of Greeting lines will appear in the document.

After placing these, you may then start writing the content of
the letter.
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4. To view your merged data, click the Preview Results button on the Mail Merge task pane or
on the ribbon to replace the merge fields with data from your recipient list.

5. Click the Next: Complete merge on the mail merge task pane and choose Edit Individual
Documents. You may also click finish & merge button on the preview results section of the
ribbon.

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 Note: When you click the Edit Individual Documents, a Merge
to New Document dialog box will appear and choose All if you
have more than 1 recipient and click OK. After that, you will
then see the full merged letter without writing to them one by
one. When this is done, you can now print your work.

What Is It?
Activity 2: Let’s Practice Doing Mail Merge

Problem: Mr. James Reid, the director of admissions at MOGCHS University, has asked you to send an orientation letter
announcement to all incoming freshmen. You decide to use a form letter.

1. Create a folder called “MOGCHS University Mail Merge.” Save all files created in this activity into this folder.

2. Start with a blank file and save it with the name “MOGCHS University Letter.” When you are working always Save
your work as often as you can.

3. Before doing anything, select “1.15 Line and Paragraph Spacing.” Font style should be Arial size 12. Margins should
be at 1-inch all sides.

4. Create the data file or the recipients from the table below. Save the data file with the name MOGCHS University
Freshmen.

Save the file into the folder in Step 1.

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5. Use the text below as the body of your letter. Follow the steps you have previously learned.

6. When you are done, save your work in the folder in step 1. You will submit this folder to your teacher through his/
her email. As soon as you submit, change the folder name into: familyname_firstname_section_ MOGCHS
University Mail Merge.

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 What’s New?

Advance Techniques in PowerPoint

Microsoft PowerPoint

Microsoft PowerPoint is a powerful presentation software that helps you produce an effective presentation in the
form of on-screen slides. It provides hyperlinks and several animation styles which makes your presentation more dynamic.

Terms, Views and Functions in MS PowerPoint

1. Slide – is a single page of a presentation, collectively, a group of slides may be known as slide deck.

2. Design Templates – are pre-designed graphic styles that you can apply to your slides

3. Slide Show Button – a collection of pages arranged in sequence that contain text and images for
presenting to an audience.

4. Transitions – are motion effects than when in Slide Show view add movement to your slides as you
advance from one slide to another

Tips in Creating an Effective Presentation:

1. Minimize – keep slide counts to a minimum to maintain a clear message and to keep the audience
attentive.

2. Clarity – Use of a font style that is easy to read

3. Simplicity – use bullets or short sentences. Limit the content to six lines and seven words per line
or simply known as the 6 x 7 rule.

4. Visuals – use graphics to help in your presentation but not too many since it might distract the
audience

5. Consistency – make your design uniform

6. Contrast – use light font on dark background or vice versa

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Animation and Timing in PowerPoint

Animation is the process of making the illusion of motion and the illusion of change by means of the rapid
succession of sequential images that minimally differ from each other.

Microsoft PowerPoint provides several animation styles in different categories, namely, Entrance, Emphasis, Exit
and Motion Paths. Animations make your presentation more dynamic.

If you want to put animations in your presentation, all you have to do is go to the Animations Tab and click Add
Animations. From there, you can find various animations types for entrance, emphasis, exit and motion paths.

Inserting Hyperlink

A hyperlink which is frequently stated as “links” is a text or image on the screen that you can click on to jump to
another file or within the existing file. When you hover your pointer over a hyperlink, either it is text or an image, the arrow
changes into a small pointing hand, called hyperlink cursor. It is usually activated by clicking on the text or image. Text
hyperlinks are usually in color blue and underlined.

Hyperlinks in PowerPoint allow you to another slide in the current presentation, another slide in a different
presentation, another file or webpage, or email address.

Steps:
1. To insert a Hyperlink, click the word or the image then click the Insert tab and look for Hyperlink
or Link in other versions of MS PowerPoint. Click on the choices on where you will link the image
or the word. After that, click OK.

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 Advance Techniques in Excel
Advance and Complex Calculations in Excel

Complex formula is the combination of more than two simple formulas. One of the key features of excel is the ability
to calculate complex formulas. There are four basic computation uses in excel. Namely addition, subtraction, multiplication,
and division. When solving complex problems, Excel follows the PEMDAS. PEMDAS is an acronym for the words: parenthesis,
exponents, multiplication, division, addition, and subtraction.

Relative Reference
 All cell references are called relative references.
 When copied across multiple cells, they change based on the relative position of rows and columns.

Absolute Reference
 These are cell references that do not change when copied or filled.
 You can use an absolute reference to keep a row and/or column constant.
 These reference cells can be made constant by inserting $ sign in between or before the row and column. Example:

Functions
These are predefined formula that performs calculations using specific
values in a particular order. The parts of a function are:

Commonly used functions in MS Excel:

1. SUM - a function used to compute for the summation of the number of a range of cells
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 2. COUNT – a function used to count the cells with content in an argument
3. AVERAGE – a function used to compute for the average of the number of an argument
4. MIN – a function that determines the lowest cell value in an argument
5. MAX – a function that determines the highest cell value in an argument
6. COUNTIF – a function that count the cells with a specified content within an argument
7. SUMIF – a function used to compute for the average if a certain condition is met
8. AVERAGEIF – a function used to compute for the average of a range if a certain condition is met
9. IF – can perform logical test and return one value for a TRUE result, and another value for a FALSE result.

Arguments can refer to both individual cells and cell ranges and must be enclosed in parentheses.

In this example, the function =AVERAGE(B1:B9) will

calculate the average of the values in the cell range
B1 to B9. This function contains only one argument.

If you type the formula =MAX(B1:B9) in D10, it will

look for the highest value from B1 to B9.

The formula should be typed on the cell where you

want the answer to be displayed.

Multiple arguments can be separated by comma like

in this example. The function =SUM(A1:A3,C1:C3,E1)
will add the values of all of the cells in the three
arguments.

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 COUNT function will only count all cells that contain
numeric values.

COUNTA function will count all cells with values

regardless if it is a number or a letter.

The formula will count how many students have scored exactly
90.

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 In this example, you can use COUNTIF to count how many times a
certain student such as SMITH has topped the class.

You can see we have changed the range of cells where

students’ names are present in table, and specified the
criteria value in double quotes.

The SUMIF function in this example computes the total quantity

of bananas from different suppliers.

The AVERAGEIF function in this example calculates the average of

all values in the range B1 to B7 if the corresponding cells in the
range A1:A7 contain exactly “Apple”.

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 What’s More?
ACTIVITY 1.3: Working with Excel Functions

Write the correct excel formula and the output on the black.
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 1. Determine the average of values under Quality.

Formula: Output:

2. Computer for the sum of the values under Product.

Formula: Output:

3. Count the number of YES under Satisfied column.

Formula: Output:

4. Determine the average of rating in Quality of teachers only.

Formula: Output:

5. What are the maximum age and the minimum age of respondents?

Formula:
Output:
Maximum

Formula:
Output:
Minimum

What I Have Learned?

Productivity Tools also known as productivity software are software that people use to create and produce
professional quality documents, presentations, databases, charts, graphs, and more.

What I Can Do?

Directions: Answer the following questions in not less than three sentences.
1. How important is the mail merge feature of Microsoft Word in different organization?
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________

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2. Cite three instances where objects can help you improved your presentation.
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________

Assessment
Directions: Read each item carefully and choose the letter of the correct answer. Write your answers on a separate sheet
of paper or in your notebook.

1. Which two applications are used to create a Mail Merge?

A. MS Word & MS PowerPoint B. MS PowerPoint & Excel
C. MS Word & MS Excel D. MS Word & MS Publisher
2. What do you call the component of mail merge that comprises the information to be merged into a document such as
the list of names and addresses to be used in a mail merge?
A. Main Document B. Data Source C. Merge Document D. Address List
3. Which of the following symbol is used to denote absolute cell reference?
A. $ B. % C. & D. “
4. Where can you find the Start Mail Merge button?
A. File tab B. Mailings tab C. Reference tab D. Home tab
5. What image compression/file type can display simple animation?
A. .bmp B. .gif C. .jpg D. .tiff
6. What do you call an Excel function that adds a range of cell?
A. ADD B. SUM C. PLUS D. TOTAL
7. What program is designed to create spreadsheets which can later be used to analyzed statistical data?
A. Microsoft Excel B. Microsoft Word C. Microsoft PowerPoint D. Microsoft Publisher
8. What are hyperlinks in PowerPoint?
A. A tool that you use to navigate from one slide to another.
B. A tool that you use to play in PowerPoint.
C. A tool that you use to save a file and slide.
D. A tool that you point to another image in the PowerPoint.
9. What Excel function counts the number of cells that contains something in them if the criteria are met?
A. COUNT B. COUNTNOW C. COUNTIF D. COUNTING
10. What do you call the software that people use to create and produce professional quality documents, presentations,
databases, charts, and graphs?
A. Production Tools C. Productivity Tools
B. Professional Tools D. Advanced Application Tools

CONGRATULATIONS! YOU ARE

FINALLY DONE WITH LESSON 4.
Prepared by: Checked by:
MELODY B. BUENAVENTURA SONIA L. DIMAYUGA
Subject Teacher School Principal II
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