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    Job Search Letters

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    Fabiha Anjum
    The document discusses various types of job search letters, including cover letters, prospecting letters, thank-you letters, acceptance letters, withdrawal letters, and declination letters. Cover letters accompany resumes and are used to introduce the applicant, demonstrate knowledge of the organization, and highlight qualifications. Prospecting letters are similar but used to explore opportunities rather than apply to specific positions. Thank-you letters should be sent after interviews to express appreciation and maintain interest. Acceptance letters formally acknowledge a job offer. Withdrawal letters remove an application from consideration politely. Declination letters decline offers respectfully. All job letters should be professionally formatted and tailored to the specific opportunity.

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    © All Rights Reserved
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    Job Search Letters

    Uploaded by

    Fabiha Anjum
    32 views2 pages
    The document discusses various types of job search letters, including cover letters, prospecting letters, thank-you letters, acceptance letters, withdrawal letters, and declination letters. Cover letters accompany resumes and are used to introduce the applicant, demonstrate knowledge of the organization, and highlight qualifications. Prospecting letters are similar but used to explore opportunities rather than apply to specific positions. Thank-you letters should be sent after interviews to express appreciation and maintain interest. Acceptance letters formally acknowledge a job offer. Withdrawal letters remove an application from consideration politely. Declination letters decline offers respectfully. All job letters should be professionally formatted and tailored to the specific opportunity.

    Original Description:

    job application

    Original Title

    JOB-LETTERS

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    The document discusses various types of job search letters, including cover letters, prospecting letters, thank-you letters, acceptance letters, withdrawal letters, and declination letters. Cover letters accompany resumes and are used to introduce the applicant, demonstrate knowledge of the organization, and highlight qualifications. Prospecting letters are similar but used to explore opportunities rather than apply to specific positions. Thank-you letters should be sent after interviews to express appreciation and maintain interest. Acceptance letters formally acknowledge a job offer. Withdrawal letters remove an application from consideration politely. Declination letters decline offers respectfully. All job letters should be professionally formatted and tailored to the specific opportunity.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    32 views2 pages

    Job Search Letters

    Uploaded by

    Fabiha Anjum
    The document discusses various types of job search letters, including cover letters, prospecting letters, thank-you letters, acceptance letters, withdrawal letters, and declination letters. Cover letters accompany resumes and are used to introduce the applicant, demonstrate knowledge of the organization, and highlight qualifications. Prospecting letters are similar but used to explore opportunities rather than apply to specific positions. Thank-you letters should be sent after interviews to express appreciation and maintain interest. Acceptance letters formally acknowledge a job offer. Withdrawal letters remove an application from consideration politely. Declination letters decline offers respectfully. All job letters should be professionally formatted and tailored to the specific opportunity.

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    JOB SEARCH LETTERS

    TYPES OF LETTERS
    Job search letters may include cover letters (also known as Acceptance Letters
    application letters), prospecting letters, thank-you letters, Even if you had a telephone discussion and verbally
    acceptance letters, withdrawal letters, and declination letters. accepted the position, you still need to follow up with an
    acceptance letter:
    Cover Letters • Use a standard business-letter format.
    When you submit your résumé, a cover letter always • Accept the offer.
    should accompany it. Many employers receive hundreds • Outline what you understand to be the parameters
    of résumés each week. The letter introduces the résumé, of your employment. This would include salary,
    demonstrates that you have researched the organization, benefits, relocation compensation, employment tests
    and shows why you believe you are a good match for the and forms, and the details of any negotiated items.
    position and the company. Following are some important • Confirm the date your employment will begin.
    tips for the cover letter: • Express your appreciation and pleasure in joining
    • Address the letter to a specific person rather than the company.
    “To whom it may concern” or “Dear Sir or Madam.”
    • Catch the reader’s attention with a strong leading Thank-You Letters
    paragraph. Avoid lackluster openings. Many job seekers do not send thank-you letters to
    • Explain your reason for writing. employers after an interview. Unfortunately, this is an
    • Show your knowledge of the company. oversight that could adversely affect their chances of
    • Highlight significant qualifications mentioned in your receiving an offer. In situations where the competition is
    résumé, but don’t merely repeat the information. especially keen, a thank-you letter may give you an edge
    • Sign your name in black or blue ink. over a candidate who fails to send one. It shows you are
    • If applying via e-mail, the body of the e-mail is the cover detail oriented, professional, and truly interested in the
    letter. Do not send an attachment unless required. job. A thank-you letter should—
    • be sent within 24 hours of the interview,
    Prospecting Letters • state your appreciation for the interview; you may
    Prospecting letters are very similar to cover letters. However, also want to include the date of your interview
    the cover letter is used for applying to a specific position, • reiterate your interest in the position; you may also
    whereas the prospecting letter is for exploring possibilities want to refer to specific points in your discussion
    with the organization. Reveal your source of information that particularly interest you
    on the organization (e.g. website, publication, etc.). As with • discuss a point you may have forgotten during the
    cover letters, you should market yourself to the employer interview
    and convince the reader you have the characteristics that • be carefully proofread; if the employer receives a letter
    will contribute to the organization’s success. filled with typos, grammatical mistakes, or spelling
    Withdrawal Letters errors, the letter will do more harm than good
    Withdrawal letters express appreciation while asking
    that you be removed from consideration for the position If you were interviewed by a panel, send personalized
    at this time. Since you are removing your application letters to each panel member in the interview. Do not
    before the employer has made a decision, you should send the same letter to each person. Avoid emailing a
    provide an explanation. Be courteous and remember thank-you letter unless the employer will be making a
    that you may want to apply for a position with this decision quickly; emailed letters are more impersonal
    employer at a later date. than hard-copy letters.

    Declination Letters Remember that thank-you letters should be typed in


    When declining a job offer, show genuine appreciation standard business letter format, whereas thank-you
    for the offer of employment, explain your rationale for notes are handwritten on cards.
    declining, be courteous and respectful, and leave the
    employer with a positive impression.

    Carrington 309 & Glass 103 • careercenter.missouristate.edu • [email protected] • 417-836-5636


    Missouri State University is an AA/EO institution
    FORMATTING AND APPEARANCE the responsibilities for the position and use your prior
    Job search letters are a form of business communication work experience, academic projects, and volunteer or
    and should be formatted appropriately. The cover letter extracurricular activities to showcase your skills. The key
    is an extension of your résumé and should be formatted is to demonstrate how your experience and skills will
    as follows: benefit the company, so include some company/position-
    • Margins set 1″ around the entire document. specific information.
    • 11–12 point professional font; no decorative font.
    • Limit the document to one page. Final Paragraph
    • Use proper business-letter format, such as full block Your final paragraph should thank the reader for his
    or modified block. or her consideration and request a plan of action. If
    • One-column cover letters are most common; two- the employer has stipulated “no phone calls,” request
    column cover letters are useful when comparing a meeting. If there is no such stipulation, it would be
    your specific qualifications with the skills required appropriate to indicate that you will call in a certain
    for the position. time frame to set an appointment to meet.
    • Print on the same paper as the résumé; use only
    black ink. If the employer is in a different city/state, give a time
    frame in which you will be in the area and request
    a meeting during this time. It is important to sound
    COVER LETTER CONTENT assertive; avoid sounding too demanding or too passive.
    Certain information must be included in a cover letter:
    your contact information, a salutation, explanations
    of why you are writing and why you are qualified for
    EXAMPLES
    Examples of a variety of job search letters can be found
    the job, a complimentary close, your signature, and
    on the Career Center website (http://careercenter.
    an enclosure line. Following are recommendations for
    missouristate.edu/students).
    developing the first, middle, and final paragraphs.
    Current available examples include—
    First Paragraph • standard business letter format
    The introductory paragraph is designed to entice the reader • one-column cover letter
    to review the rest of the letter. The first sentence should • two-column cover letter
    identify the title or type of the position you are applying for • thank-you letter
    and the name of the organization. Include an explanation of • acceptance letter
    why you are interested in THIS position with THIS company. • declination letter
    Be sure to do your research. Mention how you learned about • follow-up to a rejection letter
    the position, and provide the names of people you have
    spoken to within the company.

    Middle Paragraph(s)
    The middle paragraphs address your education and
    experience. If you wish to emphasize your education,
    then place it first. If your experience is more relevant,
    then discuss it first.

    For your education, mention your degree title (Bachelor


    of Science/Arts in . . . ), your university name, and
    location. If you are a recent graduate or are approaching
    graduation, you also may want to include the month and
    year of your graduation.

    Instead of simply repeating information from your résumé,


    demonstrate how your prior education and experiences
    qualify you for this position. Use the job posting to identify

    Carrington 309 & Glass 103 • careercenter.missouristate.edu • [email protected] • 417-836-5636


    Missouri State University is an AA/EO institution

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