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CheckPlus 5.28 User Guide

Chapter I “Overview” .........................................................................................................................................................................2
Start Application ................................................................................................................................................................................2
Check Plus Menu Options. ................................................................................................................................................................3
Chapter II. Print Checks.........................................................................................................................................................................3
Import ASCII File ..............................................................................................................................................................................4
Browse Corporate Checks .................................................................................................................................................................5
The "SEARCH" feature .....................................................................................................................................................................8
The “COPIES” Feature ....................................................................................................................................................................11
The “REPRINT” Feature .................................................................................................................................................................11
- AUTOMATIC IMPORT & PRINT ..............................................................................................................................................14
Manual and Blank Checks: ..............................................................................................................................................................16
Void Checks.....................................................................................................................................................................................17
VISUALCheck – Document Creator/Reviewer...............................................................................................................................21
Chapter III . System Resources............................................................................................................................................................24
Banks: ………………………………………………………………………………………………………………………… ......24
Defining the MICR line ...................................................................................................................................................................27
Payor ................................................................................................................................................................................................28
Payees ..............................................................................................................................................................................................29
Purge Batches ..................................................................................................................................................................................30
Fonts………………………………………………………………………………………………………………………………..31
Download font for HP/Troy MICR printers ONLY. ....................................................................................................................33
Signatures Control/Combos ……………………………………………………………………………………………………….40
Currencies: .......................................................................................................................................................................................42
Critical Event Watch........................................................................................................................................................................44
Location Management/Printers ........................................................................................................................................................46
Client Locations ...............................................................................................................................................................................47
Printers & Users...............................................................................................................................................................................49
System Parameters …………………………………………………………………………………………………………………49
Users passwords policies …………………………………………………………………………………………………………..54
Import Files......................................................................................................................................................................................55
Export Files/General Parameters …………………………………………………………………………………………………..58
Templates and Synonyms ……………………………….……………………………………………………………...……..59
ACH parameters …………………………………………………………………………………………………………..……… 61
FTP parameters ………………………………………………………………………………………………………………….…63
Chapter IV. Reports (System reports).............................................................................................................................................644
Chapter VI. e-Operations.....................................................................................................................................................................70
ACH.................................................................................................................................................................................................70
Positive Pay: ....................................................................................................................................................................................72
Chapter V. Security.........................................................................................................................................................................75
Chapter VI. Reconciliation
………………………………………………………………………………………………………….79
Chapter VII. Check Books …………………………………………………………………………………………………………
85

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Chapter I “Overview”
CheckPlus software eliminates the need to buy, store and protect preprinted checks and run a more secure payment
operation that is more flexible, faster and economical to operate. This prevents waste, reducing labor and printing costs.
Security is improved by inhibiting the possibility of check fraud.

The basic functionality of the application is to process incoming variable data and merge it with resident forms, signatures
and logos in a highly secure and controlled environment. After which these resources are sent to a laser printer for final
output.

Blank security check stock replaces inventory of expensive preprinted checks allowing one to print checks in-house when
and where they are needed.

An added benefit is the flexibility to change banks or bank accounts without having to destroy the existing check
inventory. Adding or changing bank information is only a matter of entering or changing information on a computer screen
easily permitting one to begin printing checks with the new updated data.

Note: Because of the flexibility and extensive functionality extensions available with CheckPlus this document
by no means represents the complete capabilities of the system. Such a comprehensive document would be
prohibitively large. Shown here are the most popular standard and optional features.

January/2009 Version 5.28

Start Application
Logging In/Out the Application

Logging in

Before using the CheckPlus system we must first log into the system by typing the username and the password.

Log in to the CheckPlus system as follows:

1. Click on the "LOG IN" button from the CheckPlus main menu
2. Type in the username and the password in the spaces provided.
3. Press the ENTER key or click Okay.

Please Note: The password is case sensitive.

If you get any messages indicating that your username is not found in the list of users, make sure that you entered the
password correctly since it is case sensitive and click Okay.
You are now logged into the system.

Logging out

Log out of the CheckPlus system as follows:

• Click on the LOG OUT button on the CheckPlus main menu

• You will return to the CheckPlus main menu with the Log in button enabled.
• Click EXIT

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Check Plus Menu Options.

1. Print Checks

2. System Resources

3. Reports

4. Security

5. E-Operations

Chapter II. Print Checks.

a) Import ASCII File
b) Automatic Printing
c) Blank Checks (Print Blank Check Forms)
d) Browse Corp. Checks (Browse and Print)
e) Manual Checks (Manually Enter Check Data & Print Checks Outside of a Financial application)
f) Visual Checks
g) Reprint Batch of Checks
h) Void Checks

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Description:
Note: This description assumes the system is set up for manual import, not automatic. Automatic operation is
described elsewhere in this document.
IMPORT ASCII File - Imports daily downloaded batch of Checks for printing

Import ASCII File

This operation may occur at any time. The Checks read and stored, will be available to the browse-print function right
after this operation is completed or the entire security, print, signature application and report generation can occur
automatically if CheckPlus is set up for fully automatic operation. No CheckPlus User/Operator need be in attendance
for this type operation.

• Log on to the CheckPlus system

• Click on PRINT CHECKS
• Click on IMPORT ASCII FILE

The file name(s) to import must be previously defined in System Parameters, Import.

Some exceptions/errors that may occur in this step are:

• The file name does not exist

• The file name has been already read and automatically deleted

In both cases the 'Import' button will be grayed out.

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Once the import is completed, a window appears indicating that the import has been completed successfully. If none of
the checks read appear to have meaningful data, the system will issue an exception message.

After successfully completing the import:

Select the batch of Checks just imported and click on Browse-Corp Checks

If there is more than one selection option for this reading mode, you are required to enable the option Allow Input Name of
Import?, which will show a pick list of all available (previously enabled) files to read or else it will always choose the first
enabled option without showing its path and name.

Browse Corporate Checks

Batches with at least one unprinted Check. If the VisualSign feature is enabled, this button may show the label : Sign-
Authorize Checks for those users that have that privilege.

Browse Corp Checks

1. Click on PRINT CHECKS
2. Click on BROWSE CORP - CHECKS
A screen will allow you to select the batch ID that you wish to browse. Use the scroll bar on the right to view the rest of
the checks in the batch list.

Point to the desired batch and click on the "Select" button.

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• Print: Print the complete Batch selected .

• Cancel: Close
• Reroute: Re- route to other printer. See “Clients Location” to set this option.

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• Select: We can see Browse Corporate Checks,

The "Browse Corporate Checks" screen shows the detail of each check in the batch. The detailed information consists
of the payee (i.e. company/person the check is issued to), The date, check number, bank ID code and the monetary
amount detail for each check.

The "Select All" button will toggle the check marks in the "To Be Printed" column or the check marks may be toggled
individually by clicking on them.

The user may select the particular check that has to be printed, or select the entire batch to be printed. Printing will be
accomplished on the check marked checks in the "to be printed" column.

• Select the Print button

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A processing window then pops up to indicate that the checks are being written to the printer. The check marks then
transfer from the "to be printed" boxes to the "printed" boxes for those checks which have been printed.

The "SEARCH" feature

1. Click on the "Search" button

2. Then select the criteria : By Check Number or by Payee Name.
3. You can enter any piece of the information (you don’t need any order). For instance:

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4.
5. When we click Process > the application will select all Payee that contains a word = ‘Factor’> (this is not case
sensitive)

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6.

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The “Print” feature: Print all checks that you are selected.

The “COPIES” Feature

Prints NON-NEGOTIABLE check copies for those checks assigned to have a "COPY" check format printed automatically.
Will only print copies of those checks already printed in the displayed batch.

Besides the option selected in system parameters, a format must have been previously set up for this purpose.

The “REPRINT” Feature

The Reprint key will be "greyed out" when the check batch displayed contains no checks that have already been printed.
The Reprint key will be active when a check batch is displayed which contains at least one check that has been
printed and only allows reprinting of printed checks.

Note: A password authorization screen will appear when REPRINTING is requested

Checks are normally reprinted using the "Reprint A Batch" button on the "Print Checks" screen.

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- REPRINT A BATCH - Batches with all Checks already printed

Go Print Checks>Reprint a Batch.

The next two options may be hidden due to the security profile of a given user

You must provide a valid User/Password with rights to perform this action.

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Then, select the range of printed date>

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When you select a batch the detail screen for that batch appears:

When Click ‘Re-Print’> Provide User and Password>and provide the order to re-print a check (to be sure the sequence to print you
can use ‘Search’ option:

You can re-print a single check or make non-negotiable copies.

- AUTOMATIC IMPORT & PRINT

Imports and Prints Checks during the course of the day

Note: This is the normal "Automatic" mode of operation. Checks may be manually imported and printed or a "Semi
Automatic" mode may be employed utilizing the optional “Critical Event Watch" feature where files are automatically

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imported, an e-mail message is sent to a user, who must then log onto the system and print the checks that have been
imported manually.

1. Sign on to the CheckPlus system

2. Click on Print Checks
3. Click on Import Files>Automatic Printing
4. The Automatic Printing screen is then shown.

Clicking on Automatic Printing activates the CheckPlus system to begin looking for the existence of input files (written by
an external application such as General Ledger, Accounts Payable or Payroll, etc) usually referred as Import.txt files. If
there is one or more, the application will read and print Checks from that file. The name(s) and/or Path of the file(s) must
have been previously defined in System Parameters import Tab.

As there may be more than one source of input files, the application will check for the existence of each of them, one at a
time. When the list is finished, it will start all over, seeking the first one. This way the application runs unattended.

The screen displays the “Counter” (see image) (a count of the number of times the system would have checked to see
whether or not an import file was read), the “Last Check” (the actual time that the system would have made created
check), and a “Message” to indicate the results of that check printing request.

The "Timer" box to the right of the screen indicates the interval in seconds that CheckPlus would begin polling for an
imported file.

When Check plus finds a file to print it shows the check number and how many checks are to be been printed.

To return to the previous screen click on the ‘Cancel Auto-Import’

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- MANUAL CHECK
This feature is for the creation of checks where the check/stub data is input manually. The data is not taken from any
system financial application.

The Manual Check screen will appear.

You must select first the Payee Name> then enter the information relate with this payee. Finally you can save to print later
or print directly from this screen. The yellow portion indicate all your manual checks set into the System.

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The category window at the upper left of the screen shows user pre-defined category (type) of check to be printed.
These categories are useful to expedite the data entry actions. They may be edited/created in the following workpath:

main menu > system resources > system parameters > manual documents

1. The Payor, Account No. and Check No. fields will be filled in as a function of the information available from the
"Category" file. Simply double click on any remaining empty field and fill it in appropriately. Please note that
the check serial number comes from a correlative counter you can edit at: main menu > system resources >
banks > accounts > modify (button)
2. Double clicking on the first field in the Payee box will bring up the payee database screen. Select the
appropriate payee to have the payee information transferred to the payee fields. If your payee does not appear
in the database screen, click on the CREATE button and create the payee information file. Then simply select that
payee. While you are in the payee table, an incremental search function is available: you may type in (either on
the name or code fields) one or more letters (case sensitive) and it will narrow the search to the record you are
looking for.
3. Click on the invoice field, fill it in and proceed across the form from left to right until filled in. Note that invoice date
is automatically filled in and net amount is automatically calculated and filled in.
4. When satisfied with the accuracy of the check data click the "SAVE' button on the upper left of the screen. The
system will assume that you wish to create another manual check. It will store the check data just entered, clear
the fields and prepare the system for another manual check entry.
5. clicking the 'CLOSE' button to the right of the check data fields performs the same function.
6. Return to the Browse Checks screen and you will see your manual check has created a manual check batch or
has been added to a manual check batch that was created earlier. These manual check batches are date
specific.

From this point the manual check batch is handled and printed like any other check batch in the system.

Clicking the "Print" button will print the check immediately while reflecting the transaction in the selected batch on the "Browse
Checks Screen".

BLANK CHECKS

Optional Feature. Will print check layout with MICR line and Bank data on blank check stock. Useful for contingency
purposes only. Not Shown in this document.

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VOID CHECKS:
Enables voiding already printed checks from a given batch.

Synopsis:

This operation is required in those cases where a strict dollar amount balance check is required between the check
register report and the actual sum of valid checks printed. As some checks are required to be voided because of lack of
data (missing payee name for example) or other physical anomalies, such as some being torn or destroyed due to printer
jams, some organizations may require those checks to be identified as such in the check register. This procedure will
allow proper documentation of the incident.

Here is the workpath to Void checks:

Sign on to the CheckPlus system

1. Click on PRINT CHECKS

2. Click on VOID CHECKS ( you can select Printed Checks or Pending checks to print into a batch)

A screen will allow you to select the batch ID that you wish to browse. Use the scroll bar on the right to view the rest of
the Checks in the batch list. Note this is a list of "Printed Checks Batches".

Point to the desired batch and click on the "Select" button.

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The "Void Checks" screen shows the details of each Check in the selected batch. The detailed information consists of the
payee (i.e. company/person the Check is issued for), Check number, bank code and the monetary amount that has to be
paid, along with other reference data. The user may select the particular Check to void by pressing the "Select" button.
Thereafter, other checks may be pointed to and marked to be voided. If you want your selection to be saved, press the
Save button, otherwise, simply leaving the screen with the cancel button will disregard the selection.

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The access to this operation is authorized by means of a granted privilege as a user or as a member of a group.

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VISUALCheck – Document Creator/Reviewer

To create, store and view PDF documents, this is an option.

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Note: The PDF image is normally a non-negotiable version of the actual printed check as shown. (Can be customer
defined)

This is a PDF image created by VISUALCheck and output to an external folder as the corresponding check is printed on a
MICR enhanced laser printer.

1. Enter the bank account number and check sequence number (or the wildcard symbol "*") into the Account
Number and Check Number boxes.
2. Select the path to the appropriate folder where the PDF images have been programmed to reside (use the
up/down arrows also).
3. Click on the selected image and using your system PDF viewer (Adobe reader) the check image will display.

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Chapter III . System Resources

• Banks
• Payor
• Payee
• Purge Batches
• Fonts/Signatures
• FTP Profiles
• Signature Controls
• Currencies
• System Parameters
• Category
• Critical Event Watch
• System Parameters

This option allows for the maintenance of various types of data in the CheckPlus system namely:

Banks:

1. Sign on to the CheckPlus system

2. Click on SYSTEM RESOURCES Menu>

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3.
4. Click on BANKS

Bank screen displays a table containing Bank Names within which The User has accounts.

Accounts may be defined while you are pointing to a given bank. There you may define the account number and its name.
If you have chosen the 'Generate check number?' option in 'System Parameters', then you may also assign a starting
check number.

To create a new bank entry click on "Create".

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The CREATE BANK screen is then displayed where you are required to enter/update the following data pertaining to a
bank:

• Bank ID
• Font ID (This must be provided by your system administrator)
• Name of the bank
• Address of the bank
• Three data items for transit/fraction number
• Default transit number in MICR line
• Default User MICR value
• MICR font

The three transit/fraction numbers, data items and the transit number in the MICR line are defined for each bank in a
given country. The user MICR value, can be either a constant if defined in this window, or a variable for each Check if
read in a data field of the import file. The two generally accepted MICR fonts are E13B (which is the United States format)
and CMC7 (European format).

To modify an entry in the bank table:

1. Write on the "Banks" screen

2. This screen allows you to include information pertaining to each bank such as the address and the MICR line
definition. Click save to Finish.

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Defining the MICR line

• The "MICR line" is displayed. This allows you to specify the starting point of the Check number of the MICR line
on the Check, the length of the Check number and its delimiters, the starting point and delimiters for the bank
account number and the transit number. Optionally, you can define a User defined field. To take advantage of this
feature, your bank must authorize it, and it should not interfere with the other fields.
• To make changes to the MICR line, place the cursor in the MICR line area and modify it.
• It should be noted that the length of the Check number should be equal to the number of 0's in the MICR line.
• The Check number consists of 0's since it is assigned a number by the CheckPlus system and not hard-coded as
in the case of the bank number (i.e. Transit number) and the account number/transaction (i.e. bank account
number). It should be noted that the length of the account number and the transit numbers must be indicated
under the field length column in the cases where they are not hard-coded.

Note: CheckPlus is normally delivered with the MICR line pre-configured

Below is an illustration of the simple to "Accounts " manipulate screen.

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Payor

The Payors screen lists all the payors (Companies that issue Checks using this license of Checkplus)

1. Sign on to the CheckPlus system

2. Click on SYSTEM RESOURCES Menu
3. Click on PAYOR

4.
• Select the PAYOR that you wish to modify and click "Modify".

You must enter details such as the name of the payor, the font ID (i.e. code assigned to the scanned image of the
company's logo) and the address of the company.

Make changes to the name, address etc.

• Click "Save"
If you make any typing errors you may cancel them by clicking on "Cancel".

Payees

Sign on to the CheckPlus system

1. Click on SYSTEM RESOURCES Menu

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2. Click on PAYEE

The Payees option shows a table consisting of a payee ID and the payee's names attached to that ID. This table is filled
in automatically when the batches of Checks are processed and printed.

If the optional Manual Check capability is enabled, new payees can be created, modified and or deleted to help the data
entry involved. It also allows some key elements required for electronic fund transfer under the ACH standard.

To modify a PAYEE:

1. select the payee ID

2. make any necessary changes to the first name, last name and the address
3. click "Save"

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Purge Batches

This action will erase files that were imported from previous day's downloads, or from time to time to avoid unneeded
growth of the database with old batches, thus slowing down the system.

1. Sign on to the CheckPlus system

2. Click on SYSTEM RESOURCES Menu
3. Click on PURGE BATCHES
4. You are automatically required to reenter your username and password.
5. Reenter your username and password in the spaces provided and click Okay.

Please note that there are two types of batches that can be deleted:

• Import (To Be Printed and Printed)

• Manual
• Blank

The procedure is as follows:

1. Enter the range of import dates of Check batches to delete and click "Delete".
2. A screen will allow you to specify the batch(es) you wish to delete.
3. Select the batch that you wish to delete, click "Delete".
4. When you have made the selection, the "Attention" screen appears. It requires That you confirm whether or not
you wish to delete the batch(es) you have selected.
5. Click the appropriate button
6. Upon confirmation, a processing window appears indicating that the deletion process is taking place.
7. Upon completion of the deletion process, a screen is displayed in order to indicate that the purge process was
successfully completed.

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CheckPlus PCL-Fonts

• Sign on to the CheckPlus system

• Click on SYSTEM RESOURCES Menu
• Click on Fonts

Write down the Font ID that you will use in CheckPlus , this ID must be a Integer Number
between 1-99999 and must be unique. When you create a new Signature , add a new Logo to the
Company or Bank , CheckPlus will automatically add the new font to Fonts table. Use the ‘Create’,
‘Delete’ and Save Buttons to add or remove one Font. For Securities reasons the Font Name is
hide an only appear ‘*’. To create a new font you should use the ‘Macromecanic’ tool if you bought
it or you should contact an Printech Administrator.

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Download Fonts for HP/Troy MICR printers ONLY.

Procedure to download fonts to HP/Troy MICR printers:
In order to send fonts 00011.92 , 00199.92,00050.92 , 00022.92 & 00024.92 to the password protected flash memory of
the Troy MICR printer.

Go “Start”>Programs>MICR by TROY>TROY EX Printer Utility

Select the printer where the fonts will be stored.

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This step has to be Repeated for each Font

Next you will see this screen. Click 00011.92 and each other font you downloaded:

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When finished with the previous step, click on Print Current Resources to check that all the fonts print correctly. Next,
turn the printer off a few seconds and then back on again. Then test to make sure the fonts are still in flash memory.

Keep the fonts print out so that you can use this information to enter in CheckPlus.

Go to System Resources> Flash memory >Fonts>

Repeat this step for all the fonts.

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Signature Control:
This facility allows you to define the signatures that will be printed on Checks.

• Sign on to the CheckPlus system

• Workpath: Main Menu > System Resources Menu > Signature control

This screen shows the list of signatories that have been entered into the system, active and non-active, with details at the
bottom of the screen indicating the allowable currency range for each signatory, and whether they are primary or
secondary. An active signature is one that is enabled by the system to be placed on a Check. Primary and Secondary
Signatory status does not define hierarchy, it just defines where they will be printed according to the customer Format.
Usually Primary will be printed to the left and Secondary to the right, or on top/bottom, as mentioned, depending on the
document Format.

The table shown consists of two columns: the Signature description and Active. You have the choice of four options:

1. Create - adds a new signatory to the list

2. Delete - erases an existing signatory from the system
3. Select payors - companies for which the signatory may sign
4. Category: - assigns the signatory to a data item read in the import file

Categories (whose names are user defined, like 'cost centers', 'budget lines', etc.) are optional and may be used in the
VisualSign signing mechanism.

Clicking on the Payors button allows you to view a list of the companies for which the selected signatory may sign

Once a signature fulfills all selection criteria it becomes eligible to be printed. CheckPlus scans signature eligibility in the
same order they show up in this list.

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To create a new signatory:

• Click "Create"

The screen allows you to add a signatory.

You are required to fill in the following information pertaining to a particular signatory:

1. FONT ID - code assigned to the scanned image of the signature by the system.
2. DESCRIPTION - Usually the name of signatory
3. ACTIVE - indicates whether or not the signature is currently used
4. PRIMARY / SECONDARY
5. DOCUMENT AMOUNT - the currency range for which a signatory may sign
6. BASE CURRENCY - If a check is issued in a currency other than the currency used in the host system, an
internal calculation will be done to convert that amount to the base currency to determine if this signatory will be
eligible for signing. (Users must maintain the currency exchange rate in the "Currencies" screen.)
7. USER CODE - If within the import file, the host application (the one that provides the data for checkplus) sends
this user code, this signature will come up overriding the primary/secondary and amount limits
8. MESSAGE - May appear printed onto the Check/document if considered in a given Format

The Font ID is defined while converting the original digital image to a Font. It will usually be provided by Printech's
Customer Support Personnel. The Description is used to depict the meaning of that code. The Document Amount
refers to the monetary amount on the Check. The signatory assigned to any company Check is determined by this
amount i.e.. certain signatories are authorized for the signing of Checks whose monetary amount is within a particular
range.

· Enter the information needed for the signatory and click "Close".

To adjust the payors for a signatory:

1. Active the PAYORS by signature.

Additional layers of eligibility are available, similar to the 'select payor' criterion. they are:

• Bank - Account

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• Signature combinations (or combos)

The Bank - Account selection allows the authorized user to assign a given signatory to one or more bank account(s)
he/she is entitled to sign for. This is useful when several bank accounts are used in the application.

Signature Combos is a set of dialogs that allow the authorized user to make up "teams'" or '"groups'" of signatories say
for instance, two or three of which must concur in order to authorize and/or sign a check. A combination is a validation
layer that comes into play after the application has determined all eligible signatories for a given transaction: it will then
determine what combinations are fulfilled by the eligible signatories. If at least one combination is fulfilled, its members'
signatures will be printed.

Currencies:

1. Sign on to the CheckPlus system

2. Click on SYSTEM RESOURCES Menu
3. Click on CURRENCIES. A table will be displayed

The table consists of three columns, the currency ID - code for the currency which comes directly from the import file, (the
host system) a symbol - which will be printed in the security font on the Check, and a legend - the actual wording for the
currency.

You can do one of three things

1. CREATE ( add a new currency ID and description to the list)

2. DELETE (delete any selected currency)

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To add a new entry to the currency table:

1. Click "Create"
2. On clicking "Create", the "Modify Currency" screen will appear.
3. Enter the currency, symbol and description.
4. Key in the exchange rate between this currency and the base currency (this is needed in case you are using the
multi-currency option in system parameters. This will be taken into account for signature control as well.
5. The currency ID is a two-character code that should match exactly with the code that comes from the Import.txt
file. The Symbol appears as is, in the security font. The Legend is the wording that would appear on the Check
for the particular currency specified.
6. Click "Okay"

To modify an entry for the currency:

1. Click on "MODIFY" from the currency screen.

2. The "Modify Currency" screen will display. You are able to make any changes needed to the existing entries for
the currency.
3. When you have made the necessary changes, click "Okay"

To return to the previous screen click Cancel

To delete an entry from the currency table

1. Select the entry that you wish to delete from the currency table and click Delete
2. Confirm that you do wish to delete the entry by clicking on the "Yes" button on the "Attention" screen.

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Critical Event Watch.

Defines events which will cause an email to be issued to one or more people who are appointed to be made aware of or
take action upon the occurrence of such an event.

Events are defined in terms of the "data objects'" (which we call "tables") to which they are related, for instance:

1. Checks
2. Banks
3. Accounts
4. Signatures
5. Users
6. Groups
7. System

As well as to the actual operation that object has be a subject to, for instance:

Checks:
1. Import
• Re-print
• Purge
.
1. Banks:
• Modify

2. System:
• Login

In a third tier, you may define one or more email recipients to whom that event may be of concern:

Checks
Import
[email protected]
[email protected]
Purge
[email protected]
Re-print
[email protected]
[email protected]

This is an optional feature. It will be required that an SMTP server be set up at:

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Main menu > System Resources > System Parameters >Click ‘Email Configuration’> Fill out the category data item
as "Audit".

Location Management
• Printers
• Locations
• Reroute Printers by Users

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Printers>

Assigns what printer (name) each format will print to, picking paper from what tray, what size of paper in what orientation.

VERY IMPORTANT: The printer name and share name must be the same
and the printer name can’t be any blank it it.

This screen shows and allows the administrator to link available formats (or templates) with available printers. Printers
should have been previously created/defined under the windows operating system.

The simplest configuration would be where one single format is assigned to a single printer. More than one format may be
assigned to the same or different printers.

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The Printer ID field is not reachable from the keyboard: it is assigned to a unique sequential number each time you create
one row defining a printer.

A printer may be assigned to the constant "NULL" if you want the output to be disregarded.

"Init command"
For each match of template/printer, initialization commands can be included to obtain singular behavior from the printer at
the time the data arrives. These commands must be written in compliance with PCL5 or they will simply be ignored. Most
common cases are:

Note: for the sake of readability, the escape character (char(27)) which can not be directly entered on normal windows
keyboards, will be referred to by a the word: <esc>. To type it in, that is to enter it you will need to press the 'escape key'
button next to the right of the data box. As you click the button, a glossy vertical bar will show up in the data box.

Common use:

a) to shift or slide the document as a whole either up or down (templates in portrait)

<esc><ampersand><lowercase 'L'><magnitude><capital 'Z'>

the magnitude (in decipoints (1/720") may bear or may bear a not a minus sign to indicate negative values, which implies
up vertical sliding or may omit it to mean the whole content will slide down. For instance:

<escape>&l-150Z (moves up all the contents in 150 decipoints: approx. 5-6 mm.).

b) to shift or slide the document as a whole either up or down (templates in landscape)

very similar, but the key letter "U" is needed instead of "Z":

<esc><ampersand><lowercase 'L'><magnitude><capital 'U'> Example: <escape>&l-50U

Client Locations

This table defines all the different locations CheckPlus is to send its transactions for printing/processing.
to maintain client locations, take this path:

login > System Resources Menu >System Parameters>Location Management> Client locations

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This table defines all the different locations CheckPlus is to send its transactions for printing/processing.
to maintain client locations, take this path:

Note: A right is required: SP-MISC or SP-MARGIN

Operation: Code and Description are discretionary, Printer already defined printers out of which you need to choose one.

These locations are logical and are not required to correspond to different physical locations. Suppose for instance, that
you want to route transactions to two physical locations A and B. It may happen that in location A there are two printers
(or clients), that we may call a1 and a2 and in site B there are three printers (or clients), lets call them b1,b2 and b3. That
would make up (from the CheckPlus stand point) 5 client locations. Due to organization or hardware changes two or more
of those client locations may become a single physical entity. For instance, following the previous example, lets say that
client locations b2 and b3 are to share the same printer (due to a hardware failure), or it may happen that the two
locations become one, the host application may continue to refer to the two locations as distinct from each other, but
actually correspond to a single location.

Note: For each (logical) location the host application (the data provider for CheckPlus) refers to, there must be an entry
in this table, regardless of the fact that they represent a single physical location.

Running CheckPlus under Client - Server Mode, each workstation or CheckPlus session (as there can be more than one
in the same computer) must be assigned to one record in this table. There can be more than one record in this table for
documentation purposes. However, CheckPlus will disregard all others except the one with the select? checkbox
enabled.

When a CFO data server receives a request (a check for example) from a host application, one of the data items of such
request (embedded in an import file or an ODBC row) must be a location code, that is, the site where the request will be
processed. That client having a code that matches that client code will be allowed to receive the rest of the data to
process (print) the check(s).

Operation: Code and Description are discretionary, Printer ID already defined printers from printers option.

These locations are logical and are not required to correspond to different physical locations. Suppose for instance, that
you want to route transactions to two physical locations A and B. It may happen that in location A there are two printers
(or clients), that we may call a1 and a2 and in site B there are three printers (or clients), lets call them b1,b2 and b3. That
would make up (from the CheckPlus stand point) 5 client locations. Due to organization or hardware changes two or more
of those client locations may become a single physical entity. For instance, following the previous example, lets say that
client locations b2 and b3 are to share the same printer (due to a hardware failure), or it may happen that the two
locations become one, the host application may continue to refer to the two locations as distinct from each other, but
actually correspond to a single.

Remark: For each (logical) location the host application (the data provider for CheckPlus) refers to, there must be an
entry in this table, regardless of the fact that they represent a single physical location.

Running CheckPlus under Client - Server Mode, each workstation or CheckPlus session (as there can be more than
one in the same computer) must be assigned to one record in this table. There can be more than one record in this table
for documentation purposes. However, CheckPlus will disregard all other except the one with the select? checkbox
enabled.

When a CFO data server receives a request (a check for example) from a host application, one of the data items of will be
processed. The client having a code that matches that client code will be allowed to receive the rest of the data to
process (print) the check(s). Such requests (embedded in an import file or an ODBC row) must be a location code, that

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is, the site where the request will be processed. The client having a code that matches that client code will be allowed to
receive the rest of the data to process (print) the check(s)

Printers & Users

Alternate Printers

This option is applicable when several print destinations are to be set up. Its intent is to allow pre-defined choices to a
given user (the one currently logged in) that can be used later on, in case an alternate printer is required, for instance, to
re-print a failed printout. It also allows the creation of a selection of printers that would be relevant to the user, preventing
him/her from choosing a wrong one.

i. System Parameters
(CheckPlus is normally delivered with the these parameters pre-configured)

1. Click on SYSTEM RESOURCES in the main menu> Click on SYSTEM PARAMETERS.

This screen contains data and options that control the whole CheckPlus application. It will be setup either by a Printech
specialist or an authorized technical representative in your country/city. You may also be trained to do so. Its usage is
reserved for the Systems Administrator.

System Parameters Menu has several options>

System Parameters Menu> General, Defaults , Security Parameters>

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System Resources>System Parameters> General>

If a holding company is, its name and address is defined here. It also allows you to link the format names you have used
in your import files to the internal names given to the available formats provided to your site.

Start menu > System Resources > System Parameters

In this tab you will find the Corporate Name or denomination of the of the User organization:
Company Name: This is the name that appears in the Initial Menu.
The rest of the data fields may appear printed if they are included in any of the output formats.
[Holding Company]
In multi company environments where the application is used to issue checks for various companies, common data may be defined
here.

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Message to Customers: To annotate advertising and similar constant data.

Defaults:
Shows what control options are installed at your site as well as default values for key data fields

Defaults

This screen contains both control parameters as well as default key values.

Key data for Check printing is received by means of an import file. Once read, some key data fields will also allow retrieval
of other related fields, for instance:

a) The payor code (key) contained in the import file will allow having at hand the Payor Name, Address and logo
b) The Bank code (key) contained in the import file will allow retrieval of the Bank Name, address, logo,
Transit/Routing numbers and the definitions of its MICR line.
c) The Currency code (key) will provide the currency Name, symbol and its exchange rate versus a Base currency

But what if some of those fields are needed but the key field can not be provided (written) within the import file?. They can
be defined as Defaults in this screen.

The most important default values are:

• Bank: type this in if your import file will not provide it but there is only one
• Account Number: the import file will not contain it and there is only one
• Format code: All of your Checks will be printed in one single format (an exception to this rule is when you have a
single Primary format and there will be some Secondary formats associated with it). See more in Synonyms.

Security:

Options that define the expiration time of user login accounts and font control>

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System Resources Menu>System Parameters>s

This is to set up options that define the behavior of the application:

• Password expiration time (in days, if zero the option is disabled)

• Idle time elapsed for logout (minutes, if zero the option is disabled), Used to logout without operator intervention
if the workstation is left unattended, then avoiding unauthorized access. Useful if more than one user has access
to the application in the same workstation.
• Number of Signatures Required: Needed for VisualSign (extra cost optional feature) which will require direct
signing actions from users instead of the normal automatic signing mechanism.

These options can be enabled/disabled and do not have any control value.

• Allow Audit Log deletion?: This is to authorize those users to whom the deletion has been granted. As this is a
very sensitive operation, this switch provides additional protection for this action.
• Delete Import File?: Under normal conditions it MUST be enabled: right after each import file is read, it will be
deleted to prevent it from being read again. When automatic import-print is enabled, this option must be set On in
order to avoid an endless loop.
• Signatories per Bank?: Indicates whether each authorized signature requires association to a predetermined
bank to be considered eligible to sign Checks. This is in addition to the normal eligibility criteria which are: Check
amount issuing company (payor) and if the signature is active at processing time.
• Alternate Signatories?: Add another eligibility criteria to sign Checks: A given signatory may be allowed to sign
a higher amount if another signatory endorses the first one.
• Allow Input name of Import: While doing the import operation (user operated mode), this will allow the name to
be defined on the fly, disregarding the one already defined in the system parameters. The actual name chosen is
always recorded in the audit log. If the (usual or fixed) file name is omitted in system parameters, it will suggest
the one that was used in the last operation. A note/remark can also be entered for each import operation in a
hidden field above the path/file name: it will show up during the purging operation to provide more data at that
time.
• Ask for copies while browsing?: For those users that have available a 'copy' format (in addition to the original
document/Check format), This option allows the user to print Check copies either in a one-by-one basis or
partial groups instead of the full batch of Checks. Check copies are usually printed in its respective operation in
'reports' where full batch printing is the only option.
• Purge payee file?: During the purge batches operation, this option will also purge the payee data associated with
already printed Checks. If you use manual Checks, you may disable this option to key the payee list if you plan to
issue Checks in the near future without re-keying all payee data.
• Match Payor-Payee: Relevant for multi-company environment, to maintain the relationship between payor
companies and their respective payees while entering manual Checks. This must be set to On when the system
is installed or a full-purge has been performed.
Unique Check Numbers?: This option, if selected during installation, creates a table that relates to the bank
account from where funds are withdrawn, with the Check number, then inhibiting its printing if a Check number
appears as duplicated. This option is considered useful if the host application can not guarantee Check number
uniqueness.
• Sign while import? This is useful in an environment where a signature must be assigned at the very moment of
the import operation regardless of when those checks will be printed. The default functionality is such that the
signature eligibility test takes place at printing time.

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• Floating signature Location? If enabled, will cause, a given set of eligible signatures to be assigned to all
checks that are imported from then on, disregarding the primary/secondary criteria. That means that any two
eligible signatures can be picked: two primaries or two secondaries, etc. as long as they are eligible.
• Void unsigned Checks? The normal functionality is such that, if there is no eligible signatures at printing time,
they are not printed and a manual procedure is implied: checks are physically taken to the appropriate officers. If
this option is enabled, which will require the 'Sign while import' option as well, if there are no eligible signatures,
the check will be voided, and the literal '* * VOID * *' will print along the payee name. Additional security is
available by including a 'void' format, with additional void features, like grey shadows or even another
appearance.
• Signature Combos? Adds another layer to signature eligibility by enforcing the need to have, if required, the
presence of simultaneous eligible signatures. Those concurrent matches are such that they may be assigned to
more than one dollar amount shelving arrays.

System Resources Menu> System Parameters Menu> Reserved Parameters>

Reserved Tab

In this section Printech technical support personnel set up control data for the application. Most of these data items
and options can not be modified by the user, while some others may be changed upon request from Printech customer
support for troubleshooting or to set up a new functionality. Some are:

• Input date before import? This is useful in the case of the payroll application, when all checks are required to
have a certain future date instead of the one each check has embedded in the original import file.
• Test Mode? Allows showing the format code that was assigned to each check/document during the import
operation or during the manual check data entry (if that option is allowed). It also enables the Queues button in
the print checks screen to see the contents of the shared tables when the client-server environment is set up.
• Client Module? If enabled, CheckPlus can obtain its data directly from an import file or from a CFO data Server
If this option is disabled, the application will behave as a CheckPlus CFO data server whose sole operation is to
receive data from any host application and make that data available to other CheckPlus Clients. To the left of this
checkbox, there is a field box where the time maximum allowed delay to start a client-server transaction is defined
(in seconds).
• Demo? If enabled, the use of the application is restricted to evaluation purposes. This application has been
restricted either by number of sessions or an expiration date.

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• Polling Feature Installed? Allows running CheckPlus in unattended mode. There should be at least one import
definition for automatic mode or to read data from a CFO Server.
• Independent Copies: Enables Secondary (children) formats like those needed for non-negotiable copies in a
separate run. These copies may be printed in non MICR PCL5 (or up) laser printers.
• Password Policies: As an administrator you can set how strong the password should be. Also you can set for
how long a password is valid , in other words, you can force the user to change their password after a certain
number of months. To enter the users password policies, go to System Resources>System Parameter>
Reserved Parameters>

To define your password policies enter the information on:

a. Resources password: There is a combination of letters which allows you to define
your password policies. Those are: U (require uppercase), L (require lower case), S
(special character like: *, @, %, &, is required), N (numeric character is required), C
(uppercase or lowercase is required). Finally, the letter A means that any character can
be used in any position without any specific order. This applies to the entire password.
a. For instance if you enter UNSCCA, this means that you are required to enter
one uppercase, one numeric, 2 upper/lower characters, and one special
character like @, &, * .
b. Password Expiration Months: This indicates that you should change your password
every certain number of months. -0 means that there is no expiration date for the
password- If the user does not change the password in the required time , this account
will be disabled and only an administrator can reset the old password to allow this user to
gain access again to the application.
c. Login Attempts Allowed: This is the number of times the user is allowed to enter an
incorrect password. When the user reaches the maximum number of tries allowed, the
user account will be disabled and only an administrator will be able to re-active this
account again.

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Import:

Here you will find the names of the import files that the application will read, either upon request or automatically. The
definition of the import file structure is also written here, that is, the field contained in each import record.

Import Files

Synopsis:

This screen allows you to define the pathname of the 'import files' you will be reading to process and print. These files
should be generated by a previous process operated independently from CheckPlus (host system). These file(s) should
have a predetermined structure (what fields, their respective length as well as other attributes). More than one file can be
defined, especially if the host system generates more than one file (name) or you have more than one host system.

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Column descriptions

Selected
A check mark inside the box will enable this file/definition to be read either under the automatic read-process-print mode
or under the operator-assisted mode, depending on the setting of the last column: 'Mode': Manual/Automatic

The Automatic reading process will read those enabled file/definitions in the order they are shown in the current window.
If there are more than one it will process one at a time after a delay of x seconds as indicated in the field 'Timer', when all
files have been read, the reading process will start over from the first file again, until the Automatic mode is cancelled.

Code
User provided consecutive number that will determine the position of the file name/definition in the list, thus the order in
which it will be processed.

Type
Import file records may be submitted to different process-print operations depending on this selection:

**Header: the contents of each record of this file will be considered the main entity of each document
(Check) to be processed and can be tied (linked) to one or more records of the following types. A header
record must contain, at least the following fields:

• Control or Consecutive number (if there will be linked 'detail' records. This can be done also with
a unique data item, such as Check number). If there will be no linked detail records (and you
want a Check number to be generated by the application), this field may be omitted.
• Payee/beneficiary data: Name, plus other fields you want to have printed in the main document
(Check and/or stub).
• Amount

Other essential data fields that can be provided either automatically or from default values (that are
defined under the defaults tab) are:

-Check number (can be generated based on the account number and the 'Generate Check number'
under the 'Reserved' Tab)
-date (date of processing may be assumed)
-Bank ID
-Account number ID

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-Currency ID
-Format ID (document identifier)

Instead of detail (stored in a different file) linked to a header record, there is a special processing option:
Single Record Header-Detail that allows data of both types of records in the same (header) record.

Detail
This record must be linked to a Header record previously defined. The linking field usually is made up
using unique data items like Check number or a combination of fields like Check Number along with Bank
ID and Account Number for instance (because a Check number may be the same in a case where more
than one Bank/Account is used).

Path/File Name
The physical (actual) name of the file if using ASCII files (mapped drives can be used, or absolute pathnames). For
accurate definition, you can double-click on this field, a standard window file name definition window will open: you may
pick up a sample file for testing

If using ODBC interface, this must be the name of the table. The name must comply with the host database rules (ODBC
is available in CheckPlus Ultra)

If some of your import files will have the same field definition with different names (for instance, the names may be
assigned containing a process descriptor, thus generating many unique files), you may enter one 'generic' definition
using, within the filenames, as many 'wildcard' question mark (?) letters as characters you want to match. For instance a
name like IMPF???.TXT will mean any file name beginning with letters 'IMPF' and with extension .TXT

Separator
Choices are: Column, Comma, Tilde, Tab (|) and ODBC. This is specially needed when reading ASCII import files. It has
to do with the field delimiter used (by the independent process that creates the import file in the host system) within the
records of the import file.

Mode
Choices are: Manual, Automatic
Manual: the file will be read under the operator assisted mode
Automatic: the file will be read under the Automatic mode

Delete: Delete an Import Definition.

Print: Print the design files structure.
Archive: To save an Import definition
Retrieve: To restore an Import Definition that was archive.
Profiles: Use to Positive Pay.
Scheme: To see the Import design.

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Click > Export Files>

Then appear the Export Definitions>

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-Screen Template : Template Exhibit: Profiles define the criteria that a set of records must meet to be written out
from CheckPlus. (No detail shown here. Set up by Printech personnel when the import definition is created)

From this screen several buttons lead to specialized screens:

- Synonyms

This table will relate the user format names with the CheckPlus format names. As the format names are usually related to
various types of paper stocks, it allows you to define and fine tune the line MICR positioning.

User Code - Document Type: Type in here a user code or name that will be contained as one of the fields of the import file the user
will provide as input for CheckPlus (10 Alpha)

Signature ID – Internal : You may click on this field to show a list of available format names. The one you choose will be assigned to
the user code defined in the previous column.
HOR: This column shows a two digit number that represents a relocation of the whole MICR line from its original positioning, up to
3 mm (approx. 7/64") to the left (-99) or to right (99). This is controlled by a slider outside the table at the left down location of the
window

VER: This column shows a two digit number that represents a relocation of the whole MICR line from its original positioning, up to
3 mm (approx. 7/64") UP (-99) or DOWN (99). This is controlled by a slider outside the table at the rightmost location of the
window.

Description: To remark the purpose of each definition line/record

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Export file Code: Optional field. If the export feature is in place, each synonym line definition may be assigned a different export
definition. An export record is written down to an external file each time a check/secure document is printed/re-printed. They are
defined in system parameters at the 'export' tab.

Screen Code: Optional field. Screen styles can be defined at system parameters > margins > screen templates. They are meant to
customize the data items displayed in the browse/print screen, mostly in no AP or PR applications.

Secondary Format (button)

Each and every synonym line or record can be linked to one or more "secondary formats". This is a "child"' format, which will be
activated every time it's "parent" format is activated. Child formats can be:

Copy: The parent format is linked to the non-negotiable template code

Void: This is useful when multiple checks per page are required: if in a given batch, the total number of printed documents is such
that some portions will be left remaining, it will be crossed with notes to void the rest of the document.
Overflow: This template will be issued to accommodate a larger number of detail lines than those in the main (parent) template. The
application will print as many "'pages"' as required depending on the total number of detail lines to print.
ACH: Each processed record will generate an ACH transaction. If this template code is actually a "'null"' template, no document will
be issue but the ACH record will be still generated.

- Formats>
A format is a template with a specific data field distribution that, once filled out (automatically) by the imported data becomes
a form to be sent (printed out for example) to a designated device (a PCL-5 printer usually). In addition to those data
elements read by means of the import process, the application keeps a collection of user editable entities like bank name and
address, which are also available to be a component within a given format. Similarly, Payors (companies that issue Checks),
payees, signatories, currencies, etc.

An easy to understand example of the concept of format is: a check format and a non-negotiable copy format. Although they look
almost alike, a non-negotiable copy will not show signatures nor the MICR line and will have "NON NEGOTIABLE" printed on its
face. This would be the case of a two format application. A user may have as many formats as needed.

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CheckPlus can be delivered with either standard formats or with customized formats. Both can be modified during the life of the
application to meet specific needs.

Since the names we have given to these formats may differ from those given by the user, you may associate them using the Synonyms
table.

-ACH parameters>
This dialog shows various tabs intended for both defining control parameters as well as for viewing key data items for monitoring
and/or troubleshooting.

Label: allows for the definition of the rules for ACH control, encryption if any and FTP for later sending the file(s)
Header
Detail
Control

The latter three tabs, specially Header and Control, may require key control data values that must be provided by the ACH operator
who will receive your file. They are identified by red labels. The detail tab is provided for troubleshooting purposes.

Set up parameters are defined in the Label Record wherein there are three more tabs:

ACH control
Encryption

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ACH Control
path: folder and file name label for the output file where the ACH is to be written
pick routing/acct numbers from: to choose from getting the unique payee identification of bank/acct either from the import file or
manually from the payee dialog. The two values are "table" (payee table) or "import".
send e-mails: to enable the engine for sending e-mails to the recipients of ACH payments. Click on "'prefences" to determine default
values. To use this feature, you must a have an SMTP server in place.

Encryption and FTP are tools that may be required for both Positive Pay and for ACH.

Encryption: The user will need to install an external application to provide this capability if required by the bank. The user will
provide the file (name) to encrypt. This name will usually be the file name of the export process that generated the Positive Pay file.
There might be a keyword (or password, or user ID) for encryption as well.

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FTP is a widely spread means for transporting data. It has been integrated into CheckPlus because it is included in all Windows
(tm) operating systems. To use it, the user will

provide:

User ID
Password
URL or network address (server name)
file to send: this should match the name of the export file or the output name of the encryption process

This data will be provided by the financial institution that the user will connect to.

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Chapter IV. Reports (System reports)

a) Audit Log
b) Check register Report
c) Check Register Report, ranged by date

Audit Log

The Audit Log gives a report of all transactions that occurred on the CheckPlus system. This is useful in cases where
the security officer may wish to track information about the action of a particular user. It should be noted that only users
with special authority may view the Audit Log.

1. Sign on to the CheckPlus system

2. Click on REPORTS
3. Click on AUDIT LOG

Figure 7.1.1 below shows the following information about each entrant to the CheckPlus system:

• BATCH ID
• TRANSACTION NO
• DATE - i.e. the particular date on which the transaction was performed
• TIME - the time that the transaction was performed
• USER ID - the user that performed the transaction
• DATABASE -
• RECORD ID -
• EDIT TYPE - the type of transaction that was performed

The "Audit with Details" option allows the security officer to view the details pertaining to a particular transaction.
This option allows for the selection of “discrete values” such as date etc.

Audit by “Source Selected”> allows the printing of the Audit Log by: System
database(Banks,Accounts,Payors..),Checks(Print-Re-Print),…etc. using the selection of discrete values.

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Check Register Report.

CheckPlus has two CheckRegister option:

A. One by One Batch Selected where all Checks are printed

B. Check Register with several options: By Check Date, Printed Date, Void, Sorted by Payee , Sorted
by Check No etc.

Go to Reports> select type of Check Register report.

A. In the Uppter Right > appear the Batch already Printed and you select the Batch you want to see the Check Register
Report on:

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The report will print for that batch

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It will show up the Total Checks into the Batch , if a check was re-printed or voided an ‘*R’ or “V” will appear
appropriately.

B. Check Register Report Ranged by Date, allow to obtain different Check Register

reports.
Click the "Check Register" button (lower left) > The Check Register report can be generated by:
1. Check Date (FROM: Check Date TO: Check Date)
2. Printed Date (FROM: Printed Date TO: Printed Date)

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3. Batch ID ( FROM: Batch ID TO: Batch ID)

4. Void Checks (FROM: Voided Date TO Voided Date)
Check Register reports from option 1 to 3 can be generated sorted by Payee Name or Check Number.

Some Reports can be Sub-selected by Check Status: Already Printed Checks Only, Pending Printing Checks (To Be Printed)or All
Check in the Batch:

The report will print (Can be multi page) and Toolbar icons permit scrolling, sizing, printing and export options.

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Chapter VI. e-Operations

There are three options:
• ACH
• Positive Pay
• Email Confirmation.

ACH: will follow the NACHA standard

ACH

Use these options to manage the creation, transmission and report pertaining to payments to be credited to
vendors/payees accounts under the NACHA standard.

Operations:

• Generate ACH file

• Transmit
• Report
• Log

Support Operations

• Re-enable Batches
• Clear Log
• E-mails

A brief description follows:

1. Generate ACH file: will gather from a given date/range of dates, transactions assigned to an ACH format.
2. Transmit: Relying on the FTP utility included in the windows operating system
3. Report: this provides a hardcopy of the payee name, account, bank and dollar amount of the transaction.
4. Log: is an exception log: it will show the messages issued by the ftp facility. It is highly recommended that it be
examined after transmission to validate/assure successful transmission.
5. Support Operations: Re-enable Batches, Enable eligible batches already processed for later re-generation

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In case batches are ready to be transmitted, but one check needs to be voided, it will allow the batch to be processed
again for creating the ACH file

Log clear: as the log grows with each daily operation, it can be purged from time to time.

E-mails: if e-mails are available for each transaction. Eligible recipients are those whose e-mail field is not empty. The
operation is invoked in a separate run after the ACH file is generated. Can be use to announce ach transaction
generation. Exceptions are recorded in the e-operations log.

For an ACH transaction to be eligible for processing, its routing (bank) and Account numbers (and e-mail information if
you want that feature) must come in by means of the import file. If your import file does NOT bring in these data items,
you may provide them manually by means of the payee window in system resources. A unique identifier is then needed
for each payee. Choosing either of the two behaviors is made in system resources e-path.

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Positive Pay:

File to be transmitted to the bank from a batch of printed checks to provide a reference in advance, to validate checks as
they are cashed in their facilities. The positive pay file structure varies from bank to bank. Checkplus allows customization
of this structure.

These two operations are based on predefined parameters under e-Operation>

Positive Pay

This feature allows the user to send data from already issued checks to the bank where they are to be cashed. As the
bank updates their database with this file, when a check is presented to the teller/cashier, they will compare the actual
check with its stored counterpart. This is rigorous validation. Consult your bank(s) to find out if they have this service
available.

This operation can be used to process Direct Deposit batches as well. Under this functionality, CheckPlus is set up to
print 'payment advices' in lieu of checks. These pay slips are delivered to payees as evidence of a deposit from the Payor
account to individual payee's accounts.

To use this feature, a set up is needed as a one time operation: defining the export file and its profile

After printing the remittance notes (if any), printing a check register is suggested, to ensure all documents you expect are
included. Then after, proceed to:

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a) generation
b) transmission

Other operations that may take place are:

c) voiding checks: should happen before a) and b)

d) Printing a hard copy/report of the generated file

The generation is a simple export operation based on a profile definition.

Transmission is also a simple pushbutton operation as the internal command is defined in a one time set up operation.
The default transmission protocol is FTP. This operation can be skipped if your bank provides the means for the
transmission. If this is so, the only thing you need consider is the definition of the path to the output file. That is written in
the path field of the export file

The export file definition, that is, what data fields are required, the delimiter between fields (if any) and other specifications
(such as encryptions) will be determined by the counterpart financial institution. As you get documentation about the
structure of the file, you may proceed to define it at the export tab.

e-Opetation > Emails Confirmation> Select Range Date>Put your mouse on the Batch > click Select>

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Then, to send an email confirmation > un-check ‘Don’t sent email’> when you are ready> click on ‘Send Emails’

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Chapter V. Security
a) Set up CheckPlus Users & Users Rights > Add- Edit- Delete
b) Set up CheckPlus Groups & Groups Rights> Add- Edit-Delete

a) Sign on to the System

b) Click on the SECURITY button. The Security Menu will appear.

This menu consists of two main options:

• Setup CheckPlus Users and Setup Groups.

• Click Rights to see the Rights associated with the User Selected. To see others Users>Click “Select Users”. To
Create a new User>click ‘Add’. To Delete a Users Created click ‘Delete’ and to modify an User Information &
Rights click ‘Edit’. To Save any change (Add-Edit) click ‘Save’.
• You can assignment one or more groups associated to one User active the group(s) by .
• Click on Set up GROUPS This screen shows all of the groups in the database.

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• Click Select a GROUP and you are able to Add, Edit and Delete a group and add the Rights associated with this
group.
• The screen that appears shows the tasks whose rights are available. Select the tasks that you wish the group to
have access to by marking an in the assigned box associated with the particular task.
• Use the scroll bar to view the rest of the tasks and select whichever tasks you wish to allow the group to have
rights to.

When you are finished click Save. Click ‘Delete’ to Delete a group and Edit to Modify a group entered. Click ‘Hide’ to
Hide the groups create by CheckPlus.

Check Plus Rights:

• Sign on to the CheckPlus system

• Click on SECURITY.
• Click on Select User > click RIGHTS screen allows you to see the table of Users & Rights in the database.

To modify rights (privileges) attached to a particular user:

• select the User and click on the click Edit button>Modify Info & Rights and click ‘Save’ in order to save the
information changed. Please note that the user 'SUPERVIS0R' has rights to all of the tasks shown. This is
evidenced by an marked against each task/operation.

Use the scroll bar to view the rest of the tasks available, and mark an against the task that you will like your user to
have rights to.

Check Plus RIGHTS

1. A-P CHECKS Browse Checks (PRINT>BROWSE CORP CHECKS)
2. ACCOUNTS-C Create Accounts (SYSTEM RESOURCES>BANKS
3. ACCOUNTS-D Delete Accounts
4. ACCOUNTS-M Modify Accounts
5. ACCOUNTS-Q Query Accounts
6. ACH-GEN ACH File Generation
7. ACH-PRINT ACH Register Print
8. ACH-RE-GEN ACH Re-generation
9. ACH-TRANS ACH File Transmission
10. ASCII-IMP Import ASCII File (PRINT CHECK>IMPORT ASCII
11. AUDIT Perform Audit Log (REPORTS> AUDIT LOG)
12. AUDIT-Q Query the Audit Database
13. AUDITIMP Automatic File Import/Print (PRINT CHECK>AUTOMATIC)
14. AUTOCHKREG: to allow calling the check register after a complete check is run. It also requires a system
parameter: automated check run? in the ‘security’ tab
15. BANKS-C Create Banks (SYSTEM RESOUCES>BANKS)
16. BANKS-D Delete Banks
17. BANKS-M Modify Banks
18. BANKS-Q Query Banks
19. BATCH-PRG Allow Batch ID Purge( SYST. RESOU>PURGUE BATCH)
20. BLANK Print Blank Checks (PRINT CHECKS>BLANK CHECK)
21. CHECKS-D Delete Checks
22. CHECKS-M Modify Checks
23. CHECKS-Q Query Checks
24. CHECKS-R Re-Print Checks
25. CHECKS-S: checks: select to be printed (ended up creating a new right). For visual sign this right can be
accompanied by OVISUALSIG to enable the ‘select all’ button

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26. CHKREGDATE: check register, ranged by date (Dec 2004)

27. CURRENCY-C Create Currency (SYSTEM RESOURCES>CURRENCIES)
28. CURRENCY-D Delete Currency
29. CURRENCY-M Modify Currency
30. CURRENCY-Q Query Currency
31. EALERTSSV: allows to have a simplified view of the ealert systems definition. (12/16/2004). We would
normally grant this right to savvy tech. people.
32. FLASH Maintenance Printer Flash Memory
33. FONTS Font Table Maintenance
34. GDP General Document Processing
35. GREATPLNS Great Plains Interface
36. GROUPS-C Create Groups (SECURITY>GROUPS)
37. GROUPS-D Delete Groups
38. GROUPS-M Modify Groups
39. GROUPS-Q Query Groups
40. LANGUAJE Change Apples Language
41. MANUAL-CHK Create Manual Checks (PRINT>MANUAL CHECK)
42. OVISUALSIG Override Visual Sign: enables the ‘select all’ button at browse corporate checks: a case
in which no signature officer is available and checks need “to be” printed. Note that although checks can
be printer after this, no signatures will show up and ‘handwritten’ signatures will be needed.
43. PAYEE-C Create Payee (SYSTEM RESOURCES>PAYEE)
44. PAYEE-D Delete Payee
45. PAYEE-M Modify Payee
46. PAYEE-Q Query Payee
47. PAYOR-C Create Payor (SYSTEM RESOURCES>PAYOR)
48. PAYOR-D Delete Payor
49. PAYOR-M Modify Payor
50. PAYOR-Q Query Payor
51. PPEXPORT Positive Pay: Export
52. PPRINT Positive Pay: Reports
53. PPTRANS Positive Pay: Transmit
54. PURGUE-IMP Purge the Import File(SYST RESO>PURGE BATCHES)
55. QUEUEPRT Print Checks in Queue
56. REPORT-CHK Checks Reports (REPORTS) (Active Button)
57. RIGHT-GRP Access to Rights Groups (SECURITY > GROUPS RIGHTS
58. SIGN Sign Documents
59. SIGNATURE Signature Control (SYSTEM RESOUCES>SIGNATURE CONT)
60. SP-DEFAULT SysPar: Defaults Tab (SYSTEM RESOURCE>SIST PARAM)
61. SP_EXPORT SysPar: Defaults Tab
62. SP_GENERAL SysPar: General Tab
63. SP_IMPORT SysPar: Import Tab
64. SP_MARGINS SysPar: Margins Tab
65. SP_RESERVE SysPar: Reserved Tab
66. SP_SECURIT SysPar: Security Tab
67. SP_TRAYS SysPar: Trays Tab
68. SYSPARMS Maintain System Parameters
69. USERS_C Create Users (SECURITY > USERS)
70. USERS_D Delete Users
71. USERS_M Modify Users
72. USERS_Q Query Users
73. USR_GRP Access to Users Groups (SECURITY> USERS GROUPS)
74. USR_RIGHT Access to Users Rights (SECURITY >USER RIGHTS)
75. VOID Void Checks (manually) (PRINT CHECK> VOID CHECKS)

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VI. Reconciliation.
Execute CheckPlus and go to Print Checks > Reconciliation>

Under Print Checks>Reconciliation you can find:

a. Import Bank Reconciliation Files
b. Browse/Select Batches
c. View: History Files & Bank Checks Batches
d. Purge Bank Reconciliation Files
e. Manual Checks to reconcile.

a. Import Bank Reconciliation Files> Shows the list of Reconciliation Imports if more than one bank. You select the
batch and import manually.

b.
c. Once you finish the import process the next step is to reconcile this file. Go to Browse./Select> select the batch
type: Import or Manual> select the date range> and click on select the view the batch to reconcile.

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d.
e. Put your mouse on the batch you want to reconcile and click Select button
f. Once you are there > click On Select All to mark the checks to reconcile. Then click to reconcile to process the
reconciliation. You can click on Search to look for a specific check. Also, sometimes the bank sends checks with
incomplete information which you can delete before the reconciliation process takes place.

g.
h. Once the batch is reconciled you can see the reconciled checks under the history checks table or under Bank
Reconciled batches>

i.
j. See History File below:

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k.
l. You can change the Reconciliation Criteria to view only the reconciled checks, not reconciled checks or all –
reconciled and non-reconciled checks.
m. This table shows the check history information and also the bank batch information.

n.
o. To reconcile a check manually go to Reconciliation > Manual Reconciliation>
p. You must select the bank and account, also enter the check number & check amount>then click save. You can
add additional reconciliation information.

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q.
r. Finally to reconcile this manual check go to Browse/Select and reconcile as explained in step ‘f’
s. To purge a bank reconciliation file> go to Reconciliation > Purge Batches> select the batches range dates> once
you are there you can select the batches you want to purge and finally purge those batches.

t.
u. Go to Reports>Reconciliation> and you can generate the Bank Reconciliation Report>

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v.
w. You can also generate the History Reconciliation Report>

x.
y.

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The rights involved in Reconciliation Module are:

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Chapter VII. Check Books

The CheckBook feature enables your organization to create and manage personal and commercial checks. Account
information can be manually keyed into the system or imported via an import file.

1. CheckPlus> System Resources>Check Books>

a. Bank/Branches
b. Type of Checks
c. Synonyms

2. CheckPlus >Print Checks>Check Books

3. CheckPlus>Reports>Check Books

1 a. Check Books Banks/Branches: In this screen you enter the Bank Information and for Bank-
Branches information and then click on Branches tab.
We have three buttons: Add, Delete, Cancel & Save.

Add: To add a new Bank. The bank ID has up 10 characters , then populate the Bank Name , Addresses Lines, Logo ID if
the Bank has any logo. Also you can enter the transit and fractions numbers. Finally, select the default currency per bank.
Because the paper size, format & micr line depends of check style , you should select the MICR line format for each
check style, for instance: Commercial checks , Personal Check with Stub or without Stub.

If you want to print a bank message on the check you can populate message1 & message2 which are optional fields.

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To populate the Bank-branches> click Branches>and you can create as many braches as necessary. Click Save to
save any changes or additions.

In Check Books > Type of Checks we indicate all check book layouts you have, such as: Commercial , Personal with
Stub , Personal without Stub etc. Also in this screen you define the number of checks per check-book, how many checks
per page , and the unit price base on the base currency.

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c. System Resources> Check Books Synonyms . In this screen the CheckPlus Administrator defines all the check
styles with the last check number in the check book, currency and MICR line adjustments by check style.

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2. Print Checks> CheckBooks

In this screen you will find the Account Number , Account Name & Addresses Lines, the check style
(Commercial/Personal etc), also the Bank ID, Branch ID, Staring check No, No of checks to print, location code if
applicable. We used the + sign to add a new account and ‘X’ to remove an account. We can group the account holders by
selecting the appropriat letter of the Account Holder’s first or last name (A-D, E-H, etc) or you can select View All to list
all accounts.
The user with the appropriate rights will be able to change the starting check No, print a check book, re-print, create a
new account, edit an account etc.
If a check needs to be re-printed, click on ‘Details History’ and re-print a check book or a check sheet.

Check Books has an excellent search option. You can search by Account No or by Account Holder, this search can
be done for a part of the name, the full name or account number. If any changes are made, make sure to click on
Save before exiting.

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3.CheckBook Reports.
Click On Reports>Check Books Reports> In Check Books reports you can select a date range, a sort criteria and finally
you can list all accounts or you can select a specific account holder. Then the report shows the Account No, Account
Holder Name, Type of Account (Personal/Commercial), check book printed date-time, starting and end check numbers,
the Bank & Branch code and the Checkplus user who printed the Check Book.

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The second report is by check book details, which provides details of account no, account holder name, type of acc, Initial
check no, total of checks per check book, the branch/bank codes, the check book total price, the Base Currency &
exchange in the exact time the check book was printed.

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The last report produces the grand totals by Banks/Branches and Currencies:

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