EVENT MANAGEMENT REPORT

Index

S.NO. TOPIC

1. Impact of Covid-19 on events industry

Virtual events- Difference b/w virtual and
2. physical mode

3. Let’s get quizzical- pre, during and post

4. Responsibility (Let’s Get Quizzical)

5. Annexure (Let’s Get Quizzical)

6. Vritika 2020

7. Responsibility (Vritika- Media Quiz)

8. Annexure (Vritika- Media Quiz)

 1. Impact of Covid-19 on Events Industry.

The impact of Covid-19 is not only impacting our health but is

also affecting economies worldwide and is the biggest disrupter
for the events industry as events take place when a large group
of people come together for a particular cause, celebration or
event and as Covid-19 (Corona Virus) is a disease which
transmits from one person to another and hence there is a need
of avoiding events with large gatherings.

Events got postponed, occurred virtually or are taking place but

with fewer gatherings and under the guidelines set by
Government / WHO which has resulted in reduced footfalls and
increased cost of organising any event and due to which the
event management industry is facing huge losses and there are
many event management companies which even got shut down
during this period due to heavy losses and liability on them.

As human beings we need to connect face to face. We share our

stories and our journeys to create hospitable environments and
meaningful, life affirming experiences through these face to face
experiences. We are indeed strong but are better when we
socialize with a unified voice around the power of events. It is
expected that events will take place once this pandemic gets
over until then organising an event virtually or with fewer
gatherings is the only way forward.

2. Virtual Mode- Difference between virtual and

physical mode.

Virtual mode is where people gather together, not in a physical

location but through sources like video conferencing and the
internet. It can’t take over the essence of the physical mode but
it is definitely the most helpful and important mode in times like
these.
Both the modes have some pros and cons:
For conducting virtual events there is no need of gathering at a
particular place, anyone can be in the event from anyplace and
anytime, cut downs the costs, saves the travelling expenses and
time. On the other hand it has some disadvantages too like
technical problems take place during the conduct of the event;
people do not feel as much connected as they feel in the physical
mode.

In physical mode people feel more connected as an environment

like that gets created and as human beings we all have a need of
socialising, learning and experiencing new things in a physical
environment.

3. Event Brief

Event Name Let’s Get Quizzical

Engaging the students of our

college in an interactive activity
Purpose session, to freshen up there minds
during this stressful scenario of
Covid-19 and to engage them in
more such activities in the future.

Objectives To learn how to conduct events

efficiently.

The students of Delhi Metropolitan

Target Audience Education (DME) College.

Number Of Guests 2 (Ambrish Saxena, Susmita Bala)

Proposed Date 14th October, 2020

Timing 2:50 to 4:25 p.m.

Location Details Zoom Platform

The participants must keep there

camera’s on during the time of the
Key Messages event and should join the given
link with their team names with
their own names.

1. It was an elimination style quiz

competition, consisted of 5 teams
with 3 members each.
Event Format
2. It consisted of 4 rounds; those
were Meme- ory, Mad ‘bout ad,
GK Quizzards, Filmania.

Budget Rs.2,250

This event was for the students of

DME and hence we generated a
Communication link to be filled by the students
who want to participate in it and
we shared that link on our college
website and social media handles.

Various teams including the

 designing team involved in this
event had put in their maximum
effort to make this event successful
Evaluation and they succeeded in doing it so.
Co- ordination with the team and
guests were perfectly done, no
delay in dissemination of
certificates and prize were taken
care of.

Yashaswika Yadav- 7838136494

[email protected],Muskan
Contact Details Bakshi-9667851766
[email protected],
Priyanka Naithani- 7011374010
[email protected]

Running Sheet

4. About the event

This event was a Media Quiz game of Questions and Answers on all
topics of media knowledge that was played by the students of DME
Media School. The Quiz Competition was consisted of 5 rounds that
were (1) Meme-ory: Questions related to contemporary culture, (2)
Mad ‘bout Ad: Questions related to advertisements, (3) Filmania:
Questions related to cinema, (4) GK Quizzards: Questions related to
general knowledge and current affairs, (5) Rapid Fire: Mix of all the
previous rounds. It was played along the lines of a lockout buzzer
system and had a rapid- fire round at the end.

1. The event got started at 2:30 p.m. and we first instructed the
participants to keep their cameras open and instructed those
participants who didn’t joined with their team names to join in again
with their team names.
2. Our anchor Saksham Bakshi gave the introduction of the event
to all the participants, judges and audience.
3. Our anchor explained about the rules of the quiz competition to
all the participants.
4. All the 5 rounds took place one after another and teams with the
lowest scores started getting eliminated from the 2 nd round onwards.
We also conducted audience rounds in between for the engagement
of our audience.
5. After the completion of the final round anchor announced the
winners of our quiz competition and also the winners of the audience
round and the collpoll winner (some questions were being put by our
social media team for the engagement of our college students on our
college app and the one who gave the most correct answers was
declared as the collpoll winner).
6. Our guests Dr. Ambrish Saxena and Dr. Susmita Bala delivered
their speech to all.
7. Our mentor Ms. Yashasvika Yadav, Assistant professor, DME
Media School delivered the vote of thanks and concluded the whole
event.

Our event went very smoothly, though with some end moment
changes due to some sudden issues.
After the completion of the competition we instantly took feedback
from our participants through Google Forms and also distributed the
prize money to the winners of our competition i.e. INR1500, to the
collpoll winner INR300 and to the winner or the audience round
INR200.

Collpoll winner- Kunika Khurana

Audience round winner- Muskan Baweja
Media Quiz Winners- Group 3 (Vicky Pal, Harsh Prajapati, Prachi
Sharma)

List of Participants-
Group 1. Vishal Dawar, Fazal Khan, Rachit Rawat
Group 2. Kunika Khurana, Shivansh Kapoor, Saurabh Kr. Jaiswal
Group 3. Vicky Pal, Harsh Prajapati, Prachi Sharma
Group 4. Shiv Dhavan, Rohit Gupta, Hardik Dogra
Group 5. Suzane Fredrick, Ishika Sen, Chaitanya Bhatiya

5. Roles and Responsibilities

(A) Pre- Event:

1. Conducting Quiz Mocks: My responsibility was to conduct the

mocks before the quiz competition for the smooth functioning of it
on the day of the event and being ready for any sort of technical
issues or any other problem during the conduct of the event.

Team Members-
 Priyanshi Mehrotra
 Nikhil Goswami
 Jaskirat Singh
 Gauri Sareen

2. Creating questions for GK Quizzards: Made questions related to

general knowledge and current affairs to be used in the 4 th Round
which was GK Quizzards, for the mock , final quiz PPT and for the
creative’s which were posted on CollPoll App.
 Team Members-
 Priyanshi Mehrotra
 Nidhi Sahai

(B) During the Event:

1. Noted Scores: I noted scores of all the rounds during the conduct of
the event and shared the scores with the anchors and in the chat box.

Team Members-
 Priyanshi Mehrotra
 Jaskirat Singh (Backup)

(C) Post Event:

1. Feedback from the participants: Took feedback from the

participants about the conduct of the event and their view
points.

Team Members-
 Priyanshi Mehrotra
 Nikhil Goswami

6. Feedback

(A) Feedback from team members:

 Quiz Mock & Feedback from the participants- She was very hard
working and had put all her efforts in the event, in the mocks which
were being conducted before the event, for the feedbacks which we
took after the event and she never forgot about the key of team
spirit. (Nikhil Goswami)

 GK Quizzard- It was great working with Priyanshi; our coordination

was very fluent which helped us to conduct an efficient event.
(Nidhi Sahai)
 Noting Time- She was very quick while recording the timings and
posted the results in the chat box at the correct time without any
delay and also provided the anchors with the final results on time.
(Jaskirat Singh)

(B) Feedback from Participants:

 Prachi Sharma- Let’s Get Quizzical is the best competition held by

DME Media School. It’s a competition which allows students to
showcase their talent and helps in enhancing knowledge and skills.
Knowledge and skills are the most powerful tool. Competition went
so well and every round was very interesting. We get to know many
things from the quiz.
 Shivansh Kapoor- The experience was amazing. As I got the
opportunity to participate in the mind refreshing quiz competition.
 Hardik Dogra- The quiz was fantastic. The way it was conducted
and the creativity you all put in it was really good. Hope these types
of events will take place in the future too.

7. Annexure

(A) Mails
(B) Creative
(C) Screenshots
(D) Video Screen Shot

VRITIKA 2020

1. Event Brief

Event Name Vritika (Media Quiz)

-To increase the media literacy in a fun and

comprehensive way.
Purpose - To engage the students in a fun yet informative session.

Objectives To learn how to conduct events efficiently.

 Target College students
Audience
Number of
Guests 1

Proposed Date 7th November, 2020

Timing 10:30 a.m. to 12:30 p.m.

Location Zoom Platform

Details

The participants must keep there camera’s on during the

Key Messages time of the event and should join the given link with their
team names with their own names.

Event Format 1. It was an elimination style quiz competition, consisted

of 7 teams.
2. It consisted of 3 rounds.

Budget

-Online Promotion: Shared the creative, videos, posters

Communication and links on the social media handles along with the
description and guidelines about the events taking place.
- Open for public to attend.
- The participants can also be from any college/
university.

1. “Dear Media Quiz Team, You all were fantastic. The

anchors managed the event beautifully. The backhand
team were at their best. I am really proud of media quiz
team. The way you have managed the event shows your
commitment and professional approach towards the
event. I am honoured to lead such a team. Good Luck”
Evaluation - Mr. Mohit Vatsa (Assistant Professor DME Media
School)

2. “Good work team. I would have really liked this to

happen in physical or hybrid mode, I am sure you would
have made it successful as you did it now. Good work”
- Ms. Yashasvika Yadav (Assistant Professor DME
Media School)
3. “I would personally like to appreciate all the hard work
and diligent effort that you all have put into making this
event successful. Conducting media fest in virtual mode
is neither easy nor exciting. Yet, you all managed to
receive participation from 62 different colleges and
universities. The kind of coordination you all build with
each other was remarked. I organise media fest every year
and at the end of the event, I only see the lifelong bond
that I have built with my students. I am feeling extremely
happy and proud today that now I share a good personal
bond with you all. Congratulations to all of you. Keep up
the good work. You guys have been amazing”.
- Ms. Sanchita Chakraborty (Assistant Professor DME
Media School)
Contact Details Priyanshi Mehrotra- 9015421305, Nidhi Sahai-
8800440463, Muskan Bakshi- 9667851766

Running Sheet

2. About the Event

Vritika 2020, the media festival of DME Media School was a 3 day
mega event. It provided a platform for inter school collaborations
and competitions for college students. It was conducted for further
the cause of media and its Hashtag was #media4cause. The partner
of this media fest was Lal Bahadur Shastri Institute of Management,
Dwarka.
 Media Quiz- It was an elimination style Quiz Competition consisting
of 3 rounds that were, (1) ELIGO- Game of choices, (2) Pictionary-
Game of pictures, (3) Rapid Fire- Game of time.

1. Checked out all the technical aspects, whether all the

participants are present or not and if they have joined with
their team names and have joined with their cameras on or
not.
2. The quiz competition began and Siddharth Kukreja from the
web hosting team played the DME Intro Video.
3. Our anchor Muskan Bakshi gave a short brief about the
Media Fest and introduced us about the judge.
4. Our judge gave her speech.
5. Both the anchors Muskan Bakshi and Kashish Singhal gave
the introduction about the media quiz.
6. I screen shared and played the 1st sweeper of the media quiz
and later on the whole PPT consisting of all the rounds.
7. In the end of each round teams got eliminated and we also
had a tie breaker round in between as two of the teams were
having same scores.
8. Two of the teams went to the final round.
9. Our anchor Kashish Singhal gave us all a brief about our
upcoming event i.e. CIFFI 2020 and after the intro
Siddharth screen shared and played the CIFFI 2020 intro
video.
10. The Judge announced the winners of the quiz and also
asked some questions from the winners.
11. Speech by the winners.
12.Concluding remarks by Prof. (Dr.) Ambrish Saxena and
Prof. (Dr.) Susmita Bala Dean DME Media School.
13.Vote of thanks by Mohit Kishore Vatsa, assistant professor
DME Media School.
14.The event got ended after playing the DME Infrastructure
video.

After the completion of the competition:

 - Certificates provided to the participants of ‘Let’s Get
Quizzical’.
- Feedback taken from the participants about the event
through Google form.
- Prize money provided to the winners.
- Feedback taken from faculty members about the event.

Prize Money-
1. Winners- Rs.500
2. Runner Up- Rs.250
Mode of prize distribution- PAYTM and Google Pay

3. Roles and Responsibilities: Coordinator of Media Quiz

(A) Team Members-

- Muskan Bakshi
- Nidhi Sahai
- Priyansh Joshi
- Manisha Bhaskar
- Palak Agarwal
- Jyotika Mantri
- Lakshita Rathore
- Gauri Sareen
- Rishabh Jain
- Saurabh Singh Bhandari
- Ayush Tripathi
- Nikhil Goswami

(B) Responsibility- Coordinator of the Media Quiz Competition

- Formed the Quiz Team.

- Distribution of work to all my team mates and to check out all
their work throughout the event and to correct them out.
- Briefing all the work to my team mates.
- Proper conduction of Mocks before the event.
- Finalizing the questions, PPT and the creative’s.
 - Handling the technical aspects during the Quiz Competition
and the mocks.
- Coordinating with the participants, judges and with our
mentors.
- Briefing about the rules and regulations to our participants.
- Checking out if there are any sort of issues to be resolved so
that no problems come in between the conduct of the event.

4. Feedback

(A) Feedback from Teacher Coordinator:

1. “Dear Media Quiz Team, You all were fantastic. The anchors
managed the event beautifully. The backhand team were at their
best. I am really proud of media quiz team. The way you have
managed the event shows your commitment and professional
approach towards the event. I am honoured to lead such a team.
Good Luck” - Mr. Mohit Vatsa (Assistant Professor DME
Media School)

2. “Good work team. I would have really liked this to happen in

physical or hybrid mode, I am sure you would have made it
successful as you did it now. Good work” - Ms. Yashasvika
Yadav (Assistant Professor DME Media School)

3. “I would personally like to appreciate all the hard work and

diligent effort that you all have put into making this event
successful. Conducting media fest in virtual mode is neither
easy nor exciting. Yet, you all managed to receive participation
from 62 different colleges and universities. The kind of
coordination you all build with each other was remarked. I
organise media fest every year and at the end of the event, I only
see the lifelong bond that I have built with my students. I am
feeling extremely happy and proud today that now I share a
good personal bond with you all. Congratulations to all of you.
Keep up the good work. You guys have been amazing”. - Ms.
Sanchita Chakraborty (Assistant Professor DME Media School)
 (C) Feedback from Team Member:

Priyanshi has been a very cooperative and very understanding

coordinator. She understood the strength of the students and distributed
the work accordingly. It was a great experience working with her. From
making the team, distribution of work, conducting the mocks to
handling the technical aspects, she did a great job in every field in order
to make this event a huge success. Loved working with her. (Palak
Agarwal)

i. Annexure

(A) Mails
(B) Creative

(C) Video Screen Shot

(D) Screenshots