A.

STUDY ON

DESIGN AND IMPLEMENTATION OF EMPLOYEE TRAINING TRACKING

SYSTEM
 ABSTRACT

This project entitled “EMPLOYEE TRAINING TRACKING SYSTEM” has

been designed towards improving the Management of Employee Information in the

field offices of First Bank. This project work expresses the issue of designing and

implementing an EMPLOYEE TRAINING TRACKING SYSTEM acknowledges over

the more tedious inefficient and true consuming manual system. This system encounters

the following problems. Late receipt of raw data each month, regular break down of the

accounting machine presently used for data processing, irregular power supply, in any

errors resulting from the manual methods of data processing and the office caused by

bulky files and constant complaints for errors from the workers. Consequently

EMPLOYEE TRAINING TRACKING SYSTEM when designed will take care of the

above problems.
 LIST OF FIGURES/ TABLES

Organogram: Figure 1

Information flow diagram Figure 2

Process Design Figure 3

System Design Figure 4

Program Flowchart Figure 5

Sample Report Figure 6

File Design Table 1

Input Design Table 2

Output Design Table 3

 TABLE OF CONTENT

Abstract vi

List of figures/ tables vii

Table of content viii

CHAPTER ONE: INTRODUCTION

1.1 Background/ Overview of the work 1

1.1 Statement of problems 2

1.2 Purpose of the study 3

1.3 Significance of the study 4

1.4 Aims and objectives 4

1.5 Scope or Delimitation of study 5

1.6 Limitations or constraints 6

CHAPTER TWO:

REVIEW OF RELEVANT LITERATURE 7

CHAPTER THREE:

DESCRIPTION AND ANALYSIS OF THE

EXISTING SYSTEM 13

3.1 Background analysis of the system 13

3.2 Organogram 15

3.3 Method of data collection 16

3.4 Information flow diagram 17

3.4 Input-Process-Output Analysis 18

3.6 Problems of the existing system 20

3.7 Justification for the new system 20

 CHAPTER FOUR: DESIGN OF THE NEW SYSTEM

4.1 Design Standard used 23

4.2 File specification and design (Input and output) 24

4.3 Process Design 26

4.4 System Design 29

4.5 System requirements 30

CHAPTER FIVE: PROGRAM DESIGN AND

IMPLEMENTATION 32

5.1 Program Flowchart 34

5.2 Pseudo code 39

5.3 Choice of programming language 42

5.4 Code specification 42

5.5 Code testing 49

5.6 Cutover Process 50

5.7 Full scale implementation 50

 11

5.8 Maintenance plan 51

CHAPTER SIX: PROGRAM DOCUMENTATION

6.1 Software documentation 56

6.2 User documentation 58

CHAPTER SEVEN: CONCLUSION, SUMMARY

AND RECOMMENDATIONS

7.1 RECOMMENDATIONS 64

7.2 SUMMARY 65

7.3 CONCLUSION 66

REFERENCES 67

BIBLIOGRAPHY 68

APPENDICES 69
 CHAPTER ONE

INTRODUCTION

The role information technology has played in various fields of human Endeavour

cannot be over emphasized. Most sections of humanity, like banking industries, auto mobile

industries e.t.c have experience the influence of information technology.

From the word “Training”, it is expected that the workers should learn both practical and

theoretical aspect of work, based on the industry and the department he belongs.

Employee training tracking experience is designed to prepare workers in an organization to be

able to handle some of the equipment and machinery that may not be available in the various

institutions of higher learning.

Computerized employee training tracking system is a powerful database program that records

all the data of workers undergoing employee training. A computer database is a structured collection

of records or data that is stored in a computer system. A

database relies upon software to organize the storage of data. In other words, the

software models the database structure in what are known as database model (or

data models).

1.1 BACKGROUND/OVERVEIW OF THE WORK

Every organization whether big or small does have some strength of employees. They play

important role in determining the success level of a company. Therefore businesses that are serious

about proper workforce management should use EMPLOYEE TRAINING TRACKING SYSTEM.

Here employee management software is used that does the work of assembling, managing and

organizing the valid information about the employees of a company. Every business do face some or

the other employee management problems that needs to be solved.

EMPLOYEE TRAINING TRACKING SYSTEM can help you detect your organization's

future management needs and likewise alterations in the working can be made for extended

productivity. At the time of performance appraisal the records kept

of employee's performance would give fair results. This software executes many different types of

functions.

It gives the chance of encouraging good teamwork among the workforce. Many companies can

be found on internet that offers state-of-the-art employee management software that can be easily

installed in the computer system.

It also reduces management costs thus increasing profit percentage and lessened burdens on the

company's funds. EMS is very flexible and can adjust in any company's frame of working.
 1.2 STATEMENT OF PROBLEM

Over the years, manual method of processing civil service has been used. This method has its

problems. It has been proven to be very ineffective and inefficient. The need arises for the

development of employee training tracking program owing to the problems listed below:

The difficulties people face in keeping information/data using large files.

Unwillingness attitude of some staff when dealing with data/information. The job of

preparing salary payment in annually is tedious causes delay. Fragile nature of

information/data.Difficulties people encountered when searching for given

information. Time wasted in searching for information on packed files.

Time wasted in sorting files.Difficulties in recording the actual punctuality of some staff.
 1.3 PURPOSE OF STUDY

The main purpose of this study is to put to an end the difficulties people

encountered during storage of data/information. This is actualized by designing an

EMPLOYEE TRAINING TRACKING SYSTEM which is user friendly and

interactive. By the time this software is designed and implemented, the difficulties

encountered with manual method of keeping information will be eliminated.

 1.4 SIGNIFICANCE OF STUDY
With the growth in information technology, the study offers numerous values both to the religious

group and to any organization that deals with data/information.

Huge files kept in the offices will no longer be there because information will be stored on

the computer with the help of the EMPLOYEE TRAINING TRACKING SYSTEM. It will help to

keep a comprehensive record of employee training.

Because of the easy to use nature of the EMPLOYEE TRAINING TRACKING SYSTEM,

any organization can easily buy it to make use of them.

1.5 AIMS AND OBJECTIVES

The study aims at designing EMPLOYEE TRAINING TRACKING SYSTEM

that will help to eliminate instances, delay and frauds associated with manual

calculation of workers’ salaries and entitlements. Other objectives are:

· To stop or eliminate the difficulties people face with manual method of

storage.

· To eliminated unwillingness and nonchalant attitude of some staff that deal

with information in an organization.

· To easy the work associated with manual method.

· To eliminate the error involved with the manual storage of data/information.

· To save the time wasted when searching or sorting through employee

training tracking record.

 2. 6. SCOPE OF STUDY

This project work is narrowed to first bank and her workers. It deals with

the designing of a computerized employee training tracking system. The program

will help workers get information concerning their employee training tracking.
 1.7 LIMITATIONS OR CONSTRAINTS

In the process of carrying out this research work, some factors tried to hinder

the free flow of work. These factors include

Time: Time factors in the sense that the semester was short and as a result

combining this work with studies was tedious.

Finance: Finances were rather on the lean side and as a result it affected the

carrying out the research in that monetary commitment was needed for going

to the case study, photocopying document, browsing e.t.c.

Lukewarm attitude of the staff: The staff of the payroll department was rather

hostile and aggressive owing to the fact that the felt of this activity is

computerized they might lose their jobs to the computer.

Flowchart: It is a pictorial representation of information in data processing

by means of symbols and interconnecting linking the generations.

Transport Allowance: This is the allowance given to a staff for his

transportation to work.
 1.8 ASSUMPTION OF STUDY

One of the major assumptions made in this project work is that manual

methods of processing and storing worker’s information are ineffective, time

wasting, prone to with the level of development of information technology, there is

a serious demand to join this trend of information technology.

It is also assumed that employee training tracking system motivate the

staffs to work more with easy.

 1.9 DEFINITION OF TERMS

COMPUTER: A computer is a programmable machine designed to sequentially and

automatically carry out a sequence of arithmetic or logical operations.

CLIENT: A client is an application or system that accesses a remote service on another

computer, known as a SERVER, by way of a network.

DATA: Data is information in a form suitable for use with a computer. It is also

expressed as unprocessed fact.

DATABASE: A database is an organized collection of data for one or more uses,

typically in digital form. The data is typically organized to model a certain aspect of

reality, an application, in a way that the views reflected by such a collection can help to

follow and manage these aspect/application.

HARDWARE: Hardware can be defined as the physical artifacts of a technology. It can

also mean the physical components of a computer system.

INFORMATION: This is data that have been processed, interpreted and understood

by the recipient of the message or report.

 INTERNET: This is a collection of computer networks that operate to

common standards and enable the computes and the program they run

to communicate directly.

SOFTWARE: This is a logically written program that hardware uses

to perform its operation.

SYSTEM: This is the collection of hardware, software, data,

information, procedure and people.

COMMUNICATION: This is used to inform your employee the importance

of flexibility.

EDUCATE: This educate employees by putting your guidelines request forms

and instructions.

TRAIN: This involves training employee to be able to review request and

make business-based decision.

TRACK: This involves keeping track of users in flexible work arrangement

with unique feedback and tracking tools.

REPORT: This is the results and use case studies to shine the spotlight on

success.
 CHAPTER TWO

LITERATURE REVIEW

In this chapter, attention will be focused on the review of the related literature. This shall

include the definition of employee training tracking system, its benefit, advantages, other types of

tracking system and overview of employee training tracking system in Nigeria.

Employee training tracking system is software that will help in tracking the necessary work to

be carried out by an employee. This is a way in which this organization keep track of employee’s input

towards the growth of the organization, skill acquisition, completion of a task assigned to an employee,

and automatically create a report, solution identification and document change for the growth of the

organization.

Employee training tracking system will work amazingly well when it’s well managed. That

means communicating to managers and staff the importance of flexibility as a business strategy. This

also implies training employee to understand your process and organization’s guidelines. With this

procedures correctly followed, an Evaluated outcome will emerge and a favorable rules works for

everyone.Tracking system is a system used to monitor set of individual or things and a particular

geographical area. Tracking system can go a long way to ensure that every individual subject is well

monitored.

Employee training tracking system helps manage and control role-based training requirements and

employee competencies. The software’s flexibility allows you to create and deploy a variety of simple

or extensive training courses requiring users to learn their duties and demonstrate proficiency.

Employee training tracking system can be deployed as a standalone system to control all types of
training or integrated with employee training documents to automatically task affected trainee when

required other documents change.

Each employee has a specific job to accomplish that is often defined by a job description. In

responsible organizations, a performance development planning process

defines the work of the employee and the organization’s expectation’s for the employee’s

performance.

An employee works within a functional area or department such as marketing or Human

Resources. An employee has a boss, the person he or she reports to and takes direction from, usually a

manager or supervisor. The employee has a work station or office in which he or she accomplishes the

job. The employer supplies the employee with the tools and equipment necessary to perform work

such as a computer, telephone, and supplies.

In forward thinking organizations, the employee receives frequent performance feedback from

the employer, rewards and recognition, and a reasonable benefits package. Although most employment

relationships are at-will, the employee who performs the job successfully is likely, although not

guaranteed, to keep the job.

Dr. Abubakar Bukola Saraki said; “the proposed civil service reform in the state is a must in

order to reposition as well as give standard to the system”. The governor

who stated this while speaking with journalists in Ilorin during an interactive session to mark the end

of his 45th years birthday anniversary also noted that the civil service has a standard which should be

maintained at all times to be able to serve the people well.

William (2000), the list of staff is an administrative document which reflects organizational chart

and the list of posts. The staff list describes sizes of official rates, extra charges and bonuses existing in

the given organization with reference to concrete posts. Absence of the staff list in the company can be

treated as infringement of the labor legislation. Public services pay attention to presence of the staff list

which is one of obligatory documents for confirming correctness of insurance payments. In general,

there are several steps when gathering necessary information for staff list creating:

· regular staff list

· official rates and extra charges

· monthly salary fund

 Companies use staff management systems to create a solution for registering and adding

employees’ in common internal database. The systems allow building a staff list to manage

appointments, enrolment quits, payments, etc. They are intended for calculation of the salary and

personnel records at the company. The staff management systems allow not only to automate salary

calculation, but also to organize registration of employees and promotions. Flexibility of such system

enables to implement any approach to the decision of these issues and to receive any reporting

documents. VIP Task Manager is staff management system based on client/server technology. The

software assists to organize personnel records, create staff list and manage resources. Powerful

functionality of VIP Task Manager gives the following benefits in staff management:

· Adding and changing hierarchy of company divisions

· Conducting directory of job positions
· Formation of division staff list
· Reviewing the staff list as one division, and together with subordinates to it
divisions
· Maintaining a hierarchical structure of posts in the staff list

· Reviewing history of change of the staff list

· Creating detailed reports on the staff list in the form of MS Excel and HTML

documents

· Building and printing out charts

This employee training tracking system will help manage and control role-based

training requirements and employee competencies. The software will allow you

to create and deploy a variety of simply or extensive training courses requiring

users to learn their duties and demonstrate proficiency. The software can be

deployed as a standalone system to control all types of training.

2.1 HOW CAN EMPLOYEE TRAINING TRACKING SYSTEM
BENEFIT YOU?
It supports a distributed model that requires trainee participation.

It continually performs gap analyses between required and completed

training for all trainees.

It automatically assigns training tasks based on the gap analysis.

This allows trainees to view their training tasks and training records as part of

their day-to-day activities.

It automates incident reporting, solution identification and document change.

This provides reporting of real-time data based on current status of all training

task.

It simply automates incident reporting, solution identification, and document

change.

Employee training tracking system has number of work it could be used for, the

function of this software would not only be for training employee but also to track

the level of performance, participation and punctuation been carried out on an

individual. With the above, I will say that Employee training tracking system has
lots of benefit it will render to a company of which (First Bank of Nigeria is my

case study). With recent innovation which is about to be implemented in order

to scrap the old system of tracking employee training in the organization.

2.2 BENEFITS OF EMPLOYEE TRAINING TRACKING SYSTEM:

· It helps minimize the risk of non compliance or non conformance.

· It ensures “audit/inspection readiness” all the time.

· It connects people, data, and quality sub-systems in an enterprise

wide environment

· It track and evaluate training completion to improve product quality

and compliance.

· It eases the pain of validation by offering complete protocols, toolkits and

consulting services.
 TRACKING SYSTEM

Tracking system is any device used in observing of persons or objects on the move and

supplying a timely ordered sequence of respective location data to a model.

2TYPES OF TRACKING SYSTEM

Cell Phone Tracking Device

Vehicle Tracking Device Car

Tracking Device

GPS Tracking Watches

CELL PHONE TRACKING DEVICE: A cell phone can be used to track an

individual’s movements. All a cell phone needs is a signal from a cell phone tower

and to be turned on for it to be one of the most powerful tracking devices on the

market. The way it works depends on your cell phone make and on the provider that

you use, but you can summarize how

each works by bringing up the principle of TRILATERATION. How this works is that the

cell phone does some fancy math to determine its location based upon the known location

of either a cell phone or a GPS satellite, telling the mobile phone exactly where it is at any

given moment in time.

VEHICLE TRACKING DEVICE: These are really commercial grade trackers that

offer a whole host of important fleet management features for businesses and corporation.

Some of the better devices can do much more than simply track the movement of a

vehicle. They are:

 · Give directions to a driver, marking routing and other business related

activities much easier and much more efficient.

· Cute an idling engine that has been running too long.

· Turn off vehicle lights that have been left on by a driver.

CAR TRACKING DEVICE: It’s very similar to vehicle tracking devices, car tracking devices

are used to track a car or vehicle but they

often lack some of the functionality that the more commercial grade vehicle tracker might have for

example, a car tracker usually doesn’t have the ability to lock and unlock doors, cut the engine or

notify a driver if they are idling too long.

GPS TRACKING SYSTEM: A GPS watch is exactly what it sounds like a watch that has all the

functionality of a GPS device. When you take a look at it, there are two main types of GPS

tracking watches and each has a corresponding use. Is great for athletes who want to take their

training to the next level.

Employee training tracking system totally eradicates your filing cabinets full of paper application

and e-mail accounts filled with resume spam. This system is about to be created to enhance accuracy,

proficiency, evaluation of data and proper acquisition of skill issued to employee.

 CHAPTER THREE

RESEARCH METHODOLOGY/ SYSTEM ANALYSIS

WHAT IS SYSTEM ANALYSIS

System: This is anything that is made up of several units which are interrelated and these units’

works towards achieving a specific objective.

Analysis: This involves the deep investigation to the components and how they interact

with one another.

System analysis is a dedicated study of finding out the problems of an existing system to

produce either good or bad results. It is also the process of studying an existing system to

determine how it works and how it meets user needs

This chapter deals with the analysis of the existing systems. It is important to give account of

how the existing system looks like before thinking on how to design the new system. In this chapter

the problem association with the staff payroll accounting system of the First Bank will be analyzed

and presented.
3.1 BACKGROUND ANALYSIS OF THE SYSTEM

The existing system was designed to meet up with the following needs and objective.

To be timely generating staff salary computations To be

easy to apply and use

To enable the management of the First Bank consider some vital decision. To produce

accurate results of payroll

To enable control of fraud in establishment

3.2 WHY TRACKING TRAINING?

Implementing and tracking employee training is a sound business practice that allows

companies to know that employees are competent to perform specific tasks and are properly trained to

do so. Without this fundamental information, organizations risk producing products with poor quality,

which in turn create higher cost due to inefficiencies, scrap and rework. Ultimately, these companies

can fail from financial losses due to systemic failure or legal repercussion.
3.4 METHOD OF DATA COLLECTION

In the course of this study, information was acquired through two sources, and this was done to

gather information and necessary data about the existing system, so as to adopt a way of designing the

new system. This source includes:

PRIMARY SOURCE: - This is the type of data collected from the main source of such

information. This method of data collection includes:

· Personal interview

· Questionnaires and

· Observations.

SECONDARY SOURCE: -This is a type of data collected from already made material or

documents or from an eye-witness. It can also be called indirect source. This may include

journals, internet, magazine, textbooks and even referencing written documents.

3.5 ANALYSIS OF THE EXISTING SYSTEM

The existing system in First Bank is manual method. Documents for new employee are issued and

documents are kept on cabinets. The documents are processed but at a very low speed balance it is

manual and its prone to errors. The issue of security on data are not assured they as well occupy space.

Since, the existence of this system, this has been difficult to efectively manage the database of the

employee from a central database, simply because file are heaped in different departments.
 INPUT-PROCESS-OUTPUT ANALYSIS

INPUT ANALYSIS

This deals with the process used to feed data to the system for processing.

Here the inputs to the system are through:

General Form

Individual Form

General Form: This is a form that contains different fields of data to be

issued to an employee, pertaining his biography, basic salary, and

other allowances.

Individual Form: This form captures every information about that

individual. It contains his/her name, age, marital status, address e.t.c.

PROCESS ANALYSIS

Once the inputs are collected, the obtained data are processed properly for
effective use. The data/information processed is stored in the file for subsequent

use. OUTPUT ANALYSIS

This involves the resultant documentation generated after processing

of data/information supplied to the system. The output here can be:

i. Printed employee card.

ii. Stored data/information

3.6 RESEARCH METHODOLOGY

A research methodology in a systematic programming approach of well defined

procedure that should be followed in carrying out a thorough research project. An

adequately suitable methodology would ensure a very detailed research work and ensure

a higher degree of accuracy and efficiency is adopted. The research methodology used

helps to ensure that a thorough study of the present system is effectively carried out,

thus helping the project research team to completely understand the modus operandi of

the present existing system so as to know how the new system should be structured and
the functionalities needed in it to address the seemingly, existing problems discovered.

This helps to know if there should be a total overhauling of the existing system or if

only improvements should be made.

Hence, after duly considering the above reasons, the structured Systems Analysis and

Design Methodology (SSADM) is adopted. Due to this fact, there is importance of

carrying out a thorough, adequate and completely comprehensive evaluation of the

existing system with a view to identifying its strengths and weaknesses

3.7 PROBLEMS OF THE EXISTING SYSTEM

There are some problems associated with the existing system i.e. the manual method

of preparation for workers data/information in the state. First Bank Enugu. These

problems include.

The processing speed of data manually is low and prone to errors

So many files, papers, drawers, filing cabinet are employed. They occupy space

and makes data transfer cumbersome.

 Timely processing and information about salaries and allowances is not

assured. It takes reasonable long time to produce monthly pay-slips.

There are no adequate security measures employed in any manual system of data

processing and storage.

Lack of a central database that is directly accessible by staff and management in

decision making procedures.

Lack of oversight in areas of allocation of appropriate jobs.

3.8 JUSTIFICATION FOR THE NEW SYSTEM

The new system is computerized but it make up with the demand of current day

problem.

It is easy to use and has flexibility in operation

It makes storage and retrieval of payroll entries easy and

timely It does not stress the user of the system

It reduces management expenses

 It helps to reduce ghost worker syndrome to the barest minimum.

CHAPTER FOUR

4.0 SYSTEM DESIGN AND IMPLEMENTATION

System design can be well understood, there is need to review the concept of a

system. A system is an organized collection of elements that work together to

accomplish an objective. It consists of interesting parts operates together to achieve

some purpose on objectives. It consists of interacting parts operates together to achieve

some purpose or objectives. Each system is composed of subsystems, each sub-system

being delineated by the boundaries. The interactions and interconnections between the

subsystems are termed interfaces. Interfaces occur at the boundary and take the form of

input and output. The software design is being in stores inside the system, which

interacts with the hardware components.

Exchanges of system are solar system, accounting system, information system,

data processing system, computer system and so on. The system is made up of two units

and output. It receives input, transforms it and produces output. It should be

 45

noted that before a system is designed investigation are properly carried out and facts

collected are analyzed and recorded.

4.1 DESIGN STANDARD USED

Having considered the old system, the design of the new system was being

prepared on paper. This involves a segmental designing method applied to the

structure for the new system. The design standard is individual modules like Employee

name, employee number, sex, age, marital status, address, utility allowance, rent

subsidy, meal, leave, water subsidy and total amount that make up the program.

4.2 FILE SPECIFICATION AND DESIGN (INPUT AND OUTPUT)

File design

Field N0 Filed Name Field Type Field Width Field Decimal

1 Month/year Alphanumeric 12 -
2 Staff name Alphanumeric 25 -
3 Staff number Numeric 15 -

45
 46

4 Grade level Alphanumeric 10 -

5 Account number Alphanumeric 15 2
6 Department Alphabetic 25 2
7 Basic salary Currency 10 2
8 Allowances Currency 10 -
9 Deduction Currency 10 2
10 Name of bank Alphabet 30 2
11 Net arrears Currency 10 2
12 Net salary Currency 10 2

Table 1: File design

INPUT SPECIFICATION AND DESIGN

The input specification determines the nature of output and the mode of storage.
 47

The input specification includes:

· Month

· Basic salary

· Allowances (mean subsidy, utilities, transport, housing, deduction arrears)

· Deduction (tax, union dues, insurance dues, staff number).

INPUT DESIGN

Staff Information Allowance Deductions

Name: xxx Meal subsidy xxx Tax
xxx
Department: xxx Utilities xxx Individual
xxx
Staff number: xxx Transport xxx Insurance dues
xxx
Grade: xxx Housing xxx
Basic salary: xxx
 48

Salary arrears: xxx

Table 2: Input design

OUTPUT SPECIFICATION AND DESIGN

The output specification of the Civil service process depends on a number of factors

which arise from the particular subject under study here, the First Bank Enugu is our

care study. Their pay-rolling is based on computation of a staff basic salary, allowances

and deductions to get the net salary. The output specification include

Date/month

Department

Staff number

Basic salary

Total allowance

Total deductions
 Name of bank/account

number Net salary

Staff grade level

Arrears etc

OUTPUT DESIGN

Staff Information Allowance Deductions

Name: xxx Meal subsidy xxx Tax xxx
Department: xxx Utilities xxx Individual xxx
Staff number: xxx Transport xxx Insurance dues xxx
Grade: xxx Housing xxx
Basic salary: xxx
Salary arrears: xxx
Net salary: xxx

49
 CIVIL SERVICE

50

Name of bank: xxx

Account number: xxx

Table 3: Output design

Fig3: Process design

4.4 SYSTEM DESIGN (SYSTEM FLOWCHART)

 COMPUTER STAFF EARNINGS

51

Fig4: System design

4.5 SYSTEM REQUIREMENTS

51
 52

For effective utilization of the system the following software and

hardware requirement are needed.

HARDWARE REQUIREMENT

The hardware requirement for the usage of this system includes components such as:

Model 600mm Intel

Storage 40 GB HDD

Memory 128MB

Display 5 VG Colour monitor

Drive CD Rom, Floppy disk

drive Printer A laser printer

Uninterrupted Power Supply (UPS)

SOFTWARE REQUIREMENT

Operating system (O/S): Ms Windows 2000

Language: visual basic Antivirus: Norton

 4.7 PSEUDOCODE

5 START

10 OPEN THE PROGRAM

 59

15 MAIN PROGRAM WITH MENUS

25 CLICK ON MENUS

30 IF MENUS IS STAFF THEN

35 DISPLAY STAFF FORM

40 FILL THE FORM

42 SUBMIT THE FORM

43 FILL MORE FORMS, YES GOTO 35

45 ELSEIF MENUS IS ALLOWANCE THEN

50 DISPLAY ALLOWANCE FORM

51 FILL THE FORM

52 SUBMIT THE FORM

53 FILL MORE FORMS, YES GOTO 50

60 ELSEIF MENUS IS DEDUCTION THEN

65 DISPLAY DEDUCTION PAGE

66 FILL THE FORM

67 SUBMIT THE FORM

68 FILL MORE FORMS, YES GOTO 65

75 ELSEIF MENUS IS BASIC SALARY THEN

80 DISPLAY SALARY FORM

85 FILL THE FORM

88 PROCESS THE FORM

90 SUBMIT THE FORM

95 REPLY DISPLAY

100 PRINT REPORT

 61

105 FILL MORE FORM, YES

110 GOTO 80

115 ELSE

120 GOTO 15

125 STOP

4.8 CHOICE OF PROGRAMMING LANGUAGE

The programming language used for this project work is Microsoft Visual

Basic 6.0. This language is a window based program, it is also interactive and works

with a database package program.

4.9 CODE TESTING

This is the process by which the program code was tested. This is to ensure

its competence and to detect error in the input whenever they occur.

61
 62

5.0 CUTOVER PROCESS

The old system is allowed to run in parallel with new system for sometimes.

This will enable the data in the old system to be transferred to the new system for the

effective operation of the new system.

5.1 FULL SCALE IMPLEMENTATION

Implementation of EMPLOYEE TRAINING TRACKING SYSTEM will vary from

company to company, depending upon the situation, the targets, the company culture

and currently imbedded capabilities.

A full scale implementation is designed to meet the unique industry competitive

challenges and existing strength of your company. There is no ‘one size fits all’ in a full

scale implementation.

Because of the massive impact a project has like this, it is typical to roll it out in
phases to be sure the organization can digest the new approaches effectively.

5.2 MAINTENANCE PLAN

Maintenance plans create a workflow of the tasks required to make sure that your

database is optimized, is regularly backed up and is free of inconsistencies. The

following maintenance plan can be employed:

Corrective maintenance: Reactive modification of a software product performed

after delivery to correct discovered problems.

Adaptive maintenance: Modification of a software product performed after

delivery to keep a software product usable in a changed or changing environment.

Perfective maintenance: Modification of a software product after delivery to

improve performance.
 PROGRAM DOCUMENTATION

Documentation gives a detailed report of all the information necessary to provide

the user with the understanding of the purpose and how to use the designed program for

the system to achieve its objectives. This help in carrying out further research and

improvement on the system, also comprehensive information about the new system.

In view of this, the documentation of this project is done in two sectors

namely Identification and User information.

5.4 SOFTWARE DOCUMENTATION

The identification entails the title of the project and concise statement of its function.

PROGRAM ID: EMPLOYEE TRAINING TRACKING SYSTEM

AUTHOR: UGWOKE LOVETH

PURPOSE: To organize and manipulate information in EMPLOYEE

TRAINING TRACKING SYSTEM of First Bank Enugu.

Programming language: (visual Basic 6.0)

Operating system support: Window O/S (Window 98)

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5.5 USER DOCUMENTATION

The application program is menu driven. The menu has option that guide the user in

every stem. To run effectively the follow step is to be taken. To begin the program.

Boot the computer to window

At the windows click the ‘start’ icon on the taskbar and select ‘run’

Browse the disk that houses the application and select ‘payroll

management system’.

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 6.0 SUMMARY, RECOMMENDATION AND CONCLUSION

6.1 RECOMMENDATIONS

Having analyzed data collected from interviewed and personal observations, the

following recommendation are hereby made:

This Civil service system should be computerized. This involves among other

things, training of the payroll staff. The following data processing personnel are

essential; a system analyst, a programmer, operator and data clerks.

Stand-by power generator should be made available because irregular power

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supply has adverse effect on computer, and as well uninterrupted power supply

i.e. (UPS)
 SUMMARY

A new computer system for Civil Service has been designed and implanted in this

project work. The exercise was carried out based on the operations of the

auditing/personnel department of Enugu First Bank. Number of problems encountered

in the in the manual civil service process there by creating opportunity for.

1. Consistency of personnel auditing standard

2. Fast discharge of auditing responsibilities

3. Accuracy of computations

4. Exercise man-hour requirement of the system

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5. Provision of easy adjustment when there is mistake

6.3 CONCLUSIONS

The Nigerian Public Service in general and Civil Service in particular has been undergoing gradual and systematic reforms
and restructuring since May 29, 1999 after decades of military rule. The military governed Nigeria, between 1966 and
1979; and between 1984 and 1999. The reforms, some of which will be highlighted in this work, are meant to meet the
challenges of civil rule, democracy, good governance, and globalization.
This Programme is thus timely and significant. In the first place, the

Federal First Bank (FCSC) is very much involved in the on-going Civil Service reforms and restructuring processes in
Nigeria. Secondly, the Programme will give the opportunity to compare notes and exchange ideas with colleagues from
other Commonwealth countries on the growth and development of their respective public Services, as well as the
innovation they are bringing to bear on their Services
 REFERENCES

Adam D. R, and Wager (2001). “Computer Information

System” Adewoye R. O (2003). “Handling Employee”.

Blans M, and Jackson P. (2005). “Effective Employer Communication” New York: Free
Press.
Bukam J. O (2000). “Data Processing” Macmillan Education Ltd. London

Mark Johnson (1999). “Staff Management and Human Resources”.

Nwachukwu C. (2008). “Management Theory and Practical” African

Publisher Ltd.

Omolehinwa E.O (2003). “Fundamental of Cost Accounting”

Ugwu O. I (2004). “Management Information System Manual” Gostak Printing Ltd

Uwani, Enugu.