TERMS OF REFERENCE

FOR

HIRING OF CONSULTANT FOR OBTAINING NOCS I APPROVALS FROM DIFFERENT

DEPARTMENT AS PER REQUIREMENTS OF CANTONMENT BOARD CLIFTON (CBC) AS

PREREQUISITEFOR APPROVAL OF DETAILED DESIGN I DRAWINGS FOR OGDCL HOUSE AT

CLIFTON KARACHI.
 TERMS OF REFERENCE
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~ ~ HIRING OF CONSULTANT FOR OBTAINING NOes I APPROVALS FROM DIFFERENT
' '01."" DEPARTMENT AS PER REQUIREMENTS OF CANTONMENT BOARD CLIFTON (CBC) AS
PREREQUISITE FOR APPROVAL OF DETAILED DESIGN I DRAWINGS FOR OGDCL
HOUSE AT CLIFTON KARACHI.

INTRODUCTION.

Oil & Gas Development Company Ltd (OGDCL) hereinafter referred to as

"EMPLOYER" is constructing a building project "OGDCL House Karachi" on Plot No.
D-35, Block-9, KDA Scheme-5, KDA, in Clifton Karachi. OGDCL has already carried
out detailed design and prepared complete drawings for the said building as per
guidelines provided by Cantonment Board Clifton (CBC) Karachi. Now OGDCL
intends to acquire services of a consultant for obtaining NOCs I Approvals from all
relevant departments as required by Cantonment Board Clifton (CBC), through open
bidding as per Single Stage One Eenvelope (SSOE) procedure:, The proposed
building comprises of one floor Basement, Ground Floor, 1 st to 4th Floor for Parking,
and 5th to 13th Working Floors (Total 15 Floors).

TERMS OF REFERENCE

1.1. The consultant shall arrange and provide all NoCs I Approvals required by
Cantonment Board Clifton (CBC) Karachi as prerequisite for approval for detailed
design of OGDCL House Clifton Karachi but not limited to the following:

i. Water Board.
ii. Sewerage Board.
iii. Civil Defence Department (Fire).
iv. Preparation of EIA report from S.E.P.A.
v. Survey of Pakistan.
vi. Civil Aviation Authority (CAA).
vii. Air Traffic Services, Air Head Quarter Islamabad.
viii. Traffic Study Impact Report from Traffic Management Plan (TMP).
ix. Other applicable departments (if any) as per requirements of Cantonment
Board (CBC). Consultant to acquired itself all information regarding
departments from which NOCs I approvals are required by CBC for
consideration of detailed design approval for OGDCL House Clifton Karachi.

consultant will be responsible for all type of documentations, communication and

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other activities required for completion of these services.

1.2. The intent of this consultancy is to engage a Consultant who will apprehend
Employer's requirements with respect to NOCs I Approvals from different
Departments as required by Cantonment Board Clifton (CBC) and arrange I provide
the aforesaid NOCs I Approvals for the project. The consultant will be responsible
for arranging and providing required NOCs I Approvals complete in all respect as
acceptable to Cantonment Board Clifton (CBC).

1.3. It is mandatory for participating consultants to visit I examine the Site and
drawings available with OGDCL and to obtain for themselves on their own
responsibility all information that may be necessary for preparing the proposal and
entering into contract with the Employer.

1.4. The Consultant shall be deemed to have obtained all necessary information
as to risks, contingencies and other circumstances which may influence or affect the
proposal. To the same extent, the Consultant shall be deemed to have inspected
and examined the Site, its surroundings, the relevant project data provided by the
Employer and other available information, and to have been satisfied before
submitting the proposal. All cost in this respect shall be at the consultant's own
expense.

1.5. Arranging and Providing NOCs and Approvals from different departments as
required by Cantonment Board Clifton (CBC) shall be responsibility of the consultant,
however, any fee for such purpose deposited to such departments will be
reimbursed to consultant on provision of original receipts. It is mandatory that the
consultant must be registered as firm with registrar of firms or Federal I Provincial
Government.
2.0 PROJECT STATISTICS.

Employer Oil & Gas Development Company (OGDCL)

Project Title Construction of OGDCL House Karachi.
Location Plot No. 0-35, Block-9, KDA Scheme-5, KDA, Karachi.
Plot Dimensions Length: 120 ft (Front) Width 75 ft (1000 sq yard)
Venue for GM (Supply Chain Management), OGDCL House, Blue
Submission of Area, Jinnah Avenue, Islamabad.
Proposals Tel: 051-920023795, Fax.051-
Email: irshad [email protected]
Due Date for As per press advertisement.
Submission of
Proposals

3.0 PARTICULARS OF THE CONSULTANT.

Consultants shall indicate in the space provided; their full and proper
addresses at which notices may be legally served on them and to which all
correspondence in connection with their proposals and the Contract is to be
sent.

Postal Address
E-mail
Telephones
Fax
Consultant's Name:
Representative Designation:

4.0 SCOPE OF SERVICES.

4.1 The Consultant will use its best efforts to provide professional services
to the assignment described as under. The Consultant shall exercise
all skill, care and diligence in the discharge of its duties and
performance in this regard and shall be in accordance with the
prevalent practices.

4.2 In accordance with TOR, the Scope of Services shall be in the

following stages:

4.2.1. The consultant is required to visit the site and examine the
drawings available with OGDCL.

4.2.2. Consultant is required to visit office of Cantonment Board

Clifton (CBC) and obtain information regarding all department
from which NOCs I approvals are prerequisite for approval of
detailed design I drawings for OGDCL House Clifton, Karachi.
4.2.3. Consultant will further obtain information, forms and other
details from all such department from which NOCs are
required.

4.2.4. Based on the information from CBC and other departments

consultant will prepare applications with all necessary I
required documents for submission to such departments for
obtaining NOCs.

4.2.5. OGDCL will provide necessary assistance regarding

documents pertaining to subject project.

4.2.6. Consultant will submit applications for NOCs I Approvals to all

such departments and actively pursue with them for timely
issuance of such NOCs as required by Cantonment Board. If
any NOC is not acceptable to CBC, the consultant will do
needful action and arrange NOC as required by CSC.

4.2.7. Any observations I comments by concerned departments

raised during issuance of NOCs, consultant will be required to
make compliance accordingly to address such observations.

4.2.8. Any official fee for such NOCs deposited to these departments
will be reimbursed to consultant on provision of actual payment
receipt.

4.2.9. Consultant will quote his services charges as per schedule of

prices which will include all applicable taxes except Sindh Sale
Tax which will be borne by OGDCL.

4.2.10. Consultant is required to arrange and provide I submit all

required NOCs I Approval within scheduled completion period.

4.2.11. Further information if needed may be obtained from

Tariq Sharif Chief Engineer (Administration) on telephone No.
051-9209872.

4.2.12. Administrator Regional Office Karachi at Karachi Cell No.021-

34141341, 34141343 will provide necessary assistance at site
if required.

4.2.13. Consultant will submit all NOCs I approval in original and shall
be property of OGDCL. Consultant is required to not disclose
any information I documents I data I drawings to anyone. All
such documents if available with him after completion of
assignment, may be returned to OGDCL.

4.2.14. Consultant will ensure provision of NOCs I approvals from all

relevant departments as per contract agreement I bid
documents signed between employer & consultant.

4.2.15. All documentation, transportation, visit of officials, charges for

telephone, fax, use of office, stationary and tiaison.will be sole
responsibility of Consultant during obtaining NOCs I Approvals
from all departments as required by CBC.
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 4.2.16. Consultant will ensure to obtain and provide all NOCs and
Approval within scheduled completion period.

4.2.17. Consultant will monitor and appraise progress of obtaining

NOCs I Approvals for timely completion of assignment.

4.2.18. OGDCL is entitled to withdraw the award of these services if

found not satisfactory and cancel the contract with proper prior
notice and subject to payment of NOCs if already provided.

4.2.19. The consultant will quote fee as lump sum against each item in
the schedule of prices'

5.0 FEE PROPOSAL.

In accordance with the required stages above, Consultants shall submit

schedule of prices (duly filled, stamped and signed by the authorized
representative) as below:

5.1 SCHEDULE OF PRICES

Item Contract Price

Description
No. (PKR)
A Lump sum fee for obtaining NOCs/ Approvals from different departments as required
by Cantonment Board Clifton (CBC) for approval of detailed design of OGDCLHouse
, Clifton Karachi at Plot No. D-35, Block-S, KDA Scheme-S, KDA, Karachi. as under:-

A (i) Water Board.

A(ii) Sewerage Board. .
A(iii) Civil Defence Department (Fire).
,
A(iv) Preparation of EIA report from
S.E.P.A.
A(v) Survey of Pakistan.
A(vi) Civil Aviation Authority (CAA).
A(vii) Air Traffic Services, Air Head Quarter
Islamabad.
A(viii) Traffic Study Impact Report from
Traffic management Plan (TMP).
A(ix) Other applicable departments (if any)
as per requirements of Cantonment
Board (CBC). Consultant to acquired
itself all information regarding

~ \ deJ'artments from which NOCs I

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 approvals are required by CBC for
consideration of detailed design
approval for OGDCL House Clifton
Karachi.

Grand Total A(i) to A(ix)

5.2 NOC / Approval from K-Electric and SSGC have already been obtained by
OGDCL itself. Consultant to exclude these from his proposal and cost.

5.3 Arranging and Providing NOCs and Approvals from different departments as
required by Cantonment Board Clifton (CSC) shall be responsibility of the
consultant, however, any official fee for NOC / Approval purpose deposited to
such departments will be reimbursed to consultant on provision of original
receipts.

5.4 Time period for payment of the Consultant's approved IPCs/Final bill shall be
-
as per Employer's internal procedures. The Consultant shall not be entitled for
any "profit and/or interest" for any delay in payment of verified/approved IPCs
and Final Bill.

5.5 The above Fee is fixed for the scope of Services as detailed under relevant
clauses of this TOR and is not subject to escalation or adjustment for rises or
falls in cost of labor or goods, material and other inputs to the Services.

5.6 Bid price shall be inclusive of all taxes, duties, levies, charges etc. except
Sindh Sale Tax on services, as per relevant clause of contract agreement. If
contractor fails to include,the taxes as per ToR, the rates will be considered
as inclusive of the taxes.

5.7 In the event that the Consultant is required to perform any additional services;
the Consultant and the Employer shall mutually agree any adjustment that
?t.

may be required to the fees on a lump sum basis or by utilizing the rates of
supervision staff.
5.8 SCHEDULE OF PAYMENT AGAINST NOCs / APPROVALS.

Payment Schedule for arranging I obtaining and providing of NOes I Approvals is given as
under:

Weight
S.No Work Package
Factor
1 On submission of proof for filing of application for NOC I
Approval with relevant department as required by 10%
Cantonment Board Clifton (CBC). of quoted
cost for
such NOC I
Approval.
2 On submission of original documents of NOCs I
Approvals from relevant department as required by 60%
Cantonment Board Clifton (CBC). of quoted
cost for
such NOC I
Approval.

3 Acceptance of NOCs I Approvals of all department by 30%

Cantonment Board Clifton (CBC), when submitted with of quoted
detailed design I drawings of OGDCL House Clifton cost for all
Karachi. such NOC I
Approval.

6.0 TIME FOR COMPLETION.

6.1 Duration for arranging I obtaining of NOCs I Approvals from all

departments as required by Cantonment Soard Clifton (CSC) shall be
60 calendar days commencing after one week of the issuance of
Notice to Proceed by the Employer for obtaining of NOCs I Approvals.
Consultant will be required to file application for NOCs / Approvals with
all departments within initial 15 days and thereafter actively pursue with
these departments to obtain NOCs I Approvals from all departments
within 45 days.
6.2 The time required by OGDCL for review / approval of NOCs shall not
be included in the Completion Period.

6.3 If the project is delayed at consultant part, LD will be imposed on

consultant as per relevant clause of contract agreement.

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 7.1 . The Employer shall have the right to add and I or omit the NOCs I
Approvals of relevant departments at his sole discretion and Consultant
shall execute and be bound by each Variation. In case of any variation
constituting additional scope, the time of completion and financial
impact shall be evaluated mutually considering the scope involved.

7.2 No such variation shall vitiate or invalidate the Contract, but the value
of such variations will be determined by the Employer and will be
mutually agreed with the Consultant.

8.0 L1QUADATED DAMAGES.

As per draft Contract clause NO.12.

9.0 GOVERNING LAW.

9.1 This Contract shall be construed, interpreted and governed by the laws
of the Islamic Republic of Pakistan.

10. ELIGIBILITY OF THE CONSULTANT & STAFF REQUIREMENT:

10.1 The Consultant shall undertake to assign capable and experienced

qualified personnel to discharge the Services under TOR, and not sub-
contract any of the Services without the prior written consent of the
Employer.

10.2 The Consultant is required to have within his team all necessary
expertise as is required to discharge fully the Services as per TOR.
10.3 The Consultant must provide full details/CVs of his whole team working
with the Consultant

11.0 MISCELANEOUS/ GENERAL PROVISIONS.

11.1 The Consultant will follow local Laws in performance of its services.

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11.2 Submission of bid will mean that the Consultant; after visiting the site,
reading carefully and having examined all terms and conditions
referred above, is agreed to undertake the Works, if awarded. '
11.3 In Case of any dispute; the Arbitration Act 1940 shall be followed for »: ~
resolution of disputes. Place of arbitration will be Islamabad.
11.4 If required, you will be bound to provide any other documents for the
scope of work without any additional charges,
11.5 The drawings and other documents prepared in connection with the
project shall be the property of OGDCL and copyrights therein shall
vest with OGDCL
11.6 Additional services if required (other than the services mentioned in the
scope of services) will be paid on the rate mutually agreed by both the
parties hereafter.
11.7 No escalation shall be allowed on account of fluctuation in market
rates, delay in approval of design on OGDCL part or any other reason.
11.8 All bills shall be paid, as per OGDCL procedure and in time as required
by OGDCL and no interest for delay in payment of running bills or Final
bill is applicable.

12.0 BID EVALUATION CRITERIA.

12.1 Single Stage One-envelope procedure shall be adopted as

procurement procedure for this work under PPRA rules. Technical
Evaluation Criteria is given below, however, financial bids shall be
evaluated on Least Cost Method under clause 3(C) of procurement of
Consultancy Services Regulations 2010,
The firm I bidder is required to meet the following requirements to be
declared as technically responsive.

i. Registration with Registrar of firm or Federal I Provincial

Government. ")

ii. Sale Tax Registration No for Sindh Sale Tax . ..A,

iii. National Tax No Certificate.
iv. Having 05 years of experience as a firm in providing different
services. List of clients and services provided.
(Contract agreements or work order etc)
Undertakings for being not blacklisted.
 12.2 The decision as to the successful bidder will be made based
upon evaluation of all of the items listed in these TOR and will be in the sole
discretion of OGDCL.
 OTHER IMPORTANT INFORMATION

BIDDING METHOD:

Bids against this tender are invited on 'Single Stage One envelop"

Bid Security:

Bid Security amounting to PKR: 150, 000/= must be attached with the bid

MANDATORY REQUIREMENT

For online payment to vendors/contractors through (IBFT & LFT). Following info is
required from your company: -

1. IBAN (INTERNATIONAL BANK ACCOUNT NUMBER 24 DIGITS).

2. VENDOR NAME AS PER TITLE OF THEIR BANK ACCOUNT.

3. NTN NO WITH INCOME TAX CERTIFICATE

4. CONTACT # OF COMPANY CEO/OWNER (MOBILE & LANOLINE).

5. POSTAL ADDRESS.

6. BANK NAME.

7. BANK BRANCH NAME & ADDRESS.

The master set of tender documents (services) uploaded on OGDCL's website

(www.ogdcl.com) is the integral part of this TOR.

Bidders are requested to read TOR & Master Set to Tender Documents (Services)
and provide complete information / documents including tender annexures with the
bid.

Following is the link for Master Set of Tender Documents for Services:

file:" /C :/Users/OGDC LIAppData/Local/Tem p/Tender%20Document%20Servi

ces%20Press%20for%20Webloading-
Discount%20clause%20added%20dated%2011-08-2020.pdf